506614 Cross Connection Site Surveys

Request for Qualifications

SCHEDULE OF EVENTS

Issue Date ....................................................................................................................... Thursday, July 02, 2026

Requests for Clarification and Additional Information Deadline ....................................... Monday, July 06, 2026

Response to Written Requests for Clarification and Additional Information .............. Wednesday, July 08, 2026

Due Date .................................................................................................... Thursday, July 23, 2026 11:00 A.M.

*All dates are tentative and subject to change and/or cancellation at Denver Water’s sole discretion. Denver Water will notify potential Contractors of any and all necessary changes and/or cancellations via written addendum. All times included on this Schedule of Events are Mountain Time.

Procurement Contact: Emmett Crain

Email: Emmett.Crain@Denverwater.org

Phone: 303-628-6790

Procurement Section, Administrative Services Division

REV 7/22/24

Table of Contents

SECTION 1: RFQ PURPOSE

1.1 PURPOSE

1.2 TIMELINE

1.3 BACKGROUND

1.4 PURCHASE SPECIFICATIONS

1.5 SPECIAL CONDITIONS

1.6 WORK HOURS AND WORK AREA

SECTION 2: GENERAL INFORMATION

2.1 SOLICITATION INTRODUCTION:

2.2 INTRODUCTION TO DENVER WATER:

2.3 SOLICITATION DOCUMENTS AND ADDENDA:

2.4 ADDENDA:

2.5 RESPONSE PREPARATION COST:

2.6 ACCEPTANCE:

2.7 WITHDRAWAL OR MODIFICATION OF RESPONSE:

2.8 RIGHT TO REJECT RESPONSES:

SECTION 3 – SUBMITTAL INSTRUCTIONS

3.1 REQUESTS FOR CLARIFICATION AND ADDITIONAL INFORMATION

3.2 RESPONSE SUBMISSION FORMAT

3.3 DESIGNATION OF ANY PROPRIETARY AND CONFIDENTIAL INFORMATION

SECTION 4 – EVALUATION AND SELECTION PROCESS

4.1 AGREEMENT REQUIRED

4.2 EVALUATION AND SELECTION PROCESS

SECTION 1: RFQ PURPOSE

1.1 PURPOSE

Denver Water is requesting Statement of Qualifications from Contractors in regard to completing cross connection control site surveys

Contractors qualified through this Request For Qualifications (RFQ) will receive a direct invitation to compete in the upcoming solicitation for Cross Connection Control Site Surveys. Contractors that are not qualified under this RFQ will not be eligible to compete in the subsequent formal competitive selection process for this purchase.

1.2 TIMELINE

The anticipated timeframe for issuing an IFB or RFP to Contractors qualified through the RFQ process is July

2026.

1.3 BACKGROUND

Denver Water’s Cross Connection Control Program protects the public water supply from pollutants and contaminates that could, under certain circumstances, be drawn into the public water supply from private properties.

All commercial, industrial, domestic irrigation and fire line services are required to have an approved backflow prevention assembly installed.

Denver Water’s Cross Connection Control Program (“CCC”) is required to comply with the backflow prevention and cross connection control site survey compliance ratio rule mandated by the Colorado Department of Public Health and Environment (“CDPHE”) under Colorado Primary Drinking Water Regulations (“CPDWR”), Regulation 11.39.

This regulation requires Denver Water to survey all non- single family residential properties and some residential properties that have an auxiliary water source (lake, pond, well, etc.) or other identifiable cross-connection hazard as a means of further protecting the potable water supply

• Estimated annual demand of 300 site surveys per year.

1.4 PURCHASE SPECIFICATIONS

All Contractor’s employees performing the Work shall hold current American Backflow Prevention Association

(ABPA) Specialist Certification or an American Society of Sanitary Engineering (ASSE) Cross-Connection Control

Survey Certification. If one of these certifications has expired the contractor will be required to renew the certification and provide a copy to Denver Water within 6 months of contract award date

1.5 SPECIAL CONDITIONS

a) Contractors will be required to perform but not limited to the following:

• Complete up to 300 Cross-Connection Site Surveys.

• Document the survey with all the required information on a Denver Water report form.

• Coordinate and adhere to any appointment times with the customer.

• Submit all survey report forms to Denver Water on a weekly basis via e-mail.

• Assist Denver Water in completing all required ad hoc cross connection site surveys,

• Assist Denver Water with maintaining compliance with CDPHE Regulation 11.39,

• Adhere to Denver Water Operating Rules and Engineering Standards in performing work under this agreement.

b) Contractors will be responsible for providing but not limited to the following:

• Necessary confined space equipment such as hoists, harnesses, tripods, air monitors, etc.

• Tools, transportation, and/or equipment to complete the work.

1.6 WORK HOURS AND WORK AREA

Denver Water’s normal hours of operation are 7:30 AM-5:00 PM, Monday through Friday. The work shall be performed during these hours unless specifically requested by the customer or approved by Denver Water’s

Contract Administrator. The work will take place throughout Denver Water’s Service Area

SECTION 2: GENERAL INFORMATION

2.1 SOLICITATION INTRODUCTION:

The City and County of Denver, acting by and through its Board of Water Commissioners (also “Denver Water” and “the Board”), is issuing this Request for Qualifications (“RFQ”) to determine qualified Contractors. The Board is seeking Statement of Qualifications (SOQ) from Contractors that meet the requirements in this RFQ. Contractors qualified under this RFQ will receive a direct invitation to compete in a subsequent formal competitive process for the purchase described in this RFQ.

A Contractor must submit a SOQ in response to this RFQ regardless of its current business relationship with Denver Water and qualified under this RFQ to receive an invitation to compete for this purchase. Individual requests to qualify a Contractor after the RFQ period closes will not be considered.

2.2 INTRODUCTION TO DENVER WATER:

Denver Water is a municipal corporation and a political subdivision of the State of Colorado, under the control of a five-member Board appointed by the Mayor of Denver. As such, it is governed by the Denver Charter and other laws applicable to governmental entities. The Denver Charter grants the Board all the powers of the City and County of Denver including those granted by the Constitution and by the law of the State of Colorado and by the Charter.

Specifically, the Charter gives the Board complete charge and control of a water works system and plant for supplying the City and County of Denver and its inhabitants with water for all uses and purposes. It is the largest municipal public utility in Colorado, serving water to more than one million people, about one-quarter of the state’s population.

2.3 SOLICITATION DOCUMENTS AND ADDENDA:

Potential Contractors should obtain all relevant documents pertaining to this solicitation and all issued addenda from the Rocky Mountain E-Purchasing System website at www.bidnetdirect.com/colorado.

2.4 ADDENDA:

In the event it becomes necessary to revise, change, clarify, provide additional information about, and/or cancel this RFQ, Denver Water will issue a written addendum. It is the sole responsibility of the Contractor to acknowledge all addenda in its Response.

2.5 RESPONSE PREPARATION COST:

Denver Water will not be responsible for any costs incurred by Contractors in the preparation of Responses. All costs, including but not limited to printing, materials, travel and expenses, incurred in the preparation and submission of a Response must be borne solely by the Contractor.

2.6 ACCEPTANCE:

By submitting a Response to this RFQ, Contractor acknowledges that its Response is valid for a period of 180 calendar days from the due date.

2.7 WITHDRAWAL OR MODIFICATION OF RESPONSE:

Responses may be withdrawn or modified by Contractors prior to the due date, but only upon written request. After the due date, Denver Water will not return Responses or other information supplied to Denver Water.

http://www.bidnetdirect.com/colorado

2.8 RIGHT TO REJECT RESPONSES:

The Board may choose to reject any or all Responses, either in whole or in part, and to waive any formality in Responses received, if deemed in the best interest of the Board. Basis for rejection may include but is not necessarily limited to the following:

• Any Response conditioned upon the Board’s acceptance of terms and conditions deemed by the Board to be unacceptable.

• Any Response from a Contractor who is in arrears to the City and County of Denver or the Board upon debt or contract, or who is a defaulter as surety or otherwise, upon any obligation to the City and County of Denver or the Board.

• Any Response from Contractors determined to be financially unable to perform the required work. This determination will be at Denver Water’s sole discretion and may be based upon analysis of the Proposer’s Certified Financial Statements, Dun and Bradstreet reports, and/or other requested financial information.

• Any Response received after the specified Response due date and time. Any Response so received may be returned to the Contractor unopened.

• Any Response that does not meet the requirements specified in this RFQ and/or has been determined to be unsatisfactory, in whole or in part, by Denver Water in its sole discretion.

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SECTION 3 – SUBMITTAL INSTRUCTIONS

3.1 REQUESTS FOR CLARIFICATION AND ADDITIONAL INFORMATION :

All requests for clarification or additional information must be made in writing to the primary contact at the e-mail address shown below:

Procurement Contact: Emmett Crain E-Mail: Emmett.Crain@Denverwater.org Phone: 303-628-6790

The Procurement Contact listed above is the sole point of contact between Denver Water and all Contractors.

Contractors may not contact any other Denver Water personnel regarding this solicitation during the competitive process without prior written authorization from the Procurement Contact.

Responses to requests for clarification and additional information and/or changes to the solicitation received before the deadline specified in the Schedule of Events will be made by written addendum. All responses to requests for clarification and additional information from any Contractor will be provided to all Contractors. Oral explanations, interpretations or representations given by Denver Water employees cannot be construed as a change to the solicitation requirements.

3.2 RESPONSE SUBMISSION FORMAT :

Contractor must submit its response using the template attached to this RFQ as Exhibit A: RFQ Response.

All copies of the Response should be provided to Denver Water via e-mail and addressed as indicated below. Denver Water will not be responsible for any Response not addressed as indicated below. Denver Water’s size limit for receiving e-mails is 35MB. If you are submitting documents or sending e-mails larger than 35MB, Contractor may split up its Response and send it via multiple e-mails to successfully submit all required documents. If Contractor intends to do this, indicate in the e-mail subject line the number of e-mails it is sending to the Denver Water recipient.

Denver Water will not be responsible for any missing Response submission via e-mail. Responses must be e-mailed to the point of contact listed in Section 3.1.

3.3 DESIGNATION OF ANY PROPRIETARY AND CONFIDENTIAL INFORMATION :

Contractors acknowledge that Denver Water may be required to disclose any or all of the documents submitted with a Response, pursuant to the Colorado Open Records Act, C.R.S. § 24-72-201.1, et seq. Under C.R.S. § 24-72- 204(3)(a)(IV), Denver Water may deny inspection of any confidential commercial or financial information furnished to Denver Water by an outside party. Therefore, to aid Denver Water in determining what must be disclosed in response to a request for documents under the Colorado Open Records Act, the Response shall be submitted in the following manner.

Contractor must submit one (1) Response marked ‘ORIGINAL’. In addition, Contractor must submit one (1) second version of their Response, which clearly designates any sentences, pages or sections of the Response that the Contractor deems confidential or proprietary and must include it as a separate file on the same e-mail, marked “REDACTED ORIGINAL”. The designation shall be made by stamping, typing, or writing the word “CONFIDENTIAL” in a conspicuous place on every page of the document that is confidential or proprietary. If only some portions of any document are confidential or proprietary, such designation shall be made by redacting those portions only. The Proposer’s designation must be reasonable or it will not be honored. For example, a Contractor may not designate the entire Response to be confidential and proprietary.

SECTION 4 – EVALUATION AND SELECTION PROCESS

4.1 AGREEMENT REQUIRED :

This RFQ is not a contractual offer. Any successful Contractor s selected to advance in response to this RFQ will be directly invited to compete in a subsequent formal competitive process for the purchase described in this RFQ.

The successful Contractor will execute an Agreement with Denver Water.

4.2 EVALUATION AND SELECTION PROCESS :

Responses will be evaluated by criteria described in this RFQ. Responses considered responsive will be evaluated for completeness of information provided, the Proposer’s adherence to RFQ requirements, support for claims made, and the overall approach taken. Denver Water’s objective is to select the Response(s) judged to be in the best interest of Denver Water.

Responses may be evaluated using criteria including but not limited to:

• Certifications and Licenses

• Service Area

• Equipment

• Industry Experience and Expertise

• Any other relevant and appropriate factors as determined by Denver Water

This list does not reflect or imply any weighting or relative importance of criteria.

HIBIT E