Combined Synopsis Solicitation_Final.pdf

COMBINED SYNOPSIS / SOLICITATION

WORKFORM

(1) Action Code: Combined Synopsis/Solicitation

(2) Date: May 21

(3) Year: 2020

(4) Contracting Office Zip Code: 20892

(5) Classification Code: J066

(6) Contracting Office Address:

6701 Rockledge Drive Rockledge II Bethesda, MD 20892

(7) Subject/Title: BD Biosciences FACSymphony A5 (SN: R66096400046)

(8) Proposed Solicitation Number: 75N92020Q0095

(9) Closing Response Date: May 29, 2020

(10) Contact Point: Cornelius Moore, Contracting Officer

(11) Contract Award and Solicitation Number: TBD

(12) Contract Award Dollar Amount: TBD

(13) Contract Line Item Number(s): See 1449

(14) Contractor Award Date: TBD

(15) Contractor Name: TBD

(16) Description:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Background:

The mission of the NIAMS Flow Cytometry Section is to provide NIAMS scientists and collaborators access to state-of-the-art flow cytometry equipment and to offer training and assistance at all stages of the acquisition and analysis of flow cytometry data. The Flow Cytometry Facility (FCF) oversees the use of seven cytometers manufactured by BD Biosciences and one by Cytek Biosciences. Support is provided 7 days per week to approximately 75 users including cell sorting services Monday through Friday. Each instrument is fully utilized - supporting multiple experiments each day.

Flow cytometry is an essential technique for quantifying cells involved in arthritis, muscle, and skin diseases. The flow cytometry projects supported by the FCF are complex and varied; involving both in animal and human (clinical) research. The techniques used include polychromatic immunophenotyping, DNA cell cycle analysis, detection of fluorescent protein reporters and phosphorylated enzymes. As such, the facility is required to maintain equipment that provides for a wide range of applications and that includes the ability to modify and adapt capabilities as new applications are developed.

The FACSymphony A5 is a leading-edge flow cytometer with 5-lasers, 26-parameter (24 fluorescence detectors plus forward and side scatter). Purchased in 2017, it is currently the most capable flow cytometry analysis system housed by the NIAMS Flow Cytometry Section on which numerous discovery projects depend. As such, the FACSymphony A5 must be properly serviced to assure optimal function and reliable operation, and its warranty expires on July 2, 2020.

In the event of needed repair, it is important that it be addressed with minimal delay to allow continuation of research. Due to the sensitivity of the multiple facets of this instrument: laser systems, photodetectors, optics, fluidics, computer workstation and software, an annual service contract is prudent to cover the cost of maintaining this instrument in peak condition. Moreover, it is essential that all service be done by certified and factory trained engineers who have access to the original parts and software.

Objective:

The purpose of this requirement is to obtain maintenance services on existing Government-owned laboratory equipment manufactured by BD Biosciences, the FACSymphony A5. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the BD Biosciences FACSymphony A5 with serial number R66096400046, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts.

Scope:

The contractor shall provide a service maintenance agreement on the

FACSymphony A5, its 5 lasers and one BD FACStation. Coverage from Monday through Friday 8:00 AM to 5:00 PM (EST), must include labor, travel expenses and parts, excluding consumable items and printers.

(ii) The solicitation number is 75N92020Q0095 and the solicitation is issued as a request for quote (RFQ).

(iii) The solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 effective May 6, 2020

(iv) The associated NAICS code is 811219, Other Electronic and Precision

Equipment Repair and Maintenance, and the small business size standard is $20.5 million. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13.

(v) The Contractor Maintenance Requirements are listed below:

The contractor shall provide a service maintenance agreement on the FACSymphony A5, its 5 lasers and one BD FACStation. Coverage from Monday through Friday 8:00 AM to 5:00 PM (EST) must include labor, travel expenses and parts, excluding consumable items and printers.

The contractor at minimum shall provide a service plan with the following:

Two (2) Preventive Maintenance (PM) Inspections to be performed during a twelve-month period, including 2 PM Kits. Preventive Maintenance will be performed by BD Biosciences certified service technicians. Preventive maintenance includes:

1) Clean chassis and air filters.

2) Clean optics and recouple flow cell.

3) Install PM parts kit. (sheath filter, hydrophobic filters, DCM tubing, bal seal, various O-rings)

4) Check/calibrate sheath tank pressure. Verify sheath flow rate.

5) Check/calibrate sample flow rates.

6) Check laser powers. Check/calibrate MPB - SHG laser temperature setting.

7) Optimized optical alignment.

8) Run new CST Baseline / verify performance / verify precision.

• Software revisions released during the period of performance.

• 48-hour guaranteed response to a request for emergency on-site service

(Monday through Friday)

• Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge.

• Coverage for all labor and travel related charges associated with any service visit in addition to the PM as may be required (Monday-Friday) during the contract year, is included.

• Furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform service contract performance on the FACSymphony A5.

• Furnish all required BD certified and/or original BD covered replacement parts, including the following lasers:

o Coherent SAPPHIRE 488-400 Blue Laser o MPB 628-200 Red Laser o Coherent OBIS 405-200 LX Violet Laser o Coherent G4 355-60 UV Laser o MPB 532-1000 SORP Green Laser

(vi) Period of Performance:

Base Year: July 3, 2020 – July 2, 2021 Option Year 1: July 3, 2021 - July 2, 2022 Option Year 2: July 3, 2022 – July 2, 2023 Option Year 3: July 3, 2023 – July 2, 2024 Option Year 4: July 3, 2024 – July 2, 2025

(viii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial

Items, applies to this acquisition.

(ix) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, is applicable. “The award will be made to the contractor providing the most advantageous quote to the Government, technical factors and price considered”. Technical factors are weighted higher than price.

Technical Factors:

1: Ability to provide the required maintenance services for the equipment as described in section 16.v.

2. Experience of offerors factory trained technicians on the maintained equipment.

3. Availability of OEM repair parts.

(x) FAR clause 52.212-3, Offeror Representations and Certifications –

Commercial Items, is applicable. An offeror shall complete only paragraphs

(b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (p) of this provision.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to

Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. Including the following clauses and Prohibitions:

i. 52.219-28, Post Award Small Business Program

Representation

ii. 52.222-19, Child Labor—Cooperation with Authorities and

Remedies 52.222-21, Prohibition of Segregated Facilities

iii. 52.222-26, Equal Opportunity

iv. 52.222-36, Equal Opportunity for Workers with Disabilities

v. 52.222-50 Combating Trafficking in Persons

vi. 52.225-13, Restrictions on Certain Foreign Purchases

vii. 52.223-18, Encouraging Contractor Policies to Ban Text

Messaging while Driving

viii. 52.225-1, Buy American--Supplies

Additional Clauses:

i. 52.232-39, Unenforceability of Unauthorized Obligations

ii. 52.211-6, Brand Name or Equal

iii. 52.217-9, Option to Extend the Term of the Contract

(xiii) Additional Contract Requirements: None

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable.

(xv) Offers shall be submitted via the FedConnect web portal (www.fedconnect.net). The due date for receipt of offers is 1500 Eastern Time on May 29, 2020.

(17) Place of Contract Performance:

National Institute of Health, NIAMS 10 Center Drive Building 10 RM 10C207

Bethesda, MD 20892 http://www.fedconnect.net/