Combo Synposis Solicitation FA461025Q0068.pdf

FA461025Q0068

COMBINED SYNOPSIS/SOLICITATION

5 August 2025

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 30th Contracting Squadron (30 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA461025Q0068, to award a Firm Fixed Price (FFP) contract. The Government intends to award one (1) contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2025-04, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 01/17/2025, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 541512 - Computer Systems Design Services and the small business size standard is $34M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), applies to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible offeror whose quotation represents the best value to the Government. To be eligible for award, the offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Dev 2025-O00004). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Dev O00004), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

Description of Requirement.

Vandenberg Space Force Base (VSFB) current infrastructure is highly dependent on end-of-life and end-of-support Synchronous Optical Network (SONET). A Ciena-based Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture is now operational and ready for the migration of circuits from SONET. The migration priorities, plan, and template configurations have been developed and tested. This Performance Work Statement accomplishes the migration of up to 500 circuits from SONET to DWDM.

Period of Performance (PoP). The base PoP for this purchase order is projected to be 15 months from contract award.

Contract Line Item (CLIN). See Attachment 2, SONET Migration Pricing

Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

Commented [PB1]: Are we doing the option 50 + 25 circuits as well? The Pricing sheet has a tab for it but I do not recall that being a part of this requirement but the last one.

Responsibility Determination: A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the required determination addresses financial capability. The Contracting Officer may request financial information, as described in DFARS 232.072-2, to aid in a determination of financial responsibility.

Brand Name: Ciena brand name equipment is required for this effort as documented in the attached justification (Attachment 6).

Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Quotation Section Title/RFQ Reference Page Limit

Cover Letter 1

Factor 1. Technical Approach Technical Approach 20

Factor 2. Price CLIN Pricing Sheet 1

Details for assembly of the quotation:

Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

Factor 1 Technical Approach should contain the offeror’s actual methodology that would be used to accomplish/satisfy the effort outlined in the Performance Work Statement. The Technical Approach will include a written technical narrative describing their relevant knowledge and experience. The Technical Approach should demonstrates a clear understanding of the requirements and the level of services required by the solicitation..

Factor 2 Price, will be submitted on the pricing worksheet attached to this solicitation (Attachment 2).

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

All quotations must list UIE number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

Offerors shall also complete Attachment 3 and Block 6 of Attachment 4 and submit along with the quote. These will not affect the page limit.

Additional Instructions to Offerors:

Offerors shall respond to this RFQ via e-mail by 5 September 2025 at 1300 hours PT. All quotations should be sent to, Scott Yeaple, at scott.yeaple@spaceforce.mil and Paul Baraldi at paul.baraldi@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ must be submitted to the above e-mail addresses by 15 August 2025 at 1300 hours PT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

Organizational Conflicts of Interest: All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

Notice to Offerors: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

Basis for Award: The Government intends to award an FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the best value to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Evaluation Criteria: Evaluation criteria will include the following factors:

Factor 1 – Technical Approach

Factor 2 – Price

Factor 1 – Technical Approach

- The Technical Approach shall demonstrate the offeror's understanding of the requirements detailed in the PWS. The approach must clearly articulate how the contractor will navigate the unique operational challenges of working in a secure launch facility environment while maintaining critical network uptime throughout the migration process.

- The Technical Approach shall provide the actual methodology that would be used to accomplish/satisfy the effort as outlined in the Performance Work Statement. The Technical Approach should be specific and complete, and provide a realistic path towards meeting all milestones/timelines detailed in the PWS.

- The Technical Approach shall contain certificates or other documentation to confirm the offeror’s capability to provide qualified and certified personnel to meet the requirements of the

PWS.

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

Offerors shall complete the attached Pricing Worksheet (Attachment 2) or submit pricing volume in their own format. If using company format, offerors shall submit (at a minimum) the level of detail included in Attachment 2. Offerors shall round all calculations to the nearest dollar. A quotation submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted. Price must be determined fair and reasonable (IAW FAR 12.203(a) and FAR 12.203(b) and IAW FAR 12.209 to be eligible for award.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options.

Attachments:

a) Attachment 1 – PWS

b) Attachment 2 – SONET Migration Pricing

c) Attachment 3 – Clauses

d) Attachment 4 – DD254

e) Attachment 5 – Wage Determination

f) Attachment 6 – Brand Name Justification