COT701_CRP30788_Revised_Contract_07.01.2025.pdf

Rev. 1.30.17

Index No.: COT701 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Central Ohio Technical College - Ariel Hall

CONTRACT No.: CRP30788 EFFECTIVE DATES: 10/01/2023 to 06/30/2024 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Central Ohio Technical College, 1179 University Drive, Newark, Ohio 43055.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3-6

CONTRACT ITEMS

COST SUMMARY 7

CONTRACTOR’S INDEX 8

SUMMARY OF AMENDMENTS PAGE 9

SPECIFICATIONS

Service Dates: July 1, 2025, through June 30, 2026

1. GW Business Solutions, LLC. (GW) will provide all labor and supervision to perform custodial services for Central Ohio

Technical College – Ariel Hall, located at 236 S. Main St., Mt. Vernon, Ohio 43050, per the attached scope of work.

2. Central Ohio Technical College – Ariel Hall shall provide all supplies and equipment. GW would be happy to supply all items required by Central Ohio Technical College – Ariel Hall.

3. Services will be provided between the hours of 10:00pm and 7:00am Monday – Thursday.

4. Central Ohio Technical College – Ariel Hall will provide, at no cost to GW, all resources, and utilities such as: hot and cold water, electric, and trash removal services, etc. in adequate supply to perform the scope of work.

5. Excluded service areas include:

• Storage closets/Maintenance Areas/Electrical rooms, exterior of building, sidewalks, and parking lot.

6. Included service areas:

• Restrooms, Classrooms, Laboratories, Student Lounges, Executive Board Room and Kitchenettes, Lobby, Hallways, Corridors, Offices, Stairwells, and Elevator.

7. Desk chairs and trashcans will be moved to perform floor care functions. GW staff will not move boxes, files and other furniture for the purpose of floor care. In an effort to provide the best care of customer’s property, Central Ohio Technical College – Ariel Hall can be notified ahead of schedule so that they may move such items prior to the performance of services.

8. Trash located in receptacles will be emptied per the Scope of Work. Items around trashcans will not be removed unless all duties identified in the Scope of Work have been completed and “TRASH” is clearly written on item(s) to be removed.

9. GW staff will dust the 1st floor entryway and hallway ONLY weekly. (COTC-Ariel Hall staff will be responsible for all other dusting in the building, per the attached Scope of Work.) Furniture dusting consists of dusting horizontal and vertical surfaces with a dust wand, as often as possible. Personal items, boxes, books and other items shall not be removed to perform dusting services. However, the customer is welcome, and encouraged, to clear surfaces of all items to allow GW staff that are dusting, full access to clean surfaces made free of office materials.

10. Floor care to include stripping and re-finishing hard surface floors, and carpet cleaning are not included in this proposal.

Central Ohio Technical College – Ariel Hall, and GW will schedule carpet extraction, floor stripping, waxing and polishing, exterior and interior window washing and other deep cleaning tasks during breaks.

11. A log will be kept identifying any messages to employees, such as spills, and other correspondence.

12. Monthly inspection with a designated Central Ohio Technical College – Ariel Hall representative, or alternate, and GW staff managers, and/or District Manager, are encouraged. Following inspections, GW will take the appropriate actions to ensure customer satisfaction.

13. HOLIDAYS – Eleven (11) paid holidays for both part-time and full-time employees will be compensated by the Central Ohio Technical College, at the employees normal scheduled hours, as follows: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veteran’s Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve, and Christmas Day.

COTC will also be closed for Winter Break between Christmas and the New Year. GW part-time and full-time employees will be compensated for these days at their normal scheduled hours.

COTC may observe other holidays or campus closures which may be observed as paid days for GW employees as directed. (i.e., inclement weather days, power outages, etc.) NOTE: COTC and GW have the right to change holidays. Also, campus closures and holidays are only paid to employees if they are scheduled to work on the day the closure falls on.

14. GW is fully insured. GW shall procure and maintain in full force and effect throughout the term of this Agreement, and for so long after its termination as may be necessary, the following insurance through carriers acceptable to Customer:

A. Workers’ Compensation Insurance covering injury to or occupational disease or death of the employees of GW who perform the Facility Services hereunder, in accordance with applicable statutory requirements, including Employer’s Liability Insurance, with a limit of liability under the Employer’s Liability portion of at least $1,000,000 per occurrence; and

B. Comprehensive General Liability Insurance, including blanket contractual liability, naming Customer as an additional insured and having a minimum of $1,000,000 combined single limits for bodily injury (each person), bodily injury (each accident), and property damage.

SPECIFICATIONS, CONTINUED

Simultaneously with the execution of this Agreement by all parties hereto, GW will furnish to Customer certificates evidencing the required insurance coverage. The certificates of insurance shall contain provisions that the policies they represent will not be canceled or materially changed without at least thirty (30) days’ prior written notice to Customer. GW shall, prior to the effective date of any such change or cancellation, replace such insurance with insurance satisfactory to Customer and furnish Customer with certificates evidencing such replacement insurance.

15. Uniforms are not included at the request of the customer. Uniforms may be added at the customer’s request with the addition of the associated charges.

16. Criminal Background checks will be completed by GW Industries for all employees prior to any Licking/Knox GW employee working in the facility.

17. Blood borne pathogen clean-up is not included in this proposal. Blood borne pathogen kits and cleanup may be added at the customer’s request and with the addition of the associated charges.

18. Requests for special service or emergencies, other than the tasks included in the task and frequency chart will require written request of the customer and agreement from GW concerning the terms of performance. Central Ohio Technical College – Ariel Hall shall designate the person or persons authorized to approve and order special services from GW.

Special services require the approval of the GW Vice President of Business Services, in addition to the written request from the authorized customer. This document shall be presented with the monthly billing statement to substantiate charges for additional work services performed. A loaded hourly and loaded overtime hourly rate have been provided for your convenience.

19. GW has accepted back a few tasks in the scope of work that was previously the responsibility of COTC – Ariel Hall staff (cleaning marker boards, dusting the first-floor entryway & hallway ONLY, cleaning entryway windows and door glass, and sweeping and damp mopping stairwells weekly or as needed for spills). The price of this contract did not increase in terms of hours or price for this work at this time.

However, if the activity in the building (catering events, large areas used more than normal, extra detail needed in restrooms due to nurse work being conducted, etc.) increases to the point where there are not enough hours each day to complete the normal tasks and handle this increase, the contract will need to be modified to reflect this. Because these activities vary, GW will notify the Customer when the work is more than can be handled during the normal hours of the contract.

Approval will need to be given for the work to be completed, and the customer would be billed using the given loaded hourly rate for the extra time used.

20. Services to be provided to the Central Ohio Technical College – Ariel Hall facility located at 236 S. Main Street, Mt. Vernon, Ohio 43050, as follows:

GW STAFF SCOPE OF WORK

DAILY SERVICES

I. Restrooms

A. Police Room.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Clean all counter tops, mirrors, urinals, toilets, stall partitions with disinfectant.

D. Sweep daily.

E. Mop.

F. Wipe down walls as needed.

G. Empty sanitary napkin boxes and replace liners.

II. Classrooms

A. Police Room.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Clean marker board(s) unless directed otherwise by COTC.

D. Damp wipe table tops.

III. Laboratories

A. Police Room.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Dust and Wet mop hard surface floors (3 times per week ONLY January 1, 2023 – May 31, 2023).

D. Clean marker board(s) unless directed otherwise by COTC.

E. COTC is responsible for disposing of items in “sharps” containers.

IV. Student Lounges

A. Police room.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Vacuum furniture as needed. (during breaks and downtime) D. Damp wipe and disinfect tables/desks.(as required)

V. Executive Board Room and Kitchenettes

A. Police Room.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Clean table tops.

D. Clean Kitchenette counters and appliances as needed.

E. Clean and disinfect soap dispensers as needed or as requested by COTC.

F. Sweep and wet mop kitchen as needed (3 times per week ONLY January 1 May 31st each year).

G. Clean marker board(s) unless directed otherwise by COTC.

VI. Entrances and Hallway 1st Floor ONLY

A. Police areas.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Dust and Wet mop hard surface floors (3 times per week ONLY January 1 – May 31 each year).

D. Clean and disinfect drinking fountains. (Both floors) E. Clean entryway windows and door glass. Remove fingerprints from door and window glass as needed.

F. Dust one time per week

VII. Offices

A. Police offices.

B. Empty trash receptacles. Change liners as needed or as requested by COTC.

C. Clean and disinfect desktops being careful not to disturb occupant’s papers and personal items. Do not clean or spray disinfectant on computers.

D. Clean marker board(s) unless directed otherwise by COTC.

VIII. Stairwells

A. Sweep and damp mop weekly or as needed for spills.

IX. Elevator

A. Clean control panel and walls.

X. Miscellaneous

A. Remove marks from walls as needed and/or as directed by COTC. Excessive clean-ups will be considered as a special cleaning event (billed separately).

B. During times of special events, those areas may need more attention before and after that event. Customer will inform vendor ahead of time of event.

C. Keep facilities staff informed of things that might need immediate attention.

D. Damp wipe and disinfect hard-surface chairs at least twice a year or as needed or as directed by COTC.

Spot clean fabric surfaces as needed. Shampooing of fabric surfaces is not included.

E. COTC is responsible for disposing of any hazardous waste.

WEEKLY TASKS

I. Blinds

A. Dusted once per week.

II. Miscellaneous

A. Clean chairs

PERIODIC TASKS

I. The owner and vendor will schedule carpet extraction, floor stripping, waxing and polishing, exterior, interior window washing, and other deep cleaning tasks during breaks.

II. Report any blood spills, facility problems (such as water leaks, broken furniture, building structure problems, burned-out light bulbs, etc.) and any areas that require spot cleaning to COTC.

BETWEEN SEMESTERS

1. Clean chairs

2. Vacuum furniture including the cushions in window wells

3. Dust window sills in stairwells and remove cobwebs

4. Clean kitchen counters and appliances as needed

5. Dust classrooms, entryways, lobbies, offices and corridors

6. Clean and disinfect handrails in stairwells

7. Scrub tile underneath hand driers in restrooms

8. Clean and disinfect soap dispensers in restrooms and laboratories.

COTC – Ariel Hall Staff

SCOPE OF WORK

DAILY SERVICES

I. Restrooms

A. Clean air vents twice annually.

II. Classrooms

A. Sweep carpet.

B. Straighten tables and chairs as needed.

III. Laboratories

A. Dust.

B. COTC is responsible for disposing of items in “sharps” containers.

IV. Student Lounges

A. Sweep carpet.

V. Executive Board Room and Kitchenettes

A. Sweep carpet.

VI. 2nd Floor and Basement Hallways

A. Vacuum carpet as needed.

B. Dust (every other day).

VII. Offices

A. Sweep carpet.

B. Dust (every other week). Requested during breaks and down time.

VIII. Stairwells

A. Dust windowsills in stairwells and remove cobwebs B. Clean and disinfect handrails in stairwells.

IX. Elevator

A. Sweep carpet.

X. Miscellaneous

A. Dust all areas as often as possible.

B. COTC is responsible for disposing of any hazardous waste.

Index No.: COT701*

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30788-1

76111501

Janitorial Services, Central Ohio Technical College, Ariel Hall, 236 S. Main Street, Mt. Vernon, OH 43050

$2,705.78 per month*

CRP30788-2

76111501

Janitorial Services, Loaded Hourly Rate, Central Ohio Technical College, Ariel Hall, 236 S. Main Street, Mt. Vernon, OH 43050

$29.68 per hour*

CRP30788-3 76111501

Janitorial Services, Loaded Hourly Overtime Rate, Central Ohio Technical College, Ariel Hall, 236 S. Main Street, Mt. Vernon, OH 43050

$59.35 per hour*

Submit Invoices to:

Central Ohio Technical College 1179 University Drive Newark, OH 43055

*Update pricing effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30788

OAKS # 0000316030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

2 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

1 07/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2024 through 06/30/2025. It is also issued to update the price list and scope of work, and to add a summary of amendments page effective 07/01/2024. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

CONTRACT FOR: Janitorial Services, Central Ohio Technical College - Ariel Hall