CP2520 - Request For Proposals.pdf

ENG-375, Revised 7/25

CITY OF AUBURN

REQUEST FOR PROPOSALS (RFP)

Project CP2520 – 15th St NW Bridge Deck Preservation Federal Aid #: BMH-1130(004)

Proposals Due: August 28, 2026

The City of Auburn is soliciting Proposals from qualified consulting teams to provide professional services, and execute a negotiated hourly rate agreement, for the design, and potentially construction support for the 15th St NW Bridge Deck Preservation, CP2520.

A voluntary SBE goal amount of 10% of the Consultant Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.

One electronic copy (PDF) of the Proposal Package shall be emailed to mlarson@auburnwa.gov on or before 4:00 pm, Friday, August 28, 2026 with a subject line “Proposal – 15th St NW Bridge Deck Preservation, CP2520”. Questions regarding this solicitation should be directed to Matt Larson, Senior Project Engineer, by email only at mlarson@auburnwa.gov.

For guidance on proposal content and the criteria used for consultant selection and evaluation, refer to the section below titled Selection Process and Evaluation Criteria. Although the use of subconsultants is recognized as being necessary for a multidiscipline project, the City’s preference is for the lead consultant to have the majority of the work performed in-house.

PROJECT DESCRIPTION

City of Auburn’s 15th Street Northwest is a Principal Arterial that is located between B Street Northwest and West Valley Highway North. The project’s main objective is to scarify the existing concrete deck and install a polyester or modified overlay over two bridge decks. The bridge decks included in this project are located on 15th Street Northwest over B Street NW and BNSF Railway (Auburn05 per King County Bridge Database, 14,410 SF) and over UPRR Railway (Auburn04 per King County Bridge Database, 10,807 SF). The preliminary engineering will be funded by federal grant funds and City of Auburn monies. Design is anticipated to start in November 2026 and be completed in March 2027.

The project is located within the City easement provided by BNSF and UPRR, and construction activities will be above the railways. Funding is provided by the federal WSDOT local bridge program grant program and City of Auburn monies. The total estimated cost of the project is $3,704,000.

The City of Auburn reserves the right to retain the services of the successful firm for any subsequent phases (ex. Construction Support) associated with this Project. Future phases may need to be evaluated for new SBE goals.

ENG-375, Revised 9/24

SCOPE OF WORK

The design contract will include project management, bridge deck and expansion joint condition assessment and repair/preservation recommendations, preparation of contract plans, specifications, and estimates at the 30%, 90% and final review levels; “over-the-shoulder” reviews between the 30% and 90% review levels, and bidding/construction assistance.

The project deliverables include:

• A Project Schedule;

• Recommendation for bridge repairs following a detailed review of inspection report of the bridge decks; and

• Contract documents, including Special Provisions, an Engineer’s Construction Cost

Estimate, and Contract Plans for the 30%, 90%, 99% check set, and final bid documents.

SELECTION PROCESS AND EVALUATION CRITERIA

Each proposal is limited to a maximum of 10 numbered letter sized pages of content (excluding only the cover and any dividers) (minimum font size 10 Arial) and should address each criteria element listed below. A committee of City personnel will evaluate and rate the proposals on the following criteria, weighted as indicated:

1. Project Team Qualifications (20%)

Identify the Project Team (those who will be actively working on this project). Include an organizational chart and identify any sub-consultants. Discuss the proposed Project Team’s expertise and experience with 3 similar projects within the last 10 years. At a minimum, information for the following team roles must be provided: Project Manager, Quality Control (QC) Manager, and Bridge Engineer. Please include the following information for each project:

a. Project name and location

b. A brief description of the project

c. Provide the total project costs

d. Project Team Member roles in the project

e. A project reference and contact phone number

2. Important Issues (20%)

List and briefly describe a minimum of three of the most important issues or considerations for this project and identify the attributes and/or experiences that may set your team apart or make it particularly well-suited to address the issues.

3. Lessons Learned (20%) Describe specific lessons learned by your firm/team regarding similar projects and what those lessons learned taught the team.

4. Quality Assurance / Quality Control Plan (10%) Describe your firm’s process/procedures for providing quality assurance/quality control throughout the life of the project.

5. Project Schedule Management (10%) Discuss how the Project Team will meet the proposed schedule shown in the Project Description section above. Describe your team’s general approach towards schedule management and availability of the team members.

ENG-375, Revised 9/24

6. Familiarity with WSDOT/FHWA Standards (for all potential phases) (10%)

Describe the Project Team’s knowledge and experience with WSDOT/FHWA standards for design and Construction.

7. Approach to meet the SBE goal (10%) Describe your firm’s approach to meet the SBE goal.

Following the evaluation of the Proposals, the City will conduct in person interview of up to 3 of the prospective consultants. Those firms selected for interview will have the opportunity to present their past experience with similar projects and overall project approach.

SELECTION SCHEDULE

The City’s proposed schedule for Consultant selection, subject to change, is as follows:

Issue Request for Proposals August 6, 2026 Deadline for Submittal of Proposals August 28, 2026 @ 4:00 pm Preliminary Selection of Firms September 2, 2026 Notify Firms Chosen for Interviews September 8, 2026 Consultant Interviews Week of September 14, 2026 Final Selection of Design Firm September 28, 2026 Execution of Consultant Agreement October 30, 2026

TERMS AND CONDITIONS

The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City of Auburn to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. Furthermore, the City of Auburn reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty 30 days after the award of the proposal.

The City of Auburn in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by calling 253-931-3010.

The City of Auburn, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Dates of publication in the Seattle Daily Journal of Commerce, August 6, and August 13, 2026 Dates of publication in the Seattle Times, August 6, and August 13, 2026.