Contract__CTR031494-Kimberly_Ervin-_Renewal_FY26-27__CDC_-_executed__7-17-25.pdf

Renewal (v.4.25) Drafted 06/26/2025, Approved 7.1.25

CONTRACT # CTR031494

Ohio Department of Developmental Disabilities

PERSONAL SERVICE CONTRACT RENEWAL

The Original Contract #2456 was entered into between the Ohio Department of Developmental Disabilities (Agency), on behalf of the following:

Developmental Center / Central Office Division:

Columbus Developmental Center (CDC)

Address (Street, City, State, Zip) 1601 West Broad Street Columbus, Ohio 43222

And

Contractor’s Name:

Kimberly Ervin

Address (Street, City, State, Zip) 2539 Franksway Street Columbus, Ohio 43232

OAKS Supplier ID:

198642

Type of Service:

Cosmetology/Barber Services

SECTION B. TERM

1. The work described in this contract renewal shall commence on July 1, 2025. All activities under this contract renewal shall be completed not later than June 30, 2027, upon which this contract renewal shall expire unless terminated prior thereto pursuant to section G. of the original contract.

In the event that the work hereunder is to be done in separate phases, each phase shall be completed within the time prescribed in Appendix I. Work shall not begin until the Agency receives an Office of Budget and Management (OBM) approved Purchase Order.

SECTION C. COMPENSATION

1. In consideration of the promises of the Contractor herein, the Agency agrees to pay Contractor at the rates set forth in Appendix I on a reimbursement basis upon the Agency’s receipt and approval of proper invoices. Contractor shall not be compensated for services except as expressly set forth herein. The total compensation to be paid to the Contractor under this renewal Contract shall not exceed forty thousand dollars and zero cents ($40,000.00).

2. Contractor shall be solely responsible for all office, business, and personnel expenses associated with the performance of this Contract.

3. If “travel expenses” as defined by Ohio Administrative Code Section 126-1-02, are within the Scope of Work in Appendix I, Contractor shall only be reimbursed for those permissible travel expenses in accordance with the provisions of Ohio Administrative Code Section 126-1-02, in effect at the time Contractor renders the services.

4. Contractor shall be required to submit proper invoices that are itemized and contain all of the following:

a. An itemization of the services performed, the material supplied, and/or labor furnished as described in Appendix I;

b. Date(s) of the rendering of the services;

c. The sum due pursuant to the invoice for compensation owed under the Contract;

d. Invoice date and invoice number;

e. Contractor’s name and remit to address; and

f. “Bill to” must list the Agency’s name and address.

The adequacy and sufficiency of such invoices shall be determined solely by the Agency. If the Agency determines that an invoice is inadequate or insufficient or determines that further documentation or clarification is required for a particular invoice, the burden of providing the required information or documentation is on Contractor. Costs incurred by Contractor associated with providing the required additional information or documentation or related to defending an inadequate or insufficient invoice shall not be charged to the Agency and are not considered an allowable expense under the Contract.

5. Contractor shall submit invoice(s) and supporting documentation, if applicable, to the Agency via email at Accts.Payable@dodd.ohio.gov. The subject of the email should contain the Contractor’s Name, Invoice Number, and Invoice Date. All invoices must be submitted to the Agency no later than November 1st immediately after the close of the fiscal year in which services are provided.

6. Agency shall pay Contractor within thirty (30) days of receipt of an approved invoice.

SECTION D. STATEMENT OF WORK

1. In continuation of the original contract, the Contractor shall undertake and complete the work and activities set forth in Appendix I: Scope of Work of this renewal contract, which is attached hereto, made a part hereof, and incorporated herein by reference as if fully rewritten herein. Contractor shall consult with personnel of the Agency and with other appropriate persons, agencies, or instrumentalities as necessary to ensure a complete understanding of the work and satisfactory completion thereof.

SECTION U. SIGNATURES

The Agency will accept either 1) a wet signature or 2) an electronic signature using OneSpan.

To execute the contract with a wet signature, Contractor may print the Contract, sign the contract, and scan the agreement and email it back to DDDProcurement@dodd.ohio.gov.

To execute the Contract electronically, using the electronic signature solution, OneSpan, Contractor shall inform DODD of its intent to sign the Contract electronically. DODD will then transmit Contractor to the signatory who may complete and sign the document(s) as required using OneSpan. The signatory will receive a notification via email from OneSpan when a copy of the fully executed Contract is available for download.

DODD will not accept electronic signatures using any other electronic solution unless specific approval is obtained from DODD prior to signing the Contract.

All other terms and conditions of the original contract remain in force as originally agreed upon.

mailto:Accts.Payable@dodd.ohio.gov mailto:DMRProcurement@dodd.ohio.gov

IN WITNESS WHEREOF, the parties hereto have caused this renewal to be executed by their duly authorized officers, this effective as of date listed above.

Kimberly Ervin Ohio Department of Developmental Disabilities Lyndsay Nash, Acting Director

By:_ By:

Date:_ Date:

Ohio Department of Developmental Disabilities Columbus Developmental Center Kimberley Dedino, Deputy Director Jaimey Karhoff, Superintendent

By: By:

Date: Date:

Appendix I Scope of Work

Scope of Work / Deliverables:

In continuation of the Scope of Work of the original contract, the Scope of Work of this renewal contract, future amendments may amend the Scope of Work and will serve as written clarification of work and activities agreed upon by both parties.

The Contractor shall provide onsite cosmetology and barber services to individuals with developmental disabilities residing at the Columbus Developmental Center. Services will be requested by CDC staff and scheduled with Contractor.

Dates of Services / Timeframes:

The term of this renewal contract spans the fiscal year(s) 2026 and 2027. Fiscal year 2026 (FY26) is July 1, 2025 - June 30, 2026. Fiscal year 2027 (FY27) is July 1, 2026 - June 30, 2027.

Budget / Rates:

The Contractor shall submit invoices monthly identifying the services provided during the billing period and will include a breakdown of costs based on the services / deliverables listed below and provide a total cost for the invoice. (See Section C. 4 for details)

The agreed upon rates for services under this contract are listed below.

Fiscal Year

Services / Deliverables Bill Rate (if applicable)

Maximum Compensation

2026 Haircuts $15.00 / each $20,000.00 2027 Haircuts $15.00 / each $20,000.00

Total Maximum Compensation for FY26 & FY27 $40,000.00