COP_Context_LGBT_Statement_Pre-bid_slides.pdf

City of Pittsburgh LGBTQIA+ Context Statement

Pre-Bid and Matching Meeting 1 PM – July 16th 2026

▪ Welcome and Introductions

▪ Housekeeping

▪ Procurement Process Overview, Omoye Aikhuele - Sustainable Procurement Specialist

▪ Sign-in Sheets/ Attendance via Teams

▪ How to Bid, Required Bid Docs, and Requirements to Bid

▪ Deadlines, Question Submission, and Communication Requirements

▪ MWBE Overview, Chuck Durham, Office of Business Diversity and Equal Opportunity Review Commission

▪ Participation Goals

▪ Good Faith Effort Expectations

▪ Project Overview, Sharon Spooner – Senior Planner, Historic Preservation, DCP

▪ Overview

▪ Prime Vendor Scopes of Work

▪ Closing and Next Steps, Omoye Aikhuele - Sustainable Procurement Specialist

▪ Question and Answer

▪ Networking for Primes and Subs

Agenda

Housekeeping:

▪ Please, No Bots - All bots will be ejected

▪ Please reserve any questions until the conclusion of our Q&A session

▪ We will facilitate virtual networking opportunities for Primes and Subs at the end of the presentation

Procurement Process Overview

Omoye Aikhuele - Sustainable Procurement

Specialist

Office of Management and Budget

Visit the City of Pittsburgh's Beacon website at https://pittsburghpa.gov/beacon/index.html to:

▪ Register for OpenGov

▪ Search open bid opportunities

▪ Search current contracts

▪ Access educational materials

How to Bid https://pittsburghpa.gov/beacon/index.html

▪ Scope Proposal/ Cost Proposal

▪ EORC Participation Forms - Pre-Award Good Faith Effort Checklist

▪ Completed check-list including documentation is required to be considered a responsive and responsible bidder

▪ Statement of Affiliations (completed online and then uploaded)

▪ Vendor Contact Sheet

▪ Vendor Registration Form

▪ W9

Required Bid Documents

Submittal Requirements

▪ All proposals must be submitted electronically through OpenGov

▪ Respondents are required to provide one (1) electronic copy of their proposal in either MS

Word or PDF by the submission deadline.

Release Project Date: July 10th, 2026

Pre-Bid Meeting: July 16th, 2026 - 1:00 PM

Question Submission Deadline: August 7th, 2026 - 5:00 PM Question Submission Method: Online via Project page on Open Gov - Question & Answer section

Bid Submission Deadline: August 14th, 2026, 3:00 PM

Awarding Approximate: August 2026 (Following EORC and Budget Approval)

Project Timelines

EORC Overview Chuck Durham, Manager, Office of Business

Diversity and Equal Opportunity Review Commission

▪ City of Pittsburgh Participation Goals:

▪ 18% MBE

▪ 7% WBE

▪ 5% VOSB

▪ 3% LGBTQ+

▪ Before and/or after a Prime vendor is selected, they, along with the issuing agency/department, must fill out a MWDBE submission form for review by the Office of Business Diversity that shows they are able to reach the City's participation goals. A complete submission will then go on to the Equal Opportunity Review Commission (EORC). More details provided on the next slide.

▪ If the Prime vendor is not able to reach City's participation goals, they will present a Good Faith Effort that demonstrates (1) them reaching out to multiple MWDBE and LGBTQ+ companies that could participate on the project with (2) written replies on why they could not participate.

MWDBE, VOSB & LGBTQ+ Participation Goals

• Once the MWDBE submission form is received, the Office of Business Diversity will review to make sure it is complete with signed letters of commitment between Prime and sub-contractors, vendors' current certifications, and/or their Good Faith Effort.

• If is not complete, the Office of Business Diversity will work with the Prime to complete the form. If asked by the Prime, the Office will also help with a list (by category) of MWDBE sub-contractors.

• If completed, the Office will put the project on the next Equal Opportunity Review Commission (EORC) meeting agenda for their approval or denial. The EORC meets the 3rd Thursday of each month.

• Required Participation:

• Prime contractor, a representation of your subcontractor team Procurement sourcing specialist and using department project manager

• If the MWDBE participation and the Good Faith Effort is not acceptable by the EORC then the plan/project is tabled until the next EORC meeting.

Equal Opportunity Review Commission (EORC)

▪ If the MWBE submission does not meet the established goals, the prime contractor will need to show a good faith effort was made. Examples include:

▪ Held pre-bid or pre-proposal meetings to discuss upcoming opportunities at least two weeks in advance of solicitation due date

▪ Identified and designated economically feasible portions of the work to be performed by M/WBEs. This may include breaking down the contract into sub-contracts to ensure participation

▪ Outreach to MWBE firms (with a written response as to why they couldn't participate)

▪ Made efforts to assist interested M/WBEs obtain bonding, lines of credit, insurance, equipment, materials, supplies, or other project-related components

Good Faith Effort

• OBD conducts monthly audits to identify and monitor discrepancies in subcontractor payments and contract utilization.

• Audited findings are verified against the project plan that was previously approved by the EORC.

• Two types of discrepancies:

• Payments: Variances between reported payments from the prime vendor to subcontractors and actual payments.

• Utilization: Delays in or failure to utilize designated subcontractors.

Monthly Audit to Monitor Compliance

•Once a vendor is awarded a contract, they will be given access to the B2GNow system

•Responsibility of Vendors:

•To upload payments to subcontractors

•Collaborate with subcontractors to verify and reconcile reported payments and any discrepancy

•If there is a change in subcontractor utilization, primes must provide an update

Post Contract Execution - Tracking

• If a discrepancy is found – The prime contractor will be issued an Alert Notice and given 3 business days to respond and make necessary updates.

• If the issue is not resolved – The prime will be issued a Violation Notice and be given an additional 7 business days to correct the discrepancy.

• If the discrepancy remains unresolved, OBD will escalate the issue by adding the violation to that month’s EORC agenda for further review and recommendation for the City to remedy.

• The City will review and come to a decision on a remedy (see next slide for list of potential remedies)

• Alerts, Violations, Recommendations, and decisions by the City will also be included in quarterly, bi-annual, and annual reports submitted to the Mayor, Controller, and City Council.

If a Discrepancy is Found

Pre-Award GFE Checklist

• Pre-Award Good Faith Effort Checklist is to ensure that bid responses align with City’s longstanding MWDBE participation goals and City Code (§ 177A in the City Code)

• Respondents must complete the checklist and provide supporting documentation to be considered a responsive bidder and have their proposal considered (§ 177A.06 in the City Code)

• Need support? We are here to help!

• This is both a pre-bid and matching meeting, so connect with folks here today!

• Contact the Office of Business Diversity:

chuck.durham@pittsburghpa.gov mailto:chuck.durham@pittsburghpa.gov

Project Overview Sharon Spooner– Senior Planner, Department of City Planning

Project Overview:

Development of a historical context statement for the LGBTQ+ community of Pittsburgh will involve the following:

▪ Conducting historical research and interviews to document and broaden the historical narrative, including development of a timeline of LGBTQ+ history in Pittsburgh and identification of significant people, places, and spaces.

▪ Engaging with the community via interviews and meetings to further inform the development of the timeline and themes.

▪ Providing a foundation for surveying, identifying, interpreting, and, where appropriate and desired, recognizing the historic resources of the LGBTQ+ community via City signage, landmark designation, or other cultural heritage preservation tools.

Project Scope:

The project milestones will be as follows, and will be completed ahead of the project deadline of September 30, 2027:

▪ Milestone 1: Development of public engagement plan and interview plan

▪ Milestone 2: Conduct research using secondary and primary source material in order to develop of timeline of LGBTQIA+ history in Pittsburgh to serve as a framework for the context statement.

▪ Milestone 3: Draw on the timeline, supplemental research, and interview insights to identify key contextual themes in Pittsburgh’s LGBTQ+ history, along with the significant people and places connected to them.

•Upcoming Deadlines:

• Question Submission Deadline: August 7th , 2026, 5 PM

• Question Submission Method: Online via Project page on Open Gov - Question & Answer tool

• Bid Submission Deadline: August 14th , 2026, 3 PM

Overview: Q&A + Submission

▪ Question and Answer

▪ Networking and Matching with Primes and Subs

Closing and Next Steps

▪ Procurement – All non-project related questions (project related questions should be submitted in OpenGov via the Q&A tool)

Omoye Aikhuele - Sustainable Procurement Specialist 412-255-0803 Omoye.Aikhuele@pittsburghpa.gov https://pittsburghpa.gov/beacon/index.html

▪ EORC – Assistance with sub-contracting Chuck Durham, Business Diversity Manager 412-255-8804 Chuck.Durham@pittsburghpa.gov

Contact Information mailto:Omoye.Aikhuele@pittsburghpa.gov https://pittsburghpa.gov/beacon/index.html https://pittsburghpa.gov/beacon/index.html mailto:Chuck.Durham@pittsburghpa.gov

Thank You!

Enjoy Networking and Matching with

Primes and Subs