Cost_Proposal.docx

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Attached to
Laboratory Services
Solicitation number
RFP195801
Issued by
Santa Clara County, California

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This document is a Cost Proposal attachment for a Laboratory Services contract with the City of Palo Alto, California, specifically detailing a comprehensive analytical services procurement. The request covers a three-year contract period for laboratory testing of potable water, reclaimed water, wastewater, dewatered biosolids, and industrial discharges, with proposals due on November 5, 2025, at 3:00 pm. The solicitation seeks one or more qualified analytical laboratories capable of performing over 120 different analyte tests using specific EPA and Standard Methods, with strict requirements for Environmental Laboratory Accreditation Program (ELAP) certification. The detailed cost proposal includes four primary service tables: Water Quality Control Plant Laboratory, Water Transmission, Watershed Protection, and General Lab Services, each outlining specific analytical methods and testing parameters.

The pricing structure is presented as a unit cost schedule without specifying an exact total contract value, but suggests a substantial procurement based on the comprehensive testing requirements. The city reserves the right to select multiple laboratories and will evaluate proposals based on proposal quality, experience, performance, cost, and regulatory compliance. Proposers must provide electronic and PDF reports within 7-20 business days, maintain five-year data retention, and demonstrate financial stability through audited financial statements. Insurance requirements are stringent, mandating coverage from companies with specific rating and liability limits, with the City of Palo Alto to be named as an additional insured. The contract includes provisions for potential termination for unsatisfactory performance and requires laboratories to maintain sufficient staffing and technical expertise across organic and inorganic analytical domains.

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Laboratory_Services_(Addendum_#2_Revision).pdf PDF
Firm_Experience_-_Word_Document.doc DOC document
EDD_example.xls XLS spreadsheet
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Cost_Proposal.docx DOCX document
Attachment_-_Insurance_Requirement_(1).pdf PDF
Attachment_-_Insurance_Requirement_(1).pdf PDF
Attachment_-_Professional_Services_Agreement_Sample.docx DOCX document
Attachment_E_-_Cost_Proposal_Tables_of_Parameters_VF.docx DOCX document
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Attachment_-_Professional_Services_Agreement_Sample.docx DOCX document
Attachment_B_-_Scope_of_Services.docx DOCX document
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Attachment_B_-_Scope_of_Services.docx DOCX document
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ATTACHMENT A REQUIRED COST PROPOSAL FORM

Notes:

1) Please quote the methods indicated in the below tables. If you use an alternative method please indicate which one in the Comments column. Please use appropriate methods, preferably the most sensitive ones that are approved by CA ELAP and referenced in the latest MUR/CFR/Drinking water regulations.

2) If you are not certified for a particular analyte please indicate in the comments column. Also, notify the Project Manager

3) Include all preparation, extraction, digestion, filtration, handling, and disposal costs into the individual analysis when considering the unit cost. If not included in analyte unit cost, be sure to note them separately in Table D; additional lines are available if needed to capture more discrete sample handling charges.

4) The below tables are intended for comparison purposes. The City may select more than one Laboratory for each table.

SCHEDULE OF RATES

Item
Analyte
Method
Unit Cost
Comments

Table A: WATER QUALITY CONTROL PLANT (WQCP) LABORATORY Must adhere to approved CA ELAP regulations for Wastewater

1
Antimony
EPA 200.8
2
Arsenic
EPA 200.8
3
Beryllium
EPA 200.8
4
Cadmium
EPA 200.8
5
Chromium
EPA 200.8
6
Copper
EPA 200.8
7
Lead
EPA 200.8
8
Molybdenum, low level
EPA 200.8
9
Nickel
EPA 200.8
10
Selenium
EPA 200.8
11
Silver
EPA 200.8
12
Thallium
EPA 200.8
13
Zinc
EPA 200.8
14
Silver
EPA 200.7
15
Boron
EPA 200.7
16
Calcium
EPA 200.7
17
Copper
EPA 200.7
18
Nickel
EPA 200.7
19
Silver
EPA 200.7
20
Zinc
EPA 200.7
21
Cadmium
EPA 200.7
22
Sodium
EPA 200.7
23
Iron
EPA 200.7
24
Magnesium
EPA 200.7
25
Manganese
EPA 200.7
26
Potassium
EPA 200.7
27
Mercury
EPA 245.1
28
Mercury (Low-level)
1631 E
29
Mercury (biosolids)
EPA SW 7471A
30
TTLC CAM 17 (biosolids)
EPA SW 846, 3050B,

EPA 6020 by ICPMS

31
STLC CAM 17 (biosolids)
EPA SW 846, 3050B,

EPA 6020 by ICPMS

32
Total Solids (biosolids)
SM 2540 G-11
33
Volatile (biosolids)
EPA 8260
34
Semi-volatile (biosolids)
EPA 8270
35
Cyanide
SM 4500 CN-E (low

level)

36
Nitrate as N
EPA 300.0
37
Nitrogen, Nitrate-Nitrite
EPA 353.2/SM4500-

NO3

38
Sulfate
EPA 300.0
39
Silica, Si02
EPA 200.7
40
Sodium Adsorption Ratio
Testing/Calculation
41
Adj. SAR
Testing/Calculation
42
TKN
EPA 353.2/SM 4500

NH3 C

43
Conductivity
SM 2510 B
44
Bicarbonate
SM 2320B
45
TOC
SM 5310B
46
TDS
SM2540 C
47
CAM 17 TTLC metals
EPA SW846/3050

B/6010B

48
Semi-Volatiles
EPA 625.1
49
Semi-VOCs +TICs (ML)
EPA 625.1
50
Organophosphorus

Pesticide

EPA 614

51
Dioxin & Furans
EPA 1613
52
Volatile organics
EPA 624.1
53
PAHs Only
EPA 610
54
PAHs w/Semi-VOCs (ML)
EPA 625
55
Salinity
SM 2520B
56
Ammonia as N
SM 4500-NH3 C-2011
57
Hexavalent chromium
E218.6
58
Barium
EPA 200.8
59
Cobalt
EPA 200.8
60
Sulfide/Dissolved Sulfide
SM4500-S¯² D
61
BOD
SM 5210 B-2016
62
COD
SM 5220 D-2011
63
TSS
EPA 160.2/SM 2540 D
64
TDS
SM 2540 C
Item
Analyte
Method
Unit Cost
Comments

Table B: WATER TRANSMISSION Must adhere to approved CA ELAP regulations for Drinking Water

Chlorate EPA 300.1 or ASTM D6581-08 or SM 4110D

2
Cobalt
EPA 200.8 or ASTM

5673-10 or SM

3
Molybdenum
EPA 200.8 or ASTM
4
Strontium
EPA 200.8 or ASTM
5
Vanadium
EPA 200.8 or ASTM
6
Hexavalent Chromium
EPA 218.7 or 218.6
7
Chromium
EPA 200.8 or ASTM
8
Glyphosate
EPA 547
9
Alkalinity, Bicarbonate
SM2320B
10
Calcium
EPA 200.8
11
Alkalinity, Carbonate
SM2320B
12
Chloride
EPA 300.0
13
Color
SM2120B
14
Copper, Free
EPA 200.8
15
Foaming Agents (Surfactants)
SM5540C
16
Hardness, Total (as CaCO3)
SM2340B
17
Hydroxide as Calcium Carbonate
SM2340B
18
Iron
EPA 200.7
19
Magnesium
EPA 200.7
20
Manganese
EPA 200.8
21
Odor
SM2120B
22
PH
SM4500_H+
23
Silver
EPA 200.8
24
Sodium
EPA 200.7
25
Conductivity @ 25c umhos/cm
SM2510B
26
Sulfate
EPA 300.0
27
TDS
SM2540C
28
Turbidity
EPA 180.1
29
Zinc
EPA 200.8
30
Aluminum
EPA 200.8
31
Antimony, Total
EPA 200.8
32
Arsenic
EPA 200.8
33
Barium
EPA 200.8
34
Beryllium, Total
EPA 200.8
35
Cadmium
EPA 200.8
36
Cyanide
SM4500_CN_F
37
Fluoride
SM4500_F_C
38
Mercury
EPA 200.8
39
Nickel
EPA 200.8
40
Perchlorate
EPA 331
41
Selenium
EPA 200.8
42
Thallium, total
EPA 200.8
43
Nitrate
EPA 300.0
44
Nitrite
EPA 300.0
45
Gross Alpha Particle Activity
EPA 900 or SM7110B
46
Radium-226
SM7500_Ra_B
47
Radium-228
SM7500_Ra_D
48
Combined Uranium
EPA 200.8
49
1,1,1-Trichloroethane
EPA 524.2
50
1,1,2,2-Tetrachloroethane
EPA 524.2
51
1,1,2-Trichloroethane
EPA 524.2
52
1,1-Dichloroethane
EPA 524.2
53
1,1-Dichloroethylene
EPA 524.2
54
1,2,4-Trichlorobenzene
EPA 524.2
55
O-Dichlorobenzene
EPA 524.2
56
1,2-Dichloroethane
EPA 524.2
57
1,2-Dichloropropane
EPA 524.2
58
1,3-Dichloropropene
EPA 524.2
59
P-Dichlorobenzene
EPA 524.2
60
Benzene
EPA 524.2
61
Carbon Tetrachloride
EPA 524.2
62
Cis-1,2-Dichloroethylene
EPA 524.2
63
Dichloromethane
EPA 524.2
64
Ethylbenzene
EPA 524.2
65
Methyl Tert-Butyl Ether
EPA 524.2
66
Chlorobenzene
EPA 524.2
67
Styrene
EPA 524.2
68
Tetrachloroethylene
EPA 524.2
69
Toluene
EPA 524.2
70
Trans-1,2-Dichloroethylene
EPA 524.2
71
Trichloroethylene
EPA 524.2
72
Trichlorofluoromethane
EPA 524.2
73
Trichlorotrifluoroethane
EPA 524.2
74
Vinyl chloride
EPA 524.2
75
Xylenes, Total
EPA 524.2
76
1,2,3-Trichloropropane
CA_SRL_524.2_SIM
77
2,3,7,8-TCDD
EPA 1613B_IDA
78
2,4,5-TP
EPA 515.4
79
2,4-D
EPA 515.4
80
Lasso (Alachlor)
EPA 525.2
81
Atrazine
EPA 525.2
82
Bentazon
EPA 515.4
83
Benzo(a)pyrene
EPA 525.2
84
Carbofuran
EPA 531.2
85
Chlordane
EPA 505
86
Dalapon
EPA 515.4
87
Di(2-ethylhexyl) Adipate
EPA 525.2
88
Di(2-ethylhexyl) Phthalate
EPA 525.2
89
1,2-Dibromo-3-Chloropropane
EPA 504
90
Dinoseb
EPA 525.2
91
Diquat
EPA 549.2
92
Endothall
EPA 548.1
93
Endrin
EPA 525.2
94
Ethylene Dibromide
EPA 504
95
Glyphosate
EPA 547
96
Heptachlor
EPA 525.2
97
Heptachlor Epoxide
EPA 525.2
98
Hexachlorobenzene
EPA 525.2
99
Hexachlorocyclopentadiene
EPA 525.2
100
BHC-Gamma
EPA 525.2
101
Methoxychlor
EPA 525.2
102
Molinate
EPA 525.2
103
Oxamyl
EPA 531.2
104
Pentachlorophenol
EPA 515.4
105
Picloram
EPA 515.4
106
Total Polychlorinated Biphenyls (PCB)
EPA 505
107
Simazine
EPA 525.2
108
Thiobencarb (Bolero)
EPA 525.2
109
Toxaphene
EPA 505
110
Bromodichloromethane
EPA 524.2
111
Bromoform
EPA 524.2
112
Chloroform
EPA 524.2
113
Dibromoacetic Acid
SM6251B
114
Dibromochloromethane
EPA 504
115
Dichloroacetic Acid
SM6251B
116
Total Haloacetic Acids (HAA5)
SM6251B
117
Monobromoacetic Acid
SM6251B
118
Monochloroacetic Acid
SM6251B
119
TTHM
EPA 524.2
120
Trichloroacetic Acid
SM6251B
121
1,2,3-Trichloropane
EPA 524.2
122
Nitrate
EPA 353.2
123
2,4,5-TP
EPA 515.1
Item
Analyte
Method
Unit Cost
Comments

Table C: WATERSHED PROTECTION Must adhere to approved CA ELAP regulations for Wastewater

1
Aluminum
EPA 200.8
2
Arsenic
EPA 200.8
3
Selenium
EPA 200.8
4
Sodium
EPA 200.7
5
Silver
EPA 200.7
6
Cadmium
EPA 200.7
7
Calcium
EPA 200.7
8
Chromium
EPA 200.7
9
Copper
EPA 200.7
10
Nickel
EPA 200.7
11
Magnesium
EPA 200.7
12
Lead
EPA 200.7
13
Zinc
EPA 200.7
14
Molybdenum
EPA 200.7
15
Mercury
EPA 245.1
16
Methyl Mercury
EPA 1630
17
Mercury (dissolved)
EPA 1631E
18
Cyanide
SM 4500 CN-E (low

level)

19
Sulfate
EPA 300.0
20
Chloride
EPA 300.0
21
Fluoride
EPA 300.0
22
Alkalinity Total, Bicarbonate, carbonate

and Hydroxide

SM 2320B

23
Carbonate
SM 2320B
24
Hydroxide
SM 2320B
25
Dissolved Organic Carbon
Testing/Calculation
26
TOC
SM 5310 B
27
VOCs with (ML)
EPA 624.1
28
VOCs with (ML + TICs)
EPA 624.1
29
PAHs Only
EPA 610
30
PAHs w/Semi-VOCs (ML)
EPA 625
31
Semi-VOCs (ML)
EPA 625.1
32
Semi-VOCs +TICs (ML)
EPA 625.1
33
Organophosphorus

Pesticide

EPA 614

34
Dioxin & Furans
EPA 1613
35
Chlorophyll
SM 10200H
36
Nitrogen, Nitrate-Nitrate
EPA 300.0/SM 4500-

NO3

37
TKN
SM 4500 NH3 C
38
Ammonia as N
SM 4500-NH3 C-2011
39
Total Phosphorus as P
EPA 365.2/ SM 4500 P

E-2011

40
Orthophosphate as P
EPA 300.0/ SM 4500 P

E-2011

41
BOD
SM 5210 B-2016
42
COD
SM 5220 D-2011
43
TSS
EPA 160.2/SM 2540 D
44
TDS
SM 2540 C
Item
Analyte
Method
Unit Cost
Comments

Table D: GENERAL LAB SERVICES

1
Services-Sample

Compositing Non-Analytical

2
Deliverables – pdf Report
Non-Analytical
3
Electronic Deliverables -

EDD

Non-Analytical

4
Sample return to client
Non-Analytical
5
Services – Sample Pick up
Non-Analytical
6
Services – Lab Filtering
Non-Analytical
7
Sample Disposal
Non-Analytical
8
1 Business Day TAT
Rush Fee Surcharge
9
2 Business Day TAT
Rush Fee Surcharge
10
3 Business Day TAT
Rush Fee Surcharge
11
5 Business Day TAT
Rush Fee Surcharge

Company:

Name:

Signature*:

Date:

* The signatory represents and warrants that he/she has the legal capacity and authority to bind the Bid.

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