Construction_Control_Representative_1.pdf

Construction Control Representative

PURPOSE: The U.S. Bureau of Reclamation, Upper Colorado Region will be soliciting request for proposals for the Pojoaque Basin Regional Water System construction control representative services. Work is located approximately 17 miles north of the City of Santa Fe, New Mexico, in Santa Fe County. This announcement is meant to gauge interest in the upcoming procurement and may be used as market research in the procurement process as well. This announcement is primarily targeted towards offerors that currently hold a current GSA contract under 541330ENG for the specified services. This does not exclude firms that do not currently hold a GSA contract from submitting information. Please note the subject services that are being inquired about cannot include architect-engineer services as defined in the Brooks Act and FAR Part 2, or construction services as defined in FAR Parts 2 and 36.

The Draft Performance work statement along with the personnel qualifications is attached to this announcement.

Prospective interested firms are requested to submit a capability statement and or summary of services provided that satisfy the Government’s requirements (20-page limit). While the page limit is 20 pages, firms are encouraged to only provide as much information as needed with a preference for short and concise writing styles. Submissions are due no later than close of business August 25, 2022.

The U.S. Bureau of Reclamation, Upper Colorado Region does not anticipate a set-aside the acquisition for small business, HUBZone small business, or service-disabled veteran-owned small business concerns at this time.

PROJECT DESCRIPTION and LOCATION of WORK: The principal components of the work are listed under the project description below:

Location of Work: Reclamation is organized into six regions (Columbia-Northwest [CPN], Missouri Basin [MB], California Great Basin [CGB], Lower Colorado Basin [LCB], Upper Colorado Basin [UCB], and Arkansas-Rio Grande-Texas Gulf [ARGTG). Work will be performed in Region 7 - Upper Colorado Basin within Santa Fe County, New Mexico.

A civil construction inspector (CI) is needed for inspecting construction activities performed as part of the Pojoaque Basin Regional Water System. These construction activities include but are not limited to the following: circular concrete collector wells, mechanical/electrical buildings, distribution and transmission pipelines, water storage tanks, new 6.25 million-gallon-per-day (MGD, capacity) water treatment plant, and pumping plants.

A civil construction inspector is generally considered: A Construction inspector inspects building structures to ascertain structural soundness, safety, and compliance with regulations. A construction inspector conducts inspections before, during, and after projects. The CI is to document and report daily to the Bureau of Reclamation Construction Engineer (CE) responsible

Construction Control Representative for this construction contract, both written and verbally, regarding the construction activities, problems, concerns, impacts, finished work/tasks, etc.

The CI role shall have no contractual authority to represent the government or direct the construction contractor’s performance of the work, with the exception being for immediately addressing safety concerns that may occur from the contractor’s actions.

NAICS AND SIZE STANDARD: The NAICS code for this project is 541611 with a small business size standard of $16.5 million.

NOTE: THIS IS NOT A REQUEST FOR PROPOSAL (SOLICITATION), NOR IS IT A

REQUEST FOR QUOTATION (RFQ). It is not to be construed as a commitment by the requesting party to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this Notice. The Government will NOT be responsible for any costs incurred by interested parties in responding to this Notice. As a result of this Notice, the Government may issue a competitive solicitation;

however, should such requirements materialize, no basis for claims against the Government shall arise as a result of a response to the Notice (e.g. use of such information as either part of its evaluation process or in developing specifications for any subsequent requirement).

SYSTEM FOR AWARD MANAGEMENT (SAM, www.sam.gov): The System for Award Management (SAM) is a recently implemented Federal Government owned-and-operated FREE web site that consolidates the capabilities in Central Contractor Registration (CCR)/Federal Register (FedReg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS). Offerors must be successfully registered in SAM in order to be considered for a Government contract award.

Any vendor interested in doing business with the Federal Government must be registered in the SAM database prior to award of a contract or agreement. SAM is a Federal Government-owned and operated FREE website that consolidates the Central Contractor Registration (CCR), Online

Representation and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). This website is located at https://sam.gov.

All invoices for this procurement must be submitted through the Department of Treasury’s Internet Platform (IPP) located at www.IPP.gov.

POINT-OF-CONTACT FOR QUESTIONS: The contract specialist for this solicitation is Washington Bennett email: wbennett@usbr.gov. Any communications regarding this procurement must be made in writing and forwarded via email and must include, company name, address, email address, phone number including area code, and point of contact.

Construction Control Representative Draft Performance Work Statement

Civil Construction Inspector

PERFORMANCE WORK STATEMENT (PWS)

1.0 INTRODUCTION:

Bureau of Reclamation (Reclamation) is a water management agency with 600 dams in the 17 western states. We are known best for construction of dams, power plants, and canals, including Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River, and Folsom Dam on the American River. Reclamation is the largest wholesaler of water in the country and second largest producer of hydroelectric power in the western US.

Location of Work: Reclamation is organized into six regions (Columbia‐Northwest [CPN], Missouri Basin [MB], California Great Basin [CGB], Lower Colorado Basin [LCB], Upper Colorado Basin [UCB], and Arkansas‐Rio Grande‐Texas Gulf [ARGTG). Work will be performed in Region 7 ‐ Upper Colorado Basin within Santa Fe County, New Mexico.

2.0 SCOPE:

The civil construction inspector (CI) is needed for inspecting construction activities performed as part of the Pojoaque Basin Regional Water System. These construction activities include but are not limited to the following: circular concrete collector wells, mechanical/electrical buildings, distribution and transmission pipelines, water storage tanks, new 6.25 million‐gallon‐per‐day (MGD, capacity) water treatment plant, and pumping plants.

The CI is to document and report daily to the Bureau of Reclamation Construction Engineer (CE) responsible for this construction contract, both written and verbally, regarding the construction activities, problems, concerns, impacts, finished work/tasks, etc.

The CI role shall have no contractual authority to represent the government or direct the construction contractor’s performance of the work, with the exception being for immediately addressing safety concerns that may occur from the contractor’s actions.

The following tasks will be performed:

2.1. The CI shall become familiar with all related contractual documents. Documents will be provided by the CE.

2.2. The CI shall frequently review product data submittals against construction contract, project drawings, project specifications, and specific industry standards; and will provide a recommendation to the CE as to whether the submittals are acceptable, acceptable with comments, or not acceptable.

2.3. The CI must be on‐site at all times that the construction contractor is performing work. Typical work schedule will be four days per week (M‐Th), 10 hours per day. Occasional work on Fridays and Saturdays will be required if PBRWS construction activities are going on.

2.4. The CI is responsible for overseeing quality assurance and quality control (QAQC) of construction contractor’s work and safety for the construction project. QA is a set of processes such as inspection, observation, and/or confirmation measures designed to ensure that the materials and/or work tasks are adequate to meet the minimum design specifications. QC is a set of processes developed to evaluate materials and work tasks in order to meet QA expectations. The CI shall observe and inspect Contractor’s work and/or task activities including confirmation of work performance, supplies, and materials installed; and that they meet the Government’s specifications minimum standard.

2.5. CI shall provide oversight on Contractor’s implementation of their safety program. CI shall attend the construction contractor’s weekly “toolbox” meeting, and if required, participate in the conversations. CI shall document and record information related to all accidents and/or near misses during the PoP. If required, actively participate in conversations, discussions, and assist with the Government’s investigations of an accident and/or near misses. CI shall document all safety concerns, accidents, near misses, and other related activities in the daily inspection report.

2.6. CI will provide, in the required format, a daily inspection report, captioned photographs, quantities installed spreadsheet, weekly activity report, and monthly report as defined by the Project Manager and provided as defined in the 11.0 Deliverables section of this PWS.

2.7. The following communication is expected from the CI under this PWS: daily communication with construction contractor representatives and CE (emails and phone calls), and might include considerate interactions with the general public/landowners (appropriate referrals to a government representative, when needed, is expected). All significant interactions shall be documented in the daily report.

3.0 PERSONNEL QUALIFICATIONS:

The required candidate(s) qualifications include:

3.1. Must be proficient in civil construction methods, processes, and techniques.

3.2. Must be proficient in understanding specifications, drawings, and other contract‐related engineering documents. Proficient in inspecting the work product and compliance to the specifications, drawings, and other contract‐related engineering documents.

3.3. Must have a minimum of 15 years’ experience in construction related to the above.

3.4. Understands and follows industry standards.

3.5. Proficient with earthwork activities such as excavating, stockpiling, hauling, placement, compaction, and Contractor’s QC testing of earthen materials.

3.6. Proficient in CIP concrete activities such as formwork, scaffolding, reinforcement, methods of placement and finishing, cold weather protection, curing, and documenting Contractor’s QC testing of concrete placements. Experience with placement of Control Low Strength Materials

(Soil‐Cement Slurry) (CLSM).

3.7. Understands industry and Government best management practices for demolition of CMPs and existing road crossings.

3.8. Proficient in OSHA and RSHS regulations and the differences between the two safety requirements (OSHA 30 Hours Construction Training and/or RSHS 32 Hours Training). Base

CPR, First Aid, automated external defibrillator (AED), and Bloodborne Pathogens (BBP).

Optional: OSHA Hazard Communication, Confined Space, Hearing Conservation, and Fall

Protection & Prevention.

3.9. Understands crane safety and use of preplanning for critical lifts.

3.10. Understands industry and Government best management practices for Diversion and

Care of river/waterways/channels, and removal of water from construction excavations.

3.11. Understands industry and Government best management practices for removal of vegetation (trees, brushes, etc.) from construction areas.

3.12. Proficient with time management and facilitates adhering to schedules.

3.13. Presents a professional demeanor, attentive listener, proactive, works independently with little oversight, engage and actively participate in teams, proficient in communication of ideals, technical subjects, concerns, and ability to provide potential solutions.

3.14. Proficient in written and oral communication at a professional level and able to compose written documentation that is professional, thorough, clear, and precise that requires little to no correction. Proficient using MS Office with a focus on Word and Excel, Adobe

Acrobat, email, etc.

3.15. Valid state issued driver license and clean driving record.

3.16. Must be able to pass a background investigation.

4.0 PERIOD OF PERFORMANCE (PoP):

The PoP is to be determined. The anticipated level of effort is up to 1820 labor hours.

This a LABOR‐HOUR task order for reimbursement of actual labor‐hours worked. Timesheets will be submitted to COR and verified by the on‐site Project Manager on a weekly basis, with reporting daily to check‐in/out with the Project Manager.

The typical work week is up to 50 hours and may be up to 10 hours per day. Core work hours are between 07:00 AM to 05:30 PM MDT with a half‐hour unpaid mid‐shift break, Monday through Thursday; however, when necessary to meet construction schedule demands, occasionally the workday may exceed 10 hours per day and/or workweek may exceed 50 hours per week or include Friday through Sunday. Telecommuting is not authorized. Professional services are EXEMPT from FLSA, so any and all hours that exceed a 40‐hour week are paid at the regular hourly rate.

5.0 GOVERNMENT‐FURNISHED EQUIPMENT (GFE) AND MATERIALS (GFM):

5.1. GFE: Government will not provide GFE.

5.2. GFM: Government will furnish approved submittal templates and related construction and contractual documents (specifications, drawings, referenced standards, environmental documents, reports, surveys, etc.).

5.3. Contract employee(s) will provide their own Personal Protective Equipment, including Covid‐19 protections.

5.4. Contractor will provide cellphone with service, camera, and computer (laptop) including internet service, Microsoft Office software to draft/prepare/write reports, photo captions, maintain electronic records, Adobe Acrobat capable of providing electronic signatures, and ability to send/receive emails communication. Government documentation sent via personal email accounts must be encrypted.

6.0 REGULATIONS/POLICIES:

Federal regulations, policies, and standards of performance and conduct apply.

7.0 TRAVEL:

CI must be on‐site. Travel requires pre‐authorization. Travel costs are reimbursed in accordance with FAR 31.205‐46, which cites the Federal Travel Regulations for determining a “reasonable charge” and is based upon GSA rates for Santa Fe County, New Mexico.

8.0 GOVERNMENT VEHICLES:

8.1. The Contractor shall use or rent their own vehicles. The CI must provide proof of a valid driver’s license, insurance, and clean driving record. Satisfactory completion of specialized training or certifications may be required.

8.2. Contract employees will not operate any Government vehicle.

8.3. Government vehicles are for official use only.

8.4. Contract employees required to use any government vehicle as a passenger shall be required to sign a “Hold Harmless” release.

8.5. Submit the signed document to COR, CO, and AOTR to the Area Office Technical Representative

(AOTR) one day in advance of using a Government vehicle and an electronic copy provided to the Contracting Officer’s Representative (COR) and Contracting Officer (CO). See attached form.

9.0 SECURITY:

CI must comply with Reclamation security procedures and requirements.

9.1. CI will not be working at a government facility, so a government Personal Identification

Verification card will not be necessary.

9.2. Government furnished information provided to the contractor employee, CI work products, and

CI deliverables are designated Government‐furnished information related to this contract. A non‐disclosure agreement must be signed by the CI.

9.3. The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

9.4. Reclamation reserves the right to perform security checks on those contractor employees.

10.0 TRAINING:

The Contractor is responsible for all training for its employees.

11.0 DELIVERABLES:

The following paragraphs and Deliverables Table below provides a listing of deliverables, the media required, the number of copies, and the recipients.

11.1. Daily Activities, Inspection Report: Daily report template will be provided. Documents personnel on‐site, vehicles, work activities, communications, etc.

11.2. Quantity Assurance Site Report (QASR) and Spreadsheet of Installed Quantities: Using an Excel spreadsheet provided by the Construction COR, the CI shall track installed quantities on a weekly basis of the Construction Line Item Numbers (CLINs) shown on Price Schedules of the construction contract. RSHS Appendix F, G, and H: When equipment arrives onsite or has been repaired, coordinate with construction contractor representative on‐site to perform inspection as defined in the RSHS, and document on one of the Appendixes F, G, or H.

Attached signed copy to QASR.

11.3. Captioned Photographs: Photograph template will be provided. CI will prepare construction photographs for the official contract file documenting the construction progress.

It is anticipated that a minimum of two official photographs will be taken per day and captioned; however, it may be necessary to increase that number to document construction issues or problems, safety issues or concurrent work in multiple areas. Each photograph shall be captioned with the following information:

Date and time (nearest hour) when the photo was taken.

Name of person who took the photograph.

Contract number and title.

If work is being documented, provide information regarding the Contractor or Subcontractor performing the work.

A brief narrative describing what is being illustrated on the photograph and include orientation such as station, feature, direction like looking west, etc.

Digital cameras pixel size: 6 megapixels, minimum.

File formats: Tagged Image File Format (TIFF, 4.0, 5.0, or 6.0) and/or JPEG 5 File Interchange Format (JFIF, JPEG, or JPG)

Image Quality Specification: color images shall be in RGB (Red, Green, Blue) mode: 24‐bit or 48‐bit

11.4. Weekly Report: CI will prepare a summary of work activities accomplished each week.

The weekly report will document activities performed by the CI, prime contractor, and subcontractors. Weekly report will document any milestones accomplished in terms of completion of work at various work areas and any problems encountered including resolution.

Weekly report is expected to be two to three paragraphs in length, or longer as necessary.

11.5. Monthly Summary Report: Provide a summary of construction Contractor’s activities, safety topics, and actions taking by the CI.

11.6. Non‐Compliance Notification and Report: CI must immediately notify the CE, followed with a written report within 4 business hours, if the construction contractor’s work activities are not in compliance with the specifications and drawings for the project.

11.7. Non‐Disclosure Statement: CI will sign a Non‐Disclosure Statement.

Deliverables Table:

PARA DELIVERABLE DUE DELIVER TO

11.1 Daily Inspection Report By 9:00 am the

following business day

Electronic copy to

CE, CCOR

1 hard copy to CE.

11.2 Quantity Assurance Site Report

(QASR) and Spreadsheet of Installed Quantities:

By 9:00 am the following business day

Electronic copy to

CE, CCOR

1 hard copy to CE.

11.3 Captioned Photographs. by 9:00 am of the

following business day of the previous work week.

Electronic copy to

CE, CCOR

1 hard copy to CE.

11.4 Weekly Inspection Report. By close of business

on the last working day of that work week

Electronic copy to

CE, CCOR,

CI COR/CO

1 hard copy to CE.

11.5 Monthly Summary Report: By 8 AM the first

business day following the previous month

CE: 1 electronic copy CO/COR: 1 electronic copy

11.6 Non-Compliance Notification and

Report

Verbal report immediately, Written report within 4 business hours of the verbal report.

CE:

1 electronic copy.

11.7 Non-Disclosure Statement Upon award CE: 1 hard copy

COR/CO: 1 electronic copy

Note: Deliverables not submitted to the COR and CO will delay payment. CO and COR contact information will be provided at the time of the award.

12.0 QUALITY:

Contractor’s Performance Assessment Report System (CPARS): For requirements over the threshold ($100,000 for services and $30,000 for A&E), a CPARS report will be created. This report will be completed by the COR at the end of the performance period. For more information, go to www.cpars.csd.disa.mil/cparsmain.htm .

Quality shall be measured based on the following:

PARAGRAPH PERFORMANCE OBJECTIVE PERFORMANCE GOAL

2.0 Be on-site, on time, and able to perform the required

work.

100% of the time

11.1 through 11.6

Reports are clear, complete, delivered on time, and require rare-to-no corrections.

98% of the time

13.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES:

All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are government employees.

14.0 Attachments:

A. Hold Harmless Government Vehicle Release B. Travel Request Form

HOLD HARMLESS RELEASE

Use of Government Vehicles

At times during contract performance, contractor employees may be required to operate or ride in Government vehicles. Contractors may only operate or ride in Government vehicles when approved by the Contracting Officer and when in direct support of performance of work authorized under Contract

In accordance with the Department of Interior Motor Vehicle Management Handbook, contractors shall ensure their employees possesses a valid state/international license for the class of vehicle being operated and be at least 18 years old, or the higher age at which persons in that jurisdiction may hold an unrestricted driver's license prior to operating or riding in a Government vehicle.

In consideration for receiving permission to operate or ride in Government vehicles I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releasees) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releasees, or otherwise, while operating or riding in Government vehicles.

The contractor shall provide copies of all employee liability/hold harmless agreements to the Contracting Officer upon request or as stated by the Contract.

Provisions/Clauses: As included in Contract ________________, the following clauses should be noted:

52.245‐1 Government Property (June 2007) 52.228‐5 Insurance ‐‐ Work on a Government Installation (Jan 1997) 52.228‐10 Vehicular and General Public Liability Insurance (Apr 1984) 52.250‐1 Indemnification Under Public Law 85‐804 (Apr 1984) DOII 1452.228‐70 Liability Insurance – Department of the Interior (Jul 1996)

I agree to the terms and conditions for the use of Government vehicles as specified above.

Authorized Reclamation Supervisor/PM Contractor Employee

Title Title

TRAVEL REQUEST

(A copy of this signed form must accompany invoice)

REQUEST TRAVEL TO:

DATES OF TRAVEL:

NAMES OF TRAVELERS:

PURPOSE OF TRIP:

ESTIMATED COSTS (ITEMIZE):

APPROVALS:

Contracting Officer’s Technical Representative (COR)

Signature Date

Contracting Officer

Signature Date

Blank Page