Combo - VTC.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

––Combined Synopsis/Solicitation

Requirement Title: VTC Equipment and Installation

Solicitation Number: FA485524Q0057

Solicitation Issue Date: 19 July 2024

Questions Due Date: 24 July 2024

Response Deadline: 26 July at 2:00 P.M. Mountain Daylight Time

Point(s) of Contact: A1C Chrisitan London, christian.london@us.af.mil, 575-784-2606

SrA Evan Halnon, evan.halnon@us.af.mil, 575-784-6549

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485524Q0057 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 05/22/2024 Defense Federal Acquisition Regulation Supplement 05/30/2024 Air Force Federal Acquisition Regulation Supplement 06/12/2024

4. This requirement is being set-aside for: 100% Small Busines.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 541512 which has a small business size standard of $34 million.

Description

Cannon AFB, NM is seeking a Video Teleconferencing (VTC) upgrade for a conference room. This room will be used for presentations and conducting audio/video teleconferencing meetings utilizing audiovisual presentation system technology.

General Information

Requirement Information

The following upgrades are requested:

• Add capabilities for SIPR VTC and ability to integrate SIPR thin client permanently to push slides to monitors and all displays within VTC.

• Add capabilities to use in-room microphones and speakers to perform NIPR audio teleconference calls.

• Add capability to do NIPR Microsoft Teams calls utilizing in room speakers, microphones, and camera.

• All existing capabilities in the room today will remain.

See attached SOW for more details.

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price 0001 Materials 1 EA $ $ 0002 Installation 1 EA $ $

TOTAL $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 26 July 2024 RFQ due time: 2:00 P.M. Mountain Daylight Time

Instructions to Offerors

Email to A1C Chrisitan London, christian.london@us.af.mil OR SrA Evan Halnon, evan.halnon@us.af.mil.

THIS MUST BE SENT TO christian.london@us.af.mil OR , evan.halnon@us.af.mil AS STATED BELOW.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed christian.london@us.af.mil OR , evan.halnon@us.af.mil by 24 JULY 2024 by 2:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

Evaluation Criteria mailto:evan.halnon@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

- Meet all requirements in SOW

- Attach separate detailed quote with all relevant proposal information (part numbers, etc)

Include any spec sheets, if applicable

2. Past Performance: Award will not be made to any offeror that has relevant negative past performance. Additionally, vendor’s past performance will be be reviewed on SPRS (Supplier Performance Risk System). Vendors must have acceptable delivery history to be eligible for award.

3. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Brand Name or Equal:

The item in this solicitation is identified as “brand name or equal.” The purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation. To be considered for award, quotes of “equal” products, including “equal” products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristic specified in this solicitation, clearly identify the item by brand name and make or model number. Include descriptive literature such as illustrations and drawings. The Contracting Officer will evaluate “equal” products on the basis of information furnished by the vendor or identified in the quote and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. Unless the vendor clearly indicates in its quote that the product being offered is an “equal” product, the vendor shall provide the brand name product referenced in the solicitation.

Attachment 1 – Provisions and Clauses

Attachment 2 – Statement of Work

Attachments