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Stockton Unified School District, CA

REQUEST FOR PROPOSAL

RFP 26-15

COMPREHENSIVE CHARTER TRANSPORTATION SERVICES

RELEASE DATE: May 7, 2026

RESPONSE DEADLINE: June 1, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP 26-15 Title: Comprehensive Charter Transportation Services

Table Of Contents

1. NOTICE INVITING PROPOSALS

2. INTRODUCTION

3. INSTRUCTIONS TO PROPOSERS

4. PROPOSAL SUBMISSION

5. SCOPE OF WORK

6. EVALUATION PHASES

7. COST PROPOSAL

8. QUESTIONNAIRE

9. GENERAL TERMS AND CONDITIONS

10. ATTACHMENTS

Attachments:

A - Sample Agreement

1. NOTICE INVITING PROPOSALS

NOTICE IS HEREBY GIVEN that the Stockton Unified School District of Joaquin County, State of California, acting by and through its Governing Board, hereafter referred to, as the District, will receive sealed proposals per the due date listed below for:

RFP 26-15 Comprehensive Charter Transportation Services

All bids shall be made on the digital bid proposal form furnished by the District, unless otherwise indicated in the RFP documents. Vendors who wish to attain a copy of the bid including specifications and proposal forms for the purpose of preparing and submitting a proposal may do so by checking the Districts e-Procurement site.

Proposals must conform and be responsive to the RFP Documents. Please submit electronic responses via the

District's e-Procurement Portal. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. No bidder may withdraw their bid for a period of 90 days after the date set for the opening of bids.

Local and minority bidders are specifically encouraged.

The District reserves the right to accept or reject any or all bids, and to accept or reject any item, to withdraw a line item or entire RFP, or to waive any irregularities or informalities in the bids or in the bidding. The District may award any, all or none of this RFP. Any resultant award by the Board of Education will be by Section to the lowest responsible bidders in accordance with PCC 20118.1.

Contract award is contingent upon availability of funds. This RFP is subject to the provisions of Education

Code Section 45125.1. Vendor’s employees are required to submit fingerprints to the Department of Justice where an employee may come into contact with students at any school site. All questions or request for clarification are to be submitted via the e-Procurement Portal's Question and Answer tab. If a proposer discovers any ambiguity such as a conflict, discrepancy, omission, or other error in the RFP, the proposer shall immediately notify the District in writing.

All proposals are due on Monday, June 1, 2026 at 02:00 p.m.

By: Sheikia Wilson, Director of Purchasing

2. INTRODUCTION

2.1. Summary

The Stockton Unified School District is seeking proposals from qualified transportation providers to provide comprehensive charter transportation services utilizing school pupil activity buses (SPABs). The selected https://procurement.opengov.com/portal/stocktonusd

Contractor(s) shall provide vehicles, drivers and all necessary personnel and resources to safely transport students and other District-designated individuals between locations as specified by the district.

Services will be provided on an as-needed basis and must accommodate varying trip types, group sizes, and scheduling requirements. The Contractor shall be responsible for supplying and maintaining a fleet of properly equipped and compliant vehicles in sufficient quantity and capacity to meet the district's operational needs. All services must be performed in accordance with applicable federal, state, and local laws and regulations governing student transportation.

The district intends to establish a contract or contracts with qualified firm(s) capable of delivering reliable safe, and responsive transportation services in support of instructional programs, extracurricular activities, and other district-sponsored events.

2.2. Background

Stockton Unified School District serves a diverse population across a large and varied network of schools in the

Central Valley. In support of its instructional mission, the district provides a wide range of academic, athletic, and extracurricular programs that require students to travel beyond their assigned school sites. To ensure equitable access to these opportunities, the district relies on contracted charter transportation services to supplement its internal transportation resources. These services are critical for facilitating field trips, athletic competitions, college and career activities, and other District-sponsored events that enhance student learning and engagement.

Due to the variability in scheduling, trip frequency, and capacity needs, the district requires flexible, on-demand transportation solutions of supporting both routine and short-notice requests. The district must also ensure that all transportation services meet stringent safety, regulatory, and operational standards established by federal and

California law, including requirements governing school pupil activity buses (SPABs), driver qualifications, and vehicle maintenance.

Through this solicitation, the district seeks to establish contracts with qualified transportation providers that can deliver safe, reliable, and compliant charter transportation services. The intent is to maintain a pool of responsive vendors capable of meeting the district's operational demands while supporting its commitment to student safety, program access, and overall service excellence.

2.3. Contact Information

Project Contact:

Rudy Valderrama

Transportation Manager

2963 Sanguinetti Lane, Stockton, CA

Stockton, CA 95205

Email: rvalderrama@stocktonusd.net

Phone: (209) 938-5183

Procurement Contact:

Sheikia Wilson

Director of Purchasing

2141 Robindale Ave

Stockton, CA 95202

Email: sheikiawilson@stocktonusd.net

Phone: (209) 933-7095

Department:

Transportation Services

Department Head:

Katherine Baggese

Director, Transportation mailto:rvalderrama@stocktonusd.net tel:(209)938-5183 mailto:sheikiawilson@stocktonusd.net tel:(209)933-7095

2.4. Timeline

1ST PUBLICATION May 7, 2026

2ND PUBLICATION May 14, 2026

PRE-PROPOSAL MEETING (Mandatory) May 15, 2026, 10:00am

Virtual via Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/24403686250

4766?p=SCdKnUEUfpYPjEj5Fi

Meeting ID: 244 036 862 504 766

Passcode: Cu2n7wr3

Need help? | System reference

Dial in by phone

+1 323-457-5029,,923511074# United States, Los Angeles

Find a local number

Phone conference ID: 923 511 074#

For organizers: Meeting options | Reset dial-in

PIN

LAST DAY FOR QUESTIONS May 20, 2026, 4:00pm

ADDENDUM ISSUED May 22, 2026, 4:00pm

DUE DATE June 1, 2026, 2:00pm

3. INSTRUCTIONS TO PROPOSERS

3.1. RFP DUE DATE & OPENING

All interested providers are invited to submit a Proposal in accordance with the terms and conditions stated in the RFP documents. Proposals can be submitted up to, but not later than Monday, June 1, 2026 at 2:00 pm to the District's e-

Procurement website.

A copy of the RFP documents can be downloaded by accessing the District’s OpenGov website accessible through: https://procurement.opengov.com/portal/stocktonusd. Proposers are advised that the District reserves the right to amend the RFP documents at any time. Addenda providing clarification or corrections will be done formally through posting on the District’s website. It is the sole responsibility of each bidder to periodically check the District’s website OpenGov portal for all addenda.

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3.2. PROPOSER' MINIMUM REQUIREMENTS

Experience: The Proposer must have a minimum of five years' experience providing charter transportation services of similar scope and complexity to public agencies, preferably to K-12 school districts, within the State of California. Experience shall include transporting students for field trips, extracurricular activities, and other school-related functions. Proposers shall demonstrate this experience in the appropriate section of the proposal and include examples of comparable contracts, including client name, service description, and duration.

Knowledge: The Proposer must demonstrate knowledge of applicable federal, state, and local laws, regulations, and safety requirements governing student transportation services in California, including but not limited to:

• California Highway Patrol (CHP) regulations

• School Pupil Activity Bus (SPAB) requirements

• Driver certification and training requirements

• Safety and inspection standards

Proposers shall describe their knowledge and compliance practices in the appropriate section of the proposal.

3.3. QUESTIONS

Proposers shall submit all inquiries regarding this bid via the District's e-Procurement Portal, located at https://procurement.opengov.com/portal/stocktonusd. Please note the deadline for submitting inquiries.

Questions are due TBD at NO VALUE. All answers to inquiries will be posted on the District's e-Procurement

Portal. Proposers may also click “Follow” on this bid to receive an email notification when answers are posted.

It is the responsibility of the Proposer to check the website for answers to inquiries.

3.4. ADDENDA NOTIFICATION

Proposers are required to register for an account via the District's e-Procurement Portal hosted by OpenGov.

Once Proposer has completed registration, you will receive addenda notifications to your email by clicking

“Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at http://procurement.opengov.com/portal/stocktonusd. Acknowledgement of all addenda must be submitted with bid response. Failure to acknowledge in writing the receipt of any addendum may result in rejection of proposal.

Contact with any other individual, i.e., District Departments, District Agents, Board Members, etc., regarding this solicitation during the RFP process other than the Buyer identified above or other than a member of the

District’s Purchasing Department may be grounds for rejection.

Any RFP may be withdrawn by the Proposer by directly emailing the Purchasing Department at purchasing@stocktonusd.net any time prior to the scheduled closing time for receipt of bids.

If a Proposer discovers any ambiguity or error such as a conflict, discrepancy, omission, or other errors in the

RFP documents, bidder shall immediately notify the District via the Question and Answer tab of the solicitation.

Please note the deadline for submitting clarification questions.

4. PROPOSAL SUBMISSION

4.1. RFP DUE DATE & OPENING

Please submit electronic responses via the District's e-Procurement Portal. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the due date and time Monday, June 1, 2026 at 2:00 pm.

Proposals walked in or delivered by carrier will be rejected and considered non-responsive.

4.2. ORGANIZATION OF PROPOSAL

(!) THE DISTRICT RESERVES THE RIGHT TO REJECT PROPOSALS THAT DO NOT FOLLOW

THIS FORMAT (!)

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For a systematic approach in evaluating proposals received, at a minimum proposals shall contain the following information and shall be organized in the same order as provided herein. Do not include marketing materials.

The District is seeking a full scope of service offerings that will provide the best services to the District. Each of these section headers shall be listed in the submitted proposal with pertinent information provided under the specific header:

A. PART 0 – Table of Contents (Please include page numbers)

B. PART 1 – Cover Letter: Include original signature of person authorized to submit the proposal on behalf of the firm; submitting organization’s name, telephone number and the contact name and email address of person whom the District is to contact regarding any clarification on submittal or notifications; and who is authorized to negotiate the contract.

C. PART 2 – Vendor Introduction

A. Provide brief background information with regards to the firm, including information about the office location from which your work for the District will be accomplished.

B. Indicate whether your organization has been known by any other names within the last five years.

C. Provide the name and qualifications of key personnel who would be assigned to manage and/or work directly with this project.

D. PART 3 – Experience

A. Experience with the District: Provide brief background information and description of any previous work performed for Stockton Unified School District, including but not limited to nature, length and status of the project(s).

OR

Experience with K-12: Outline of services along with a brief summary of your firms experience with K-

12 Districts of similar size including:

A. Name of District, contact names, contact number, and email.

B. Industry Experience: Provide a brief background with your firm's experience in the industry. Include information regarding your team's knowledge, Particularly in K-12 educational settings, including program delivery, compliance, and invoicing practices.

E. PART 4 – Exceptions taken to Terms and Conditions: Vendors are required to review GENERAL

TERMS AND CONDITIONS and list any exceptions. Exclusion of this section in a proposal will be taken as a proof the Vendor has no exceptions. Include any contract language and forms/documents the vendor wishes the District to consider.

PART 5 – Questionnaire and Supplemental Documentation: In addition, to the proposal vendor is required to respond and upload all pertinent documents requested in VENDOR QUESTIONNAIRE section of the e-

Procurement Portal.

4.3. PROPOSAL ACCEPTANCE

Failure to submit the information requested may result in the District’s request for prompt submission of missing information and/or giving a lower evaluation score on the proposal. The District reserves the right to reject proposals which are incomplete or lack material information.

Issuance of this RFP and receipt of proposals does not commit the District to make an award. The District reserves the right to postpone opening, to accept or reject any or all proposals received, to waive any informality or irregularity in the proposal response, to negotiate with other than the highest-ranked proposer, or to cancel all or any part of this RFP, all in the best interest of the District. Any award will be contingent upon available and approved funding.

No proposal may be withdrawn for a period of ninety (90) days after stated due date of proposal response. No proposal or proposal modification received after the due date will be considered.

4.4. FINANCIALS

The District treats all financial documents as proprietary and confidential. All financial statements are to be submitted as a separate PDF file in the same questionnaire tab as your proposal. The file should be named

"YOUR COMPANY NAME Financials".

4.5. PROPRIETARY INFORMATION

Should the proposer include pages in their proposal with proprietary or confidential information, these must be clearly marked "PROPRIETARY AND CONFIDENTIAL" on the top header in bold red lettering. Only pages with this label will be exempt from public information disclosures.

The District is not responsible for the disclosure of pages with missing labels or those that did not follow the labeling guidelines.

4.6. RFP FEE PROPOSAL SIGNATURE FORMS

The original signed Cost Proposal along with the Price Proposal Declaration Form must be uploaded into the electronic response of the solicitation.

All proposal forms must be signed in blue or black ink. Digital signature will also be accepted; however, both ink and digital must bear the signature in longhand of the individual duly authorized to sign on behalf of the firm.

4.7. EVIDENCE OF RESPONSIBILITY

A Proposer whose proposal is under consideration for award of the contract must have submitted to the District, at the time of opening, satisfactory evidence showing the firm’s is properly licensed in California to perform services, and possess adequate financial resources, experience, expertise and personnel available for the performance of the contract.

4.8. CONTRACT AWARD

SUSD will evaluate proposals based on its determination of how well each submission meets the requirements and objectives outlined in this RFP. The District reserves the right, in its sole discretion, to determine which proposal or proposals best serve the District’s interests and may award a contract to one or more proposers, make a single award, or make no award at all.

Proposals will be evaluated using the criteria listed below; however, the District’s evaluation is not limited to these criteria.

4.9. PROPOSAL EVALUATION

The evaluation criteria listed is not necessarily an all-inclusive list. While price will be the most heavily weighted criteria, the order of appearance is not intended to indicate relevance of importance. The following scoring criteria will be followed to identify responsible, responsive bidders:

• Price of the Proposal: The total cost of the bid.

• Firm’s Qualifications: Firms competency to perform the required services detailed in the SCOPE OF

WORK, as indicated by:

o Firm possesses the required certifications and licenses.

o Firm’s experience and expertise with projects similar to the current SCOPE OF WORK

• Firm's Capacity to Perform: Firms capacity to perform the required services detailed in the SCOPE OF

WORK, as indicated by:

o Firm’s past performance / References o Firm’s financial capacity o Firm’s prequalification score

• Proposal Format, Organization, and Clarity: Adherence to the Proposal requirements, including completion of all required forms, provisions of all requested information and adequacy of responses.

o Proposals will be graded by how legible, clear, and comprehensive they are.

5. SCOPE OF WORK

5.1. Driver's Qualifications Certification

The Contractor shall provide drivers who are trained and licensed in accordance with the California laws, rules, and regulations governing the operation of school transportation vehicles, federal laws governing Class A or B

License holders and maintain in force such certifications, permits and licenses .

All drivers shall have had CPR Training and First Aid Training and shall hold valid First Aid Certificates and

CPR Certificates issued by the American Red Cross.

• The Contractor shall follow mandated drug testing requirements for employees.

• Each driver shall have knowledge of the operation of the mobile two-way radio and all federal regulations covering its use.

• Pursuant to Education Code section 49406, Contractor’s responsibility for tuberculosis clearance extends to all of its employees, agents, and volunteers coming into contact with District students regardless of whether they are designated as employees or acting as independent contractors of the

Contractor. Contractor shall ensure that any person providing any portion of the Services under the

Agreement, within the past 60 days, has submitted to a tuberculosis risk assessment, and if tuberculosis risk factors were identified, has been examined to determine that he or she is free of infectious tuberculosis by a licensed health care provider (i.e., physician, physician assistant, nurse practitioner, or registered nurse). Contractor shall ensure that any person providing any portion of the Services with no identified risk factors or who tests negative for the tuberculosis infection shall undergo the tuberculosis risk assessment and, if risk factors are identified, the examination, at least once every four years or more often if directed by the Board of Education of the District upon recommendation of the local health officer.

• The responsibility for hiring and discharging personnel shall rest entirely upon the Contractor. The

Contractor further agrees that the district shall have the right to require removal from service any person or driver who, in the opinion of the district, is not qualified to operate a vehicle for service to the operating and safety standards required by the district.

• Contractor agrees that it shall enter into no agreement or arrangement with any employee, person, group, organization, district or agency which will in any way interfere with the Contractor’s ability to comply to the full extent of the contract with the district and the requirements contained therein.

• Contractor shall not assign for service under the Agreement any person who has been released, reassigned, transferred or otherwise removed from another assignment for any reason related to inappropriate conduct, verbal, physical, or otherwise, toward students or other persons.

• Pursuant to Government Code Section 8350 et seq., the Contractor shall certify to the district, in writing and under penalty of perjury that the Contractor shall comply with the requirements of the Drug-Free

Workplace Act. The Contractor shall use the form Contractor’s Certificate Regarding Drug-Free

Workplace attached hereto.

• Drivers are not to use cell phones while the vehicle is in motion or at such times when the use of such devices would interfere with work duties or the needs of the students.

• The use of tobacco and/or tobacco-like products of any kind is forbidden in and around the student transportation vehicles or on property owned or leased by the district, whether passengers are in the vehicle or not. The restriction applies to students, aides, drivers, Contractor management staff and maintenance staff.

• Drivers must hold current School Pupil Activity Buses (SPAB) certifications or School Bus certifications. Contractor must provide a list of their drivers with current certifications and licenses, with their respective expiration dates, prior to performing Services. The addition of a new driver to this list shall require the approval of the district.

• Drivers shall wear a clearly visible identification badge with their photograph, name, and employee number while performing transportation services.

• Drivers shall not offer food or drink to students.

Senate Bill 88 (2023), operative on July 1, 2025, enacted Education Code section 39879 which requires that

Contractor attest in writing that it has no applicable law violations at the time of entering into this Agreement with the District and will maintain compliance with applicable laws for the duration of the Agreement.

Education Code section 39879 further requires that all of Contractor’s drivers shall:

• Hold a valid California driver’s license for the appropriate class of vehicle.

• Be at least 18 years of age.

• Pass the requisite criminal background check and complete the requisite fingerprint clearance.

• Have a satisfactory driving record, including:

o Not have committed any violation that results in a conviction assigned a violation point count of two or more, as defined in Sections 12810 and 12810.5 of the Vehicle Code within the last three years.

o Not have had their driving privilege suspended, revoked, or on probation for any reason involving the unsafe operation of a motor vehicle within the last three years.

o Not have been determined by the Department of Motor Vehicles to be a negligent or incompetent operator.

• Not have demonstrated irrational behavior to the extent that a reasonable and prudent person would have reasonable cause to believe that the driver’s ability to perform the duties of a driver may be impaired.

• Not have been convicted of an offense listed in Section 13370 of the Vehicle Code.

• Provide their Contractor a report showing the driver’s current public record as recorded by the

Department of Motor Vehicles and participate in the Department of Motor Vehicles’ pull-notice system.

• Be subjected to and comply with drug and alcohol testing.

• Complete a medical examination not more than two years prior to the driver performing student transportation. Driver shall complete a medical examination every two years after the initial examination.

• Submit and clear a tuberculosis risk assessment.

• Not drive for more than ten hours within a work period, or after the end of the 16th hour after coming on duty following eight consecutive hours off duty.

• Complete initial and subsequent required training sufficient to gain proficiency in all of the following:

o Pre-trip vehicle inspections.

o Safe loading and unloading of passengers.

o Proper use of seatbelts and child safety restraints.

o Handling accidents, incidents, and emergency situations.

o Providing proper accommodations for students with disabilities.

o Defensive driving.

o Operations in inclement weather; and o Operations at night or under impaired visibility conditions.

• Maintain a daily log sheet and complete the daily pre-trip inspection of the vehicle being driven that day.

o Inspection shall cover:

▪ a check of the operability of all lights, initialed by the driver before the vehicle is first driven in service that day.

▪ a check for fluid leaks, initialed by the driver before the vehicle is first driven in service that day.

▪ a check for the operability of the brakes, initialed by the driver before the vehicle is first driven in service that day.

• The Contractor shall complete, or hold a valid certificate of completion for, a first aid training program at least equivalent to the American Red Cross first aid training program.

5.2. Service Requirements

The Contractor shall provide transportation services, including but not limited to:

• Round Trip School to Destination: Student transportation services shall be provided as needed to meet the district’s field trip and activity transportation needs during the regular school year. Transportation services would be required to transport students from their designated school to the field trip and activity location and back to their school.

• Guaranteed Minimum Base Trip: District guarantees that each trip will consist of a minimum of five hours of service and 150 miles.

• The Contractor shall provide timely operation of trips pursuant to the agreed upon schedule.

• The Contractor shall arrive at least 30 minutes prior to the scheduled departure time of each trip.

• Children are not to be transferred to another vehicle going to or coming from school, except in case of emergency or breakdown, or unless the schedule calls for such transfer on school property.

• The Contractor will provide a direct phone line and email capability to their dispatch/scheduling office to be used by the district for the purpose of communicating with the dispatcher/scheduler concerning scheduling changes, emergencies, resolving complaints, problems, etc.

• Unsatisfactory Service: The district may provide Contractor with a written notice of unsatisfactory service on any trip. The Contractor shall investigate and reply to the district within 24 hours. Depending on the severity of issue, adjustment to staffing and/or equipment will occur within a District approved time.

• All trips must be booked and authorized by the District Transportation Department only. Requests should specify necessary departure and arrival times, addresses for pick-up location(s) and destination(s), the total number of students and adults that will be transported, and the age range of the students being transported.

5.3. Equipment Requirements

• If Contractor maintains a school bus fleet for regular home-to-school transportation, Contractor may also use these buses for school activity trips within 150 aerial miles and shall be offered at a discounted rate.

• Inspection and Maintenance of Vehicles, Terminals, and Driver In-Service: The Contractor shall keep and maintain all vehicles in good operating and running condition, and in a clean and satisfactory condition, and in order to ensure the same, the Contractor will make the vehicles available in the

Contractor’s garage for inspection by the district. The district may inspect vehicles, terminals, and attend a driver in-service prior to award of contract and at any time after award of contract to ensure that all are maintained in a satisfactory condition.

• Buses: All passenger buses utilized under this Agreement shall be less than ten years old at the start of the contractual service. Age of the buses during the term of the Agreement shall be determined by the length of the Agreement. However, at no time during the contract can a bus be older than ten model years old. All buses shall at all times be properly certified by the California Highway Patrol and meet all requirements of the California Code of Regulations, Titles 5 and 13, and the California Vehicle Code.

Contractor shall provide District a list of buses used to provide the services.

• Required Modification of Equipment: Any installation or modification of equipment required by a change in law or regulation shall be made by the Contractor at Contractor’s expense and certified by the

California Highway Patrol.

• Two-Way Radios: Contractor will provide two-way radio equipment ensuring communication with a base station dispatch terminal for each vehicle serving the Agreement. In addition, Contractor will maintain sufficient spare mobile two-way radio units to ensure communication capability at all times.

Citizen Band radios are not acceptable. Failure to maintain each radio in good working order at all times when such vehicles are being assigned to transport students shall be a material breach of this Agreement.

• Air Conditioning: Vehicles with air conditioning must be used during inclement weather.

• Cameras: All vehicles must be equipped with cameras, with interior view of all seated riders.

• GPS. All vehicles must be equipped with Global Positioning System (GPS) tracking technology.

• Replacement Availability: The Contractor shall have a plan to provide vehicle replacement within twenty (20) minutes if a vehicle becomes disabled.

• CHP Rating: Prior to commencement of Services, Contractor must provide District its Annual California

Highway Patrol Terminal Inspection with a satisfactory rating. If there is any change to terminal rating during the contract year, Contractor must notify District immediately and provide the most current inspection report.

5.4. Performance of Services

The Contractor shall have the qualifications and ability to perform the Services in a professional manner, without the advice, control or supervision of the District.

The Contractor’s services will be performed in accordance with generally and currently accepted principles and practices of his/her profession for services to California school Districts.

The Contractor shall be responsible for performing the services under this Agreement in a safe, skillful, professional manner. All services shall be performed at Contractor’s risk.

The Contractor and the District agree to participate in regular meetings on at least a monthly basis to discuss strategies, timetables, implementations of Services, and any other issues deemed relevant to the operation of

Contractor’s performance of Services.

5.5. Service Authorization and Booking

The District’s Transportation Department shall serve as the sole authorized booking agent for all transportation services under this Agreement, unless otherwise approved in advance in writing by the Transportation

Department.

The Contractor shall accept and perform services only when requested and authorized by the District’s

Transportation Department.

The Contractor shall not accept trip requests directly from individual school sites, departments, or District personnel without prior written authorization from the Transportation Department.

Trips arranged or performed without proper authorization from the Transportation Department shall be considered unauthorized and shall not be eligible for payment or reimbursement by the District.

5.6. Athletic Playoffs

The District shall be authorized to book and cancel athletic teams involved in “playoff” games on short term notice. This privilege will be limited and should not amount to more than five bookings annually.

The District shall provide notice of the potential for “playoff” game trips when possible. The definition of

“short term notice” shall mean within 24 hours of the event for booking and within 24 hours of the event for cancellation.

5.7. District/Contractor Cooperation

The Contractor shall schedule all trips in keeping with the safety of the students. Contractor shall cooperate with the district in maintaining a good public relations program.

The District and Contractor will establish the following guidelines for contact and cooperation:

• Establish a directory of personnel in each organization to contact for every type of communication.

• Establish procedures for all communications to be confirmed in writing by both parties.

• Establish a specific program for handling field work in order to most effectively prevent problems and, if they arise, to settle them as quickly and as close to the source of the problem as possible.

• Establish procedures for dealing with disputes involving schedules, student conduct, public relations, and other operational problems that may arise.

• Establish a direct telephone line between the District and Contractor.

• Establish such other written guidelines which may be required to ensure effective communication and cooperation between the office of the District and Contractor at all times.

• If requested, the Contractor will provide the District with a two-way radio for monitoring purposes only of assigned vehicle trips to the District.

• The District and Contractor agree to respond with the corrected action taken within five working days or as soon as practical as determined by the situation.

5.8. Emergency Plan

The Contractor and the District shall collaborate in the development of a written plan that addresses transportation emergencies.

The Contractor shall implement protocols outlined in the plan when emergencies arise. The costs associated with such emergencies may be submitted by the District with documentation as an additional expense.

Drivers shall provide emergency procedure instructions at the receiving school sites before every trip in accordance with Title 13 of the California Code or Regulations.

5.9. First Aid Kits

Each vehicle shall be equipped with an approved first aid kit and a blood borne pathogen kit.

Kits are to be inspected, and supplies replenished on a systematic basis by the Contractor.

The Contractor shall provide First Aid and CPR subject to Contractor’s guidelines, a copy of which will be provided to the District.

The Contractor will not provide other medical services, including, but not limited to: DiaStat; Versa Magnet; or

Tracts and tube medical procedures unless such services are required of a private student transportation contractor by state or federal law.

5.10. Mandated Reporter Training

The Contractor, its, employees, intern, volunteers, subcontractors, agents and representatives who will or may have access to students through this Agreement shall complete mandated reporter training provided by

California Department of Social Services (CDSS), complete an CDSS mandated reporter acknowledgement form and CDSS mandated reporter training prior to providing services, and must annually undergo such training within the first six weeks of each new school year.

5.11. Personal Items

Use of personal electronic devices for personal use is prohibited during "on duty" time. Transportation service is never to be interrupted or delayed by drivers handling personal business.

5.12. Request for Services

The District may request Services through written emails or orally over the phone. Requests for Services must be confirmed by the Contractor within five calendar days from the date of the district’s request.

Only authorized personnel from the District’s Transportation Department may request or book field trips. Field trips requested or booked by school-site personnel, including but not limited to teachers, coaches, or other

District staff outside of the Transportation Department, are not authorized and will not be funded by the

District.

5.13. Reports and District Forms

The Contractor agrees to provide the district and law enforcement with reports when requested. These reports shall include, but are not limited to, the following:

• Student Transportation Incident/Accident Reports: This report describes all incidents, accidents or injuries occurring on District trips, including segments to and from the terminal, whether or not students are in the vehicle. Written follow-up reports stating corrective action taken shall be submitted within 24 hours after the occurrence. Verbal notice must be given to the district immediately. Police reports, where applicable, are to accompany each accident report.

• Constituent Services: The district shall create and provide an electronic form meant to inform the

Contractor in writing of an incident or complaint about the services provided or about a specific driver by the district or the public. The Contractor shall investigate these reports and provide a written reply within five days. If the investigation determines that corrective action is warranted, all written replies shall state the corrective action taken to prevent a recurrence of the condition that caused the incident or complaint.

The Contractor shall provide the district with periodic reports as requested by the district including, but not limited to the following:

• Monthly report on all late (over 15 minutes) or missed trips, with cause of problem and corrective action taken.

• Copies of all additional trip records showing schedules, number, type of trip, number of students carried, time of trip and miles traveled.

• Copies of all California Highway Patrol, California Motor Carrier and Federal Department of

Transportation Vehicle Inspection reports on Contractor’s vehicles. Copy of the Terminal Inspection

Report from CHP

• Access to vehicle operational and maintenance cost records. Contractor agrees that any and all routing information, whether developed by Contractor or District, is the property of the district. Contractor has no proprietary right to any such information.

• Copies of the drivers’ evacuation reports.

The Contractor shall provide a copy of its Transportation Safety Plan upon request. The Transportation Safety

Plan must address all relevant laws and regulations including, without limitation, boarding and exiting, and procedures to ensure a student is not left unattended on a vehicle.

5.14. Safety and Security

The Contractor shall observe all requirements of California laws governing the safe operation of school vehicle equipment and training of personnel as it relates to the safety of students transported for the district.

The Contractor shall not employ any individuals who are registered on a sex offender list.

The District must be informed of any drivers with criminal convictions and reserves the right to reject the services of said drivers.

Drivers with any child abuse/molestation convictions at misdemeanor or felony level will not be allowed to transport students.

The Contractor is responsible for maintaining safety in the performance of this Agreement.

The Contractor shall be responsible to ascertain from the District the rules and regulations pertaining to safety, security, and driving on school grounds, particularly when children are present.

5.15. School Buses

If Contractor maintains a school bus fleet for regular home-to-school transportation, Contractor may also use these buses for school activity trips within 150 aerial miles, offered at a discounted rate.

5.16. Student Discipline

The Contractor shall recognize its responsibility to the district for the maintenance of proper student discipline as an inherent factor to the safety of all persons aboard a vehicle. The driver is to report to the Contractor and is not to perform any acts of discipline.

• In general, the driver is not authorized to remove students from the vehicle. In serious circumstances when a student is endangering the safety of other riders, an offender may be ejected at the school site immediately into the custody of an administrator. If such action is taken, the driver must notify the dispatcher by radio, who will notify the district immediately.

5.17. Subcontracting

The Contractor may not use subcontractors and/or third-party partners (“subcontractors”) for the performance of this Agreement. The Contractor shall remain responsible for the performance of this Agreement.

No Party on the basis of this Agreement shall in any way contract on behalf of or in the name of the other Party to this Agreement, and violation of this provision shall confer no rights on any Party and shall be void.

Unauthorized use of subcontractors by the Contractor shall authorize the District to terminate the Agreement.

In certain situations, the District may allow for subcontractors only if the Contractor seeks prior written approval from the District. Once the approval has been granted, the subcontractor must submit all of the required documentation and vehicle information stated in this agreement.

5.18. Terminal/Office Staffing

The Contractor’s terminal must be open and operated by office staff from 6:00 AM or by the start time of the first trip out in the morning.

The terminal must be open until the last driver has called into the terminal that the trip is over for the day.

The Contractor will designate one person for 24/7 contact by cell phone for emergencies.

5.19. Vehicle Maintenance, Cleanliness, and Condition

All vehicles shall be cleaned inside and out in a systematic manner.

It shall be the Contractor’s responsibility to develop and maintain a program to accomplish this task.

The district reserves the right to inspect vehicles for cleanliness at any time. Vehicles that are found to be out of compliance shall be removed from service until clean and re-inspected by the district.

All vehicles must be thoroughly sanitized and disinfected in accordance with the applicable public health standards, at a minimum, before each trip.

Broken window glass shall be repaired or replaced by the Contractor in a timely manner.

• Vehicles with damaged glass shall be placed out of service until the defect is corrected.

6. EVALUATION PHASES

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications & Experience Proposal Vendors will be evaluated on the following:

• Overall Qualifications

• K-12 and Industry Experience

• Overall Understanding of Scope of

Work

Points Based 35 (35% of Total)

2. Safety & Compliance CHP ratings Safety Record Driver Qualifications Compliance with laws and regulations

Points Based 25 (25% of Total)

3. Operations & Capacity Fleet size/age/condition Availability Backup and emergency response Dispatch capabilities

Points Based 20 (20% of Total)

4. Price Total cost of the proposal.

Points Based 20 (20% of Total)

7. COST PROPOSAL

CORE TRIP PRICING

Line Item Description Unit of Measure Unit Cost

1 Minimum Trip Charge (5 Hours / 150 miles) Per Bus / Per

Trip

2 Additional Hour (Beyond 5 Hours) Per Hour

3 Additional Mileage Per Mile

STANDARD TRIP PRICING

1 5 Hours / 150 miles (minimum) Per Trip

2 6 Hours / 180 miles (minimum) Per Trip

3 8 Hours / 220 miles (minimum) Per Trip

4 10 Hours / 250 miles (Full Day) Per Trip

FLEET PRICING

1 56-Passenger Coach Bus Per Trip

2 40-Passenger Bus Per Trip

3 School Bus (Less than 150 miles) Per Trip

4 14-24 Passenger Bus Per Trip

ADDITIONAL CHARGES

1 Overnight Driver Per Night

2 Driver Wait Time Per Hour

3 Additional Driver (if required) Per Day

PASS-THROUGH COSTS

1 Parking At Cost

2 Tolls At Cost

8. QUESTIONNAIRE

1. Price Proposal Declaration* The individual submitting this proposal hereby certifies that they are duly authorized to submit this proposal on behalf of the firm identified below.

By digitally confirming this submission, the proposer certifies that they have read, understand, and agree to comply with all specifications, instructions, terms, and conditions set forth in this Request for Proposals (RFP), including all addenda issued by the District. The proposer further certifies that the firm has the qualifications, experience, resources, and ability to provide all services described in this RFP at the prices submitted.

The proposer certifies that the proposal includes a complete and accurate pricing submission and that all costs, fees, and charges associated with the proposed services have been fully disclosed.

The proposer further certifies that, since the issuance of this RFP, no contact, discussion, or negotiation regarding this RFP has been conducted or will be conducted by any representative of the firm with any District employee, District agent, or Board member, except through the designated District contact identified in the RFP documents. The proposer understands that any such unauthorized contact may result in disqualification of the proposal.

The proposer further certifies that the firm is properly licensed, insured, and authorized to conduct business within the scope of this RFP in the State of California.

The proposer acknowledges that all requirements, terms, and addenda contained in this RFP are incorporated into this proposal and that, if selected by the District, the proposal shall be considered binding upon the proposer.

☐ Please confirm

*Response required

2. Technical Submission* Please upload your Technical Proposal here. This document should include your firm's qualifications, project approach, and proposed timeline.

*Response required

3. Cost Proposal* Please upload your complete Cost Proposal here. This should include a detailed breakdown of all fees, hourly rates, and any other costs associated with the project as outlined in the Scope of Work.

*Response required

4. Certificate Regarding Worker’s Compensation* Please download the below documents, complete, and upload.

• Draft_-_Stockton_Contractor...

*Response required

5. W-9* Please download the below documents, complete, and upload.

• Form_W-9_(Rev.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/240796/4d6037ee-d17c-4424-b73e-c05b0664104e_Draft_-_Stockton_Contractors_Cert_Regarding_Workers_Comp_Form_%281%29.pdf https://government-project.s3.us-west-2.amazonaws.com/34512/23fdd224-254e-421f-bf98-f0d6d4cdfa86_Form_W-9_%28Rev.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4PULTYHMT%2F20260507%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260507T230225Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCIUthzZJdGGpYxl%2FWtPiNIwaQu6dU82yB%2BpZVzClZMCQIhAJRSMSlibwG0xUOuIAAWwJJqfpXQXgEv73DXbJB2s8SVKpUFCMD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgysCQ1Y1ueSvItkuKkq6QSFM2YUBMlApdUjpst1zGyM1u17jIoVlvqdYLJJP3rcFjibCpU1n7rpZrr8HMWQ87KAACPX4FxjjtKSpbQpb0MqBArBBK%2B9ididj7BTCVItf%2BKHFohDpiRVNPctJpbxj25LcoLN5CWvGmX75ORJbeBYl1IHR0A4P1rTQ%2FGCerTzJ7gznLN7mfOCHOibvwoHJ16BsWv36fb7vcMrWdPwnPX3S2cWUI6FH%2FGfhAL042kXjEONubghRjrDIvrPD1%2FEa3g3r%2Fq06tnygvs5jogXaReehBRCt66hJUqgEjgSiPdS2Wy5G9u6H7KtD8zfnuqnuHMadDCdp20lVCUZUuySsJm73A9aiOwyGiN4EIfXLz5XUd%2BX8cMKmMaHjzxifzt5LltM3rViNbSlFvyQax3zdYOxUaS21a26UUIN1OAKGTXsx%2FiOEnutlLtRiFCGE%2BGCKohtt7kxkI5KPrdrx3vR5050hKz28oPlmvrA5mioixy7hvKgApeCYS7a7BxuSfh8y%2BPgaktTMBIpez%2FVdpNwXBcVJIPrKGVBvx5VaQjcEXuMu5wbmervJw2GOebilMbKRQYNHv9PBfvl4tUrZFQmCvjhow6F2T%2F%2BOZZ8shw1hGm8vd3hbmh4dICWVbaU1pZ6OZTBewTB3TlFYcKu6%2F1rf%2FmfeWhN9rLZ9NWQp1LvFzfK%2B2GwPA0MR8LyIwCT0TS5%2ByZizbozlj5SBPXny1GXEGPn%2BUxpP3CMD%2Bix0%2F21KGdOhBZGZ24j6EEOyFLjrdtevP6Rf9ieIreFrxQf%2FFK51Y9eWJ6JuOGTuzv64NoIzwyzLEEABvsM0NhepjCPqvTPBjqYAc8y8JaD21CLM0br9H%2BdQeRe9T2OteE%2Bw0dlx7DCrttzLO7V0GMfXpZ7CbfbzMumZxZM8HV0hA1mJ1xk58hXrO2bcSBt9RajVng6qQvq5aUk3Ju1raBVWunWt7%2Fi33dIf60j%2BWV6mVH1YPakXJiMMdo4RLqUWJ%2BzQ0NW5x3r7FKBSTTwVf9iJs1Ou%2F8mE9ELY%2BhOZFlfsvmD&X-Amz-Signature=31d4142dc8d1571bb4340864dce8dc68cb686df8cbfaf3941cb6c7ca7a744d77&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_W-9_%28Rev.pdf%22&x-id=GetObject

6. Vendor Application* Please download the below documents, complete, and upload.

• Draft_-_Stockton_Vendor_Qua...

*Response required

7. Required Driver Forms* Vehicle Insurance, Registration, 292, DOT Physical, License, First Aid and Special School Bus Certification

*Response required

8. Fingerprint and Criminal Background Check* Please download the below documents, complete, and upload.

• susdfingerprinting_and_back...

*Response required

9. Certification Regarding Debarment* Please download the below documents, complete, and upload.

• Certification_Regarding_Deb...

*Response required

10. Debarment Verification* Please enter your company's legal name or dba company name.

The company name must match what is listed on the submitted W9.

*Response required

11. Equal Opportunity Certification* Please download the below documents, complete, and upload.

• Draft_-_Equal_Opportunity_C...

*Response required

12. 2022 Executive Orders Compliance Statement* On February 21, 2022, President Biden issued Executive Order 140651 imposing economic sanctions and prohibiting many activities including, but not limited to, investing, importing, exporting, and contracting, in areas of Ukraine and in Russia. On March 4, 2022, California Governor Newsom issued Order N-6-222 requiring state agencies to take steps to ensure any agency and entity under contract with state agencies comply with the Federal Order.

If awarded a contract with the District, your Firm must comply with the economic sanctions imposed in response to Russia’s actions in Ukraine, including the orders and sanctions identified on the U.S. Department of the Treasury website.

As part of this procurement, please select all that apply:

Select all that apply

☐ Your Firm is in compliance with the required economic sanctions of the Federal and State Orders.

☐ Your Firm has taken steps in response to…