Combined Synopsis Solicitation - Omnicell WIN 10 Upgrade - Brand Name Justification.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/01/24 Page 1 of 3

REVISION: 01

Acquisition ID#: 36C250-25-AP-0464

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C250-25-AP-0464

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10, located at 5500 Armstrong Rd, Battle Creek, MI 49037 in support of VISN 10 VA Health Care System at Address 2215 Fuller Rd , Ann Arbor Michigan 48105.

PR 506-25-1-118-0021

2. Nature and/or Description of the Action Being Processed: This procurement is for a Windows 10 upgrade for existing Omnicell equipment in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This procurement will be a new firm fixed-price purchase order.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Required services to replace and install WIN 10 PREMIUM PACKAGE on all existing Omnicell ADCs. Line items include the following line items:

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

10.00 EA

XTEXTEND CONSOLE, AWS

LOCAL STOCK NUMBER: ANT-CNS-012

Funding/Req. Number: 1 506-25-1-118-0021

36.00 EA

XTEXTEND CONSOLE, HALFHEIGHT

LOCAL STOCK NUMBER: MED-CNS-501

7.00 EA

Effective Date: 11/01/24 Page 2 of 3

Acquisition ID#: 36C250-25-AP-0464

XTEXTEND CONSOLE, FULL HEIGHT

LOCAL STOCK NUMBER: MED-PCB-501

GRAND TOTAL

Estimated delivery/completion is 180 days ARO.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Only One Responsible Source – BRAND NAME ONLY - This is a software upgrade to existing equipment. Any other brand will not be supported. Omnicell and authorized distributor, Trillamed, are the only vendors capable of providing the update to the existing Omnicell equipment.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Omnicell has one SDVOSB distributor who can sell the requested software upgrade. Market research is readily available limiting this procurement to brand name only. The Omnicell equipment is currently in place and in order to maintain use of the equipment the upgrade must be completed.

The marketplace has been surveyed and there are no alternate options.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Contracting Officer will determine the proposed prices fair and reasonable prior to award. The Contracting Officer is anticipating using comparison of proposed prices to prices paid on previous purchases under a contract that has also been deemed fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Searched VetCert with NAICS 339112 and received 670

Effective Date: 11/01/24 Page 3 of 3

Acquisition ID#: 36C250-25-AP-0464 results. Searched FPDS with keyword “omnicell xtextend console” and received 0 results. Searched DSBS with NAICS 339112 and keyword “OMNICELL” and received 0 results. Searched GSA and didn’t find the products. Contacted the OEM and they confirmed products are open market and domestically made. Contacted OEM and they confirmed that Omnicell (OEM) along with Trillamed (SDVOSB distributor) are capable of providing the software. The VA rule of two and SBA rule of two are not attainable. Procurement will be competed Open Market, Unrestricted accompanied by a brand name justification among Omnicell (OEM, LB) and Trillamed (Distributor, SDVOSB).

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Firm 1: Contractor: OMNICELL, INC. (large business) Address: 590 CRANBERRY WOODS DRIVE

CRANBERRY TOWNSHIP, PA 16066

Phone: 650-251-6100 E-Mail: bradley.galbreath@omnicell.com Web Address: http://www.omnicell.com

SAM UEI: L5KFJWTBJDN5

Firm 2: Contractor: TRILLAMED, LLC (SDVOSB) Address: 30100 TELEGRAPH ROAD, SUITE 366

BINGHAM FARMS, MI 48025

Phone: (248) 410-2767 E-Mail: tsmart@trillamed.com Web Address: http://www.trillamed.com

SAM UEI: GW9FLBWB5625

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Prior to any future acquisitions for this product, market research will be conducted to identify potential sources. Should the market research result in other sources which can satisfy the requirements, those sources will be considered.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.