Combo 31 FSS Gym Eqp Maintenance.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

31 CONTRACTING SQUADRON

AVIANO AB, ITALY

Combined Synopsis / Solicitation

FA568220Q7020

For 31 FSS Gym Equipment Maintenance

Services

Aviano AB, Italy (01 Sep 2020)

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

SOLICITATION #: FA568220Q7020

[ X ] Request for Quotation (RFQ) [ ] Request for Proposal (RFP) [ ] Invitation for Bid (IFB)

This solicitation and the incorporated provision and clauses are those in effect through

Federal Acquisition Circular (FAC) 2020-07 (Effective August 31, 2020);

Defense DPN 20200605 (Effective June 5, 2020); and AFAC 2019-1001 (Effective: October 1, 2019)

Due to the overseas location of this solicitation, no set-aside will be used.

North American Industry Classification Code (NAICS): 811490 – Other Personal and Household Goods Repair and Maintenance PSC Code: J078 – Maintenance and Repair of Recreational

Potential quoters are to quote on the following line item, quotes are due to this office no later than NLT Wednesday, 30 September 2020 @ 1600 hrs. Central European Time (CET) Any questions are due NLT 14 September 2020 @ 1600 hrs. CET.

Gym Equipment Maintenance Services @ Aviano AB, Italy

Description of requirements:

CLIN

# DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

TOTAL

PRICE

($/EURO)

Contractor shall conduct Bi-weekly Maintenance visits IAW Performance Work Statement (PWS), dated 18 August 2020.

Period of Performance (PoP) 21 Oct 20 – 20 Oct 21

12 Month

0002 Parts for Equipment (PoP) 21 Oct 20 – 20 Oct 21 1 Lot

0003 Emergency Calls (Per Option Year) (PoP) 21 Oct 20 – 20 Oct 21 3 Each

Contractor shall conduct Bi-weekly Maintenance visits IAW Performance Work Statement (PWS), dated 18 August 2020.

Period of Performance (PoP) 21 Oct 21 – 20 Oct 22

1002 Parts for Equipment (PoP) 21 Oct 21 – 20 Oct 22 1 Lot

1003 Emergency Calls (Per Option Year) (PoP) 21 Oct 21 – 20 Oct 22 3 Each

Contractor shall conduct Bi-weekly Maintenance visits IAW Performance Work Statement (PWS), dated 18 August 2020.

Period of Performance (PoP) 21 Oct 22 – 20 Oct 23

2002 Parts for Equipment (PoP) 21 Oct 22 – 20 Oct 23 1 Lot

2003 Emergency Calls (Per Option Year) (PoP) 21 Oct 22 – 20 Oct 23 3 Each

Contractor shall conduct Bi-weekly Maintenance visits IAW Performance Work Statement (PWS), dated 18 August 2020.

GENERAL INFORMATION

ITEMS TO BE PROVIDED/SERVICES TO BE PERFORMED

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Period of Performance (PoP) 21 Oct 23 – 20 Oct 24 3002 Parts for Equipment (PoP) 21 Oct 23 – 20 Oct 24 1 Lot

3003 Emergency Calls (Per Option Year) (PoP) 21 Oct 23 – 20 Oct 24 3 Each

Contractor shall conduct Bi-weekly Maintenance visits IAW Performance Work Statement (PWS), dated 18 August 2020.

Period of Performance (PoP) 21 Oct 24 – 20 Oct 25

4002 Parts for Equipment (PoP) 21 Oct 24 – 20 Oct 25 1 Lot

4003 Emergency Calls (Per Option Year) (PoP) 21 Oct 24 – 20 Oct 25 3 Each

Place of Delivery/Performance/Acceptance/FOB Point:

Place of delivery/performance: Aviano AB, IAW the PWS.

All items are to be provided and all services are to be performed in strict accordance with this solicitation.

Site visit – will take place at Aviano (PN) Air Base only, building 1405 and 1430. The site visit will allow offerors to view place of performance and conditions. Failure to inspect the site shall not constitute grounds for a claim after the award.

Date of site visit will be 10 Sep 2020 @ 09:00 hrs. All interested parties shall convene at: Gate #8 (LVIS Gate, Roveredo-Budoia Highway, 33081 Aviano, PN, Italy). Please send an e-mail to the Jaime Compean (jaime.compean@us.af.mil) and Melissa Maurhart (melissa.maurhart.it@us.af.mil) by close of business, 7 Sep 2020, if you will attend the site visit (submittal will have to include company name, attendees complete names, mobile telephone number, copy of Identity Document of each person . No more than 2 persons for each company will be allowed to participate to the site visit).

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b) (1), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum 52.212-1 - Instructions to Quoters - Commercial Items (June 2020)

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation. Quotations as a minimum must show:

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) Price and any discount terms;

(5) "Remit to" address, if different than mailing address;

(6) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(7) Acknowledgment of Solicitation Amendments;

(8) A signed Attachment 2-Communication to Contractor

Period for Acceptance of Quotations. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

Issuance of purchase order. Quotations should contain the quoter's prior experience and price terms. After the evaluation of quotations, the Contracting Officer may conduct interchanges with one or more quoters of the Government's choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government's choice and will not use the formal source selection procedures described in FAR part 15.

INSTRUCTIONS TO QUOTERS

mailto:melissa.maurhart.it@us.af.mil

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Notification and Requests for Information. Electronic public notification WILL be provided through Government Point of Entry www.beta.sam.gov website. The contracting officer will NOT notify unsuccessful quoters who responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

1. QUOTATION PREPARATION INSTRUCTIONS.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. By submission of its quotation the offeror agrees to hold the prices firm for 60 calendar days from the solicitation closing date. In order to be determined responsive an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions

b. Acknowledgement of all solicitations amendments

c. Completion of representations and certifications (FAR 52.212-3 Jun 2020)

d. Proof of System for Award Management (SAM) registration

e. Documentation proving good standing and license to operate a business at Aviano Air Base, Italy.

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of two (2) additional separate parts:

Part I – Prior Experience Part II - Price

Address any questions, concerns to the Contracting Office as soon as possible, but no later than 14 September 2020, 1600 hrs. Central European Time (CET). The subject of the email shall be "Questions - FA568220Q7020."

Questions shall annotate a reference to the specific RFQ element to which they pertain. All questions submitted by the deadline set forth above will be taken into consideration and answered via posting to BetaSam. Written requests for questions shall be sent to the emails:

Melissa Maurhart at melissa.maurhart.it@us.af.mil TSgt Jaime A. Compean at jaime.compean@us.af.mil

All referenced documents for this RFQ are available on the beta SAM website at http://www.beta.sam.gov .

Potential quoters are encouraged to subscribe / follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

Timely receipt of quotes is the sole responsibility of the interested party. Quotes shall be submitted by 30 September 2020 no later than 1600 hrs CET. Quotes shall remain valid for 60 calendar days from the solicitation closing date.

Quotes shall be submitted digitally by e-mail.

Melissa Maurhart at melissa.maurhart.it@us.af.mil TSgt Jaime A. Compean at jaime.compean@us.af.mil

It is solely contractor’s responsibility to make sure the Government has received their emails. When sending multiple emails, please numerate them, 1 of #, 2 of #, etc.

PART I – PRIOR EXPERIENCE

The offeror shall provide prior experience information for one (1) contracts. Such information shall be provided on previous and/or current contracts that involved substantially the same and/or similar service, magnitude and complexity as the instant requirement, and will have to be provided on previous and/or current contracts for Gym Equipment Maintenance within the last three (3) years (from the date set for receipt of quotes) covering a period of at least one year. The offeror shall submit the following information:

mailto:jaime.compean@us.af.mil http://www.beta.sam.gov/

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A. Client's or Company's Name B. Client's or Company's Address C. Client's or Company's Contact Phone Number D. Total annual contract amount.

E. Number of facilities covered in support of contract F. Description of service and work load to demonstrate experience of the firm with this solicited service.

Provision 52.212-1, paragraph j, the following information is added for obtaining the DUNS number in Italy:

https://fedgov.dnb.com/webform

The following information is provided for obtaining Cage Code in Italy: Note that NATO Code is synonymous to Cage Code. https://eportal.nspa.nato.int/AC135Public/CageTool/home

PART II - PRICE

1. Provide a firm fixed price (FFP) quote in accordance with the Contract Line Item Numbers (CLINS) on Price Schedule along with appropriate completion of Company's Information section.

2. Offerors are required to fill in the Line Items BLOCKS 0001 through 4003 (UNIT PRICE & TOTAL AMOUNT) for all items which they submit quotes for. Offerors must also provide a UNIT PRICE & TOTAL AMOUNT for each item contained in the entire schedule Base Year and all Option Years for which they are proposing.

3. All proposed prices shall be submitted in either Euro or United States (US) Dollars. If proposed in EURO the currency conversion that will be applied is 0.8978

4. The offeror's quotation shall include a signed copy of the solicitation.

FAR Provision 52.212-2, Evaluation -- Commercial Items (Oct 2014) and its addenda does apply to this acquisition.

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to 52.212-2 Evaluation Commercial Items (Oct 2014) This is a commercial service acquisition under the authority of FAR Part 13, Simplified Acquisition Procedures.

In accordance with FAR Part 13 procedures, the solicitation identifies each evaluation factor but does not assign relative importance to each factor. Contract award will be made based on the quotation that is most advantageous to the Government. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced quotation. The information below explains the evaluation approach: All quotation packages will be comparatively evaluated. Hence, an award will be made to the Contractor whose quotation provides the best overall benefit to the government.

The following areas will be used to evaluate each quotation:

1. Prior Experience in providing Gym Equipment Maintenance services

2. Price

Note: Evaluation factors are not listed in any order of importance.

Evaluation Factors for Award

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations:

https://eportal.nspa.nato.int/AC135Public/CageTool/home

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1. Prior Experience

2. Price

Note: Evaluation factors are not listed in any order of importance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement to include the 6 month option to extend services which will be calculated using the unit prices of the last option period. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

No additional requirements or terms and conditions apply to this acquisition.

Defense Priorities and Allocations System (DPAS) assigned rating is: none.

Quoters are required to be registered in SAM at the time a quotation is submitted in order to comply with the annual representations and certifications requirements.

Quoters shall certify company information is accurate and current in the System for Award Management

(SAM).

***SAM Requirement - Company must be registered in System for Award Management (SAM) at the time a quotation is submitted. If company is not registered in SAM, they may do so by going to SAM web site at https://www.sam.gov. Offerors should provide their DUNS number, CAGE code, and confirmation of their SAM registration along with their quote.***

RESPONSE DATE/TIME AND CONTACT INFORMATION

Offers Due: September 30 2020 at 1600 CET (Central European Time) Contracting Point of Contact: TSgt Jaime Compean; Ms. Melissa Maurhaurt Phone Number: (+39) 0434/304-309 Email: jaime.compean@us.af.mil or melissa.maurhart.it@us.af.mil

The full text of the FAR, DFARS, and AFFARS can be accessed on the Internet at https://www.acquisition.gov/

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities (Apr 1984) 52.204-7 System for Award Management (Oct 2018) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-4 Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this Acquisitions 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items (Aug 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.244-6 Subcontracts for Commercial Items (Jun 2020)

CLAUSES INCORPORATED BY REFERENCE

https://www.acquisition.gov/

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252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7004 DoD Antiterrorism Awareness Training for Contractors (FEB 2019) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7016 Covered Defense Telecommunications Equipment or Services - Representation

(Dec 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation (dec 2019) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services (Dec 2019)

252.222-7002 Compliance with Local Labor Laws (Overseas) (Jun 1997) 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

(Sep 2014) 252.225-7041 Correspondence in English (Jun 1997) 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States

(Jun 2015) 252.229-7000 Invoices Exclusive of Taxes or Duties (Jun 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7008 Assignment of Claims (Overseas) (Jun 1997) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.233-7001 Choice of Law (Overseas) (Jun 1997) 252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Items (Jun 2013) 252.246-7008 Sources of Electronic Parts (May 2018) 5352.223-9001 Health and Safety on Government Installations (Nov 2012)

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

CLAUSES INCORPORATED BY FULL TEXT

https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id1989H0G40RF https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id19CAC0P0ESS https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#unique_1605198408

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(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that— (1)It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i)For covered equipment— (A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii)For covered services— (A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B)If not associated with maintenance, the Product Service Code (PSC) of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i)For covered equipment— (A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

https://www.sam.gov/

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(B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii)For covered services— (A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B)If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#unique_1605198408 https://www.sam.gov/

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52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 1 October 2020. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 1 October 2020, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

252.229-7001 TAX RELIEF—BASIC (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: ____________(Offeror insert) RATE (PERCENTAGE): ________(Offeror insert)

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government s exemption from these taxes.

The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(End of clause)

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

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(b) The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933 for Air Force

(2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defense by the United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of Decree Law 633, dated October 26, 1972.

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06) 520741.

(c) In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

(1) Imposta di Fabbricazione (Production Tax for Petroleum Products).

(2) Imposta di Consumo (Consumption Tax for Electrical Power).

(3) Dazi Doganali (Customs Duties).

(4) Tassa di Sbarco e d Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

(5) Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

(6) Imposta di Registro (Registration Tax).

(7) Imposta di Bollo (Stamp Tax).

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

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(a) Definitions. As used in this clause—

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

NOT APPLICABLE

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT (COMBO)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

https://www.acquisition.gov/dfars/part-252-%E2%80%93-clauses#DFARS-252.232-7003 https://www.acquisition.gov/dfars/part-252-%E2%80%93-clauses#DFARS-252.232-7003 https://wawf.eb.mil/ https://wawf.eb.mil/

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(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5682

Admin DoDAAC** FA5682

Inspect By DoDAAC F1F3F6

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F1F3F6

Service Acceptor (DoDAAC) F1F3F6

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

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(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity s WAWF point of contact.

Flavia Lendarduzzi - flavia.lenarduzzi.1.it@us.af.mil

Silvia Tassan - silvia.tassan_gurle.2.it@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary Command Ombudsman:

Mr. Eric Symanski

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate Command Ombudsman:

Ms. Heidi Hoehn

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

mailto:flavia.lenarduzzi.1.it@us.af.mil mailto:silvia.tassan_gurle.2.it@us.af.mil

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(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program as applicable.

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(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

Attachment 1 – Performance Work Statement 18 Aug 2020 11 pages Attachment 2 – Communication to Contractor 25 Aug 2020 1 Page

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 SYSTEM FOR AWARD MANAGEMENT (Oct 2018)

PROVISIONS INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of provision)

PROVISIONS INCORPORATED BY REFERENCE

PROVISIONS INCORPORATED BY FULL TEXT

LIST OF EXHIBITS AND ATTACHMENTS