Completed Questions for W91YTZ23R0017.pdf
PDF 302 KB Posted
- Attached to
- Lab Courier
- Solicitation number
- W91YTZ23R0066
- Issued by
-
Department of the Army Medical Command
About this file
This document contains answers to questions for federal contract solicitation W91YTZ23R0017. The solicitation is to provide courier services to transport laboratory specimens between Dunham Army Health Clinic in Carlisle, Pennsylvania and Walter Reed National Military Medical Center in Bethesda, Maryland. Specimens will include combinations of room temperature, refrigerated, and frozen, with packaging provided by the laboratory. Pickup is required every Friday at 1600 from Dunham and delivery to Walter Reed, with 3-4 small coolers transported on average in a personal vehicle. The incumbent contract is W91YTZ-18-P-0215 with Excel Courier for $40,932.84. No changes to requirements are anticipated from the previous contract.
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| File | Type | Posted |
|---|---|---|
| B.08 Combined W91YTZ23R0066.pdf | ||
| Combined W91YTZ23R0066.pdf |
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Text version
1. Q: Will the lab provide the chain of custody paperwork?
A: We do not have chain of custody paperwork. We depend on the courier to indicate the number of boxes they pick up on their invoice.
2. Q: I noticed the hours of operations in the SOW, however is there a specific time period for pick up and drop off?
A: Pick-up is at 1600 every Friday. Drop off is same day at Walter Reed. They are open 24/7.
3. Q: Will the lab request the courier to transport Category A specimens (infectious specimens-ebola, swine flu, etc.)?
A: No, our specimens are all Category B.
4. Q: Will the lab request the courier to transport sharps and sharps containers?
A: No, they will only be transporting laboratory specimens.
5. Q: Are the specimens primarily room temperature transport?
A: No, the specimens are a combination of room temperature, refrigerated and frozen.
6. Q: Are there specimens that require frozen temperatures for transport?
A: Yes, the lab will package accordingly.
7. Q: Are there specimens that require refrigeration temperatures for transport?
A: Yes, the lab will package accordingly.
8. Q: Does the lab require the specimens while in transport to be monitored with a thermometer?
A: No
9. Q: What was the total cost per year of the existing FEDEX contract?
A: This information is not available at this time.
10. Q: Are there any certain times that the pickup would need to be done on Friday’s or just anytime in between 6:00am-16:30pm?
A: Pickup would need to be done at 1600 and no later than 1630. We do not want an earlier pickup so we can assure we are able to send as many specimens out as possible.
11. Q: Will we be providing coolers, and or refrigerants?
A: No, the laboratory provides.
12. Q: If so, how many, and what size or requirements would you like us to provide?
A: N/A
13. Q: Is this a new contract, if not who was the previous incumbent?
A: No, this is a follow-on contract. The current contract, W91YTZ-18-P-0215
EXCEL COURIER, INC.
EXCEL GROUP
405 GLENN DR STE 1
STERLING VA 20164-7110
14. Q: Also, what was the amount of the old contract?
A: $40,932.84
15. Q: Has there been any changes to this contract since the previous requirements?
A: No changes
16. Q: Will there ever be a need for roundtrips?
A: Not likely
17. Q: What type of commercial vehicle are you in need of for ID W91YTZ23R0017 from Carlisle, Pa to Bethesda, Md?
A: The current Excel Courier is using a car. We typically ship 3-4 small shipping boxes on each run. Commercial vehicle is not needed.
18. Q: Please confirm pick up is to be conducted every Friday night and at what time will the shipments be ready?
A: Yes, pickup from Dunham lab at 1600 each Friday. The shipment will be ready at 1600, not before. The lab closes at 1630.
19. Q: What are the receiving hours and on which days in Bethesda, MD?
A: Bethesda lab is open 24/7. The specimens should be taken directly there once picked up at Dunham lab so they can be received the same evening.
20. Q: How will the packaging be set up? Assuming this was previously done with FedEx, using small coolers with gel packs or dry ice.
A: This will be in cardboard coolers with refrigerant material if needed.
21. Q: Please describe/confirm how packaging is done currently and if that practice is acceptable.
A: Lab staff package and seal the cardboard coolers for transport.
22. Q: Please confirm largest possible order anticipated.
A: Coolers are 10”x12”. The most would be 5 coolers as an exception. It is usually 3-4 coolers.
23. Q: Can we confirm the size of the requested truck, will it be a box truck size?
A: The current courier is using a car. We typically ship 3-4 small shipping boxes on each run. Box truck is not needed.
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