Communications Leadership Council_Redacted_J and A.docx

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FAR Part 6 Requisition Number: Insert Requisition Number

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

JUSTIFICATION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

IN ACCORDANCE WITH 41 U.S.C. 3304 (a)(1)

Requisition Number: DJF-20-0070-PR-0002872

Date: 07/10/2020 Estimated Contract Dollar Value:

1. Identification of the agency and contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation, Professional Services Acquisition Unit (PSAU) has prepared this justification for other than full and open competition for Communications Leadership Council – Enhanced Internal Communications on behalf of the Executive Staff & Education Center, Office of Public Affairs (OPA).

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

This is a one time, firm-fixed price contract, sole-sourced to Gartner, Inc., 56 Top Gallant Road, Stamford, CT, 06902-7700 for the Communications Leadership Council – Enhanced Internal Communications.

3. A description of the supplies or services required to meet the agency’s needs.

OPA is requesting a membership subscription to an online information retrieval service provider for a variety of insight, tools, and advisory services in the area of communications. This service will help focus business efforts and allow OPA to react quickly and confidently to address emerging business challenges.

OPA is specifically looking for a “Communications Leadership Council – Enhanced Internal Communications” which functions as a proprietary network of industry professionals who share communications best practices, research, and support tools amongst one-another to navigate business challenges and enhance communications efforts throughout the organization. It is important to OPA that the Communications Leadership Council – Enhanced Internal Communications they join expand beyond the Government sector to include numerous large, successful public sector organizations, in order to gain broader communication experiences and insights to help them in their mission.

In addition to networking opportunities, OPA requires a Communications Leadership Council – Enhanced Internal Communications which offers a toolkit of in-depth communications industry research and insight, proven best practices, advisory support, decision and diagnostic tools, peer benchmarks, and live and online learning events. The current challenge OPA faces is to manage the communication function on behalf of the organization as a whole (including external and internal communications, social media, and strategic planning and measurement). OPA requires the proper communications network and toolkit to make the right communications decision for the organization moving forward.

4. The statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.3304 (a)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1, entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority:

All content procured by Gartner, Inc. is proprietary to Gartner, Inc. and subject to copyright and other intellectual property restrictions. Additionally, there are no other retail sellers of any Gartner, Inc. services. For more information, please visit Gartner, Inc. Citation Policy at: https://www.gartner.com/en/about/policies/copyright

Gartner, Inc. offers access to proprietary research, and a proprietary network of both public and private sector companies, who share: communications best practices, research, and support tools amongst one-another to navigate business challenges and enhance communications efforts throughout the organization.

Gartner, Inc. has no financial relationships with third-party vendors. Their subscription is all-inclusive at a fixed fee for all employees of the FBI. Gartner, Inc. has a research-focus, with proven business solutions and best practices grounded in real data from real organizations (both public and private). Gartner, Inc. is the only firm that conducts government-specific resource benchmarking, and the only firm that collects comparative budget, staffing, and employee engagement data to allow the customer to compare their agency results with other federal peers. Gartner, Inc. collects and shares more support resources than anyone else, including hundreds of customizable toolkits, ready-to-use e-learning modules, and configurable diagnostic tools.

Gartner, Inc. drives partner alignment by reducing the risk of failed business initiatives and ensuring communicators correctly align with business partners. Gartner, Inc. builds organizational capabilities, improving business outcomes through more strategic communications by helping communicators to enable stakeholder action. Gartner, Inc. reduces communications costs without sacrificing impact by helping prioritize projects, evaluate structures and roles, examine budget allocations, and operate globally using benchmarks and toolkits. Finally, Gartner, Inc. accelerates ramp up time to effectiveness for new leaders by improving the most critical planning and execution activities that transitioning leaders must conduct.

Gartner, Inc. offers the only communications subscription service which offers the product mix necessary to fulfill this requirement, including research and insight, proven best practices, advisory support, decision and diagnostic tools, peer benchmarks, executive networking, live and online learning events, and leadership transition support.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

This justification will be posted as a notice of intent to issue a sole source award on the Beta.Sam.Gov website.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The quoted cost of the Communication Council Subscription - Enhanced Internal Communications is currently _____________. Fair and reasonable pricing has been determined based on market research and historical data.

8. A description of the market research conducted and the results.

Market research techniques included: Internet searches, industry days, historical data and one-on-one industry sessions.

9. Any other facts supporting the use of other than full and open competition.

Covered under Item 5 (nature of the acquisition requiring the use of authority).

10. A listing of any sources that expressed a written interest in the acquisition.

N/A

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

The FBI will continue to conduct market research to identify potential sources for subsequent acquisitions.

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