Contract_Vessel_SOW_.docx

Revision 1.6 24 Feb 2020

STATEMENT OF WORK

USCG Aviation Training Vessel Requirements Coast Guard Air Station Kodiak

1.0 GENERAL.

1.1 BACKGROUND. The Department of Homeland Security, United States Coast Guard (USCG), Air Station Kodiak located in Kodiak, Alaska, has a requirement for training vessel support services. In the past, this requirement was fulfilled using Coast Guard small boats and patrol boats; however, the Coast Guard’s increased operational commitments have reduced the availability of Coast Guard small boats and crews to provide support for the required aviation training.

1.2 SCOPE. The Contractor will be responsible for providing all necessary management, supervision, personnel, labor, materials, fuel, and equipment necessary for the vessel(s) to support helicopter hoisting, aerial delivery, and aircraft crew rescue support for Air Station Kodiak.

1.3 OBJECTIVE. Air Station Kodiak’s requirement is to maintain aircrew proficiency by conducting helicopter hoists of equipment and personnel to and from underway vessels, helicopter delivery and recovery of rescue swimmers, and aerial delivery of dewatering pumps and other equipment to the water by fixed and rotary wing aircraft. These skill sets require both initial and proficiency training for Coast Guard pilots and aircrews.

1.4 APPLICABLE DOCUMENTS. In each of the publications referred to herein, consider the advisory provisions to be mandatory, as though the word, “shall” had been substituted for “should” wherever it appears. Interpret references in these publications to the “authority having jurisdiction,” or work of similar meaning, to mean the Contracting Officer.

1.4.1 Compliance Documents. The below list of applicable documents is supplied to assist contractors in determining pertinent regulations and shall not be considered all-inclusive.

1.4.2 Reference Documents.

2.0 SPECIFIC REQUIREMENTS/TASKS.

2.1 HELICOPTER HOISTING AND RECOVERY TRAINING VESSEL DESCRIPTION. The Contracted training vessel for helicopter hoisting and recovery training shall have the following characteristics:

2.1.1 Have an overall length no less than 37 feet and no more than 80 feet.

2.1.2 Have a beam of no less than 10 feet and no greater than 20 feet.

2.1.3 Have a displacement of at least 9 tons.

2.1.4 Have a minimum draft of 2.5 feet.

2.1.5 Have no permanent structures protruding higher than 25 feet above the water line which cannot be quickly stowed (e.g. antennas).

2.1.6 Have a minimum deck area of 64 square feet on the aft (fantail) portion of the vessel to allow two crewmembers to safely conduct training/hoisting operations with equipment/personnel lowered from the helicopter. Deck area must be free of obstructions and be visible by the vessel operator. A platform structure on the aft portion of the vessel accessible by the vessel’s crew is acceptable.

2.1.7 Be capable of maintaining of heading of +/- 10 degrees at a speed of between 5-10 knots for a period of one (01) hour while operating under a large helicopter producing 90 knots of rotor downwash in varying sea states and winds.

2.1.8 Be capable of operating underway without propulsion or “dead-in-the-water” for periods up to 30 minutes at a time while operating under a large helicopter producing 90 knots of rotor downwash in varying sea states and winds.

2.1.9 Be capable of maintaining at least 10 knots transit speed for a minimum of six (06) hours without refueling.

2.1.10 Be capable of recovering up to eight (08) people from the water and transporting them to a pier, dock, or moorage.

2.1.11 Have an enclosed, heated cabin to accommodate the boat crew and at least one additional person.

2.1.12 Be capable of recovering from the water and transporting to a pier, dock, or moorage any floating rescue equipment dropped or lowered from aircraft to include but not limited to dewatering pump cans, life rafts, rescue training mannequins, rescue baskets, litters, datum marker buoys, or any related equipment less than 300 pounds.

2.2 VESSEL EQUIPMENT. The vessel shall have, at a minimum, all equipment required by law including a fathometer, radar, VHF-FM multiple frequency capable 2-way marine radio with specified frequencies/channels (13, 16, 21, 22, 23, 81, 83) and minimum ranges (20 NM), a cellular phone for secondary communications to the Air Station Kodiak Operations Center, GPS, and a long-distance high-beam search light (fixed or hand-held). A radio headset or other equipment/technique is required to demonstrate that the operator can understand radio communications between the training boat and helicopter while a helicopter is directly overhead the vessel.

2.3 VESSEL RESPONSIBILITY AND ACCOUNTABILITY. The Contractor shall retain full responsibility and accountability for the vessel(s) during non-contract hours and shall provide all vessel maintenance. The Contractor shall assume full responsibility and accountability for the vessel(s) during contract hours, including preparation, fueling, and cleanup time. The Contractor shall be responsible for any repairs caused by negligence or abuse of Contractor employees or employees of Subcontractors. The Contractor shall maintain all mandatory Federal and State licenses, permits, and insurance applicable to the Contractor’s business. The vessel(s) shall be documented by the U.S. Coast Guard National Vessel Documentation Center.

2.4 SAFETY. The vessel shall be outfitted with a Contractor-furnished first aid kit, and approved Type III personal flotation devices for crew and passengers. Survival suits shall be provided by the Contractor as needed for crew members allowing them to operate on the weather deck/under rotor downwash continuously in cold temperatures. The Contractor shall provide helmets, goggles, and hearing/ear protection for use by crew members during helicopter hoisting operations. Anticipate that static electricity charge from the helicopter will be encountered. The vessel shall demonstrate the means to dissipate electrical charge through grounding wand to the water or to the vessel. The Contractor shall operate and maintain the vessel, as well as all equipment and systems, in accordance with the original equipment manufacturer’s technical manuals and specifications, U.S. Coast Guard regulations, and any applicable federal, state, and local regulations. The Contractor shall instruct the Government of any hazards or unsafe conditions as they embark or disembark the vessel(s). The Contractor shall report all incidents in which there is any injury to personnel or damage to Government’s property to the Government Representative and Contracting Officer within two (02) hours of any incident.

2.5 REQUIRED DOCKING/MOORING. The Contractor will be responsible for providing docking/mooring facilities for their vessel(s). The Contract vessel(s) shall be homeported, moored, or launched from within a one-hour transit of 57° 43’N 152° 20’W (Chiniak Bay, Kodiak, Alaska).

2.6 SCHEDULING OPERATIONS. The flight schedule of a unit the size of Air Station Kodiak is dynamic, and specific flights cannot be forecasted more than one to two days in advance. Therefore, scheduling operations with the Contractor will consist of a two-step process. First, a Government representative will publish a monthly schedule of dates and general times (e.g., AM, PM, and Night) that the Government anticipates conducting operations with the Contractor. This monthly schedule shall not be construed as the Government firmly scheduling operations with the Contractor; the monthly schedule is for planning purposes only. The second step of the process will consist of a Government representative emailing the Contractor with dates and specific on-scene times (e.g., 8:30AM, 1:30PM) that a helicopter will operate with the Contractor. Upon receipt of the email indicating the scheduled time for the training event, the Contractor will reply confirming receipt of the transmission. These emails will serve as affirmative proof of scheduled operations for billing in the event of cancellations. Typically, the Contractor will be required to provide services five (05) days per week. Operations will typically be conducted for periods of one (01) hour to six (06) hours in duration, and may be scheduled multiple times per day (e.g., a morning block and a night block commencing on the same day). However, training operations shall not exceed 12 hours in any 24-hour period. The Contractor is responsible for advising the Government when the cumulative operational time is approaching the maximum 12-hour limit (exclusive of transit time to/from the operational area). There may be weeks where higher than average or lower than average underway time may be requested due to other operational/training commitments, and the Contractor may be notified of these situations when possible.

2.6.1 The Contractor will be required to provide support services up to five (05) days per week, which will be 17 weeks (approximately 4 months) in duration, and include a maximum of 425 billable on-scene hours (not including transit time to/from the training site). Following the base period, the Government may award extension periods.

2.7 PRIOR TO OPERATIONS. Prior to departing the dock for any training event, the Contractor shall contact the Air Station Operations Center 1-hour before and confirm that the training event is still scheduled. The Contractor is required to be at the operational site within 10 minutes of the prescribed and scheduled time. The Contractor is responsible for ensuring that the boat crew shall have had a minimum of 10 hours of rest measured from the time the vessel moored for the final time after the previous day’s events to the time the vessel gets underway for the first time of the current day.

2.8 AREA OF OPERATIONS. The area of operations shall encompass Chiniak Bay, Womens Bay, Middle Bay and Kalsin Bay of Kodiak Island, Alaska.

2.9 OPERATIONAL LOG. The Contractor shall maintain a log of all operations, to include dates, locations, times, duration, and type of evolutions being performed. The log shall be sent to the Government Representative within three (03) days of the previous operational month’s end.

2.10 WEATHER CRITERIA. The vessel and crew must be capable of meeting all contract specifications in weather conditions within the limits stated herein. All weather criteria shall be based upon Kodiak Air Traffic Control Tower observations unless otherwise noted. The Contractor may cancel/limit the extent of training if safety is adversely impacted in conditions within the weather criteria or other environmental factors exist. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

2.10.1 Surface visibility no less than one (01) statute mile.

2.10.2 Winds (sustained or gusts) no greater than 40 knots.

2.10.3 Seas no more than 6 feet (as determined by vessel master).

2.10.4 The minimum temperature for boat hoisting is 28°F/-2°C, which can be waived at the Contractor’s discretion.

2.11 FUNCTION/TASKS. The Contractor shall support training operations for the hoisting and/or deployment of equipment from Government aircraft. These objects may be delivered directly to the Contract Vessel or dropped into the water for retrieval. The Contractor shall also serve as an on scene search and rescue asset during boat hoisting, helicopter rescue swimmer deployment evolutions, and helicopter approaches to the water. The training to be conducted will be both initial for new aviators/aircrews and proficiency maintenance for experienced aviators/aircrews.

2.12 COMMUNICATION PROCEDURES. The Government shall provide/assign VHF-FM communication frequencies for Contractor use. The Contractor shall provide a cellular phone on board the vessel for secondary communications with the Air Station Operations Center.

2.13 COMMUNICATION DURING OPERATIONS. The Contractor shall ensure the vessel contacts an appropriate Coast Guard communication facility at intervals not to exceed 30 minutes while engaged in aviation training services.

2.14 PRE-AWARD INSPECTION AND EVALUATION. A successful quote by a potential Contractor will require an inspection and underway/on-scene evaluation of performance characteristics to ensure that the vessel meets the requirements indicated in this Statement of Work. Contractors shall anticipate background checks of personnel operating the vessel. Additionally, personnel operating the vessel will be encouraged not to discuss specifics of Coast Guard training characteristics or training performance with personnel outside the Government, and shall notify the Government Representative within two (02) working days if any such requests for information are made.

2.15 CANCELLATION POLICY. Weather, operations, maintenance, or other issues could force cancellations of previously scheduled training events. In the event that a cancellation is anticipated greater than 24 hours prior to the scheduled time, and notice is given to the Contractor, no cost will be incurred by the Government for that scheduled training event. If cancellation occurs due to operations and/or maintenance conflicts within 24 hours of the previously agreed upon start time of a training event, the Government agrees to pay 50% of the cost of the initial hour of the training event that is cancelled. If the cancellation is due to weather, no cost will be incurred by the Government provided notice is given 12 hours or more prior to the scheduled training event. If cancellation due to weather is received within 12 hours of the scheduled start time of the training event, the Government agrees to pay 50% of the cost of the initial hour of the training event. The Air Station Flight Schedules Officer, Operations Duty Officer, or Pilot scheduled for the training event will communicate the cancellation via email and/or cell phone, to the point(s) of contact provided by the Contractor. If no answer or reply is received when an attempt is made, voice mail or email shall suffice for informing the Contractor of cancellation.

3.0 DELIVERABLES.

4.0 PERSONNEL QUALIFICATION REQUIREMENTS.

4.1 PERSONNEL. All Contractor personnel are required to be U.S. citizens or legal residents of the United States, at least 18 years old, and able to read, write, and speak English fluently.

4.2 POINT OF CONTACT. The Contractor shall provide a point of contact that shall be available to discuss work performed under this contract during the normal working day (8:00AM to 4:00PM local time) and during periods of underway time. The point of contact shall be able to read, write, and speak English fluently. The name(s), telephone numbers and address of the point of contact shall be provided to the Contracting Officer and Government Representative with the quote.

4.3 CREW. Minimum vessel crew shall consist of a master/captain and two deckhands. The crew shall be currently trained in rescue techniques and water survival. Each of the crew members shall be capable of operating and maneuvering the vessel during helicopter hoist operations and for aerial delivery equipment pickup as well as any required rescue operations. The training vessel shall also be able to accommodate at least one Coast Guard member during certain designated training situations.

4.4 MASTER/CAPTAIN. The captain shall be licensed by the Coast Guard to operate uninspected passengers vessels as defined in 46 U.S.C. 2101 (42) Upon Near Coastal Waters Not More Than 100 Miles Offshore, at a minimum, for the size of the vessel being operated, including the carriage of six (06) passengers, and shall be qualified in CPR.

4.5 DECKHANDS. The deckhands shall be knowledgeable in boat operations and water recovery of personnel and dropped gear.

4.6 BACKGROUND INVESTIGATION Individuals employed by the contractor must be vetted through the USCG Base Kodiak Police Department and valid RAPIDGate® credential must be obtained prior to employee placement.

4.7 LIABILITY INSURANCE. The Contractor is responsible for ensuring they have adequate liability insurance coverage under FAR provisions 28.306. In addition, the Contractor shall provide proof of third party liability insurance that covers up to a minimum of $1,000,000.00 in personal injuries and property damages. This insurance shall be provided with the Contractor’s quote.

4.8 ORIENTATION BRIEFING AND TRAINING. The Government shall provide an orientation brief and initial training for key Contractor personnel prior to the contract start date. The orientation and training will include, at a minimum, safe boating practices, vessel hoisting operations, rescue swimmer operations, dewatering pump delivery operations, training equipment, and helicopter familiarization.

5.0 ADMINISTRATION.

5.1 PERFORMANCE EVALUATION MEETINGS. The Contractor’s project manager shall be available to meet with the Government Representative up two times per month for the first two months of the contract to discuss performance problems and review the Contractor’s corrective actions as needed. The monthly operational log provided by the Contractor as well as the Government’s helicopter activity records will be used to verify the Contractor’s timely arrival on station. If the Contractor fails to meet the scheduled training events or is unable to complete the training activities, the frequency of not fulfilling the scheduled requirements may be the basis for a deduction in the charter hire. Meetings will be held thereafter at intervals to be established by the Government Representative.

5.2 NOTICE TO PROCEED. The Contractor must be available to start work within 10 days following contract award. All work shall be done in accordance with the Statement of Work.

5.3 ORAL MODIFICATION. No oral statements of any person other than the Contracting Officer shall, in any manner or degree, modify or otherwise affect the terms of this contract.