Contract for Purchase Cover Page 10-01-2025 sample draft.pdf

CSU Contract for Purchase Page 1 of 2 Rev.10/01/2025

CONTRACT FOR PURCHASE OF

GOODS, SOFTWARE, OR SERVICES

This Contract for Purchase of Goods, Software, or Services (“Contract ”), dated this ___day of __________, _____ (the “Effective Date”), is made and entered into in the State of California by and between the Trustees of the California State University, which is the State of California acting in its higher education capacity (“CSU” or “University”), on behalf of [Campus Name], through CSU’s duly appointed and acting officer, and

CONTRACTOR’S NAME

(“Contractor”).

The term “Contractor” includes Contractor and its sub-contractors. CSU and Contractor are referred to individually as a “Party” and collectively as “Parties.” The term “Campus” shall include any campus or administrative office of CSU.

For and in consideration of the mutual covenants, conditions, and stipulations in this Contract, the Parties agree:

1. Contractor shall furnish to CSU certain equipment, materials, or supplies (“Goods”), software, software as a service, platform as a service, or online subscriptions (“Software”), or services (“Services”). The term “Contracted Work” refers to the Goods, Services, and Software supplied by Contractor under the terms of this Contract.

2. The following documents are incorporated and made part of this Contract by reference. In the event of a conflict or inconsistency between the documents that are part of this Contract, the documents shall prevail in the descending order listed below, with the first document listed having the highest precedence:

(1) California State University Terms and Conditions of Purchase

(2) [California State University Data Privacy and Security Rider]

(3) [California State University Facilities Maintenance Rider]

(4) [Scope of Work]

(5) [____________________________]

3. The term of this Contract (“Term”) shall be from the Effective Date through ____________ ____, ____ [with

______ one-year renewal options to be taken individually, in combination, or as a single block of five (5) years through _____ ___, ____].

4. Written acceptance, or shipment of all or any portion of the Goods or Software, or the performance of all or any portion of the Services, or acceptance of any payment, will constitute Contractor’s unqualified acceptance of all of the Contract’s terms and conditions. The terms of any proposal referred to in the Contract are included and made part of the Contract only to the extent the proposal specifies the Contracted Work ordered, the price therefor, and the delivery thereof, and then only to the extent that such terms are consistent with the terms and conditions of the Contract.

5. The following paragraph is incorporated in the Contract only if the box preceding that paragraph is marked:

☐ Background Checks. Contractor employs individuals who: (1) perform duties where a background check is required by law, or (2) are in a position defined as “sensitive” by CSU’s Background Checks policy. Contractor warrants that all employees or agents of Contractor who perform work for CSU, or who perform work at any CSU campus or facility, have completed or cleared appropriate background checks. All background checks shall be at the sole expense of Contractor. Contractor shall conduct all background checks directed by CSU, required by law, or required by CSU policy, but in no case less than would be required of a CSU employee performing similar job duties.

IN WITNESS WHEREOF, this Contract has been executed by the parties hereto.

Contract Number:

https://calstate.policystat.com/policy/13813878/latest#autoid-7wvpp https://calstate.policystat.com/policy/13813878/latest#autoid-7wvpp

CSU Contract for Purchase Page 2 of 2 Rev.10/01/2025

UNIVERSITY

CONTRACTOR

Trustees of the California State University

BY (AUTHORIZED SIGNATURE) DATE

BY (AUTHORIZED SIGNATURE) DATE

PRINTED NAME AND TITLE OF PERSON SIGNING

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

ADDRESS