Combined Synopsis Solicitation_LabTracks_Comb_Final.pdf

Sol. #75N92022Q0392

COMBINED SYNOPSIS / SOLICITATION

WORKFORM

(1) Action Code: Combined Synopsis/Solicitation

(2) Date: July 1st

(3) Year: 2022

(4) Contracting Office Zip Code: 20892

(5) Classification Code: 7A21

(6) Contracting Office Address:

6705 Rockledge Drive Rockledge I Bethesda, MD 20892

(7) Subject/Title: LabTracks Software Maintenance Contract (Brand Name Justification)

(8) Proposed Solicitation Number: 75N92022Q0392

(9) Closing Response Date and Time: July 6, 2022, 3:00PM Eastern Standard Time

(EST)

(10) Contact Point: Daveta H. Brown, Contract Specialist

(11) Contract Award and Solicitation Number: TBD

(12) Contract Award Dollar Amount: TBD

(13) Contract Line Item Number(s): See 1449

(14) Contractor Award Date: TBD

(15) Contractor Name: TBD

(16) Description:

(i) Include the following:

“This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.”

Background:

The Laboratory Animal Care and Use (LACU) Section of the National Institute of Arthritis, Musculoskeletal, and Skin Diseases (NIAMS) supports all intramural researchers and animal users for their animal protocol, and laboratory animal activities.

To streamline the process of Animal Protocol approval through the Animal Care and Use Committee (ACUC) process and track all animals individually, the LACU continues to need the LabTracks software. The software is user friendly and allows LACU to maintain the inventory of animals ordered and produced in real time and streamline the process of Animal Study Protocols (ASP) submission and approval. In 2018, LACU purchased this software with three (3) years of maintenance through contract HHSN268201800133A, awarded to Locus Technologies.

The NIAMS primary objective is to continue using LabTracks as an Animal Colony Inventory and a paper light/paperless ASP management software. This software provides a highly integrative and cost-effective product. The government can monitor efficiency of their rodent breeding colonies, production and acquisition of new animals and will allow the ACUC and Principal Investigators (PI) to manage ASPs in a paperless system.

Scope of Work:

The Contractor shall provide continued support for LabTracks. This includes but is not limited to software maintenance, customer support for software (unlimited user seats and user and technical support via email, telephone, and web as needed), all software upgrades, and the contractors must continue to apply appropriate security and privacy safeguards to protect government property and confidentiality for initial as well as additional option years.

Contract Requirement:

The Contractor shall perform the following tasks:

1.1 Unlimited user seats

1.2 Continue to apply appropriate security and privacy safeguards to protect government property and confidentiality

1.3 Installation assistance, if needed

1.4 Unlimited offsite training/support for all users

1.5 Software support for subsequent years (such as software upgrades, software support, training via web or phone) as Option Years

1.6 Upgrades to LabTracks in coordination with NIAMS IT with the following constraints:

1.6.1 Control User access to the software with collaboration from NIAMS IT section

1.6.2 Non-Disclosure Agreements Standard non-disclosure statements may be provided as required for system administration personnel who may have access to government data in the course of their duties.

1.6.3 Accessibility Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant. Information about the Section 508 Electronic and Information Technology (EIT) Accessibility Standards may be obtained via the Web at the following URL: www.Section508.gov . The Government

Product/Service Accessibility Template (GPAT) is found in Attachment 7 of this solicitation. Generally accepted inspection and test methods corresponding to the identified Section 508 standards are reflected in the EIT Acceptance Guide found at Attachment 8.

1.6.4 All data (including, but not limited to ASPs and report contents) are, and shall remain, the property of the government. The Contractor shall ensure that the government retains access of all data for research, investigation, transfer, or migration to other systems.

Type of Order:

This is a firm fixed priced purchase order.

Period of Performance:

Base Year: 7/12/2022 - 7/11/2023 Option Year 1: 7/12/2023 - 7/11/2024 Option Year 2: 7/12/2024 - 7/11/2025 Option Year 3: 7/12/2025 - 7/11/2026 Option Year 4: 7/12/2026 - 7/11/2027

(ii) The solicitation number is 75N92022Q0392 and the solicitation is issued as a request for quotation (RFQ).

(iii) The solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 effective May 26, 2022.

(iv) The associated NAICS code is 51120 “Software Publishers ”, and the small business standards in millions of dollars, $41.5. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13.

(v) Delivery:

Contractor shall provide delivery lead time with their quote.

Report(s)/Deliverables and Delivery Schedule

All reports and deliverables shall be sent to:

Government POC:

Dr. Crystal Brobst-Wormell National Institute of Arthritis and Musculoskeletal and Skin Diseases Intramural Research Program (IRP) Office of Science and Technology (OST), Laboratory Animal Care and Use Section (LACUS) 9000 Rockville Pike, Building 10, Room 1/5130 Bethesda, MD 20892 Email Address: brobstwc@mail.nih.gov Telephone number: 301-435-3559

Report(s)/Deliverables and Delivery Schedule

1. Software updates: within 24 hours of release

2. Troubleshooting Response: within 1 business day

(vi) The provision at FAR clause 52.212-1, Instructions to Offeror – Commercial

Items, applies to this acquisition.

(vii) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, is applicable. “Award will be made to the contractor providing the lowest price technically acceptable offer. To be technically acceptable the software must meet the following criteria.”

• Offer unlimited user seats

• Ability to track animal records, health reporting and Animal Study Protocols, and streamline the Animal Care and Use Committee Animal Protocol Approval Process

• Ability to limit which users have access to or ability to modify data

• Drag and drop capability, including large blocks of data (Excel like) in order to have the ability to change or move large blocks of information efficiently

• Customizable configuration for individual user at interface

• Web user interface

• Compatibility with handheld device (such as a tablet)

• Integration with Transnetyx for recording genotype results

• Ability for communication between facility staff, animal users, and/or veterinarian

– health reports, technician requests (such as blood collection, euthanasia)

• Ability for user to create custom cage cards with or without bar codes/QR code

• Report Design - creation of customizable reports to track animal production, age, breeding efficiency and use

(viii) FAR clause 52.212-3, Offeror Representations and Certifications – Commercial Items, is applicable. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (p) of this provision.

(ix) FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(x) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items, applies to this acquisition.

Including the following clauses and Prohibitions:

i. 52.204-10, Reporting Executive Compensation and First-Tier

Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

ii. 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services

iii. 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115- 232).

iv. 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

v. 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG2011).

vi. 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C.644).

vii. 52.219-28, Post Award Small Business Program Representation

viii. 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

ix. 52.222-21, Prohibition of Segregated Facilities

x. 52.222-26, Equal Opportunity

xi. 52.222-36, Equal Opportunity for Workers with Disabilities

xii. 52.222-40, Notification of Employee Rights Under the National

Labor Relations Act (DEC 2010) (E.O. 13496)

xiii. 52.222-50 Combating Trafficking in Persons

xiv. 52.225-13, Restrictions on Certain Foreign Purchases

xv. 52.223-18, Encouraging Contractor Policies to Ban Text

Messaging while Driving

xvi. 52.232-33, Payment by Electronic Funds Transfer-System for

Award Management (OCT 2018) (31 U.S.C. 3332).

(xi) Additional Contract Requirements: None

(xii) The Defense Priorities and Allocations Systems (DPAS) and assigned rating are not applicable.

(xiii) Offers shall be submitted via email no later than Wednesday, July 6th by 3:00PM

Eastern Standard Time (EST) to the point of contact listed below:

Name: Daveta H. Brown Contract Specialist Email: daveta.brown@nih.gov

The Quoter shall prepare a Firm-Fixed Priced quotation that contains all information necessary to allow for a comprehensive evaluation of the prices quoted. The price quote must contain the following information:

A. Vendor’s Name B. City, State, Zip Code C. Data Universal Numbering System (DUNS) Number D. Taxpayer Identification Number (TIN) E. Company Points of Contacts authorized to negotiate on the Offerors behalf with the Government in connection with this solicitation. (Primary and Alternate) for both Technical and Pricing Submissions.

F. Name, title, and signature of person authorized to sign the quotation.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim mailto:daveta.brown@nih.gov

**Please include a statement to the effect that pricing is firm for a period of at least 60 days from the date of receipt thereof by the Government.**

(17) Place of Contract Performance:

Software support shall be provided to NIAMS LACU staff members via phone, email or web meetings.

(18) Set-aside Status: 100% Small Business Set- Aside

STATEMENT OF WORK (SOW)

1.0 TITLE

LabTracks Software Maintenance Contract

2.0 BACKGROUND

The Laboratory Animal Care and Use (LACU) Section of the National Institute of Arthritis, Musculoskeletal, and Skin Diseases (NIAMS) supports all intramural researchers and animal users for their animal protocol, and laboratory animal activities. To streamline the process of Animal Protocol approval through the Animal Care and Use Committee (ACUC) process and track all animals individually, the LACU continues to need the LabTracks software. The software is user friendly and allows LACU to maintain the inventory of animals ordered and produced in real time and streamline the process of Animal Study Protocols (ASP) submission and approval. In 2018, LACU purchased this software with three (3) years of maintenance through contract HHSN268201800133A, awarded to Locus Technologies.

2.1 OBJECTIVE

The NIAMS primary objective is to continue using LabTracks as an Animal Colony Inventory and a paper light/paperless ASP management software. This software provides a highly integrative and cost-effective product. The government can monitor efficiency of their rodent breeding colonies, production and acquisition of new animals and will allow the ACUC and Principal Investigators (PI) to manage ASPs in a paperless system.

3.0 SCOPE

The government needs continued support for LabTracks. This includes but is not limited to software maintenance, customer support for software (unlimited user seats and user and technical support via email, telephone, and web as needed), all software upgrades, and the contractors must continue to apply appropriate security and privacy safeguards to protect government property and confidentiality for initial as well as additional option years.

4.0 CONTRACT REQUIREMENTS

The Contractor shall perform the following tasks:

4.1 Unlimited user seats

4.2 Continue to apply appropriate security and privacy safeguards to protect government property and confidentiality

4.3 Installation assistance, if needed

4.4 Unlimited offsite training/support for all users

4.5 Software support for subsequent years (such as software upgrades, software support, training via web or phone) as Option Years

4.6 Upgrades to LabTracks in coordination with NIAMS IT with the following constraints:

4.6.1 Control User access to the software with collaboration from NIAMS IT section

4.6.2 Non-Disclosure Agreements Standard non-disclosure statements may be provided as required for system administration personnel who may have access to government data in the course of their duties.

4.6.3 Accessibility Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant.

Information about the Section 508 Electronic and Information Technology (EIT) Accessibility Standards may be obtained via the Web at the following URL: www.Section508.gov . The Government Product/Service Accessibility Template (GPAT) is found in Attachment 7 of this solicitation. Generally accepted inspection and test methods corresponding to the identified Section 508 standards are reflected in the EIT Acceptance Guide found at Attachment 8.

4.6.4 All data (including, but not limited to ASPs and report contents) are, and shall remain, the property of the government. The Contractor shall ensure that the government retains access of all data for research, investigation, transfer, or migration to other systems.

5.0 TYPE OF ORDER

This is a firm fixed price purchase order.

6.0 PERIOD OF PERFORMANCE

The period of performance shall be for a one-year base period with four, 12-month option periods.

Base Year: 07/12/2022 - 07/11/2023 Option Year 1: 07/12/2023 - 07/11/2024 Option Year 2: 07/12/2024 - 07/11/2025 Option Year 3: 07/12/2025 - 07/11/2026 Option Year 4: 07/12/2026 - 07/11/2027

7.0 PLACE OF PERFORMANCE

Software support shall be provided to NIAMS LACU staff members via phone, email or web meetings.

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

8.1 Software updates: within 24 hours of release

8.2 Troubleshooting Response: within 1 business day

9.0 EVALUATION FACTORS

Award will be made to the contractor providing the lowest price technically acceptable offer. To be technically acceptable the software must meet the following criteria.

• Offer unlimited user seats

• Ability to track animal records, health reporting and Animal Study Protocols, and streamline the Animal Care and Use Committee Animal Protocol Approval Process

• Ability to limit which users have access to or ability to modify data

• Drag and drop capability, including large blocks of data (Excel like) in order to have the ability to change or move large blocks of information efficiently

• Customizable configuration for individual user at interface

• Web user interface

• Compatibility with handheld device (such as a tablet)

• Integration with Transnetyx for recording genotype results

• Ability for communication between facility staff, animal users, and/or veterinarian – health reports, technician requests (such as blood collection, euthanasia)

• Ability for user to create custom cage cards with or without bar codes/QR code

• Report Design - creation of customizable reports to track animal production, age, breeding efficiency and use

LabTracks

07/18

8. Project Officer Certification. The Project Officer, Technical or Requirements Personnel certifies that any data or information provided in support of this justification for the proposed acquisition has been reviewed and that to the best of our knowledge and belief is accurate and complete and the below signature recommends approval.

Project Officer Date

9. Contracting Officer Certification. The Contracting Officer certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete and the below signature denotes approval.

Contracting Officer Date