CRHC20-21-Amend1.pdf

DEPARTMENT OF HEALTTI AND I{UMAN SERVICES l,ubtic tleulrh scrvice ( hcyennc Ri\ Lr son ic! [;nit P0 Uor l0l2 Lugle llutLc, sD i7615 {605) 9{}4-771.1

Reference: CRHC-20-21 Amendment # I

June 18, 2020

To Whom lt May Concern:

Enclosed is the executed SF-30 document signed and dated by the Supervisory Contract Specialist in reference to solicitation nurnber CHRC-20-21. Please retain for your own records.

Should you have any question or need information, please contract Stephanie Charger, Purchasing Agent at (605)964-0507 or via email at

Sincerely, DanielleD. llr'.i"tr?H.'Ifrl:;

Chasing Hawk -S f#- " Danielle Chasing Hawk Supervisory Contract Specialist Cheyenne River Ilealth Center

Attachment

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Amendment #1

PAGE OF PAGES

NUIIIBER fi f appl,c6b/e)

7 ADi/INISTERED 8Y l// olhet lhan llen 6)

Samelndian Health Service Cheyenne Rrver Health Center 24276 166th Street Airport Rd Eagle Butte, SD 57625

E \AME A\D ADDRESS OF CONTRACTOR {NumDeL s!rcel county State and ZtP Code) 9A AMENOMENT OF SOLICITATION NUMBER cRHC-20-21

DA

06t18t2020

1I. THIS ITEM ONLY APPLIES TO

E The above numbercd solcrtalion is afiended Es set forth in ltem 14 The hour end dale spec led lor recdpl of Offers E is erlended E is flot enended

Ofle.s musl acknowtedge recerpt of thrsamendment prior to rh€ hour and dale specitied in the sollcitatron or as amended by one ofthe following melhods

(a)Bycompletrngrremssandl5 and r€turnrng _1_ cop,es ol lhe arnendmenr (b) By acknowledging receipt orrhis amendm€nlon each copy ofrhe ofler submrtted:

o. (c) 8y s€parale tefier or ot€ctronic communicanon which indldes a referenc€ to lhe sololatron and amendoenl numb€rs FALLURE OF YOUR ACKNOWLEOGIjENT TO BE

RECEIVEO AT THE PLACE DESIGNATEO FOR THE RECEIPT OF OFFERS PR OR TO THE HOUR AND DATE SPECIFIED I\4AY RESULT IN REJECTION OF YOUR OFFER I' byv.lL]eofthsamendmeniyoUdosr€tochangeanofgall9adysubmitied'suchchangemaybemadeby|eileroreectloniccomm!nica|onprovd6d€ach|eite commun cat/on makes refer€ncs to lh€ so citation and lhis amsndmenl and is receved pror lo lhe opening hour and dale speciled

12 ACCOUNTING AND APPROPR ATION DATA I/T/.EqUi/.Ed]

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS'

CHECK ONE A Tt-tlS CHANGE ORDER S TSSUED PURSUANT TO (Speci, authontl THE CHANGES SET FORTH lN lTErvl 14 ARE lllAoE lN THE CONTRACT ORDER

NIJIvIBER IN ITEI\, 1OA

L,l

T B THE ABOVE NUl\4BERED CONTRACT/OROER IS i,IODIFIED TO REFLECT THE ADI,I N STRATIVE CHANGES (SUCh dS ChA'g€S iN PAiNg OfNCE, apprcpiation data. elc ) SET FORTH lN lTEl\l 14. PURSUANT TO THE AUTHOR TY OF FAR 43 103(b)

C THIS SUPPLEI'ENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF

D OTHER type ol modinca on and authonry)

14 DESCR pT ON OF At\tENDMENT/[4ODtFiCATION (Oeenized by UCF seclion heedings, including solicitatiotl/contrccl subject nalterwh6ft leasible )

Amendment #'1 as follows:

1 ) Attached Questions/Answers

2) There will be no more questions submitted for this solicitation.

3) Extend the close date From 611712020@1:00pm, TO: 0612212020@1 00pm

4) Change to Section C, pg '1 of 1 1 & pg 3 of I 1, attached There are no other changes by reason of this amendment

E xceol as oroeded here n a lerms and cond r ons of I he documenl referenced in le m 9A o r 1 OA as herelolore cha nged remains unchanged and n full lorce and eflecl

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14,

E. IMPORTANT| Contractor is not ffi is required to sign thls document and return 1 copies to the issuing olfice

.54 NAIVE A\D TITLE OF SIGNER TTYPE OI P'NI)

158 CONTRACTOR/OFFEROR

16A NA'V]E AND T TLE OF CONTRACTING CFF CER (TWE OI PNNI)

Danielle Chasing Hawk, Supervisory Contract Specialist

16C DATE SIGNEO

(Spnalure of petson aulhonzed lo stgn) by rRM 30 (REV. 11/

FAR (46 CFR) 53 243

16S UN TED STATES OF AMERICA

Daniette D Chasing Hawk r'.rr:l: :.i1i:.;1e"."-s :l; ".....".

15C DATE SIGNEO

Prewous edttrcn unusable Prescnbed cRHC20-21

QUESTIONS/ANSWERS

1. Regarding radiologist, is there a specific requirement for licensure? Can it be any state in the US or does it have to be South Dakota?

Answer: There is no specific requirement for licensure and anv state in the US.

2. Why must the radiologist be MQSA certified in mammography if this is not listed on your Performance Work Statement for exams to be interpreted?

Answer: MQSA is not required, will be taken out of pWS.

3. Services and Prices/Cost

a. 1.3 Lower Brule Health Center

i. #7; ls there a number for "lmport of Radiology Reports into RPMS,,?

Answer: No

4. 1.1 Scope of Work

a. Volumes do not match

Direct Labor by Category table shows "Read of Ulstrasound Exams,, Estimated euantity per year is 3,740 but when we add up the total counts for the three facilities/year one it is 1,990.

What is the correct estimated count?

Answer: Will be modified to correct

5. What is the anticipated number of patients that will have prior exams for review with the current study for interpretation?

Answer:90%

6. Change 2 on-site visits per year to

Answer: No

7. MQSA is not applicable. Request change.

Answer: Question 2 above addresses cRHCZ0-21

6. Confirm physician licensure requirement is any valid medical license in the United States.

Answer: Yes

8, Regarding Section J. This does not seem applicable for teleradiology.

a. Business Associates Agreement

i. Do we complete this now or after the contract is awarded?

Answer: You do not fill out, will be attached with award.

b. Do we need to complete the Declaration of Federal Employment?

Answer: Requirement for anyone entering an IHS government facility to have completed.

c. Page;25ofIQ7; Do we need to complete Sexual Abusetraining? Thisdoesnot seem applicable for teleradiology services.

Answer: Requirement for anyone entering an IHS government facility to have completed.

lf applicable, please specify what roles would be required to complete this training/certification ? (e.g. Key Personnel, physicians/radiologists, tT/technology, etc. )

d. Page 73 of IO7; Do we need documentation of influenza immunizations?

Answer: Requirement for anyone entering an IHS government facility to have completed.

e. Page IO2 of 707; Do we need to complete Appendix E?

Answer: Requirement for anyone entering an IHS government facility to have completed

f. Page 7O6-tO7 of L07; Do we need to complete this form?

Answer: Requirement for anyone entering an IHS government facility to have completed

9. In section 1,3 Skills/1.3.3. Furnish a list of (3) references including phone numbers of persons with direct knowledge of abilities and expertise.

Question: ls this a requirement directly for "Key Personnel" who are submitting their resumes or does this mean for the company "Offeror" to supply (3) references from the company and not the individual employees (key personnel)?

Answer: Yes, falls under "Key Personnel", please read section addressing your o uestion.

cRHC20-21

10. Question: Do we need to include resumes and references for rad iologists/physicians who a re doing the readings as well or just their contact info? Please clarify what information is required for radiologists providing the teleradiology services. We are Joint Commission therefore the physicians/radiologists have already been credentialed and verified to practice. Kristen will also need this.

Answer: This is addressed under 1.1 KeV Personnel, "The Offeror shall submit resumes for all Key Personnel..."

11. Are there requirements for technical personnel hold any specific certifications? lf so, what are the required certifications?

Answer: No

12. Volume lTechnical has a Key Personnel that is limited to 30 pages. Here we include resumes (limited to 3 pages each, credentials, degrees, references) and all this is counted towards the 30 page count? lf these items are not counted towards the page limit what goes here?

Answer: Page 3 of 8, "The Key Personnel Section above, except resumes, is limited to 30 pages."

13. Volume lTechnical has a management section. Here we discuss our experience, financial capability, our Quality Control Plan, recruitment, staffing, back-up and retention plans.

This is part that makes up the 20 page limit?

Answer: Page 4 of8, "The Management Approach Section above is limited to 20 pages.

14. Would you like resumes and candidate info in an Appendix to be easier to review?

Answer: This will be up to the Offeror

15, Volume ll will be our 3 past performances, where questionnaires have been sent; and

Volume lll is pricing. Correct?

Answer: What is Volume ll and Volume lll, could not answer.

I

Request For Proposal: CRHC20-21 Services - SECTION C-H

PERFORMANCE WORK STATEMENT (PWS)

C.1 GENERAL

To provide Radiographic Reading/lnterpretation Service for the 1) CHEYENNE RIVER HEALTH CENTER, Eagle Butte, South Dakota, 2) FORT THOMPSON HEALTH CENTER, Ft. Thompson, South Dakota, and 3) LOWER BRULE HEALTH CENTER, Lower Brule, South Dakota. Health Center and Service unit will be used interchangeable throughout this PWS.

The mission of Indian Health service (lHS) is to provide the best possible Health care services to the Native American population. To meet the mission of the service Units listed above it will require contractor support to assist the Indian Health Service Hospitals with Radiographic Interpretation Service in the Great plains Area.

The Contract resulting from this solicitation shall:

a) Be a fixed-price non-personal health care service contract under which the Contractor is an independent contractor that will result in a base vear contract, with four-one(1) year option periods.

b) Allow the Government to evaluate the quality services provided.

1.1 Scope of Work

of professional and administrative

The Contractor shall provide Radiographic interpretation services using a teleradrology system, in the following estimated proportions per year.

Direct Labor by Category Estimated Quantity per year

Read of Plain Films 11,300

Read of Computed Tomography (CT) 5,000

Read of Ultrasound Exams 3J4e 1,990

Read of MRI Exams 600 lmport Radiology Reports into RPMS 353€e 17,650

Page I of ll

Request For Proposah CRHC2O-21 Rldiology Reading/Intcrpretatiol Services - SECTION C.H

1.2 Personnel

The Contractors facilities shall be compliant with any applicable Medicare (CMS) requirements and Health Insurance Portability and Accountability Act (HIPAA) req u irements.

The Contractor shall maintain appropriate certification and licensing for Contractors work facilities and will assure appropriate certification and licensing for all Radiologists providing services.

The Contractor and any subcontractors who interpret studies must use Board Certified or Board Eligible Radiologists who possess an unrestricted license to practice medicine in the United States.

The Contractor must provide a current and up{o-date copy of professional Credentials to the Service Unit, and must be appointed to the each Service Unit's Medical Staff.

. (Delete)

The Contractor and any subcontractors must be physically practicing medicine in the United States. The Contractor shall furnish oroof of a minimum of 12 Deer review (over- reads) annually.

1.2.1 Gontractor Representative

The contractor shall designate a representative in accordance with FAR 52.236-6 included in section 1 of this contract, The name of this person shall be designated in writing and provided to the CO.

1.2.2 Response Time

The contractor representative shall be available during normal duty hours within

30 minutes to meet with government personnel designated by the CO to discuss and resolve performance issues. After normal duty hours the representative shall be available within t hour.

1.2.3 Reports

The contractor representative shall provide weekly (or other frequency) accomplishment reports to the designated government representative. Reports shall be in writing and provided within three days following the workweek.

Page 3 of ll