Contract_-_CTR046821.pdf

Public Communication Equipment and Services

CTR046821

ICOM America Inc.

This contract is for public communication equipment and services for all State of Arizona Agencies, Boards and Commissions including members of the State of Arizona Purchasing Cooperative. The sections awarded include:

2-Way Radios

Table of Content

Offer and Acceptance Part 2: Scope, Pricing and Terms and Conditions (Rev 2) 3-C Proposed Subcontracts 5-B Conformance Statement BAFO Change Log

The solicitation for this contract was ADSPO19‐00008376 and was started in ProcureAZ. The solicitation file can be found in APP under BPM001941.

Request for Proposal Solicitation No.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

100 N 15th Ave., Suite 402

Phoenix, AZ 85007

PART 3 of the Solicitation Documents

Template version 2.0 (01-FEB-2017)

SECTION 3-B: Offer Forms

Page 16 of 43 3 A v a i l a b l e o n l i n e a t : P r o c u r e . A Z . g o v

Attachment 1

Offer and Acceptance Form

SUBMISSION OF OFFER: Undersigned hereby offers and agrees to provide Public Communication Equipment and Services to in compliance with the Solicitation indicated above and our Offer indicated by the latest dated version below:

Initial Offer:

1. 8/27/2018 date initial

Revised Offers:

2. 3. 4.

date #1 initial date #1 initial date #1 initial

5. 6. 7.

date #4 initial date #5 initial date #6 initial

Best and Final Offer:

8.

date initial

Icom America Inc.

Offeror company name Signature of person authorized to sign Offer Initials

12421 Willows Road NE Hiroshi Nakaoka, President

Address Printed name and title

Kirkland, Washington 98034 Kristina Pickering, Government Sales Program Manager

City | State | ZIP Contact name and title

91-1083924 salescontracts@icomamerica.com 425.450.6092

Federal tax identifier (EIN or SSN) Contact Email Address Contact phone number

CERTIFICATION: By signature in the above, Offeror certifies that it:

1. will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465;

2. has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. complies with A.R.S. § 41-3532 when offering electronics or information technology products, services, or maintenance; and

4. is not debarred from, or otherwise prohibited from participating in any contract awarded by federal, state, or local government.

ACCEPTANCE OF OFFER: State hereby accepts the initial Offer, Revised Offer, or Best and Final Offer identified by number ADSPO19-00008376 at the top of this form, and which was dated date (the Accepted Offer). Offeror is now bound (as Contractor) to carry out the Work under the attached Contract, of which the Accepted Offer forms a part. Contractor is cautioned not to commence any billable work or to provide any material or perform any service under the Contract until Contractor receives the applicable Order or written notice to proceed from Procurement Officer.

State’s Contract No. is: CTR046821 The effective date of the Contract is: 10-09-19 Contract awarded: 10-09-19

Procurement Officer signature Procurement Officer, James Atkins

8/27/2019 K. Pickering mailto:salescontracts@icomamerica.com

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office 100 N 15th Ave., Suite 402

Phoenix, AZ 85007

PART 2 of the Solicitation Documents Template version 2.0 (01-FEB-2017)

Table of Contents Page 1 of 102 2

A v a i l a b l e o n l i n e a t P r o c u r e . A Z . g o v

Part 2: Scope, Pricing and Terms and Conditions (Rev 2)

Table of Contents

SECTION 2-A: Scope of Work

1.0 Background

2.0 2-Way Radios

3.0 Digital Microwave Terminals

4.0 LMR Base Station Antennas, Microwave Antennas

5.0 Radio Dispatch Consoles

6.0 Generators

7.0 Back-up Batteries (Including Solar)

8.0 Prefab Communications Shelters

9.0 Service

10.0 Consultation and Third-Party Oversight

SECTION 2-B: Pricing Document

1.0 Compensation

2.0 Pricing

3.0 Funding

4.0 Invoicing

5.0 Payments

SECTION 2-C: Special Terms and Conditions

SECTION 2-D: Uniform Terms and Conditions https://procure.az.gov/bso/

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 2 of 102 2

A v a i l a b l e o n l i n e a t : P r o c u r e . A Z . g o v

SECTION 2-A: Scope of Work

1.0 Background

1.1 The intent of this Solicitation is to provide both public communications equipment and services to support the State of Arizona’s Agencies, Boards and Commissions including members of the State of Arizona Purchasing Cooperative.

1.2 The Solicitation shall describe the State’s requirement and minimum technical specifications for the equipment and services the State wishes to purchase under the resultant contract(s).

1.3 This is a multi-award contract with Offeror ability to provide proposal’s on one or more sections of this Scope of Work. Award will be made by Scope of Work Sub-section(s) two (2) through nine (9) independently.

2.0 2-Way Radios

2.1 Analog & Digital Vehicular Mounted Mobile Radio Equipment: Various types of vehicular-mounted mobile radio equipment for VHF, UHF, and 700/800 MHz trunked and conventional, analog and digital radio equipment

2.2 Mobile Data Radio Vehicular Mounted Equipment: UHF or 700/800 MHz mobile digital data link radios.

2.3 Desk-top Analog &Digital Base Station Radio Equipment: High-quality VHF, UHF, and 700MHz, 806-869 MHz, conventional, and 700/800 MHz trunked, multi-channel base/control stations using phase/frequency or digital modulation.

2.4 Analog & Digital Personal/Portable Radio Equipment: Various types VHF, UHF, and 700/800 MHz, conventional and trunked personal/portable radio transceivers.

2.5 Analog & Digital Motorcycle Rear-mounted Radios: 160+ channel, two-piece, VHF High-band, UHF, and 700/800 MHz, all solid-state motorcycle radio.

2.6 Low Power Vehicular Repeater: VHF, UHF, and 700/800 MHz in-vehicle mounted repeater, for attachment to the vehicle’s mobile radio and extending the range of the user’s portable radio.

2.7 Multi Band Radios: Mobile and potables capable of operating on more than one public safety band.

2.8 Base/Mobile Relay Station Fixed Radio Equipment: VHF High-band, UHF, 700/800 MHz continuous duty, mobile relay/base station equipment using phase, frequency, or digital modulation.

2.9 Fixed Link Base Radios: VHF, UHF, and 700/800 MHz fixed radios for site to site linking.

2.10 Communications Service Monitors: Communications Service Monitors for use in the maintenance of Arizona’s Radio Communications Systems.

The following are definitions of terminology as they apply to the State’s requirements as stated in this solicitation:

• VHF (High-band): means 150-174 MHz, additional coverage desirable but not required

• UHF: means 450-470 MHz, additional coverage desirable but not required.

• 700/800: means radios capable of operation across the complete 700 and 800 MHz public safety band (769-869)

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 3 of 102 2

• 800: means radios capable of operating on FCC designated Public Safety LMR channels above 806 MHz

• Narrowband: radios meeting FCC 12.5 KHz channel widths and meeting the mask requirements of FCC Part 90.210d.

• FDMA: Frequency Division Multiple Access as applies to P25 or DMR.

• TDMA: Time Division Multiple Access as applies to P25 Phase II, or Open Sky.

• P25: Project 25 per TIA standards AA102 etal

• High Tier Subscriber Equipment: means radios designed for Public Safety applications with the highest transmitter and receiver performance specifications: Frequency Stability, Hum and Noise, Spurious Emissions, High Power; Receive Adjacent Channel Selectivity, Spurious and Intermodulation Rejection. Available features like: P25 conventional and trunking operations FDMA – TDMA, high channel / talk group count (1000+), AES / DES encryption, MultiKey, OTAR, OTAP, multiple display options, including multi–line alpha-numeric, keypad; Meets Mil Spec 810 C/D/E/F.

• Mid-Tier Subscriber Equipment: means radios designed for Public Safety applications with good transmitter and receiver performance specifications: Frequency Stability, Hum and Noise, Spurious Emissions, Mid Power; Receive Adjacent Channel Selectivity, Spurious and Intermodulation Rejection. May include features like: P25 trunk and conventional operations, reduced channel / talk group count (100+), Encryption; Meets Mil Spec 810 C/D/E/F. High-Tier performance specifications apply unless otherwise listed.

• Low Tier Subscriber Equipment: means radios designed for Business & Industry applications with good transmitter and receiver performance specifications for: Hum and Noise, Spurious Emissions; Receive Adjacent Channel Selectivity, Spurious and Intermodulation Rejection, Mid Power & reduced channel count; Meets Mil Spec 810 C/D/E/F.

2.11 Radio Standards - The radio equipment provided by the contractor shall meet or exceed EIA, TIA, FCC, IEEE and NEMA requirements, standards, specifications, practices and/or procedures current at the time of contract award. All equipment will be FCC Type Approved for class of service specified. The measurement procedures and performance standards for land mobile radio equipment specified herein shall comply with the TIA/EIA-603 standards. Standards for equipment employing digital C4FM or CQPSK modulation shall comply with the TIA/EIA-102 standards. Where the State’s specification are more stringent than those of EIA/TIA, the State’s specification shall apply.

2.12 Transmitter Characteristics - Transmitter shall use only solid-state active components.

Synthesizing techniques of frequency generation are required for all but the Low-Tier models. Each Low-Tier unit will have a solid state sub-audible tone encoder.

2.12.1 Operating Frequency: The transmitter shall be factory supplied and aligned to the specific RF frequencies given in the purchase order.

2.12.2 Transmitter Standards: The transmitter shall meet or exceed the minimum standards as set forth in EIA/TIA Standard RS152B. Where the requirements of the State's specifications are more stringent than those of the EIA, the State's specifications shall apply. The transmitter shall comply with all FCC Rules and Regulations in effect on the date of issuance of the purchase order.

2.12.3 System Modulation, Narrowband:

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 4 of 102 2

2.12.3 (a) High-Tier: VHF/UHF/700/800: Analog - 11K2F3E / (800 -16K0F3E); Digital

- 8K11F1E, and others in compliance with FCC efficiency standards

2.12.3 (b) Low-Tier: VHF or UHF: +/-2.5 KHz (11K2F3E)

2.12.4 Audio Frequency Harmonic Distortion:

High-Tier: All Bands: Less than 3% at 1000 Hz and 60% maximum deviation

Low Tier: All Bands: Less than 5% at 1000 Hz and 60% maximum deviation.

2.12.5 Carrier Frequency Stability: Radios offered under this contract shall meet or exceed the FCC stability requirements listed under 47CFR90.213 and 47CFR90.539. High-Tier radios are expected to exceed these specifications as applicable. All units will be priced and sold meeting these specifications.

2.12.6 Frequency Spread: Per Band definition; with no degradation in power output.

2.12.7 RF Output Impedance: 50 ohms.

2.12.8 Time-out Circuit: The transmitter shall be equipped with an adjustable time-out timer circuit that will turn off the transmitter after continuous transmitting. An audio tone shall be provided that will alert the operator that the transmitter has been timed out. Releasing the microphone push-to-talk button shall instantly reset the timer.

2.12.9 Continuous Toner Encoder: The conventional (non-trunked) transmitter shall be supplied with the capability to generate up to 32 sub-audible tones to modulate the transmitter for the full duration of all transmissions. The tone generators shall be designed for continuous operation with total harmonic distortion less than 10%. The tone encoder shall conform to all standards of EIA/TIA Standard RS-220A. There shall be available twenty (20) narrow band tone channels between 100.0 and 192.8 Hz inclusive (of Groups A and B) in accordance with EIA/TIA Standard RS-220A for continuous tone-controlled squelch system.

The frequency of the sub-audible tone generator shall be controlled by a solid-state tone network or be software based and shall be maintained within +/- 0.5% of its specified frequency over the temperature range of -30 degrees C to +60 degrees C.

The transmitter unit shall transmit a special sub-audible tone burst upon release of the push-to-talk switch. This burst shall last 160 +/- 40 msec. and be the same frequency as the regular tone supplied for a particular channel but out of phase by 180 +/-60 degrees from the previously transmitted tone.

This circuitry shall be explicitly designed for the elimination of receiver "squelch tail."

2.12.10 Final Amplifier Protection: The transmitter output stage shall be protected from burnout due to excessive antenna VSWR. No damage shall result when the transmitter is subjected to a short or open circuit antenna output during continuous keying for a one minute period.

2.13 Receiver Characteristics - The receiver shall be completely solid-state, utilizing only high-quality transistors, integrated circuits, diodes, and other solid-state devices. The receiver shall be rated for continuous operation. A channel scanning feature with selectable priority may be listed as a separate option.

2.13.1 Operating Frequency: Per the band definitions.

2.13.2 Receiver Standards: The receiver shall meet or exceed the "minimum standards" as set forth in EIA/TIA Standard RS204C. Where the requirements of the State's specification are more stringent than those of the EIA/TIA, the State's specifications shall apply.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 5 of 102 2

Definitions, standards, and methods of measurements shall conform to EIA/TIA Standard RS204C, unless specifically described otherwise.

2.13.2 (a) EIA 12 dB SINAD Sensitivity:

• High-Tier: All Bands: 0.25 microvolt or better, Analog

• Mid-Tier: All Bands: 0.3 microvolt or better, Analog

• Low-Tier: All Bands: 0.35 microvolt or better, Analog

2.13.2 (b) RF Input Impendence: 50 ohms

2.13.3 Squelch Circuitry: The conventional analog (non-trunked) receiver shall be supplied with carrier squelch and tone-coded squelch capability for a minimum of 32 CTCSS tone frequencies. The tone frequencies will be specified in the State purchase order. Tone decode circuitry shall be the sub-audible CTCSS type as described in EIA/TIA Standard RS-220A and shall meet all specifications of RS-220A.

There shall be two modes of operation, to be selected at the will of the operator. These are:

Carrier squelch operation - The receiver squelch opens for any sufficiently strong on-frequency RF carrier; and

Tone-coded squelch and carrier squelch operation- The receiver is muted until the incoming on-frequency RF carrier is modulated by the proper continuous sub-audible tone and the on frequency RF carrier is sufficiently strong to break squelch as determined by the carrier squelch adjustment control. This "and" squelch condition shall remain continuous for the duration of carrier reception. Selection of the mode of operation shall be made by manual switch control.

2.13.4 Carrier Actuated Squelch Circuit: The carrier actuated squelch shall be of the adjustable sensitivity type with a continuously variable control. The squelch circuit shall be designed to not respond to noise bursts.

2.13.5 Tone Actuated Squelch Circuits: The tone actuated squelch circuit shall conform to all standards of EIA/TIA Standard RS-220A. Continuous presence of the proper modulating tone shall be required to keep the squelch open when in the carrier squelch and tone-coded squelch mode of operation.

2.13.6 Tone Squelch Characteristics:

Tone deviation shall not exceed 10% of the peak system deviation. A tone signal 3% removed from the frequency of the proper tone shall not operate the squelch circuit, regardless of the level recovered at the discriminator.

The tone modulation shall be filtered from the voice signal such that with tone deviation set at 20% of the peak system deviation, the tone fundamental frequency shall be at least 30 dB below the level of a 1000 Hz tone transmitted at 2/3 rated system deviation with the receiver adjusted for maximum rated audio output.

The tone squelch circuit shall respond by squelching the receiver within 160 +/-40 msec. of a tone burst 180 +/-60 degrees out of phase with the previous tone. This circuitry shall be explicitly designed to eliminate receiver "squelch tail."

2.14 Transceiver Unit Specifications:

2.14.1 Antenna Switching. Antenna switching must be accomplished by a hermetically sealed relay switch or some other reliable mechanical or electrical means.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 6 of 102 2

2.14.2 Environmental Standards. All equipment provided under this specification shall be tested to, and conform to, the requirements of Mil Std. 810C/D/E for shock, vibration, humidity, dust, salt, fog, and other weather conditions.

2.15 Trunking Operation Option:

2.15.1 High Tier: Trunked radio options will be considered. Any such analog trunked radio shall meet the same technical RF specifications as the conventional model. Analog trunked radios shall conform to APCO 16 protocols. Digitally trunked radios should be of the same model line as the conventional radio, and shall be fully compatible with the P25 TIA/EIA Phase I Standard for FDMA, or the TDMA P25 Phase II or Open Sky Public Safety Trunking.

2.15.2 Low Tier: Trunked radio options will be considered. Any such trunked radio shall meet the same technical RF specifications as the conventional model.

2.15.3 Auxiliary Test Equipment: Associated test equipment such as plug-in service meters, computer interface cables/boxes, and test bench control set-ups may be offered. Any designated service meter should be compatible with the transceiver metering socket(s) and have scale calibrations consistent with the readings called for in the service manual.

The test-bench control set-up shall include the proper style control heads, speaker, microphone, metering panel, and interconnecting cabling at least 6 feet in length. A price shall be included for an optional frequency programmer and software.

2.16 ANALOG & DIGITAL VEHICULAR MOUNTED MOBILE RADIO EQUIPMENT

2.16.1 Model Specifications

2.16.1 (a) High-Tier, Mid-Tier: The following specification describes various types of vehicular-mounted mobile radio equipment. These radios may be either one-piece (dash mount) or two-piece (remote mount). These radios are:

VHF High-band, UHF and 700/800 MHz radios capable of analog conventional and trunked; and digital conventional and trunked radio operation.

2.16.1 (b) Low-Tier: The following specification describes various types of vehicular-mounted mobile radio equipment; High-band VHF, UHF, and 800 MHz.

These radios may be either one-piece (dash mount) or two-piece (remote mount).

2.17 Electrical Specifications:

The equipment shall be designed to operate from a nominal 12 volt negative ground vehicle electrical system. Adequate overload and reverse polarity protection shall be provided. Control circuits shall be arranged so that the vehicle ignition switch will disable both the transmitter and receiver when in the OFF position, but allow operation when in the ACCESSORY position.

2.18 Transmitter Characteristics:

The transmitter shall be of modern solid-state design.

2.18.1 Carrier Power Output Rating: (all minimum intermittent power at 20% duty cycle)

2.18.2 High Tier VHF: 40 watts or, 50-110 watts, adjustable UHF: 40 watts or 50-100 watts, adjustable 700-800 MHz Trunked: 10-30 Watts

2.18.3 Low-Tier VHF: 25 Watts minimum, adjustable UHF: 25 Watts minimum, adjustable 700-

800 MHz: 15 Watts minimum, adjustable.

2.18.4 Conducted and Radiated Spurious Emission Attenuation:

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 7 of 102 2

2.18.5 High-Tier -75 dB or greater

2.18.6 Mid-Tier -70 dB or greater

2.18.7 Low Tier -55 dB or greater

2.18.8 Audio Frequency Harmonic Distortion:

2.18.8 (a) High-Tier - All Bands: Less than 3% at 1000 Hz and 60% maximum deviation

2.18.8 (b) Low Tier - All Bands: Less than 5% at 1000 Hz and 60% maximum deviation

2.18.9 FM Hum and Noise Attenuation:

2.18.9 (a) High-Tier -40 dB (12.5 KHz)

2.18.9 (b) Low Tier -35 dB (12.5 KHz)

2.19 Receiver Standards

The receiver shall meet or exceed the "minimum standards" as set forth in EIA/TIA Standard RS-204C.

Where the requirements of the State's specification are more stringent than those of the EIA/TIA, the State's specifications shall apply. Definitions, standards, and methods of measurements shall conform to EIA/TIA Standard RS-204C, unless specifically described otherwise.

2.19.1 Adjacent Channel Selectivity Desensitization

2.19.1 (a) High-Tier -70 dB or better (12.5 KHz)

2.19.1 (b) Mid-Tier -65dB or better (12.5 KHz)

2.19.1 (c) Low-Tier -60 dB or better (12.5 KHz)

2.19.2 Spurious Response Attenuation:

2.19.2 (a) High-Tier -80 dB, or better (12.5 kHz)

2.19.2 (b) Low-Tier -70 dB, or better (12.5 kHz)

2.19.3 Intermodulation Spurious Attenuation:

2.19.3 (a) High-Tier -80 dB, or better (12.5 kHz)

2.19.3 (b) Low-Tier -70 dB, or better (12.5 kHz)

2.19.4 Audio Power Output:

2.19.4 (a) High-Tier 10 watts minimum, 3% maximum distortion

2.19.4 (b) Low-Tier 7.5 watts minimum, 5% max. dist., external speaker

2.20 Transceiver Unit Specifications:

2.20.1 Power Requirements. The unit shall draw less than 1.0 amp of current with the receiver and transmitter in a quiescent "ON" condition. The transmitter/receiver shall be a complete integral unit with all previously specified items, including AF or RF power amplifier built internally into the transceiver unit.

2.20.2 Physical Construction

The complete transmitter and receiver combination shall be mounted in a single housing.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 8 of 102 2

The housing shall be furnished in enamel or lacquer over a non- ferrous plating of A- N standard chrome type metal primer or equal.

The housing shall be of steel or equivalent construction and not louvered, to inhibit the entrance of dust and other foreign matter. A locking device shall be used to prevent the unit from being removed from its mounting by unauthorized personnel.

All interconnection cabling between the transmitter, receiver, and power supply shall be accomplished internally in the equipment housing. With exception of the power, control, and antenna cabling, there shall be no external connections or cabling on the equipment housing.

All frequency determining elements in the transmitter and receiver shall have a locking or clamping device to ensure permanent connection during operation.

The maximum transmitter/receiver dimensions shall not exceed 2.5" x H x 7.0" W x 13.0" L. All but the High-Tier Model must weigh less than 8.5 lbs. The complete mobile unit shall be capable of normal operation when mounted in any physical position.

2.20.3 Interconnecting Cables. All cables and wires shall be furnished to interconnect the radio set with its accessories and the vehicle's electrical system. Cables shall be insulated, waterproofed and equipped with appropriate connectors. All plug-in connectors shall be of the heavy-duty type and shall be provided with threaded coupling rings or other substantial fool proof locking devices to prevent accidental disconnect.

2.21 Supplied Components: The vendor shall supply all necessary components such as cased permanent magnet type loud speaker, combination transmitter/receiver, separate control head, a palm -type microphone, all ROMS, necessary control, power and cables, and all required mounting hardware as part of the Low-Tier transceiver package.

2.21.1 Microphone and Control Head

A palm-type dynamic low impedance microphone with preamplifier and spring clip shall be supplied with each mobile unit. The microphone shall be ruggedly constructed to withstand the severe usage of mobile operations and shall have a push-to-talk switch mounted on the microphone housing. The microphone shall be provided with a nominal 4 ft. length self-retracting coil type cord. A separate matching control head (not part of the microphone) including all controls required for operation of the transmitter/receiver equipment shall be furnished as part of the equipment.

The control head for a 2-piece control unit shall be capable of mounting on the vehicle dash or floorboard and a suitable inter-cabling kit shall be provided to interconnect the control head and the transmitter/receiver equipment. The control cable to be supplied shall be at least 20 feet in length and shall not have any intermediate junction boxes or barrier strips.

The control head shall incorporate as a minimum:

1. An ON and OFF switch.

2. An indicator lamp to indicate that the radio is on.

3. A squelch sensitivity control.

4. Tone squelch disable switch, which may be located on the microphone hang-up brackets.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 9 of 102 2

5. A volume control button or knob. (Clockwise Volume increase)

6. A red light that illuminates when the transmitter push-to-talk switch is activated.

7. Channel (Talk Group) selection control switch or knob.

8. Scan switch with channel priority select.

9. (High-Tier/ Mid-Tier Requirement only) A LCD alphanumeric readout display for channel information.

All indicator lights shall be LED or LCD, or some other proven long-life illumination device (30,000 hour average life or better for High-Tier, 10,000 hour average life or better for all other models). All background lighting shall be diffused and non-glaring, with intensity sufficient for high ambient daytime lighting.

The alphanumeric display control head shall be factory preprogrammed to the customer's channel labeling requirements. Radio frequency channeling shall also be preprogrammed at the factory.

2.21.2 Loud Speaker.

A heavy-duty permanent magnet loud speaker rated for a minimum of 10 watts and mounted in a heavy metal or high impact plastic case with mounting brackets shall be provided.

2.21.3 Power Cable.

One battery cable (hot) of at least 22 feet in length shall be supplied with each unit.

2.22 Optional Accessories:

The following accessories to the mobile unit are desired:

• (High-Tier, Mid-Tier,) Digital voice encryption, including AES and DES.

• (High-Tier, Mid-Tier, Low-Tier) Digitally controlled remote control head with alpha/numeric readout.

• (High-Tier, Mid-Tier, or Low-Tier) Analog or digital voice encryption, DTMF tone generator from microphone.

2.23 Servicing:

Transmitter/receiver equipment shall be readily removable from the mount for routine servicing.

There shall be provisions for convenient metering of all essential transmitter and receiver circuits from multi-pin metering socket(s). All metering points shall be properly decoupled and connected to the metering socket(s). Provision for automated test set radio analysis is acceptable. All circuit modules shall be easily accessible plug-in printed circuit type fiberglass boards. Easy access shall be provided to all other portions of the unit.

2.24 MOBILE, DATA RADIO, VEHICULAR MOUNTED EQUIPMENT

This specification describes the minimum requirements for a UHF or 700/800 MHz mobile digital data link radio. The radio shall operate on a 25 KHz bandwidth channel at various data speeds from 19.2 Kb/sec to 44.3 Kb/sec, or 9.6 Kb/sec to 22 Kb/sec on a 12.5 KHz channel, or greater, depending upon signal conditions and BER conditions. Diversity receiver technology is encouraged, but not mandatory. Specifications shall meet voice radio specification unless otherwise listed.

2.24.1 Transmitter Characteristics:

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 10 of 102 2

2.24.1 (a) Operating Frequency. The transmitter shall be capable of operating on at least 16 separate conventional frequencies. The transmitter shall be factory supplied and aligned to the specific RF frequencies given in the purchase order.

Carrier Power Output Rating: (all minimum intermittent power at 20% duty cycle) UHF: 10-40 Watts 800 MHz: 10-35 Watts 900 MHz: 10-25 Watts

• System Modulation:

UHF/800 MHz: Digital (8K6DF1D, 15K3F1D, 15K0F1D, 15K6F1D

• Conducted and Radiated Spurious Emission Attenuation:

UHF/800 MHz: -75 dBc

• Harmonic Emission Attenuation:

UHF/800 MHz: -80 dB

• FM Hum and Noise Attenuation:

UHF/800 MHz: -40 dB below 60% max deviation

2.25 Receiver Characteristics:

2.25.1 Operating Frequency

The receivers shall be capable of receiving on a minimum of 16 channels at UHF 450 MHz, and at 800 MHz.

2.25.2 Receiver Standards:

• EIA 12 dB SINAD Sensitivity:

All Bands: 0.35 microvolts

• Adjacent Channel Selectivity Desensitization:

UHF/800/900 MHz: 65 dB (12.5 KHz narrowband digital)

UHF/800 MHz: 75 dB (wideband 25 KHz)

• Spurious Response Attenuation:

UHF: -80 dB

800/900 MHz: -80 dB

• Intermodulation Spurious Attenuation:

UHF/800 MHz: -75 dB

• Frequency Stability:

UHF/800/900 MHz: 1.5 ppm

2.26 DESK-TOP ANALOG & DIGITAL BASE STATION RADIO EQUIPMENT:

This specification describes low and mid power radios, for desktop or wall mount, for use either as a local base or as a control station for a repeater or trunked network.

2.26.1 This device has an integrated housing with the AC power supply and the radio.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 11 of 102 2

2.26.2 An option for this class is a remote line interface.

2.26.3 Offerings shall meet the corresponding mobile radio applications.

2.27 ANALOG & DIGITAL PERSONAL /PORTABLE RADIO EQUIPMENT

2.27.1 Model Specifications

2.27.1 (a) High-Tier

This specification describes various types VHF, UHF, and 700-800 MHz, narrow band, conventional and trunked personal/portable radio transceivers.

Specifications for battery charging units and jerk-and-run mobile radio converter consoles are also included.

2.27.1 (b) Mid-Tier

This specification describes various types VHF, UHF, and 700/800 MHz analog, digital, conventional and trunked personal/portable radio transceivers.

2.27.1 (c) Low-Tier

This specification describes various types VHF, UHF, and 800 MHz analog conventional and trunked personal/portable radio transceivers

2.28 Transmitter Standards

Definitions, standards, and methods of measurement shall conform to EIA Standard RS-316B, unless otherwise noted.

2.28.1 (a) Carrier Power Output

• High-Tier

VHF: 5 watts minimum

800 MHz: 3 watts minimum

• Low-Tier

2 watts minimum

2.28.1 (b) Spurious and Harmonic Emission

• High-Tier -75 dBc

• Low-Tier -60 dBc

2.28.1 (c) FM Hum and Noise

• High-Tier -40 dB or better (12.5 kHz)

• Low-Tier -35 dB or better (12.5 kHz)

2.28.1 (d) Transmit Audio Distortion

• High-Tier Less than 3%

• Low-Tier Less than 5%

2.29 Receiver Characteristics

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 12 of 102 2

2.29.1 Adjacent Channel Selectivity

• High-Tier -61 dB or better (12.5 kHz)

• Low-Tier -50 dB or better (12.5 kHz)

2.29.2 Intermodulation

• High-Tier -75 dB or better (12.5 kHz)

• Low-Tier -60 dB or better (12.5 kHz)

2.29.3 Spurious and Image Rejection

• High-Tier -75 dB or better (12.5 kHz)

• Low-Tier -60 dB or better (12.5 kHz)

2.29.4 Audio Power Output

• High-Tier 500 mw at less than 3% distortion

• Low-Tier 500 mw at less than 5% distortion

2.30 General Electric and Mechanical Characteristics:

2.30.1 Components Included:

The vendor shall supply all necessary components, such as transceiver, battery, and flexible antenna.

The radio shall effectively have the following exterior controls: Power on/off, volume, channel selector, and push-to-talk switch. The radio shall be supplied with an integral microphone and loud-speaker. The push-to-talk switch shall be located on the side of the transceiver so it may be conveniently depressed while speaking into the microphone.

2.30.2 Programming:

• Each unit under this section except for the Low-Tier model shall be completely Field programmable. All channel information such as transmit and receive RF frequencies;

CTCSS tone frequencies, and anything else which would be functionally tied to the channel selector of the radio, shall be fully field programmable and reprogrammable utilizing a single programming unit.

• Field Programmer - Each Vendor shall provide as an option, a field programming unit which is designed to fully program the channel personality of each radio under this section. The programmer may either be a self-contained programming unit, or the programmer may consist of an interface unit and software to convert a personal computer to a field programmer.

2.31 Battery Cycle

The rechargeable battery supplied with each radio shall have the capacity to provide at least 8 hours of service when used in a 5% transmit, 5% receive, 90% standby duty cycle.

2.32 Battery Chargers

2.32.1 High-Tier: Single and multiple (minimum 5 unit) battery chargers shall be available and priced separately on the price pages. The chargers shall recharge a completely discharged battery within 3 hours; thereafter a low (trickle) charge rate shall be available.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 13 of 102 2

The chargers shall be UL approved and operate from a 120-volt A.C., 60 Hz power source. Protection shall be provided to prevent battery damage by over-charging or over-heating.

2.32.2 Low-Tier: A single unit battery charger shall be available and priced separately on the price pages. The charger shall recharge a completely discharged battery within 14 hours;

thereafter a low (trickle) charge rate shall be available. The charger shall be UL approved and operate from a 120-volt A.C., 60 Hz power source. Protection shall be provided to prevent battery damage by over-charging or over-heating.

2.33 Mobile Radio Converter Console and Charger (High-Tier Model Only):

2.33.1 Availability: There should be available, as an extra option, a mobile charger/converter console. The charger/converter console shall conform to the following criteria:

1. The vehicular chargers shall accept both VHF, UHF, 700/800 portables.

2. Circuitry shall be incorporated in the charger which will prevent over charging the battery if it is left on charge indefinitely.

3. The unit shall completely recharge either low or high capacity batteries in three hours or less.

4. A temperature sensing logic circuit shall be provided that prevents charging a battery that is too hot or cold for reliable safe charging.

5. When the portable is in the vehicular charger, the battery shall be electrically disconnected and the portable shall be powered from the vehicle battery. Operation of the portable in the charger shall not drain or prevent the portable battery from charging. It shall be possible to use the portable in the charger even if its battery is dead.

6. Audio power amplifier and charger circuitry shall be turned on by insertion of the portable in the charger and turned off by removal of the portable from the charger.

7. The charger/converter shall provide the vehicle enclosure for the radio and shall provide for the following items:

• Connects the radio to the external antenna.

• Connects the radio to the vehicle microphone.

• Connects the radio to the vehicle audio amplifier and speaker.

• Connects the radio to the charging circuit.

2.33.2 A key locking assembly shall be furnished to provide for locking the radio in the charger unit. The charger/converter mounting shall meet applicable federal safety standards for automotive accessories. A red LED "Transmit” indicator.

2.33.3 Accessories - Each charger/converter shall include the following accessories: • Microphone with coiled cord and connector.

• A 12 watt amplifier and speaker.

• Mounting brackets and hardware to mount the charger and its accessories.

• If a special calibrator is required to adjust the chargers, one shall be furnished.

• Special 12 watt speaker volume control or pad. Each 12 watt speaker amplifier, or the vehicle charger, shall incorporate a variable pad or volume control to allow for

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 14 of 102 2 presetting the portable volume control to a normal listening level, and then when the portable is inserted into the vehicular charger, the volume level will be correct for vehicular use without further adjustment.

2.33.4 Power Requirements: The charger/converter shall be designed to operate from a normal 12 volt negative ground automotive electrical system. The reference voltage shall be established at 13.6 volts DC.

2.33.5 Mechanical Adjustment: The vehicular charger shall be mechanically adjusted by the factory before delivery and shall not require further adjustment by the buyer prior to being placed into service. All mechanical adjustments shall have locking devices to ensure their continued alignment during operation. Proper operation of the vehicular charger includes the unit's ability to lock in and release the portable radio in a smooth and easy manner without binding. All electrical functions of the unit shall be operational with the portable radio properly locked in. The pins contacting the portable radio shall be a heavy-duty type, capable of withstanding multitudinous insertions and removals of the radio from the charger.

2.34 ANALOG & DIGITAL MOTORCYCLE REAR-MOUNT RADIO:

This specification describes low and mid power radios, for motorcycle use. Offerings shall meet the corresponding mobile radio applications.

2.34.1 Installation:

The radio unit shall be designed for two-piece rear fender/handlebar control head mounting on Kawasaki, Honda, BMW, or Harley Davidson motorcycles, and shall meet Federal safety requirements.

2.34.2 Interconnecting Cables:

2.34.2 (a) All cables and wires shall be furnished to connect the unit to its associated control head and to interconnect the mobile unit with its accessories and the vehicle electrical system. Cables shall be well insulated, waterproofed and equipped with appropriate connectors.

2.34.2 (b) Connectors shall have a screw fastener to mechanically secure the connectors.

2.34.3 Control Panel:

The control panel shall be functional, attractive and include all facilities for operating the radio. Controls shall include on-off switch, volume control and squelch disable switch, a red light indicator for transmitter operating, a frequency selection switch for multifrequency requirements, an alpha/numeric channel indicator display, and a Priority Scan enable switch. The control panel shall be weather proof.

2.34.4 Microphone:

2.34.4 (a) A military palm-type, noise-canceling microphone shall be supplied as part of the equipment. The microphone shall be a dynamic or magnetic type, and shall include a convenient push-to-talk button for transmitter control.

Option helmet (head set) microphones are encouraged to be listed.

2.34.4 (b) The microphone cord shall be a retractable type, with conductors of tinned metallic stranded wire not smaller than AWG size 30. The microphone cord

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 15 of 102 2 shall be terminated with a separate screw-on male connector or telephone type modular connector, for mating with the receptacle supplied on the radio.

2.34.5 Optional Weatherproof Housing:

2.34.5 (a) Housing shall provide a weatherproof seal to the elements and shall be capable of preventing unauthorized access to the radio by some type of key lock mechanism. Housing should also be capable of supporting an antenna mount.

2.34.5 (b) Weatherproof Housing shall be included as a purchase option of the radio.

2.34.6 Power Supply:

2.34.6 (a) The power supply shall be designed to operate from a normal 12 volt negative ground motorcycle electrical system. The reference voltage shall be established at 13.6 VDC. DC input to the radio shall be adequately filtered to exclude all alternator noise.

2.34.6 (b) The power supply, and associated transmitter and receiver, shall be designed so that no degradation shall result (except for a 3 dB loss in transmitter power) in the receiver audio output, squelch sensitivity and SINAD sensitivity if the power supply voltage is varied +/-10% from 13.6

VDC.

2.34.6 (c) The power supply, transmitter, and receiver shall be adequately protected by replaceable type fuses or circuit breakers.

2.35 FIXED LINK BASE RADIOS

The following items are system specifications and shall be determined on a per channel basis, as appropriate, for two link transceivers and associated equipment.

2.35.1 Power Requirements

Each low power transceiver shall operate from a negative ground +12.6 volt supply. The transmitter current drain shall be adjustable to less than 1.0 amps when transmitting (at reduced power). The complete transceiver shall operate in an idle condition with a current draw of:

2.35.1 (a) Category 1- Less than 150 ma.

2.35.1 (b) Category 2- Greater than 150 ma., but less than 800 ma

2.35.2 Environmental

The transceivers shall operate and meet the specifications herein set forth over an ambient temperature range of 0 to +50 degrees Celsius, with a maximum humidity of 95% at altitudes from sea level to 10,000 feet. The equipment shall remain operational over an ambient temperature range of -20 to +55 degrees Celsius.

2.36 Duplexer, BP & BP/BR

The vendor shall list an optional duplexer. A duplexer, pre-tuned to the frequencies specified in the purchase order, shall be available with each link transceiver. It shall be included as a separate priced unit for each transceiver package. Both Pass and Band Pass / Band Reject duplexers should be offered.

• Insertion Loss shall be 1.5 dB maximum

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 16 of 102 2

• Connectors - Type N Female

2.36.1 Option A - UHF Option shall satisfy the following requirements

• Transmitter Noise Suppression an Receive Frequency / 75 dB

• Receiver isolation at Transmitter Frequency / 75 dB

2.36.2 Option B - 700-800 MHz Option shall satisfy the following requirements

• Transmitter Noise Suppression an Receive Frequency / 65 dB

• Receiver isolation at Transmitter Frequency / 65 dB

2.37 Re-Radiation Loss

The vendor shall list an optional isolator with no more than 0.5 dB total insertion loss and shall be capable of dissipating at least 10 watt of reflected power. Re-radiation of intermodulation products shall be no greater than -50 dBm from the duplexer antenna port when a spurious signal within the duplexer’s pass band arrives at that port at 0 dBm (EMR model numbers 7540/2 / 7640/2 or equal). It shall be included as part of each transceiver package as a separate unit.

2.38 Common Circuitry

The transceiver shall be made with removable modular card construction and fit in a standard 19-inch rack mount. The transceiver shall have interfacing circuitry that provides a common point for external control (PTT, COR, power, and 600 Ohm audio connections) to the transmitter and receiver.

2.39 Audio Requirements

The transceiver shall have a 600 ohm balanced 4-wire audio interface. Transmitter and Receiver audio levels shall be adjustable from 16 to +1 dBm. The overall frequency response of the link (end to end) shall exceed a 3002 grade line with type C2 conditioning and be capable of passing industry standard function tones.

2.40 Physical Size/Form Factor

The physical size of the transceiver shall be such that it will fit in a 19-inch equipment rack (width) while not occupying more than 4 rack units (7 inches) vertically. The unit's depth shall not exceed 15 inches. The transceiver should be modular with individual modules plugging into the backplane via a card edge connector.

2.41 Transmitter Characteristics

The transmitter shall meet or exceed the following minimum specifications:

2.41.1 Carrier Power Output

• Category 1 / 6 watt minimum VHF, UHF, 3W minimum 700/800 MHz.

• Category 2 / 12 watt minimum VHF, UHF, 700/800 MHz

2.41.2 Spurious and Harmonic Emission Attenuation / 70 dB below carrier

2.41.3 Audio Frequency Total Harmonic Distortion / 5% maximum

2.41.4 Key-Up Time to Full Output / 40 milliseconds, maximum

2.42 Receiver Characteristics

2.42.1 Spurious Response Rejection (Attenuation) / 90 dB Minimum

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 17 of 102 2

2.42.2 Intermodulation Spurious Rejection (Attenuation) / 75 dB Minimum

2.42.3 Adjacent Channel Selectivity / - 45dB (12.5KHz)

2.42.4 Audio Output / -16 dBm to +1 dBm (600 Ohms).

2.42.5 Buffered discriminator output

2.42.6 External Mute - The receiver shall have an external mute input which while actively prevent any audio signal from passing through the 600 Ohm receive output port.

2.43 LOW POWER VEHICULAR REPEATERS EQUIPMENT

This specification describes VHF, UHF, and 700/800 MHz in-vehicle mounted repeater, for attachment to the vehicle’s mobile radio and used to extending the range of the user’s portable radio.

2.44 MULTI-BAND RADIOS

This section describes radios capable of operating in multiple public safety radio bands. For the purposes of this contract the 700 MHz and 800 MHz bands are considered a single band.

Specifically, these radios are capable of operating in any two or more of the VHF, UHF, or the 700/800 MHz bands. Otherwise specifications are controlled by the class and tier of the offered product.

2.45 ANALOG & DIGITAL BASE/MOBILE RELAY STATION FIXED RADIO EQUIPMENT

Model Specifications

2.45.1 Basic Operations

The following specification describes, VHF High-band, UHF, 700 MHz, and 800 MHz continuous duty, mobile relay/base station equipment using phase, frequency, or digital modulation. Must be FCC type accepted to meet the modulation mask described in FCC Part 90.210.d. Trunked stations must meet the APCO 16, P25, or Open Sky system requirements. All 700 MHz stations shall be capable of P25 operation. Stations shall be capable of the following three modes of operation:

• Mode 1 - The station operates as a mobile relay only

• Mode 2 - The station operates as a tone and/or E&M remote controlled base station and mobile relay

• Mode 3 - The station operates as a tone and/or E&M remote controlled simplex or duplex base station

Digitally trunked base/repeaters shall be of the same model line as the conventional radios.

2.46 Electrical Specification:

The equipment shall be designed to operate from a primary power source of 117 volts AC, 60 Hz.

Adequate overload protection shall be provided. All power supplies shall use only high-quality, long-life, solid-state components as active devices. The equipment shall also be capable of operating from an external DC power source.

2.47 Transmitter Characteristics:

2.47.1 The transmitter shall use solid-state components throughout. The use of vacuum tubes in any stage is not acceptable.

2.47.2 Each station offered shall be capable of normal, continuous duty operation.

ADSPO19-00008376

Description:

Public Communications Equipment and Services

Arizona Department of Administration

State Procurement Office

SECTION 2-A: Scope of Work Page 18 of 102 2

2.47.3 The transmitter shall be supplied for single frequency operation at any frequency within the VHF, UHF, 700 MHz (745-805 MHz) or 806-869 MHz bands. An alternate option for two or more frequency stations shall also be an option. The transmitter shall be factory aligned to the frequency specified in the purchase order.

2.47.4 Transmitter Standards:

• Carrier Power Output Rating:

High-Tier 40-100 watts, continuous duty.

• Conducted and Radiated Spurious Emissions:

High-Tier / -85 dB (12.5 kHz)

Mid-Tier / -70 dB (12.5 kHz)

• Audio Frequency Harmonic Distortion:

High-Tier / All Bands: 2% Max.

Mid-Tier / 3% maximum

• FM Hum and Noise Level: High-Tier / -45 dB (12.5 kHz)

Mid-Tier / -34 dB (12.5 kHz)

2.47.5 Reradiated Loss:

Re-radiation of intermodulation products shall be at least -50 dBm VHF (-30dBm) all other bands) from the transmitter antenna port or at the external isolator output port (if provided) when a spurious signal arrives at the port at 0 dBm. Any isolators used to accomplish this, shall be capable of dissipating at least 50 watts of

2.48 Receiver Characteristics:

The receiver shall be completely solid-state, utilizing only high-quality, long-life, solid-state components as active devices.