DEPARTMENT OF CHILDREN, YOUTH &

THEIR FAMILIES

SAN FRANCISCO ADULT PROBATION

DEPARTMENT

THE DEPARTMENT OF PUBLIC HEALTH

COMMUNITY RESPONSE & VIOLENCE

PREVENTION INITIATIVE (CRVPI)

REQUEST FOR PROPOSALS

RFP

ISSUED

INTENT TO

APPLY DUE

PROPOSALS

DUE

AWARDS

ANNOUNCED

AUG 17, 2026 SEP 11, 2026 AT 5PM OCT 23, 2026 AT 5PM DEC 14, 2026

SOURCING EVENT ID: # 0000011997

View this RFP on the City’s Supplier Portal at: https://sfcitypartner.sfgov.org/pages/index.aspx https://sfcitypartner.sfgov.org/pages/index.aspx

LAND ACKNOWLEDGEMENT

The San Francisco Department of Children, Youth and Their Families (DCYF) acknowledges that it carries out its work on the unceded ancestral homeland of the Ramaytush Ohlone, the original inhabitants and stewards of the San Francisco Peninsula. As the government agency that stewards the Children and Youth Fund, we accept the responsibility that comes with resources derived from property taxes upon unceded and colonized land. We recognize the history and legacy of the Ramaytush Ohlone as integral to how we strive to make San Francisco a great place for life to thrive and children to grow up.

TABLE OF CONTENTS

GENERAL INFORMATION

FUNDING TERMS

RFP TIMELINE AND IMPORTANT ELEMENTS

APPLYING TO THIS RFP

MINIMUM QUALIFICATIONS

ABOUT THE COMMUNITY RESPONSE & VIOLENCE PREVENTION INITIATIVE

CRVPI GRANT REQUIREMENTS

WRITTEN PROPOSAL, BUDGET UPLOADS & INTERVIEWS

EVALUATION, RANKING & AWARDS

CONTRACTUAL REQUIREMENTS

APPENDIX A: VERIFICATION OF EXPERIENCE LETTER TEMPLATE

APPENDIX B: EXAMPLE GRANT AGREEMENT G-100 (3-26)

GENERAL INFORMATION

ABOUT THE DEPARTMENT OF CHILDREN YOUTH & THEIR FAMILIES

Since 1991, the Department of Children, Youth and Their Families (DCYF) has administered San Francisco’s powerful investments in children, youth, transitional age youth and young adults (TAY/A) and their families through the Children & Youth Fund. Our work brings together City agencies, schools and community‐based organizations (CBOs) to help the City’s youth and families lead lives full of opportunity and happiness. DCYF and our partners have a proud history of funding high quality, culturally relevant and empowering services with a deep commitment to advancing equity and healing trauma. DCYF envisions a strong San Francisco where all young people are supported by nurturing families and communities, physically and emotionally healthy, ready to learn and succeed in school and ready for college, work and productive adulthood.

ABOUT SAN FRANCISCO ADULT PROBATION DEPARTMENT

The City and County of San Francisco Adult Probation Department (SFAPD) supervises and supports adults sentenced to community supervision and diversion programs and provides comprehensive reports to the Court to inform sentencing and community supervision decisions.

The SFAPD achieves excellence in community corrections, public safety, and public service through the integration of evidence-based practices (EBPs) and victim centered supervision strategies. By prioritizing racial equity and collaboration with the Courts, community-based organizations, City partners, victim organizations, and justice system stakeholders, the SFAPD provides a unique blend of justice, community support, and treatment that is equitable for all.

SFAPD is committed to addressing the complex behavioral health needs of individuals by providing holistic and client-centered reentry services, which promote autonomy and sustainable life changes.

The SFAPD values the diversity of its clients and invests in their success by providing a continuum of reentry services designed to address their individual needs and help them permanently exit the criminal justice system. SFAPD strives to create an environment in which staff and clients alike have access to culturally and linguistically appropriate services and opportunities. Through its policies, practices, and operations SFAPD demonstrates respect, awareness, and appreciation of clients’ and staff’s beliefs, practices, traditions, religions, history, languages, and justice-involvement histories.

ABOUT THE SAN FRANCISCO DEPARTMENT OF PUBLIC HEALTH

The mission of the San Francisco Department of Public Health (SFDPH) is to protect and promote the health of all San Franciscans. SFDPH is an integrated health department with two primary roles and two major divisions to fulfill its mission: Protecting the health of the population, which is the primary responsibility of the Population Health Division; and Promoting the health of our patients across the lifespan, which is the primary responsibility of the San Francisco Health Network, which includes Behavioral Health Services.

ABOUT THE COMMUNITY RESPONSE & VIOLENCE PREVENTION INITIATIVE RFP

Adult Probation in partnership with The Department of Children Youth & Their Families and the Department of Public Health is issuing the Community Response & Violence Prevention Initiative (CRVPI) Request for Proposals (RFP) to identify nonprofit organizations to provide coordinated citywide violence prevention and intervention services. This multi-department initiative will ensure coordinated citywide violence prevention and intervention coverage in targeted neighborhoods and in collaboration with City leadership and public schools by providing street outreach, conflict mediation, community de-escalation, and safe passage.

FUNDING TERMS

REQUEST FOR PROPOSALS

The Community Response & Violence Prevention Initiative RFP includes up to $3.1M in total available funding per year for the period between FY 2026 – FY 2029. This funding must be used for the specific program purposes outlined in this RFP. Funding awards are subject to availability of funds and grant terms.

The following table provides information about the grant term, annual allocation and number of grants for the Community Response & Violence Prevention Initiative RFP.

PROGRAM GRANT TERM ANNUAL

ALLOCATION

NUMBER OF

GRANTS

Community Response & Violence Prevention Initiative

January 1, 2027- June 30, 2029 up to $3.1M Up to 3

GRANT TERMS

This RFP provides funding for two and a half year grant term (January 1, 2027-June 30, 2029) for the Community Response & Violence Prevention Initiative. Any variation in grant terms will depend on the availability of funds; grantee performance relative to the requirements and expectations set forth by the funding strategy; compliance with APD’s contractual, reporting, and evaluation requirements and other expectations detailed in the grant agreement and award letter; and compliance with all applicable local, state and federal laws and regulations. The final terms and conditions of the grant shall be subject to negotiation upon grantmaking.

RIGHT NOT TO FUND

APD may reject Proposals that do not meet requirements of this RFP, except that it may waive nonmaterial defects or omissions in any Proposal as determined by APD. APD reserves the right not to issue awards. APD reserves the right to not fund past the initial grant agreement and to extend the agreement for additional years.

TERMS AND CONDITIONS

A. Errors and Omissions in RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers must promptly notify DCYF at rfp@dcyf.org if the proposer discovers any ambiguity, discrepancy, omission or other error in the RFP. Any such notification should be directed to DCYF promptly after discovery but no later than five working days prior to the proposal due date. Modifications and clarifications will be made by addenda as provided below.

B. Addenda to RFP APD may amend the RFP prior to the proposal due date by issuing written addenda. Any such addenda will be posted on DCYF’s web site at https://www.sf.gov/dcyf-funding-opportunities, and will provide additional time to all potential Proposers to respond to the RFP as amended.

The Department will make reasonable efforts to notify proposers in a timely manner of modifications to the RFP. Notwithstanding this provision, the proposer shall be responsible for ensuring that its proposal reflects any and all addenda issued by DCYF prior to the proposal due date regardless of when the proposal is submitted. Therefore, the City recommends that the proposer visit our web site before submitting its proposal to determine if it has received all addenda.

C. Revision of Proposal A proposer may revise a proposal on its own initiative at any time before the submission deadline. Because the online application system used for this RFP does not allow proposers to mailto:communitygrantsrfp@dcyf.org https://www.sf.gov/dcyf-funding-opportunities make revisions once a proposal is submitted, proposers are instructed to contact DCYF at rfp@dcyf.org to make arrangements to perform any revisions to proposals that have already been submitted.

In no case will a statement of intent to submit a revised proposal or commencement of a revision process extend the proposal due date for any proposer.

At any time during the proposal evaluation process APD may require a proposer to provide oral or written clarification of its proposal. APD reserves the right to make an award without further clarifications of proposals received.

D. Late Proposals Any proposal received after the exact time specified for receipt will not be considered.

E. Reservations of Rights by the City The issuance of this RFP does not constitute an agreement by APD that any grant will be entered into. APD expressly reserves the right at any time to:

1. Waive or correct any defect or informality in any response, proposal, or proposal procedure.

2. Reject or cancel the Request for Proposal in whole or in part at any time before a grant agreement is entered into.

3. Reissue a Request for Proposals.

4. Prior to submission deadline for proposals, amend all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals.

5. Procure any materials, equipment, or services specified in this RFP by any other means.

6. Award multiple grants per strategy.

7. Determine that no project will be pursued or contract be issued.

F. Objections to Solicitation Terms Should a Proposer object on any ground to any provision or legal requirement set forth in this Solicitation, the Proposer must, no later than the deadline for questions, provide written notice to the City setting forth with specificity the grounds for the objection. The failure of a Proposer to object in the manner set forth in this paragraph shall constitute a complete and irrevocable waiver of any such objection.

G. Protest of Intent to Apply Within three (3) business days of the City's issuance of verification emails responding to a Proposer’s Notice of Intent to Apply, a Proposer may submit a written Notice of Protest of Intent to Apply. The Notice of Protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The Notice of Protest must include the following:

• Agency Name

• Name of the proposal being protested

• Signature by an individual authorized to represent the Proposer

• The law, rule, local ordinance, procedure or Solicitation provision on which the protest is based. In addition, the Notice of Protest must specify facts and evidence sufficient for the City to determine the validity of the protest.

The Intent to Apply protest period will last from Mon September 21–Thu September 24, 2026.

No protests will be accepted after this deadline. Protests must be submitted electronically by emailing rfp@dcyf.org prior to the end of the protest period. A panel selected by APD, DCYF and DPH will review all eligible protests, and the panel’s decisions will be final.

H. Protest of Contract Award Within three (3) business days of the City's issuance of a Notice of Intent to Award, a Proposer may submit a written Notice of Protest of Contract Award. The Notice of Protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The Notice of Protest must include the following:

• Agency Name

• Name of the proposal being protested

• Signature by an individual authorized to represent the Proposer

• The law, rule, local ordinance, procedure or Solicitation provision on which the protest is based. In addition, the Notice of Protest must specify facts and evidence sufficient for the City to determine the validity of the protest.

The Award protest period will last from Mon December 14–Thu December 17, 2026. No protests will be accepted after this deadline. Protests must be submitted electronically by emailing rfp@dcyf.org prior to the end of the protest period. A panel selected by APD will review all eligible protests, and the panel’s decisions will be final.

RFP TIMELINE AND IMPORTANT ELEMENTS

ESTIMATED TIMELINE

(Dates may be subject to change)

RFP Issued Mon August 17, 2026

Question Submission Period Mon August 17–Fri August 28, 2026

Question Submission Period Deadline Fri August 28, 2026, at 5PM

Answers to Questions Posted Fri September 4, 2026, by 5PM

Intent to Apply Due Fri September 11, 2026, at 5PM

Verification Emails Sent Mon September 21, 2026

Intent to Apply Protest Period Mon September 21–Thu September 24, 2026

Intent to Apply Protest Submission Deadline Thu September 24, 2026, at 5PM

Intent to Apply Protest Decisions Announced Fri October 2, 2026

Additional Verification Emails Sent (If needed) Fri October 2, 2026

RFP System Accepts Proposals Fri October 2–Fri October 23, 2026

Written Proposals & Budgets Due Fri October 23, 2026, at 5PM

Proposer Interviews Tue December 1–Thu December 3, 2026

Awards Announced Mon December 14, 2026

Award Protest Period Mon December 14–Thu December 17, 2026

Award Protest Submission Deadline Thu December 17, 2026, at 5PM

SUBMISSION REQUIREMENTS

Proposers to this RFP must submit all required elements including Intent to Apply documentation, proposals and budgets through DCYF’s online application system. Please refer to page 6 for information about applying to this RFP. The deadline to apply is Fri October 23, 2026, at 5PM. Proposals will not be accepted after this deadline.

TECHNICAL ASSISTANCE & QUESTIONS

DCYF is committed to providing as much clarity as possible during this RFP process. All questions about the RFP must be submitted in writing to the email address below. DCYF will not be holding a pre-proposal conference for this RFP.

SUBMIT ALL RFP QUESTIONS TO: RFP QUESTIONS DUE:

rfp@dcyf.org Fri August 28, 2026, at 5PM

To ensure that all proposers have access to both the submitted questions and DCYF’s corresponding answers, DCYF will publish all received questions and answers by Fri September 4, 2026, by 5PM at https://www.sf.gov/dcyf-funding-opportunities.

mailto:rfp@dcyf.org https://www.sf.gov/dcyf-funding-opportunities

APPLYING TO THIS RFP

The 2026-2029 Community Response & Violence Prevention Initiative RFP uses a two-step process that requires proposers to separately submit information confirming their Intent to Apply before receiving access to submit a Written Proposal & Budget. All information will be submitted using DCYF’s online RFP system. The diagram below describes the process:

See page 5 for key deadlines associated with each step in the application process.

DCYF’S ONLINE RFP SYSTEM

Proposers will submit their Intent to Apply application and, if they meet all MQs, their Written Proposal and Budget through DCYF’s online RFP system. This system will direct proposers through the Intent to Apply and Written Proposal and Budget process and will use word limits and required fields to ensure compliance with the guidelines specified in this RFP. Proposers will use the link below to access the Intent to Apply application. Proposers who meet MQs will receive an email that provides the link to the Written Proposal & Budget form.

Access the Intent to Apply application: https://dcyf.jotform.com/261564751781969

INTENT TO APPLY

The Intent to Apply process is intended to ensure that DCYF can verify compliance with MQs before proposers are allowed to submit their proposals. Proposers who are not in compliance with MQs will not be eligible to apply to this RFP. See page 8 for the full MQ requirements and verification process.

The Intent to Apply process will require proposers to submit the following information through DCYF’s online RFP system:

• Proposer Questionnaire: Proposers will provide basic information about their organization, the proposal contact and whether they are using a fiscal sponsor. Proposers will also provide their Federal Tax ID, City Supplier status and their annual budget.

• Program Information: Proposers will provide the name of the proposed program for which funding is being requested and a brief overview of the proposed program. This description will help DCYF understand the services being proposed and is not a scored component of the Intent to Apply process.

• Minimum Qualifications Certification: Proposers will provide certification that they meet the MQs by answering questions and/or uploading documentation. See page 8 for additional information about the specific MQs required for this RFP.

• Certifications & Submission: Proposers will certify their compliance with the Proposer Release of Liability for References and Certification of Truth, Accuracy and Completeness by entering their organization name, the name and title of an authorized representative and a signature.

https://dcyf.jotform.com/261564751781969

WRITTEN PROPOSAL & BUDGET

Proposers who have been verified as meeting the MQs through the Intent to Apply process will receive access to submit their written proposal and budget in DCYF’s online RFP system.

Proposers who have been verified as not meeting MQs will not be given access. The Written Proposal and Budget form will require proposers to complete the following items:

• Select Proposer Organization Name: proposers will select the name of their organization from the drop down list. Only organizations who have been verified as meeting MQs during the Intent to Apply process will be given access.

• Proposer Contact Information: name, phone number and email of the contact person for the proposal

• Written Proposal Form: proposers will provide written responses to the questions listed, remaining in required word limits. See page 15 for additional information about the specific questions for this RFP.

• Budget & Document Uploads: proposers will upload a budget file using the template provided.

• Certifications & Submission: Proposers will certify their compliance with the Certification of

Truth, Accuracy and Completeness by entering their organization name, the name and title of an authorized representative and a signature.

Following the Written Proposal & Budget deadline, DCYF will score all submissions based on the rubrics provided. See page 18 for additional information about the evaluation process for this RFP.

MINIMUM QUALIFICATIONS

As a part of the Intent to Apply process proposers are required to submit documentation that clearly certifies their compliance with the Minimum Qualifications for this RFP. Documentation must be submitted with the proposer’s Intent to Apply Application using DCYF’s online RFP system.

Each Intent to Apply application will be reviewed to determine if the proposer meets the MQs listed below. This screening is a pass or fail determination. Applications that meet MQs will be given access to the Written Proposal & Budget form in DCYF’s online RFP system. Applications that do not meet MQs will not receive access to the Written Proposal & Budget Form and therefore will not be able to submit a proposal. The City reserves the right to request clarifications from Proposers prior to rejecting an Intent to Apply application for failure to meet MQs.

Proposers who do not meet MQs will have the right to submit a written Notice of Protest of Intent to Apply within three (3) business days as specified on page 3. A panel selected by DCYF will review all eligible protests and the panel’s determination will be final. If a protest is deemed to be successful DCYF will provide access to the online RFP system by Fri October 2, 2026.

MINIMUM QUALIFICATIONS FOR ALL PROPOSERS

IMPORTANT INFORMATION ABOUT MQ#1 AND MQ#2

Proposers will submit a single set of contracts and/or Verification of Experience Letters that DCYF will use to determine compliance with both MQ#1 and MQ#2. Documentation submitted for MQ#1 must identify the services provided, dates of service and San Francisco neighborhood(s) served. Proposers may submit multiple contracts and/or Verification of Experience Letters to demonstrate compliance with these MQs.

MQ#1: PAST EXPERIENCE

Proposers must have at least 5 years of experience providing two or more of the following services:

street outreach, conflict mediation, community de-escalation and safe passage services during the period from 2016-2026. This experience does not have to be continuous and can instead be intermittent within the last 10 years.

Certification Method Proposers will certify compliance with MQ1 and MQ2 in the online RFP system by either:

• Providing information about the relevant contract(s) with the City and County of San Francisco that meet this requirement and/or

• Uploading a Verification of Experience Letter using the template included in Appendix A of this RFP if they have not previously delivered services aligned with this RFP under a City and County of San Francisco contract. The Verification of Experience Letter template can also be accessed at:

https://api.sf.gov/documents/61018/CRVPI_RFP_Verification_of_Experience_Letter_Template.docx

Important Information About This MQ

• Proposers may submit multiple contracts and/or Verification of Experience letters to meet the number of years required

• DCYF will only accept contracts with the City and County of San Francisco.

• Verification of Experience Letters must be prepared on the verifier’s organizational letterhead and include the verifier’s original signature.

• Verification of Experience Letters must clearly identify the services provided, the San Francisco neighborhood(s) served, and the month and year for the start and end date of each https://api.sf.gov/documents/61018/CRVPI_RFP_Verification_of_Experience_Letter_Template.docx engagement. If services are ongoing, the end date should be listed as "Present." DCYF will calculate qualifying experience based on the dates provided in the submitted documentation.

• Proposers may not submit Verification of Experience letters on their own behalf.

• DCYF, APD and DPH will not provide Verification of Experience letters for proposers. Proposers seeking to use work completed for DCYF, APD or DPH to meet this MQ may instead list relevant City and County of San Francisco contracts in the online RFP system.

• The completed Verification of Experience letter must be returned to the applicant and uploaded by the applicant in the Intent to Apply application.

MQ#2: SAN FRANCISCO NEIGHBORHOOD EXPERIENCE

Proposers must demonstrate experience providing services described in MQ#1 in at least 3 San Francisco neighborhoods during the period from 2016-2026.

Certification Method Proposers will certify compliance with this MQ in the online RFP system by identifying the San Francisco neighborhood(s) served under each contract and/or Verification of Experience Letter submitted for MQ#1.

Important Information About This MQ

• Proposers may combine multiple contracts and/or Verification of Experience Letters to demonstrate experience in the required number of neighborhoods.

• Neighborhood experience must be supported by the contracts and/or Verification of

Experience Letters submitted for MQ#1.

• DCYF reserves the right to determine whether identified service locations constitute distinct

San Francisco neighborhoods for purposes of this MQ.

• DCYF reserves the right to request clarification regarding neighborhood boundaries or service locations when necessary to determine compliance with this MQ.

MQ#3: CALIFORNIA OFFICE OF THE ATTORNEY GENERAL COMPLIANCE

Proposers must be currently, and remain throughout the term of the contract, in compliance with the California Office of the Attorney General’s registration and reporting requirements, as reflected in the Registry of Charitable Trusts at https://oag.ca.gov/charities.

Certification Method Proposers will certify compliance by entering the legal name under which their organization is registered and their State Charity Registration Number in the online RFP system.

Important Information About This MQ

• Proposers must provide the name under which their organization is registered with California

Office of the Attorney General in the online RFP system.

https://oag.ca.gov/charities

ABOUT THE COMMUNITY RESPONSE & VIOLENCE PREVENTION

INITIATIVE

The Community Response & Violence Prevention Initiative (CRVPI) is a citywide violence prevention and intervention strategy designed to strengthen coordination, ensure accountability, and monitor and track community responses to street violence. The CRVPI is led by the Adult Probation Department (APD) in partnership with the Department of Children Youth & Their Families (DCYF) and the Department of Public Health (DPH).

CRVPI is intended to ensure that coordinated and responsive violence prevention and intervention strategies are implemented in targeted neighborhoods and in coordination with City leadership and public schools. Target services for the CRVPI include year-round, 24/7 and 365 days per year street outreach, conflict mediation, community de-escalation and safe passage for youth, TAY/A and adults.

This RFP will also expand the current work of the School Crisis Support Initiative (SCSI) which is led by DCYF and the San Francisco Unified School District (SFUSD) in partnership with the San Francisco Juvenile Probation Department (JPD). This expanded work will include staff professional development and capacity building, research and data analysis, collaborating with city and community partners, rapid response and aligned coordination.

Agencies funded under this initiative will employ Community Violence Interrupters and Intensive Life Coaches who serve as trusted credible messengers with lived experience, deep community ties and strong relationships within the communities they serve. Staff should reflect the backgrounds and experiences of participants and be able to build trust with at-risk and high-risk youth, TAY/A and adults.

Community Violence Interrupters are responsible for canvassing neighborhoods and community hot spots working continuously to identify and mediate conflicts before they escalate and when needed providing community de-escalation strategies to support community stabilization.

Through mentoring and relationship-building, CVIs are expected to have community credibility and demonstrated skills in violence prevention, de-escalation and intervention. They will work exclusively with at-risk and high-risk youth, TAY/A and adults, providing support before, during and after incidents while helping prevent and reduce community violence.

Intensive Life Coaches will provide culturally responsive, authentic, sincere, and relatable trauma-informed support that helps participants build self-awareness, heal from trauma, strengthen decision-making skills and pursue personal goals. Intensive Life Coaches use case management skills to help at-risk and high-risk youth, TAY/A and adults create positive pathways, strengthen social connections and access needed opportunities and services.

Community Violence Interrupters and Intensive Life Coaches will work jointly in close partnership with School Violence Interrupters to ensure continuous and ongoing support for youth and young adults by exchanging pertinent intelligence related to school and community violence incidents.

These teams will work in partnership to establish effective intervention strategies and provide timely responses to city leadership. In addition to Adult Probation, partnerships may include working with San Francisco School District, San Francisco Juvenile Probation, San Francisco Police Department, Zuckerberg San Francisco General Hospital and other city departments, including Muni Transit Assistance Program (MTAP) and the Recreation and Parks Department (RPD).

All grantees awarded in this initiative will be required to work in close partnership to ensure effective citywide coverage and response to community violence incidents under the guidance and direction of APD, the DCYF and the DPH.

GRANTS

The CRVPI RFP provides funding for the following target population. Proposers must serve all participants who meet the eligibility criteria regardless of race, gender, ethnicity, or sexual orientation and must answer specific questions in their proposals, including how the proposer plans to meet the unique cultural needs of students from a variety of backgrounds, including for example those who identify as African American, Hispanic/Latinx and/or Pacific Islander.

INITIATIVE TERM

GRANT

ALLOCATION

RANGE

# OF

GRANTS TARGET POPULATION

Community Response & Violence Prevention Initiative

January 1, 2027- June 30, 2029 $1.5M-$3.1M Up to 3

San Francisco at-risk and high-risk youth, TAY/A and adults, ages 13 and up

CRVPI GRANT REQUIREMENTS

Organizations funded through this RFP will provide coordinated violence prevention and intervention services for at-risk and high-risk youth, TAY/A and adults. Services are expected to include street outreach, conflict mediation, community de-escalation and safe passage services in coordination with City leadership and public schools. Organizations funded through this initiative must meet the requirements described below.

CRVPI - TARGET POPULATION

The Community Response & Violence Prevention Initiative has one target population:

• San Francisco at-risk and high-risk youth, TAY/A and adults, ages 13 and up.

CRVPI - GOALS

1. Decrease number of community violence incidents.

2. Identify and establish positive relationships with youth, TAY/A and adults that show the highest risks, and/or are gang related or have potential for higher community violence escalations.

3. Increase the network of supports available to at-risk and high-risk youth, TAY/A and adults to help them navigate systems, address challenges and build on their strengths.

4. Increase communication and coordination efforts related to school and community violence incidents.

CRVPI - REQUIREMENTS

This RFP will allow agencies to apply as individual entities or as a collaborative. All agencies awarded in this initiative will be required to work in partnership to ensure effective citywide coordination, alignment and service delivery.

IF APPLYING AS A COLLABORATIVE

Collaboratives (i.e., joint ventures or teams of agencies with complementary skills and experience) are permitted to respond to this RFP. Collaboratives must designate a lead agency that will serve as the fiscal sponsor and be responsible for convening partners; planning, managing and coordinating the delivery of services described in this RFP; meeting program outcomes and reporting requirements; and ensuring effective coordination and alignment among collaborative partners and with all awardees in this initiative. The lead agency must demonstrate the management, financial and fiscal oversight capacity necessary to account for grant funds, develop and maintain appropriate financial systems and controls, select and manage subcontractors, and oversee the programmatic and fiscal relationships between the lead agency and all collaborative partners.

STAFFING AND SERVICE DELIVERY

1. Year-Round Staffing & Wages: Programs must maintain a year-round staffing model with the capacity to respond 24 hours per day, 7 days per week and 365 days per year and to deploy staff within 60 minutes of an incident. Programs also must provide staff with livable wages.

2. Staff Experience: Staff serving in the required roles below must have experience working with at-risk and high-risk youth, TAY/A and/or adults. Staff should demonstrate the ability to engage and support participants based on their assessed level of risk.

3. Required Staff Roles: Program staffing models must include all of the following roles:

• Program Lead/Director: responsible for overseeing the implementation of the proposed program, including, but not limited to, staff supervision, service delivery, coordination with City agencies and partners and compliance with program requirements.

• Community Violence Interrupter (CVI): provides street outreach, mentoring, one-on-one and group sessions, conflict mediation, community de-escalation and safe passage services for at-risk and high-risk youth, TAY/A and adults. Other duties include but are not limited to:

o Entering data on a daily basis and providing updates on incidents and intervention strategies.

o Responding to violent incidents, often after police have left, to prevent a cycle of retaliatory violence from beginning.

o Building positive relationships with community members, especially high-risk individuals and groups, by canvassing neighborhoods.

o Offering conflict mediation by intervening in brewing conflicts to de-escalate situations and prevent retaliation or escalation.

o Collaborating with School Violence Interrupters (SVIs), Justice Services Care

Coordinators, and City agencies including, but not limited to the Police Department, Recreation and Parks Department and related stakeholders.

• Intensive Life Coach (ILC): maintains a smaller client caseload focused primarily on at-risk and high-risk youth, TAY/A and adults with specificity and intensity. Other duties include but are not limited to:

o Communicating with clients daily and having in-person contacts at least 2-4 times per week, eventually connecting them to additional services and opportunities.

o Receiving warm handoffs directly from Community Violence Interrupters.

o Coordinating with existing service providers to ensure continuity of care and support.

o Offering mentorship and support and providing resource navigation by helping individuals access essential services that address the root causes of violence, such as housing, employment training, educational opportunities, mental health support, and obtaining personal identification documents.

o Entering data regularly and providing updates on clients’ progress and milestones o Collaborating with School Violence Interrupters (SVIs), Justice Services Care

Coordinators, and City agencies including, but not limited to the Police Department, Recreation and Parks Department and related stakeholders.

PARTICIPANT ENGAGEMENT AND SERVICE PLANNING

4. Accepting Referrals: programs must accept referrals from City leadership, the Adult Probation

Department, San Francisco Unified School District’s School Violence Interrupters, Juvenile Probation, San Francisco Police Department and the Department of Public Health.

5. Outreach & Recruitment: Programs must implement outreach and recruitment strategies that effectively engage at-risk and high-risk, multiple system-involved youth, TAY/A and adults, particularly those who may not respond to traditional service approaches. Programs must also engage with public systems and community-based organizations with which participants have existing relationships.

6. Care Plans: programs must develop individualized Care Plans or Life Plans that build on participant strengths and address identified needs, including goals and milestones related to basic needs, education, employment and behavioral health.

COMMUNITY ENGAGEMENT AND SAFE PASSAGE

7. Community Events: programs must put on at least one community event annually that promotes safety, nonviolence and community healing. Examples of community events include, but are not limited to, peace walks, vigils, sports activities and other events that promote safety, nonviolence and community healing.

8. Transportation: programs must maintain transportation capacity sufficient to provide safe passage and transportation to and from homes, schools and service locations, as needed.

COORDINATION AND PARTNERSHIP

9. Required Regular Meetings: programs must actively participate in coordination meetings, including, but not limited to, School Crisis Support Coordination Meetings, Street Violence Reduction Team Meetings, Mayor's Office CBO Citywide Violence Reduction Meetings and APD, DCYF and DPH grantee meetings.

10. Communication & Coordination: programs must maintain effective communication and coordination with City agencies and community partners and provide updates on referrals, services and outcomes as requested.

DATA, REPORTING AND CONTINUOUS IMPROVEMENT

11. Data Systems: Programs must maintain data systems and ensure timely and accurate entry of data related to incidents, referrals and participant progress.

12. Required Reporting: programs will be required to submit regular reports and monthly invoices, including expenses, data reporting and supporting documentation as required by APD. Regular reports will be required at the end of the planning period, annually during the grant period and prior to grant closeout.

13. Technical Assistance: programs will be required to participate in mandatory trainings, technical assistance and capacity-building activities required by APD, DCYF and DPH.

Trainings may include, but are not limited to, conflict mediation, de-escalation, trauma-informed practices, engagement and outreach, cognitive-behavioral approaches, workforce development and mental health and wellness services.

CRVPI - PERFORMANCE MEASURES

The following table lists the outcomes prioritized for the Community Response & Violence Prevention Initiative grants. Grantees may be required to administer surveys or other evaluation instruments to examine the outcome measures listed below.

NAME MEASURE TARGET

Reports Providers will be required to provide mid-year and annual reports on expected service benchmarks.

Yes - Provided Reports

Agency Health Fiscal health of grantee agency based on APD’s Fiscal and Compliance Monitoring efforts. Strong

Client Referral Percentage of individuals referred to engage in Intensive Life Coaching 75%

Community Contacts

Number of hours Intensive Life Coaches and Community Violence Interrupters engage individuals. (Note: an additional 1000 hours may include other programming activities and/or coordination activities)

Citywide Coordination

Percentage of participation in citywide violence incident coordination meetings and response to incidents 100%

Data Entry Percentage of Community Violence Interrupters and Intensive Life Coaches staff entering data 100%

Community Engagement Number of community engagement activities 1-2

WRITTEN PROPOSAL, BUDGET UPLOADS & INTERVIEWS

Only proposers verified to be in compliance with Minimum Qualifications (MQs) will be able to submit a Written Proposal and Budget and participate in interviews under this RFP. Proposers will submit responses to Written Proposal Questions, upload a Budget using the template provided and select preferred interview timeslots through DCYF’s online RFP system.

WRITTEN PROPOSAL (75 POINTS)

Proposers will provide written answers to all of the questions listed below in DCYF’s online RFP system. Required fields and word limits in the online form will ensure that sections are completed and that responses fall within the limits set by this RFP.

Written Proposal questions are organized into the following sections:

• Target Population Questions

• Program Design Questions

• Operations & Staffing Questions

• Budget Questions

• Data & Program Impact Questions

Written Proposal questions are intended to assess the proposer’s experience serving the target population, understanding of community violence prevention and intervention strategies, program design and implementation approaches, operational readiness, staffing capacity, budget alignment and ability to use data to continuously improve services.

The following tables provide the questions for each section, the point value for each section and word limits for each question.

TARGET POPULATION QUESTIONS (10 POINTS) WORD

LIMIT

TPQ-1: What is your experience serving San Francisco at-risk and high-risk youth, TAY/A and adults, ages 13 and up? (Provide examples of any approaches, i.e., cultural, gender responsive, developmental, etc.) that increase the impact of your program.

TPQ-2: Describe your agency’s approach to outreach, recruitment and engagement of participants. In addition, describe any challenges with engagement and retention that are specific to your intended target population(s). Provide an example of how you have addressed these challenges.

PROGRAM DESIGN QUESTIONS (25 POINTS) WORD

LIMIT

PDQ-1: Describe the San Francisco neighborhood(s) and or communities where your agency has established positive relationships, community credibility and experience.

In your answer include notable successes and any known or foreseeable coordination, safety or service delivery challenges.

PDQ-2: Describe your approach to delivering the core services for this RFP including street outreach, conflict mediation, community de-escalation and safe passage services. Include any community engagement and additional program activities.

PDQ-3: Describe how your program assesses participant strengths and needs and develops individualized Care Plans or Life Plans that connect participants to services and support progress toward goals.

PDQ-4: Describe how your program will ensure that services are accessible to people speaking languages other than English and how your agency supports participants with disabilities (including, but not limited to, physical, developmental, behavioral/emotional, sensory, and learning differences).

OPERATIONS & STAFFING QUESTIONS (20 POINTS) WORD

LIMIT

OSQ-1: Describe your agency's experience coordinating with law enforcement officials, public systems, community-based organizations and City departments during community violence incidents and detail your approach for offering ongoing service delivery. Include examples of how you communicate, coordinate referrals and share information to support participants and community safety.

OSQ-2: Programs must maintain a year-round staffing model with the capacity to respond 24 hours per day, 7 days per week and 365 days per year and to deploy staff within 60 minutes of an incident. Describe the systems and approaches your agency will use to ensure that you are able to deploy and monitor staff to provide timely incident response.

OSQ-3: Provide information about the required staff roles that will implement the proposed program. For each role, you will list the number of positions proposed and current status of those positions. For filled positions, you will describe relevant experience and qualifications of the current staff, including years of experience. For vacant positions, you will describe the experience, qualifications and competencies your agency will require when hiring for this role.

n/a

OSQ-4: Community Violence Interrupters and Intensive Life Coaches perform demanding and unpredictable work. Describe how your agency will support and retain staff in these roles while promoting staff safety, wellness and sustainability.

BUDGET QUESTIONS (10 POINTS) WORD

BQ-1: Explain how you determined the total amount requested for this program. 250 BQ-2: Describe how your proposed budget aligns with your staffing model and program design. In your answer, explain why these resources are necessary to deliver the proposed services.

DATA & PROGRAM IMPACT QUESTIONS (10 POINTS) WORD

DPIQ-1: What processes and systems does your agency use to promote program quality improvement? Describe the ways that your agency uses data, reflection and technical assistance to refine and improve the delivery of services.

DPIQ-2: Describe the indicators or metrics that your program uses to determine the impact and effectiveness of your services. 250

BUDGET UPLOAD (5 POINTS)

Proposers will upload a 1-year budget using the Budget Template provided by DCYF. The budget template can be found in the online RFP system as well as at https://api.sf.gov/documents/61829/CRVPI_RFP_Budget_Template.xlsx. All proposers will submit one Community Response & Violence Prevention Initiative RFP Budget Template file. The following table provides details about budget submissions including the required timeframe, evaluation criteria and point value.

BUDGET

TIMEFRAME EVALUATION CRITERIA POINT

VALUE

1 year Proposal scorers will assess whether the budget is appropriate and reasonable for the proposed services. 5 https://api.sf.gov/documents/61829/CRVPI_RFP_Budget_Template.xlsx

PROPOSER INTERVIEW (20 POINTS)

All proposers that meet MQs will participate in an in person interview. Proposers will select 2 potential interview timeslots. DCYF will then make final scheduling decisions. The following table details the interview questions and their point values.

INTERVIEW QUESTIONS POINT

VALUE

IQ-1: This work relies heavily on trust and credibility within communities impacted by violence. Describe your organization’s experience working in the following neighborhoods: Mission, SOMA/TL, Bayview/Hunters Point and Fillmore/Western Addition. In your response include how your agency builds and maintains trust with community members and individuals at the highest risk of violence. Please provide an example of a relationship or engagement approach that demonstrates your credibility and effectiveness.

IQ-2: This citywide initiative requires strong communication and coordination.

Describe your agency’s experience communicating with City leadership, the Adult Probation Department, San Francisco Unified School District’s School Violence Interrupters, Juvenile Probation, San Francisco Police Department and the Department of Public Health. In your response include examples of coordination efforts your agency has led and share examples of the biggest challenges when communicating and coordinating.

IQ-3: Community Violence Interrupters and Intensive Life Coaches are central to this initiative and the work can be demanding and unpredictable. Based on the staffing model proposed in your application, describe how your organization will recruit, support and retain staff who have the experience, community credibility and lived experience needed for these roles while also promoting staff safety, wellness and sustainability.

IQ-4: If awarded funding, what do you believe will be the biggest opportunity and the biggest challenge in implementing this initiative? 5

TOTAL 20

SELECTING INTERVIEW TIMESLOTS

Proposers will select 2 preferred timeslots from the following list. All interviews will be held in person.

Morning of Tue December 1, 2026 Afternoon of Tue December 1, 2026 Morning of Wed December 2, 2026 Afternoon of Wed December 2, 2026 Morning of Thu December 3, 2026

EVALUATION, RANKING & AWARDS

Responsive proposals will be evaluated by a review panel consisting of staff from APD, DCYF, DPH, JPD and other individuals with relevant subject matter expertise. Written Proposals, Budgets and Interviews will be evaluated and scored using the criteria established for this RFP. Scores will be tabulated and proposers will be ranked beginning with the proposer receiving the highest score and continuing in descending order.

DCYF, in consultation with APD and DPH, reserves the right to request additional information, request clarifications, make multiple awards, make partial awards or reject any or all proposals in accordance with applicable laws and City requirements.

The following table details the point values for each component of this RFP.

EVALUATION COMPONENT MAXIMUM POINTS

Minimum Qualifications Pass/Fail Written Proposal 75 Budget Upload 5 Interview 20

TOTAL 100

The Written Proposal is worth a maximum of 75 points and is divided into the following sections.

WRITTEN PROPOSAL COMPONENT MAXIMUM POINTS

Target Population Questions 10

Program Design Questions 25

Operations & Staffing Questions 20

Budget Questions 10

Data & Program Impact Questions 10

TOTAL 75

FINAL PROPOSAL RANKING & AWARDS

Written Proposal, Budget Upload and Interview scores will be combined to determine each proposer’s final score. Final scores will be calculated by averaging the scores assigned by the review panel and ranking proposers in descending order, beginning with the proposer receiving the highest score. Grants will be awarded to the highest ranked proposals.

NEGOTIATIONS

Agencies awarded through this RFP must meet the following conditions to enter into negotiations to receive funding. If these conditions are not met by the release of award decisions, tentatively scheduled for Mon December 14, 2026, APD will not award funds to the agency and will begin negotiations with another qualified proposer.

• Approved City Supplier: APD cannot enter into contract with agencies that are not approved

City Suppliers or who are on the City Supplier Debarred list by the release of award decisions.

• California Office of the Attorney General Compliance: APD cannot enter into contract with agencies who are not in compliance with the California Office of the Attorney General’s registration and reporting requirements, as reported in its Registry of Charitable Trusts.

Proposers must be in compliance at the time of Intent to Award submission and must remain compliant throughout the RFP process. Proposers who are found to be out of compliance at the time of RFP awards will not be eligible to receive a grant.

Following award decisions, APD, on behalf of the City and County of San Francisco, will conduct a detailed review of the proposed program and budget. APD may negotiate scopes of work, budgets and other terms and conditions as necessary to ensure alignment with the goals, requirements and policies of this RFP.

If APD is unable to reach a satisfactory agreement with a proposer, negotiations may be terminated and APD may begin negotiations with another qualified proposer. This process may continue until contractual agreements are finalized.

CONTRACTUAL REQUIREMENTS

Funded organizations must comply with all requirements outlined in the Grant Agreement. An example Grant Agreement (G-100) is provided for reference in Appendix B.

A. San Francisco Contracting Requirements The contractor must…