Concrete Repair Program Phase XVI.pdf

NOTICE INVITING SEALED BIDS

FOR

CONCRETE REPAIR PROGRAM PHASE XVI, CIP 2703

IN THE CITY OF WEST HOLLYWOOD

PUBLIC NOTICE IS HEREBY GIVEN that the City of West Hollywood as AGENCY, invites sealed bids to be received only by submitting electronically at:

https://www.weho.org/city-government/city-departments/public-works/bids or http://www.planetbids.com/portal/portal.cfm?CompanyID=22761 for the above stated project and will only receive such bids no later than the hour of 5:00 P.M. on SEPTEMBER 23, 2026, at which time or thereafter said bids will be electronically opened and available online. Bids received after this time will be considered to be non-responsive.

The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents for the above state project. The general items of work include removal and replacement of broken and damaged P.C.C. sidewalks by roots, remove and replace 6’- 8” PCC curbs, gutters, residential driveway approaches, intersection 6’ cross gutter, curb ramps on street corners to meet requirements of the ADA with truncated domes, install 4” curb drain outlets, curb marking, Install crushed miscellaneous base, install top soil, A.C Pavement repair, Install 40 PVC Pipe under sidewalk for irrigation, install curb address numbers, paint red curbs, remove and install domestic water meters/street light box and cover to grade, remove and install sidewalk around fire service water box and cover to grade, allowance for SWPPP, and other items not mentioned that are required by the plans and specifications.

Bids must be submitted electronically for the exact item(s) requested in the bid specifications. Copies of the plans, specifications, and contract documents are available for free from the City of West Hollywood website:

https://www.weho.org/city-government/city-departments/public-works/bids or http://www.planetbids.com/portal/portal.cfm?CompanyID=22761

Each bid submitted electronically is required to be accompanied by the Proposal Documents; Bid Proposal, Bidder’s Information, Proposal Bid Schedule (enter online), List of Subcontractors, suppliers, and Vendors (enter online), Registration with the Calif.

Dept. of Industrial Relations Form, References, Designator of Sureties, Performance of Previous Contacts or Subcontracts Subject to EEO Clause, Bid Bond, Bidder’s Violation of Law/Safety Questionnaire, Non- Collusion Declaration, Certificate of Non- Discrimination by Contractors, Statement Acknowledging Penal & Civil Penalties Concerning Contractors’ Licensing Laws, County Lobbyist Certification, Federal Lobbyist Certification, HUD Report of Additional Classification Rate, Equal Employment Opportunity Commitment, Qualitative Efforts for Contractors, Section 3 Business Concern Certification, Worker’s Compensation Certification, Declaration of Intent to Comply with Section 3 Requirements, Local Agency Bidder DBE Commitment, DBE Information – Good Faith Efforts, Fringe Benefit Statement, Certification of Understanding and Authorization, Addendum Acknowledgement, and all additional documentation required by the Instructions to Bidders. Bids must be submitted on the Agency’s bid forms. Refer to Table of Contents that lists all the other special CDBG forms required.

The bid must be accompanied by certified or cashier's check, or bidder's bond, made payable to the AGENCY for an amount no less than five percent (5%) of the total bid price. Any proposal not accompanied by such a guarantee will not be considered.

Section 3 Statement: This is a HUD Section 3 Contract and all bidder/proposers must demonstrate responsiveness to Section 3 requirements by declaring an intent to comply with Section 3 requirements. To demonstrate responsiveness, the bidder/proposer must submit a Declaration of Intent to Comply with Section 3 Requirements with their bid/proposal. Bidders/Proposers failing to commit to complying with the Section 3 requirements shall be grounds for finding the Bidder/Proposer non-responsive and shall not receive further consideration for a contract award.

A Pre-Bid Meeting will be held to discuss the IFB and Section 3 and Living Wage Requirements.

LCA staff will respond to questions from potential Bidders. All potential Bidders are highly recommended to attend this meeting.

The meeting is scheduled as follows: A Section 3 pre-bid virtual meeting will be held on Thursday, September 10, 2026, at 1:30 PM (Click here to join the meeting , Meeting ID: 283 295 535 528 318 Passcode: fD7fE957 ) Or call 1-323-553-3576 Phone Conference ID: 506 414 43# United States, Los Angeles

For additional information and assistance with Section 3 requirements contact our Section 3 Coordinator, Aditya Thakur (323) 848-6375

Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per diem wages for each craft, classification, or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of West Hollywood, 8300 Santa Monica Boulevard, West Hollywood, California 90069, and are available to any interested party on request.

Furthermore, this is a federally-assisted construction project. Federal Labor Standards Provisions, including the prevailing wage requirements of the Davis-Bacon and Related Acts will be enforced. The Federal minimum wage rates are available in Appendix F, as well as directly from the Department of Labor Internet website http://www.wdol.gov. In the event of a labor dispute, with Federal and State wage rates are in conflict, the higher of the two will prevail.

The wage rates for any classification not listed by the Federal Department of Labor and/or California Department of Industrial Relations, but which may be required to execute the proposed contract, shall be in accordance with the specified rates for similar or comparable classifications for those performing similar or comparable duties, within the agencies determinations.

Attention is directed to the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any such subcontractor under him. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, or handicap will also be required.

All contractors and subcontractors bidding and performing work on Public Works Projects must register on an annual basis with the California Department of Industrial Relations.

In accordance with Labor Code Section 1771.1(a) A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5.

This is a HUD Section 3 construction contract and all bidders must commit to employ low-income residents from the local community to achieve the Section 3 goals and to be considered a Section 3 responsive bidder. A bidder who is not responsive to Section 3 requirements shall be considered a non-responsive bidder to this Invitation for Bids.

This Community Development Block Grant (CDBG) funded project has a Disadvantaged Business Enterprise (DBE) goal for minority participation in each trade of 28.3%, and a goal for female participation in each trade of 6.9%. Good faith efforts to meet these goals shall be documented and retained with records for this project.

Achieving the DBE percentages established for this contract is encouraged and is neither a condition of award nor an issue of responsiveness. However, it is the policy of the City of West Hollywood to provide the maximum opportunity for DBE firms to compete on its federally assisted contracts.

The AGENCY will deduct five (5) percent retention from all progress payments as specified in Subsection 7-3.2 of the standard specifications. The Contractor may substitute an escrow holder surety of equal value to the retention. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon.

The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract.

In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title, and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgement by the parties.

The successful bidder shall be licensed in accordance with the provisions of the Business and Professions Code and shall possess a valid California State Contractor’s License Class A at the time of bid submittal.

The City of West Hollywood reserves the right to reject any and all proposals or bids or to waive any irregularities or informalities in any bids or in the bidding should it deem this necessary for the public good, and also the bid of any Bidder who has been delinquent or unfaithful in any former contract with the City of West Hollywood and to take all bids under advisement for a period of ninety (90) days. No bidder may withdraw its bid for a period of ninety (90) days after the date of the opening thereof. The award of the contract, if made, will be to the lowest responsible Bidder as determined solely by the City of West Hollywood.

The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at:

https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf

Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project.

Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive.

BY ORDER OF the City of West Hollywood, Melissa Crowder, City Clerk