Contract User Guide.docx

Contract User Guide

STATE OF WISCONSIN

DEPARTMENT OF ADMINISTRATION

Division of Enterprise Operations State Bureau of Procurement

NASPO Public Safety Video Contract # 505ENT-O24-SAFETYVIDEO-00

Contract Overview

Contract Term Initial Contract Term: May 23, 2024- June 30, 2025 Renewal Term: Coterminous with the Master Agreement. The Leads State (OK) has exercised auto-renewals until the contract term end date June 30, 2028.

Available Participating Addenda Axon Enterprise, Inc. (-01) Motorola Solutions, Inc. (-02)

1. Scope These optional use contracts are Participating Addendums (PA) from the NASPO ValuePoint Safety Video System Master Agreement (MA).

Awarded Categories:

Category 3 - Automated License Plate Readers and Recording Devices

Items not included in this contract: Body Armor, LED Light Bars, Public Safety Radios, Radar, and Lidar Equipment.

To view a vendor’s awarded categories, please review the information sheets on VendorNet.

2. Eligible Users Each Participating Addendum (PA) contract is available for use by Wisconsin state agencies, UW campuses, and other entities authorized to use state contracts such as Wisconsin municipalities as cited in Wisconsin statutes s. 16.73. The contract is optional for all users.

3. Software & Cloud License Agreements The terms of any possible cloud licensing agreement, software license agreement and/or EULA available under this Participating Addendum were not reviewed. Such terms shall be negotiated between the Purchasing Entity and Contractor.

It is the Purchasing Entities’ responsibility to determine which business processes apply, such as but not limited to a cloud brokerage review and large, high-risk IT project review. Agencies supported by State of Wisconsin, Division of Enterprise Technology must submit Cloud services for Cloud Brokerage Review prior to purchasing.

4. Purchase Order (PO) and Invoicing QUOTE REQUESTS AND PURCHASE ORDERS MUST REFERENCE CONTRACT # 505ENT-O24-SAFETYVIDEOSYSTEM-XX In general, the following information is typically needed for an order:

· Must include the State contract number;

· Provide the Contractor Master Agreement number;

· Provide the tax exempt information at the time of PO to avoid sales tax being added to the invoice;

· Ordering contact Name, Address, Phone Number;

· Itemized list of ordered items with description; and

· Ship-to name and address

Here are some hints specific to the PO and Invoicing:

· Check the PA for any requirements or restrictions.

· The Purchasing Entity should read the PA to understand any written notice or confirmation that may be required.

· Use a Good Faith Dispute if the properly submitted invoice has errors.

5. Shipping/Delivery Unless otherwise indicated in the Master Agreement or PA, the prices are the delivered price to any Purchasing Entity, FOB Destination, with all transportation and handling charges paid by the Contractor. Unless otherwise specified, the Contractor shall determine the mode of freight and shall accept responsibility for processing of freight claims.

Quotes shall contain any applicable shipping charges not covered under the Contract. Any shipping costs listed on an invoice that were not included on the quote will not be paid by the Purchasing Entity.

6. Problem Resolution Purchasing Entities should first attempt to resolve complaints, issues or disputes informally with the Contractor. If the issue or dispute cannot be resolved, the issue may be elevated to the State Contract Manager.

Laura Bergum Department of Administration 101 E Wilson St, 6th Fl Madison, WI 53703

(608) 267-6922 Laura.Bergum@wisconsin.gov

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