COT703_CRP30790_Revised_Contract_07.01.2025.pdf

Rev. 1.30.17

Index No.: COT703 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Central Ohio Technical College - Newark Campus

CONTRACT No.: CRP30790 EFFECTIVE DATES: 10/01/2023 to 06/30/2024 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Central Ohio Technical College, 1179 University Drive, Newark, Ohio 43055.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -4

CONTRACT ITEMS

COST SUMMARY 5

CONTRACTOR’S INDEX 6

SUMMARY OF AMENDMENTS 7

SPECIFICATIONS

Service Dates: July 1, 2025, through June 30, 2026 (12 months)

1. GW Business Solutions, LLC. (GW) will provide Housekeeping Services for COTC – Newark Campus effective July 1, 2025, through June 30, 2026.

2. GW will provide 15 housekeepers who will provide services to COTC-Newark Campus Monday – Friday, between the hours of 7:00 AM and 12:30 AM. (The majority of the GW staff will be on second shift.) One housekeeper will cover the temporary COTC-Newark facility located at 1440 Granville Rd in Newark, OH during the day.

3. GW’s Project Manager will work 40 hours per week, Monday through Friday, from 7:00 AM – 3:30 PM. GW’s Supervisor will work 40 hours per week, Monday through Friday, from 4:00 PM – 12:30 AM.

4. Weekend work and some overtime is required for all GW positions for events held on campus on Saturday and Sunday and before or after work. This is shared work and will be occasional as the job rotates staff members. This work will be charged at the Overtime billing rate called out in this contract, as this is work that is beyond the “annual price” of the contract.

When possible, the campus will provide advance notice to schedule workers for special events held outside normal working hours.

5. GW’s Management Team is responsible for the supervision of all GW employees and the COTC-Newark Campus janitorial staff to ensure custodial services are completed in the following buildings:

• Adena Hall

• Warner Center

• Reese Center

• Le Fevre Hall

• Rotary Park Pavilion & Restrooms

• North Classroom Bldg.

• Hopewell Hall

• Alford Center Science Building

• Hodges Hall

• Temporary space at 1440 Granville Rd. in Newark

6. All custodial supplies and equipment, including all paper products and OSHA approved Personal Protective

Equipment (goggles, gloves, masks, etc.), will be provided by the campus. The campus will also provide a cell phone and computer for communication, documentation, and reporting. The campus will provide uniforms for GW employees, and all office supplies.

7. HOLIDAYS – Eleven (11) paid holidays for both part-time and full-time employees will be compensated by the Central Ohio Technical College, at the employees normal scheduled hours, as follows: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veteran’s Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve, and Christmas Day.

COTC will also be closed for Winter Break between Christmas and the New Year. GW part-time and full-time employees will be compensated for these days at their normal scheduled hours.

COTC may observe other holidays or campus closures which may be observed as paid days for GW employees as directed.

(i.e., inclement weather days, power outages, etc.) NOTE: COTC and GW have the right to change holidays. Also, campus closures and holidays are only paid to employees if they are scheduled to work on the day the closure falls on.

8. Storage closets/maintenance areas, electrical rooms, exterior of building, sidewalks, and parking lot are excluded from housekeeping staff duties.

9. Included areas of service are Restrooms, classrooms, kitchens/break areas, lobby/entrances, hallways, and offices.

10. Desk chairs and trashcans shall be moved to perform floor care functions. Housekeeping staff do not move boxes, files, and other furniture for the purpose of floor care. To provide the best care of customer’s property, COTC-Newark Campus can be notified ahead of schedule so they may move such items prior to the performance of services.

11. Trash located in receptacles shall be emptied per the written schedule. Items around trashcans will not be removed unless all duties have been completed, and the word “TRASH” is clearly written on item(s) to be removed.

12. GW will complete a standard local background check for all GW employees prior to any work being conducted on the COTC-Newark campus.

SPECIFICATIONS, CONTINUED

13. GW employees are responsible for cleaning up potential Blood Borne Pathogens. Each employee will be offered Hepatitis B vaccinations, and the associated costs for the shots are included in this proposal. If there is other OSHA required medical care needed as required by OSHA, the campus is responsible for reimbursing GW for the associated costs, including labor and transportation to and from a medical facility.

14. The following is a list of job duties for the Supervisor. This list may not be all inclusive.

• Follow and meet the Collective Bargaining Unit’s (CBA) guidelines.

• Coordinate the schedule and supervise assigned staff members.

• Provide appropriate assistance regarding questions, concerns, or complaints of contract customers in person or by telephone to maximize customer satisfaction and meet or exceed contract specifications.

• Ensure that changes to the schedules are accurate and reflect the scope of work being performed, including approval of overtime.

• Recommend and implement corrective actions as appropriate for assigned staff members.

• Evaluate staff performance and establish objectives/goals to promote the professional growth of staff members.

(GW employees)

• Conduct appropriate staff meetings and staff training.

• Assist with the interviewing/hiring process, discipline, and termination of employees.

• Ensure all campus policies and assigned staff members follow procedures.

• Ensure the work environment is safe and free from known hazards.

• Ensure compliance with all safety rules, policies, regulations, and applicable laws.

• Maintain files on employees and prepare reports and correspondence as needed.

• Monitor equipment issuance and processing work repair orders.

• Maintain equipment for usage and inventory purposes.

• Order supplies/equipment in a timely manner to meet the needs of the campus.

• Conduct needed follow-up to any onsite inspections by customers or outside authorities.

• Follow established work rules and rules of conduct.

• Report all injury, safety or security incidents within guidelines established by the campus.

• Attend and participate in appropriate meetings.

• Conduct or arrange for time studies of employees of tasks, which meet the standards for reliability, validity, and production.

• Monitor and inspect using the established electronic Quality Control Program.

• Perform janitorial tasks as assigned/scheduled.

• Fill in during staff absences to complete all cleaning requirements.

• Other duties as assigned.

15. The following is a list of job duties for the Project Manager, but is not an all-inclusive list:

a. Provide leadership and general supervision to all campus and GW custodial staff, as well as external service providers when necessary.

b. Work a flexible schedule daily to accommodate special campus events, including filling in for custodial workers in their absence.

c. Supervises training and provides direction to both new and current custodial staff, establishing campus housekeeping procedures and safe operation of equipment.

d. Oversees hiring of custodians.

e. Monitors and evaluates the performance of staff members and provides feedback when tasks are not completed satisfactorily and/or when quality standards are not being met.

f. Recognizes and identifies priorities in scheduling and work requirements of staff members.

g. Assigns work to crews on a daily, monthly, and quarterly basis to ensure adequate coverage of housekeeping operations.

h. Reviews, monitors, and performs Q.C. inspections of all work zones daily.

i. Participates as a member of the management team in department policy and is involved in development of best work practices consistent with the collective bargaining unit.

j. Coordinates custodial activities with other functions in the maintenance and operations activities, instructional programs, and events that are on the campus calendar.

k. Monitors and ensures a sufficient inventory of cleaning materials necessary for proper custodial services per department guidelines.

l. Consults with Superintendent in ordering materials.

m. Engages in continuing education and training.

n. Assures that adequate staff is available to assist on special events and schedules set-up, teardown, and clean-up of events and meets with campus personnel and rental customers as required.

o. Participates in departmental planning.

p. Assists with preparation and monitoring of departmental budget and communicates status of budget items on a regular basis.

q. Creates and maintains all necessary files and documentation related to custodial activities.

Index No.: COT703*

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30790-1

76111501

Janitorial Services, Central Ohio Technical College - Newark 1179 University Drive, Newark, OH 43055, 14 Housekeepers

$67,415.57 per month*

CRP30790-2

1179 University Drive, Newark, OH 43055, Project Manager

$6,315.46 per month*

CRP30790-3

1179 University Drive, Newark, OH 43055, Supervisor

$5,492.17 per month*

CRP30790-4

1179 University Drive, Newark, OH 43055, Special Events, Regular Billing Rate, General Cleaner

$23.54 per hour*

CRP30790-5

Overtime Billing Rate, General Cleaner

$35.31 per hour*

CRP30790-6

Regular Billing Rate, Supervisor

$28.69 per hour*

CRP30790-7

Overtime Billing Rate, Supervisor

$43.04 per hour*

CRP30790-8

Regular Billing Rate, Project Manager

$33.42 per hour*

CRP30790-9

Overtime Billing Rate, Project Manager

$50.12 per hour*

Submit Invoices to:

Central Ohio Technical College 1179 University Drive Newark, OH 43055

*Update pricing effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30790

OAKS # 0000316030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

1 07/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2024 through 06/30/2025. It is also issued to update the price list and scope of work, and to add a summary of amendments page effective 07/01/2024. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

CONTRACT FOR: Janitorial Services, Central Ohio Technical College - Newark Campus