CRC Scoreboard RFP.docx.pdf

Kearsley Community Schools 4396 Underhill Drive

Flint, MI 48506 810-591-7611

The Kearsley Community Schools Board of Education is accepting sealed proposals to provide Scoreboards and Digital Scorers table for our new Kearsley Community Schools Community Recreation Center in accordance with the specifications, terms and conditions stated herein.

Proposers are to submit one (1) original and one (1) copy of the proposal to:

Kearsley Community Schools Attention: Paul Gaudard, Superintendent 4396 Underhill Drive Flint, MI 48506

The sealed envelope containing the Proposal must include the wording “PROPOSAL:

Scoreboards/Digital Scorers Table”, and be personally delivered, sent by mail or express carrier. No electronic submissions will be accepted.

Proposals will be accepted until Thursday, May 2nd at 1:00pm at which time they will be publicly opened and read. The Board will not accept a proposal received after the date and time mentioned above. The Board of Education reserves the right to accept or reject any and all proposals and alternates, in whole or in part, and to waive any informality therein.

The winning bid will be taken for approval at the Kearsley Board of Education meeting on Monday, May 13, 2024.

Proposals shall remain firm for a period of 60 days from the bid opening.

All items must be on site, installed and all installation work complete by Friday, November 15, 2024.

Any questions regarding the Scoreboards and Digital scorers table specifications should be directed to Paul Gaudard at 810-591-7611 or pgaudard@kearsleyschools.org.

Contents

Section 1: Scoreboard Specifications - Page 2 Section 2: Scorer’s Table Specifications - Page 6 Section 3: Familial Relationship Sworn Statement - Page 10 Section 4: Bidders Proposal Form - Page 11 Section 5: Iran Business Relationship Affidavit - Page 12 mailto:pgaudard@kearsleyschools.org

Section 1: 2 GYM SCOREBOARDS with accompanying stat panels

1.01 SECTION INCLUDES

A. 2 Single-sided LED basketball scoreboards with stat panels

1.02 REFERENCES

A. Standard for Electric Signs, UL 48 B. Standard for CSA C22.2 #207 C. Federal Communications Commission Regulation Part 15 D. National Electric Code

1.03 SUBMITTALS

A. Product data: Submit manufacturerís product illustrations, data and literature that fully describe the scoreboards and accessories proposed for installation.

B. Shop drawings: Submit mechanical and electrical drawings.

C.Maintenance data: Submit manufacturerís installation, operation, and maintenance manuals.

1.04 DELIVERY, STORAGE, AND HANDLING

A. Product delivered on site B. Scoreboard and equipment to be housed in a clean, dry environment

1.05 PROJECT CONDITIONS

A. Environmental Limitations: Do not install scoring equipment until spaces are enclosed and weatherproof, wet work in spaces is complete and dry, and ambient temperature and humidity conditions are maintained at the levels indicated for project when occupied for its intended use.

B. Field Measurements: Coordinate scoreboard location and height with the customer. Verify dimensions by field measurements.

C. Supply weight and mounting method for owner to verify that building structure is capable of supporting the scoreboard’s weight in addition to the auxiliary equipment.

1.06 QUALITY ASSURANCE

A. For indoor use only B. Source Limitations: Obtain each type of scoring equipment and electronic displays through one source from a single manufacturer.

C. ETL listed to UL 48 D. NEC compliant E. FCC compliant F. ETLC listed to CSA 22.2 #207

1.07WARRANTY

A. Provide 5 years of no cost parts exchange including standard shipping on electronics parts and radios due to manufacturing defects B. Provide toll-free service coordination

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C. Provide technical online and phone support during Daktronics business hours

PRODUCTS

1.01MANUFACTURER

A. Daktronics, Inc., 201 Daktronics Drive, P.O. Box 5128, Brookings, SD 57006-5128

1.02 PRODUCT

A. Daktronics BB-2103 single-sided basketball scoreboard displays period time to 99:59, HOME and

GUEST scores to 199, PERIOD to nine, team FOULS to 19, PLAYER number to 99, player FOUL to nine and indicates possession and bonus. During the last minute of the period, scoreboard displays time to 1/10 of a second. Scoreboard can also score volleyball, wrestling and any sport requiring a clock, score and period function. Accompanying stat panels for basketball and volleyball should be included.

1.03 SCOREBOARD

A. General information

1. Dimensions: 4'-0" (1.22 m) high, 10'-0" (3.05 m) wide, 0'-6" (152 mm) deep 2.

Base weight: 150 lb (68 kg) ñ options may increase weight

3. Base power requirement: 140 W ñ options may increase wattage

4. Color: choose from manufacturerís standard paint selections

5. Should include team name message centers

B. Construction

1. All-aluminum construction

2. Scoreboard back, face, and perimeter: 0.063" (1.60 mm) thick

3. Cabinet withstands high-velocity impact from air-filled sports balls without the need for protective screens

A. Digits & Indicators

1. LED digit technology

UniViewenhanced digits with diffusant lenses over the LEDs that blend the light for a uniform bar look and 140 viewing angle]

2. LED color:

Amber clock/colon, PERIOD and PLAYER/FOUL digits and bonus indicators with Red score and FOULS digits and possession indicators

4. Clock and score digits: 10" (254 mm) high

5. PERIOD, FOULS, PLAYER/FOUL and T.O.L. digits: 7" (178 mm) high

6. Bonus indicators: 4" (102 mm) high

7. Possession arrows: 3" (76 mm) high

8. Seven bar segments per digit

9. PanaViewÆ (PV) digit technology discrete LEDs protrude through the scoreboard face B.

Captions

1. Digital Team Name Message Centers

2. Vinyl applied directly to scoreboard face

3. PERIOD, FOULS/SCORE and PLAYER/FOUL/MATCH captions: 4" (102 mm) high 4.

Color: standard white or others available upon request C. Border Striping

1. Vinyl striping applied around the clock and scoreboard face

2. Color: Sunflower Yellow

C. Horn

1. Vibrating horn mounted inside the scoreboard cabinet behind the face

2. Sounds automatically when period clock counts down to zero

3. Sounds manually as directed by operator D. Power Cord

1. Cord is 11' (3.35 m) long

2. Cord plugs into a standard grounded outlet

E. Accessory Equipment

1. Two 6" (152 mm) high Programmable Team Name Message Centers (TNMCs) in place of vinyl HOME and GUEST captions ñ add 15 lb (7 kg) and 60 W]

2. Double bonus indicators in place of single bonus indicators

3. Advantage time option for wrestling mode ñ PLAYER and FOUL digits reversed

1.04 SCORING CONSOLE

A. Console is an All SportÆ 5000 controller B. Scores multiple sports using changeable keyboard inserts C. Controls multiple scoreboards, stats displays and shot clocks, including other All Sport 5000 controlled displays currently owned by customer D. Recalls clock, score, and period information if power is lost E. Runs Time of Day and Segment Timer modes F. Console includes:

1. Rugged aluminum enclosure to house electronics

2. Sealed membrane water-resistant keyboard

3. 32-character backlit LCD to verify entries and recall information currently displayed 4.

Power cord that plugs into a standard grounded outlet; 6 wa�s max

5. Control cable to connect to the control receptacle junction box (wired system only) 6.

Hand-held switch for main clock start/stop and horn

7. Soft-sided carrying case

G. Accessory Equipment

1. 2.4 GHz spread spectrum radio system with frequency hopping technology and 64 non-interfering channels; system includes a transmi�er installed inside the console and a receiver installed inside the scoreboard(s)

H. Scoreboard to signal LED lighting on 2 main court backboards at end of each quarter.

EXECUTION

1.01 EXAMINATION

A. Verify that mounting surface is ready to receive scoreboard. Verify that placement of conduit and

4of 12 junction boxes are as specified and indicated in plans and shop drawings.

1.02 INSTALLATION

A. Power conduit, cables and outlet boxes to be provided and installed by the electrical contractor.

Signal raceways, conduit and boxes to be provided by the electrical contractor. Electrical contractor is also responsible for any required wire and terminators between each scoreboard and control location.

B . Scoreboards will be hung from building roof structure. Provide uni-strut sub-structure as required to suspend scoreboards from building structure above. Include provision for mounting of power and controls junction boxes.

C.Mount bo�om of scoreboard at 23í-0î above floor, 7í-0î below roof structure above.

1.03 INSTALLATIONóCONTROL CENTER

A. Provide boxes, cover plates and jacks as required to meet control specification requirements.

Control cables to control panels shall be concealed.

B. Test the operation of the scoreboard, controller and all control jacks; leave control unit in carrying case and other loose items with owner's designated representative.

C. Conduct operator training on the scoreboard/controller operation.

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Section 2: LED Scorer’s Table

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Scorers table with LED display

1.02 REFERENCES

A. UL 60950-1

B. CSA 22.2 #60950-1

C. IEC 60950-1

D. FCC Title 47 CFR Part 15 Class B E. National Electric Code

1.03 SUBMITTALS

A. Product data: Submit manufacturer’s product illustrations, data and literature that fully describe the scorers table and accessories proposed for installation.

B. Shop drawings: Submit mechanical and electrical drawings.

C. Maintenance data: Submit manufacturer’s installation, operation, and maintenance manuals.

1.04 DELIVERY, STORAGE, AND HANDLING

A. Product delivered on site B. Table and equipment to be housed in a clean, dry environment

1.05 PROJECT CONDITIONS

A. Environmental Limitations: Do not install scoring equipment until spaces are enclosed and weatherproof, wet work in spaces is complete and dry, and ambient temperature and humidity conditions are maintained at the levels indicated for project when occupied for its intended use.

B. Field Measurements: Coordinate scorers table location with the customer.

1.06 QUALITY ASSURANCE

A. For indoor use only B. Source Limitations: Obtain each type of scoring equipment and electronic displays through one source from a single manufacturer.

C. ETL listed to UL Standard 60950-1 D. ETLC listed to CAN/CSA 22.2 60950-1 E. ETL listed to IEC 60950-1 F. FCC compliant G. EU EMC Directives 55022/55024/61000 compliant H. Installed per NEC

1.07 WARRANTY

A. Provide 1 year of no cost parts exchange including standard shipping on electronics parts due to manufacturing defects B. Provide toll-free service coordination C. Provide technical online and phone support during Daktronics business hours

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PART 2 PRODUCTS

2.01 MANUFACTURER

A. Daktronics, Inc., 201 Daktronics Drive, P.O. Box 5128, Brookings, SD 57006-5128

2.02 PRODUCT

A. The ST-3131 scorers table features an LED display capable of showcasing sponsor advertisements, animations, statistics, and player headshots. Table is designed to comfortably sit 4 scorers, featuring convenience power/USB outlets for laptop computers and other electronic devices as well as network jacks and beverage holders to prevent spills. Display modules feature SMD (3-in-1) LED packages with 5.9 mm pixel-to-pixel spacing to provide wider viewing angles and closer viewing distances. Tabletop depth is 24" (610 mm).

2.03 CONTROL METHOD

A. Ethernet (Embedded Control)

2.04 SCORERS TABLE

A. General information

Number of tables: 2 Total dimensions: 3.03' (924 mm) high, 20.1’ wide, 2.71' (826 mm) deep

Total matrix size: 126 x 504 Total power requirements: 5448 W (120 V)

B. Color: Royal Blue C. Construction

1. Durable, lightweight aluminum cabinet and tabletop with polycarbonate face to protect LED modules and padding to protect players

2. Table is set on retractable castors, and the tabletop folds down for transportation and storage;

tabletop load capacity is rated at 150 lb (68 kg) max.

3. Scorers table face: 0.125" thick

4. Scorers table back: 0.050" thick

D. Accessory Equipment

1. Possession indicator with 3" (76 mm) red LED arrows and 2" (51 mm) POSS caption;

2.05 MEDIA PLAYER

A. Provide a Digital Media Player (DMP).

B. Resolution: 1080p 59.94 C. Video Output: DisplayPort to Daktronics Display Interface D. Ports: USB 2.0 @2, USB 3.0 @4 E. Memory: 16 GB of DDR4 SODIMM F. Storage: 1 TB SATA solid state drive G. Networking: 10/100/1000 Ethernet (RJ-45 LAN) @1 H. Dimensions: Half-width 1RU; 1.75" (44.5 mm) H x 8.75" (222 mm) W x 12" (305 mm) D

2.06 DISPLAY INTERFACE

A. Provide a Display Interface (DI).

B. Video Input: DisplayPort from Daktronics DMP C. Video Output: Daktronics ProLink® 6 (fiber optic) @4 D. Storage: 32GB mSATA, SLC E. Networking: 10/100/1000 Ethernet (RJ-45 LAN) @1

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F. Dimensions: Half-width 2RU; 3.4" (86 mm) H x 8.7" (221 mm) W x 12.5" (318 mm) D

2.07 CONTROL COMPUTER

A. Operating System: Windows® 10 Pro 64 B. Processor: Intel® Core™ i5 C. Memory: 16 GB RAM D. Hard Drive: 500 GB E. Form Factor: Dell Latitude 5510

2.08 CONTROL SOFTWARE

A. Manufacturer must provide a Windows® 10 based laptop computer with the control software loaded, configured, and ready to control display at startup.

B. Must be developed by the manufacturer of the Display, Media Player, and Display Interface.

C. The display's control software shall provide simple, user-friendly features for creating, editing, scheduling, running and deleting messages.

D. Display Software features:

1. Direct control of an infinite number of displays located on a network

2. Simultaneous display and edit capability

3. Content playlists with loop, shuffle, random and next play functionality

4. Thumbnail preview of content clips

5. Onscreen display monitor

6. Unlimited color-coded bu�ons with adjustable sizes

7. Multiple operator workspaces

8. Support input devices such as a mouse, keyboard, touch screen and dual monitor

9. Icon and pull-down menu programming features

10. Help screens

E. Content Editor Software features:

1. Display of TrueType fonts and other Windows compatible character fonts

2. Inline text editing

3. Outlined, Drop shadowed, Bold, Italic and Underlined text modes

4. Ability to copy and paste text from most Windows applications

5. Import common image and animation formats, including BMP, JPEG and AVI

6. Content preview

7. Content layering

8. Real-time data (RTD) integration allows operators to create messages with information that automatically updates without user intervention. Such data may include scores, game time, player/team statistics, time-of-day, date or temperature.

9. Profanity protection and Spell Check

10. Multiple transition effects for entry, hold and exit

PART 3 EXECUTION

3.01 EXAMINATION

A. Verify that placement of conduit and junction boxes are as specified and indicated in plans and shop drawings.

3.02 INSTALLATION

A. Power conduit, cables and outlet boxes to be provided and installed by the electrical contractor.

Signal raceways, conduit and boxes to be provided by the electrical contractor. Electrical

8of 12 contractor is responsible for pulling signal wire and terminators between each message display and control location. Scorers table vendor to terminate signal wire of controller and conduit to scorers table.

B. Place scorers table in location detailed and in accordance with manufacturer's instructions. Unit to be plumb and level.

3.03 INSTALLATION—CONTROL CENTER

A. Provide boxes, cover plates and jacks as required to meet control specification requirements.

Control cables to control panels shall be concealed.

B. Test the operation of the scorers table, controller and all control jacks; leave control unit and other loose items with owner's designated representative.

C. Conduct operator training on the message display/controller operation.

END OF SECTION

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SECTION 3: FAMILIAL RELATIONSHIP SWORN STATEMENT

I/We, the undersigned, HAVE NO FAMILIAL RELATIONSHIP with the Superintendent or any member of the Board of Education of the KEARSLEY SCHOOL DISTRICT.

OR

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor

By

Title

Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, Michigan

My commission expires: ______________________________________

SECTION 4: BIDDERS PROPOSAL FORM

BIDDERS NAME: _______________________________________________________

LEGAL ADDRESS: ______________________________________________________

TELEPHONE: (_______) __________________

FAX NUMBER: (_______) __________________

Contact Person: _____________________________________

Bid Package:

Scoreboard with Stat Panels

Bid Proposal(s) #1 $_________________

Alternate #2 Proposal(s) $_________________

Expected completion date

Digital Scorers Table

Bid Proposal(s) #1 $_________________

Alternate #2 Proposal(s) $_________________

Expected completion date

Signer below is an Officer or Director and is authorized to obligate the company in contractual agreements.

AUTHORIZED SIGNITURE______________________________________________________

PRINTED NAME AND

TITLE________________________________________________________

DATE____________________________________

END OF PROPOSAL FORM

SECTION 5: IRAN BUSINESS RELATIONSHIP AFFIDAVIT

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I, __________________________ of ______________________________, am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of providing scoreboards and digital scorers table for the Kearsley Community School District. I have personal knowledge of the matters described in this Certification, and I am familiar with the

Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)