Combined Synopsis Solicitation Multiple Hydronic Coils.docx

Multiple Hydronic Coils / 1333ND26QNB190351

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN REVOLUTIONARY FAR OVERHAUL (RFO) 12.201-1 SIMPLIFIED PROCEDURES. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF RFO 12.

The solicitation number is 1333ND26QNB190351 and is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 dated March 13, 2026.

1352.215-72 INQUIRIES (APR 2010)

Quoters must submit all questions concerning this solicitation in writing to the Contracting Officer Brandon Butler at brandon.butler@nist.gov. Questions should be received no later than two (2) calendar days after the Site Visit. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the responses included in the amendment to the solicitation will govern performance of the contract.

(End of Provision)

SITE VISIT

A site visit will take place on July 29, 2026, at 10:00 AM EST. The site visit shall begin promptly at 10:00 AM EST. Potential Contractors are strongly encouraged to attend the site visit. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Attendees shall meet at NIST Campus, 100 Bureau Drive, Bldg. 227 (Front Lobby) Gaithersburg, Maryland.

Contractors who are planning to attend the site visit shall e-mail their intention to attend to Brandon Butler at brandon.butler@nist.gov, not later than 9:00 AM EST on July 24, 2026, with the following information:

Please note: The name being entered below must match their photo identification (i.e. Thomas, not Tom).

1) Company name

2) Full Names (Including Middle Names, no Initials) of all individuals attending the site visit (Name must match photo ID presented at visit)

3) Country of Citizenship of all individuals attending the site visit

For non-US Citizens, the following additional information will be required:

1) Title

2) Employer/Sponsor

3) Address

Failure to register will result in individuals being denied access to NIST, and subsequently, the site visit. Failure to provide the necessary information prior to the cut-off dates provided may result in your inability to gain entry into the NIST facility.

It is the sole responsibility of each Contractor to register for the site visit.

Contractors must pick up a Visitor's Badge at the Visitor's Registration Center located at the Main Gate (Gate A, off Bureau Drive). Please ensure all individuals bring photo identification or they will be denied access to the facility.

Under the REAL ID Act of 2005, agencies, including NIST, can only accept a state-issued driver’s license or identification card for access to federal facilities if issued by states that are REAL ID compliant or have an extension.

NIST currently accepts other forms of federally issued identification in lieu of a state-issued driver’s license, such as a valid:

Passport; Passport Card; DOD’s Common Access Card (CAC); Veterans ID; Federal Agency HSPD-12 IDs; Military Dependents ID; Transportation Workers Identification Credential (TWIC)

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 -Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19M.

This acquisition is being solicited as 100% set aside for small business.

BACKGROUND:

Building 227 is a 151,840 square foot building that was completed in 1996. Labs occupy the center core of the building, and administrative offices, rest rooms and common areas occupy the perimeter. The building was originally designed and built with Direct Digital Control (DDC) HVAC controls with variable air volume HVAC system serving the core of the building and constant air volume HVAC system serving the perimeter of the building. However, the building was commissioned as a constant volume system and has been running as such ever since. The HVAC system serves both lab and office spaces from air handling units located in the attic level of the building. At which the air handling coils are original to the building and are beyond their life expectancy. NIST HVAC shop technicians are making every possible effort to braze (patch) multiple holes on these coils. After, multiple site visits to analyze current conditions. It was determined that replacing the coils is beyond HVAC shop’s ability and it will need to be on a contract. This contract shall provide the labor and materials to replace the cooling and heating coils listed under scope of work.

LIST OF ATTACHMENTS:

The following documents and forms are hereby provided as attachments. The purpose of these attachments is for reference and to provide specification requirements to the Contractor for quotation purposes only.

Attachment A: Statement of Work (SOW) Attachment B : Wage Determination No: MD20260120, Rev 02, 06/04/2026 Attachment C-Guidelines for Contractors and A-E firms Attachment D-RFO Provisions Attachment E-RFO Clauses

All quoters shall provide a firm-fixed-price quotation for the following line item:

Revolutionary FAR Overhaul (RFO) 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

INSTRUCTIONS:

System for Award Management (SAM) Registration

In accordance with RFO 52.204-7, The Quoter shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.

DUE DATE FOR QUOTATIONS

Quoters shall submit their electronic quotations, via email, so that NIST receives them not later than 01:00 PM Eastern Time (ET) on Aug 07, 2026. E-mail quotations shall be submitted directly to the Contracting Officer Brandon Butler at brandon.butler@nist.gov.

Please reference the RFQ number in the subject line of email communications. 0fferors quotations may not be deemed received by the Government until the quotation is entered in the e-mail inbox set forth above.

Addendum to RFO FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services:

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat, indexed (cross-indexed as appropriate) and logically assembled. Note: The term “indexed” refers to a table of contents that lists sections and page numbers. All pages of the quotation shall be appropriately numbered.

In preparing the quotation, each volume shall stand on its own. For each given evaluation factor the Government will only evaluate the information provided in the corresponding section of the quotation. The Quoter’s quotation shall be clearly divided into the following distinct volumes:

Volume I – Technical Quotation Volume II – Price Quotation

Volume I - Technical Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to the Contracting Officer Brandon Butler at brandon.butler@nist.gov. The technical quotation shall address the following factors:

Factor 1 – Past Experience The Quoter shall provide sufficient information that demonstrates the offeror's knowledge and experience in successfully performing similar projects in scope. Submit a listing of at least three (not more than five) completed projects with a construction value of approximately $500,000 and of comparable size & similar in scope to this project. Performance of such projects is preferred to have been completed within the last five (5) years. At a minimum, the following information shall be provided:

a) Name of project

b) Name and complete address of business or company

c) Name of the contact person, email address, and current phone number

d) The date started, and date completed

e) Contract Value

f) A brief description of the project objectives or scope

g) The name and contact information of at least one individual outside the Offeror’s organization or the proposed team as a reference who can comment on the Offeror’s performance on the project

Factor 2- Key Personnel Quoter shall submit resumes of project manager and construction superintendent to show following qualification:

Minimum project manager qualifications: Five (5) years’ experience on projects similar in size and scope, with minimum contract value of $100,000. Provide the following information for the proposed project manager (PM):

a) Name of proposed PM

b) Number of years’ experience and past employers

c) Provide descriptions of at least two (2) example projects managed by the PM similar to this project in scope, value and duration Minimum construction superintendent qualifications: Five (5) years’ experience on projects similar in size and scope, with minimum contract value of $100,000. Provide the following information for the proposed construction superintendent:

a) Name of proposed Superintendent

b) Number of years’ experience and past employers

c) Provide descriptions of at least two (2) example projects managed by the Superintendent similar to this project in scope, value and duration

Factor 3- Project Execution Quoter shall provide narrative description of the Quoter’s approach to planning, organizing, and executing projects to ensure successful completion.

The submission must demonstrate that its proposed solution meets or exceeds each minimum requirement described within the attached SOW by providing a citation to the relevant section of the SOW in its technical description. The quoter must not simply state they will meet or exceed the SOW requirements; evidence must be provided. If applicable, evidence that the quoter is authorized by the manufacturer to provide the item(s) in the quotation should be included.

Factor 4- Performance and Payment Bonds Quoter shall provide performance and payment bonds minimum of $750,000.00.

Volume II - Price Quotation The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to Brandon Butler at brandon.butler@nist.gov. The price quotation shall be separate from any other portion of the quotation. The quoter shall propose a firm-fixed-price quotation for each CLIN.

The quoter shall provide a total firm, fixed-price for all line items for the completion of the services in the Statement of Work (SOW). The quoter shall provide documentation to support the quoted price to include a price breakdown. The Price Breakdown should at a minimum provide the following items:

· Safety Plan

· Demolition of the existing coils.

· Piping insulation.

· New coils.

· Pressure test.

· Demobilize and cleanup.

· Existing conditions (unforeseen conditions) contingency.

· Labor rates.

· Shipping and handling.

· Schedule of values.

· Other materials include but not limited too. Pipe cold press, fittings, sensors….etc.

· Overhead

· Project manager and superintendent

· Sub-contractor

· Profit

· Phasing plans (this project will cause multiple outages and needs to coordinate with the COR phasing plan) In order to determine whether the prices are fair and reasonable, the Government reserves the right to request the quoter to provide further breakdowns to support quoted prices.

Price quotations shall remain valid for a period of 90 days from the date quotations are due.

Acceptance of Terms and Conditions (Addendum to RFO 52.212-1(a)(6) Offers must provide a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. If the contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their quotation any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions for inclusion into the resultant purchase order (PO).

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an Quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the proposed price. However, the terms and conditions stated herein will be included in any resultant purchase order, not the terms and conditions of the Quoter’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

(End of provision)

Addendum to Provision RFO 52.212-2, Evaluation-Commercial Products and Commercial Services

The evaluation criteria included in the provision are as follows:

EVALUATION CRITERIA

The Government intends to award a single purchase order (PO) from this solicitation using simplified acquisitions procedures in accordance with RFO part 12. The Government reserves the right not to award a PO and to make an award without discussions based solely upon initial quotes.

Evaluation Factors:

Award shall be made to the responsible quoter who: (1) Meets all required technical specifications as determined by a review of documentation submitted in accordance with this solicitation, and (2) proposes a reasonable price.

Technical Capability: Evaluation of technical capability shall be based on the information provided in the Volume I quotation. NIST will evaluate whether the quoter has demonstrated that its proposed products meets all minimum requirements per the Statement of Work. Quotations that do not demonstrate the proposed solution meets all requirements will not be considered further for award. If an quoter does not indicate whether its proposed solution meets a certain minimum requirement, NIST will determine that it does not.

The Quoter’s technical submission shall demonstrate its ability to provide the tasks required by the Statement of Work.

No price information shall be included in Volume 1 – Technical Quotation.

Price: The Government will evaluate price for reasonableness. The evaluation will determine whether the proposed prices are reasonable in relation to the solicitation requirements. A price realism analysis will not be conducted. Prices must be proportionate with the technical portion of the quotation.

BASIS FOR AWARD: This contract will be awarded utilizing the Lowest Price Technically Acceptable (LPTA) source selection procedures for award of this purchase order. The evaluation process shall proceed as follows:

· By submission of an offer, the Quoter accepts all solicitation requirements, including terms and conditions, representations and certification and technical requirements related to this order.

· The Government intends to evaluate offers in order, starting from the lowest price. Evaluations will end with the first technically acceptable offer and other offers will not be evaluated further.

· The Government intends to award a contract without discussions with respective Quoters. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

· Quoters must be found Acceptable in Volume 1 to be considered technically acceptable for award.

(End of provision)

PROVISIONS AND CLAUSES:

The following provisions and clauses apply to this acquisition and are hereby incorporated by reference or full text.

All FAR provisions and clauses may be viewed at https://www.acquisition.gov/browse/index/far All CAR provisions and clauses may be viewed at https://www.acquisition.gov/car All RFO provisions and clauses may be viewed at FAR Overhaul - Part 52 | Acquisition.GOV

PROVISIONS

FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any (48 CFR Chapter provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End Of PROVISION)

CAR 1352.233-70 Agency Protests (APR 2010)

(a) An agency protest may be filed with either: (1) the contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999)

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: Brandon Butler, CONTRACTING OFFICER 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address:

ATTN: HEAD OF THE CONTRACTING OFFICE (HCO)

100 Bureau Drive, MS 1640 Gaithersburg, MD 20899

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230.

FAX: (202) 482-5858

(End of provision)

CAR 1352.233-71 GAO and Court Of Federal Claims Protests (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue N.W. Washington, D.C. 20230.

FAX: (202) 482-5858

(End of provision)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

See Attachment D- RFO Provisions with Deviations

CLAUSES Incorporated by Reference FAR 203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017)

FAR 209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (JAN 2025)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

52.222-36, EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

52.222-42, STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

52.226-8, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024)

52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

CAR 1352.201-70, CONTRACTING OFFICER'S AUTHORITY (APR 2010)

CAR 1352.237-71, SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

CAR 1352.209-73, COMPLIANCE WITH THE LAWS (APR 2010)

CAR 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

CLAUSES Incorporated by Full Text

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: https://www.acquisition.gov/browse/index/far CAR Clauses: https://www.acquisition.gov/car All RFO Clauses: FAR Overhaul - Part 52 | Acquisition.GOV

(End of Clause)

CAR 1352.246-70 Place of Acceptance (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

100 Bureau Drive, Gaithersburg, MD. 20899-0001.

(End of clause)

NIST LOCAL CLAUSES

NIST LOCAL-53 Contract Performance During Changes in NIST Operating Status Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of the U.S. Department of Commerce, National Institute of Standards and Technology (NIST), that will impact normal days of business operation, such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

During a lapse in appropriation, access to Government facilities and resources, including equipment and systems, will be limited to excepted personnel for both Federal employees and Contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless you have been, or are notified that you are to work under an excepted status, you will automatically enter a temporary work stoppage. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at https://www.nist.gov/ and/or the NIST operating status lines. Additionally, Contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status. All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would cause the government to incur additional obligations during the lapse in appropriation may continue performance.

(End of clause)

NIST LOCAL-54 ELECTRONIC BILLING INSTRUCTIONS

NIST requires that Invoice/Voucher submissions are sent electronically via email to INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

(End of clause)

See Attachment E- RFO Clauses with Deviations