COT702_CRP30789_Revised_Contract_07.01.2025.pdf

Rev. 1.30.17

Index No.: COT702 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Central Ohio Technical College - Pataskala

CONTRACT No.: CRP30789 EFFECTIVE DATES: 10/01/2023 to 06/30/2024 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Central Ohio Technical College, 1179 University Drive, Newark, Ohio 43055.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3-4

CONTRACT ITEMS

COST SUMMARY 5

CONTRACTOR’S INDEX 6

SUMMARY OF AMENDMENTS 7

SPECIFICATIONS

DATE OF CONTRACT: July 1, 2025, through June 30, 2026

1. GW Business Solutions, LLC. (GW) will supply all labor and supervision to perform custodial services for Central Ohio

Technical College – Pataskala (COTC-Pataskala), located at 8660 E. Broad St, Reynoldsburg, OH 43068 per the attached scope of work.

2. COTC – Pataskala will provide all supplies and equipment. GW would be happy to provide all supplies, cleaning chemicals and equipment necessary to perform services, with the associate prices added to the price of the contract.

3. Services will be provided at the Pataskala facility four days a week, Monday – Thursday, after 6:00 PM

4. COTC – Pataskala shall provide, at no cost to GW, all resources, and utilities such as hot and cold water, electric, and trash removal services, etc. in adequate supply to perform the scope of work.

5. Excluded service areas include:

Storage closets/Maintenance Areas/Electrical rooms, exterior of building, sidewalks, and parking lot.

6. Included service areas: Restrooms, Classrooms, Kitchens/Break Areas, Lobby/Entrances, Hallways, and Offices.

7. Desk chairs and trashcans shall be moved to perform floor care functions. GW staff will not move boxes, files, and other furniture for the purpose of floor care. In an effort to provide the best care of customer’s property, COTC – Pataskala can be notified ahead of schedule so that they may move such items prior to the performance of services.

8. Trash located in receptacles shall be emptied per the Scope of Work. Items around trashcans will not be removed unless all duties identified in the Scope of Work have been completed and “TRASH” is clearly written on item(s) to be removed.

9. Floor care, including stripping and re-finishing hard surface floors and carpet cleaning, and exterior/interior window washing are NOT included in this proposal. GW will be happy to provide pricing and performance for these services as requested by COTC – Pataskala.

10. A log will be kept identifying any messages to employees, such as spills, and other correspondence.

11. Monthly inspection with a designated COTC – Pataskala representative, or alternate, and GW staff managers, and/or District

Manager, are encouraged. Following inspections, GW will take the appropriate actions to ensure customer satisfaction.

12. HOLIDAYS – Eleven (11) paid holidays for both part-time and full-time employees will be compensated by the Central Ohio

Technical College, at the employees normal scheduled hours, as follows: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veteran’s Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve, and Christmas Day.

COTC may also be closed for Winter Break between Christmas and the New Year. GW part-time and full-time employees will be compensated for these days at their normal scheduled hours.

COTC may observe other holidays or campus closures which may be observed as paid days for GW employees as directed. (i.e., inclement weather days, power outages, etc.) NOTE: COTC and GW have the right to change holidays. Also, campus closures and holidays are only paid to employees if they are scheduled to work on the day the closure falls on.

13. Uniforms (aprons) are not included at the request of the customer.

14. Criminal Background checks (BCI and FBI) will be completed by GW for all employees prior to any GW employee working in the COTC – Pataskala facility.

15. Blood borne pathogen clean-up is not included in this proposal. Blood borne pathogen kits and cleanup may be added at the customer’s request and with the addition of the associated charges.

16. Requests for special service or emergencies, other than the tasks included in the task and frequency chart will require written request of the customer and agreement from GW concerning the terms of performance. COTC – Pataskala shall designate the person or persons authorized to approve and order special services from GW. Special services require the approval of the GW Vice President of Contracts, in addition to the written request from the authorized customer. This document shall be presented with the monthly billing statement to substantiate charges for additional work and services performed. A loaded hourly and loaded overtime hourly rate has been provided for your convenience.

SPECIFICATIONS, CONTINUED

17. Services to be provided to the COTC – Pataskala facility located at 8660 E. Broad St, Reynoldsburg, OH 43068 as follows:

SCOPE OF WORK COTC - PATASKALA

(8660 E. Broad St, Reynoldsburg) Monday - Thursday

I. Daily Tasks

A. Standard restroom cleaning procedures including:

A. Cleaning and disinfecting toilets and urinals B. Cleaning and disinfecting sinks C. Empty trash receptacles and reline D. Replenish dispensers (paper towels, toilet paper, soap dispensers) E. Polish dispensers F. Polish mirrors G. Empty sanitary napkin disposal dispensers and reline (as necessary) H. Spot Clean walls, partitions, and doors I. Dust and wet mop floors with disinfectant

B. Classrooms

1. Empty trash receptacles and reline

C. Offices

1. Empty trash receptacles and reline

D. Entrance/Lobbies

1. Spot vacuum carpet in front hall, front offices to women’s restroom

2. Clean ½ lower doors (4 doors, both sides)

3. Vacuum walk off mat(s) (1 inside and 1 outside)

E. Miscellaneous

1. Vacuum Room 111B, as required

2. Clean and disinfect drinking fountains

II. Two Times Weekly Tasks

A. Vacuum carpet in classrooms and offices

B. Empty exterior trash receptacles and replace liners

III. Two Times Annual Tasks

A. Clean interior door glass and reception windows plus front entrance (both sides)

IV. As needed Tasks

A. Keep housekeeping closet organized, clean and bottles filled.

B. Wipe off the inside or outside of trashcans to remove pop and grime.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30789-1

76111501

Janitorial Services, Pataskala Campus, 8660 East Broad Street, Reynoldsburg, OH 43068

$1,261.88 per month*

CRP30789-2

76111501

Janitorial Services, Pataskala Campus, Employee Loaded Hourly Rate, 8660 East Broad Street, Reynoldsburg, OH 43068

$23.82 per hour*

CRP30789-3 76111501

Janitorial Services, Pataskala Campus, Employee Loaded Overtime Hourly Rate, 8660 East Broad Street, Reynoldsburg, OH, 43068

$35.74 per hour*

Submit Invoices to:

Central Ohio Technical College 1179 University Drive Newark, OH 43055

*Update pricing effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30789

OAKS # 0000316030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

1 07/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2024 through 06/30/2025. It is also issued to update the price list and scope of work, and to add a summary of amendments page effective 07/01/2024. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

CONTRACT FOR: Janitorial Services, Central Ohio Technical College - Pataskala