Combo - FA465925QM007 (14 May 25).pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – Emotional Intelligence Software (FA465925QM007)

Requesting Agency: Integrated Prevention & Response Director

Integrated Resilience Office (IRO) Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PK 295 Steen Blvd. Bldg. 242

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QM007.

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 611430 with a size standard of $15.0M.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 Jan 2025; Defense Federal Acquisition Regulation Effective 01/17/2025, Effective 01/17/2025; and Department of the Air Force Federal Acquisition Regulation AFAC 10/16/2024, Effective 10/16/2024.

Quote SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms and shipping costs below.

*IAW Performance Work Statement*

Place Of Performance: Integrated Prevention & Response Director

Integrated Resilience Office (IRO) Grand Forks AFB, ND 58205

Period of Performance: Base Year: Jul 01, 2025 – Jun 30, 2026 Option Year 1: Jul 01, 2026 – Jun 30, 2027 Option Year 2: Jul 01, 2027 – Jun 30, 2028 Option Year 3: Jul 01, 2028 – Jun 30, 2029

Quote Schedule

Description Qty Unit Unit Price Extended Price CLIN 0001 – (Base year) Emotional Intelligence Training IAW Performance Work Statement 13 May 25. 1 hour session with one 15-minute technical check for each session that begins 15 minutes prior to the session start time, if requested.

EA

CLIN 1001 – (Option year 1) Emotional Intelligence Training IAW Performance Work Statement 13 May 25. 1 hour session with one 15-minute technical check for each session that begins 15 minutes prior to the session start time, if requested.

100 EA

CLIN 2001 – (Option year 2) Emotional Intelligence Training IAW Performance Work Statement 13 May 25. 1 hour session with one 15-minute technical check for each session that begins 15 minutes prior to the session start time, if requested.

100 EA

CLIN 3001 – (Option year 3) Emotional Intelligence Training IAW Performance Work Statement 13 May 25. 1 hour session with one 15-minute technical check for each session that begins 15 minutes prior to the session start time, if requested.

100 EA

Total Price $

*ALL QUOTES NEED TO BE VALID THROUGH 1 OCTOBER 2025*

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their UEI number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

All questions are due no later than 10 AM Central Daylight Time, 23 May 2025. Quotes are due no later than 2 PM Central Daylight Time, 30 May 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Luis Lopez-Rosales, Contract Specialist, e-mail: luis.lopez-rosales@us.af.mil or (701) 747-3061.

TSgt Angelo Mykael Cabuang, Contracting Officer, e-mail: angelomykael.cabuang.1@us.af.mil or (701) 747-3750.

(5) The following commercial provisions and clauses are applicable to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and its addendum on page 3 of this solicitation, FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) and its addendum on page 5 of this solicitation, FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024)

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025).

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

QUOTE SPECIFICS:

All quotes must include the following information:

1. Quote shall include the Contractor's Price Quotation as follows:

a) Unit and Total Price relating to each Contract Line Item Number (CLIN) in the supplies or services and price/cost section.

i. Contractor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, proposed unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

b) Discount for prompt payment - if any

2. Contractor Point of Contact with name, address, email address, and telephone number.

3. Quote must be valid until 90 calendar days after the required quote due date.

NOTE: Contractor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of this quote.

SPECIFIC INSTRUCTIONS

1. The quote shall consist of the completed quote schedule, a signed copy of the combo, a training package/scenario examples IAW PWS Section 1.4 and the list of past performance references (no more than 3 references).

2. General Instructions: This section of the RFQ provides general guidance for preparing the quote as well as specific instructions on the format of the quote. The Offeror's quote must include all data and information requested in the RFQ.

3. Text: Text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. Company stationery and logos are acceptable).

4. The quote shall be complete, comprehensive and clearly presented. Elaborate artwork, and expensive visual aids are neither necessary nor desired. All pages shall be numbered and identified with the Request for Quote (RFQ) number. The offeror shall provide any narrative or supporting materials necessary for the government to fully understand the quote.

5. The Government reserves the right to conduct interchanges with all, some, or none of the vendors who provide quotes in response to this combined synopsis solicitation.

6. Quote Schedule. The contractor shall complete and return the quote schedule as part of their submitted quote.

7. Electronic submission of the quote is preferred via email to luis.lopez-rosales@us.af.mil or angelomykael.cabuang.1@us.af.mil.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations.

This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

(End of Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Interchanges may be held with all, some or none of the vendors. The following factors shall be used to evaluate offers:

Factor 1: Total Evaluated Price Price analysis will be performed to determine the reasonableness of the Offer's price quote.

Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs) along with the 6-month extension allowable under FAR52.217-8, Option to Extend.

The 6-month extension price will be calculated taking the CLIN total for the 3rd Option Year and dividing that total by 2. This 6-month extension price will be added to the Base Year and 3 option years total.

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in FAR 13.106-3(a) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Factor 2: Technical Acceptability The technical offers will be evaluated against the following criteria:

Training package/scenario examples meets the expectations of the Performance Work Statement Section 1.4. The government’s technical evaluation team will evaluate the technical portion on a pass/fail basis, assigning ratings of Acceptable or Unacceptable IAW the table below.

Technical Acceptability Ratings Rating Description Acceptable Offer meets the requirement of the solicitation.

Unacceptable Offer does not meet the minimum requirement of the solicitation.

Factor 3: Past Performance The offerors past performance will be evaluated utilizing the CO's knowledge of and previous experience with the services being acquired, contacting the past performance POCs listed in the offeror’s quote, and any other reasonable basis needed to determine past performance. Past performance will be rated as either acceptable or unacceptable IAW the table below.

Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note:

The Supplier Performance Risk System (SPRS) category of Neutral/No Scorable Data, or lack of past performance history will be rated as acceptable.

Evaluation steps: Price Factor, Technical Acceptability and Past Performance:

Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon vendor’s Total Evaluated Price (TEP).

Step 3: Make a Best-Value decision based on technical acceptability, past performance evaluation and determination that the price is fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments:

Attachment 1 – SCA Wage Determination 2015-4973 Rev 27 Attachment 2 – Performance Work Statement, 13 May 25 Attachment 3 – Provisions and Clauses: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.

Attachment 4 – Past Performance List of References

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name: _________________________________

CAGE Code: __________________________________

Business Type: _________________________________

POC Telephone Number: _________________________________

POC Email: _________________________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA # ________________________________

Contractor Name/Title

Contractor Signature