Cone of Silence.pdf
PDF 137 KB Posted
- Attached to
- Marina Village Phase II Development
- Solicitation number
- 1171-RFP-25-3 - MARINA VILLAGE PHASE II DEVELOPMENT
- Issued by
- Florida
About this file
The document is a Cone of Silence policy from the City of Riviera Beach, Florida, detailing procurement communication restrictions for competitive solicitations. The policy establishes strict guidelines preventing communication about a solicitation after its deadline, with specific exceptions for pre-bid conferences, oral presentations, contract negotiations, and protest hearings. The Cone of Silence begins immediately after the solicitation deadline and remains in effect until the contract is awarded, all bids are rejected, or the solicitation process is terminated.
The primary purpose of this policy is to maintain the integrity of the procurement process by reducing potential undue influence and ensuring a fair, transparent environment for decision-making. Any contract entered into in violation of the Cone of Silence is automatically invalidated. Bidders are required to direct all inquiries only to the designated Procurement Contact or the Director/Assistant Director of Procurement. Participants must acknowledge and agree to abide by these communication restrictions, understanding they are prohibited from discussing, copying, or disclosing any solicitation-related information outside of prescribed evaluation settings.
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Text version
CONE OF SILENCE
The Cone of Silence (Sec. 2-166) is an important rule within the City of Riviera Beach’s ordinances aimed at ensuring fairness, transparency, and the integrity of the procurement process. The Cone of Silence is applicable to all competitive solicitations. Here’s a summary and breakdown of its key components:
1. Prohibition on Communication:
o Once a formal solicitation (like a request for proposals or bids) closes, communication—either oral or written—about the solicitation is strictly prohibited.
o Exceptions include:
Pre-bid conferences, Oral presentations before selection committees, Contract negotiations, and Protest hearings.
2. Timing:
o The cone of silence starts immediately after the solicitation deadline has passed.
o It remains in effect until one of the following occurs:
The City awards the contract, The City rejects all bids or responses; or The City otherwise ends the solicitation process.
3. Consequences of Violation:
o Any contract entered into in violation of the Cone of Silence provision is automatically invalid.
This ensures that the integrity of the process is maintained
4. Contact for Inquiries:
o For questions or communications regarding the solicitation, bidders should direct their inquiries only to the designated Procurement Contact or the Director/Assistant Director of Procurement.
The purpose of the Cone of Silence is to reduce the potential for undue influence during the procurement process, fostering a fair and transparent environment in which decisions are made without external pressure or manipulation.
I hereby acknowledge and agree to abide by the City of Riviera Beach’s Cone of Silence policy. I understand that I am prohibited from discussing, copying, or otherwise disclosing any information I have received or accessed in connection with this matter, except in the prescribed settings designated for its evaluation.
Furthermore, I confirm that I have read, understood, and accept my responsibilities in upholding the Cone of Silence for this project.
File details come from the government source that posted it. Updated .