Combined Synopsis Solicitation - FA558725R0095.pdf

FA558725R0095

RAF Lakenheath DPM Packing and Containerization Combined Synopsis/Solicitation FA558725R0095

IAW FAR 12.603

Requirement Title: DPM Packing and Containerization Solicitation Number: FA558725R0095 North American Industry Classification System Code (NAICS): 488991-Crating good for shipping Size Standard: N/A Set-Aside: In accordance with FAR 19.000(b)(1)(ii) no set-aside will be used for this requirement.

Solicitation Date: 19 December 2024 Response Deadline: 21 January 2024 no later than 2:00 P.M. GMT Point(s) of Contact: Valerie Cuevas / valerie.cuevas@us.af.mil

SSgt Connor Jeter / connor.jeter@us.af.mil

A. General Information

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is issued as a Request for Quote (RFQ) IAW FAR Parts 12 and 13.

3. The solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular: FAC 2023-05 Defense Federal Acquisition Regulation Supplement: DFARS Change 08/17/2023 Department of the Air Force Federal Acquisition Regulation Supplement: DAFAC 2023-0707

B. Requirement Information Description: The 48th Contracting Squadron at RAF Lakenheath is the responsible procuring activity for the reacquisition of a recurring requirement for packing, containerization, and local drayage services. This requirement satisfies the shipment of service members' personal property and possessions (Household Goods, Unaccompanied Baggage, vehicles, etc.) into, out of, and throughout the United Kingdom. This requirement will cover the transportation of assets for DoD related individuals (active-duty members, GS-civilians, etc.) at several Royal Air Force installations throughout the United Kingdom to include Alconbury, St. Mawgan, Croughton, Fairford, Feltwell, Lakenheath, and Mildenhall. This service transfers the personal assets to and from the United States Department of Defense's storage facilities from the DoD personnel's current location within both the continental and overseas locations. The service also provides for local intra-city and intra-area moves of DoD personnel for house moves to and from off-base/on-base housing and short-term storage (mandated to 100 LRS by Surface Deployment and Distribution Command).

This service is categorized into three schedules (Schedules I, II, and III), each covering a specific type of move. Schedule I covers outbound permanent change of station (PCS) moves. Schedule II covers inbound PCS moves. Schedule III covers local moves throughout the UK (i.e. off-base to on-base, one RAF installation to another, etc.).

These services include but are not limited to performing pre-move surveys, weighing, preparing, loading, containerizing, tagging, inventorying, packing, storing, and delivering property within the guidelines set forth in the Performance Work Statement (PWS). The U.S. Air Force anticipates a single award IDIQ contract with a 5-year ordering period.

mailto:valerie.cuevas@us.af.mil

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; United Kingdom Period of Performance: 01 April 2025 – 30 May 2029

Line Item Description Quantity Unit of Measure See Attachment 2; Exhibits A – E (Pricing Schedule)

Attachment:

Atch 1 – DPM PWS Atch 2 – Pricing Schedule Atch 3- DTR Part IV Appendix D Atch 4- DD Form 1811 Atch 5- DTR Part IV Appendix E Atch 6- DD Form 1812 Atch 7- Historical Quantity Variance Atch 8- Applicable Clauses and Provisions.

C. Instructions to Offerors Addenda to FAR 52.212-1--Instructions to Offerors--Commercial Items (Sep 2023) Federal Acquisition Regulation (FAR) provisionparagraphs52.212-1 (e) "Multiple offers" is deleted in their entirety.

FAR paragraph 52.212-1(c), "Period for acceptance of offers," is tailored as follows: "The offeror agrees to hold the prices firm for 90 calendar days from the date specified for receipt of offers."

The following paragraphs provide the specific solicitation instructions:

1. Addendum to 52.212-1(a), NAICS code and small business size standard. The NAICS code is 488991 and the size standard is $34M for this requirement.

1.2. Addendum to 52.212-1(b), Submission of offers. Submit signed and dated offers no later than Thursday, 23 January 2024, 1200, hours British Standard Time (BST).

1.3. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time may be considered late and will be handled in accordance with FAR 52.212-1(f).

1.3.1. Only Electronic offers will be accepted. IAW with DFARS 252.225-7041 all offers shall be submitted in English.

1.3.2 Electronic Copies of Offers shall be submitted to SSgt Connor Jeter and Ms. Valerie Cuevas by email at: connor.jeter@us.af.mil andvalerie.cuevas@us.af.mil.

The addressees must be able to open the e-mail and all attachments in a readable format (PDF, Microsoft (MS) Word 2007, MS Excel 2007, MS Power Point 2007, or later versions, as applicable). It is the offeror's responsibility to allow for sufficient time for the offers to clear all of the Agency's e-mail servers. Offerors may send their offers using multiple emails using number systems such as "email 1 of 4." For the purpose of electronically transmitted offer receipt, the offer is determined to be "under the Government's control" when it is in the addressee's email inbox. No other Government point of entry, including all email servers, will be acceptable. It is the offeror's responsibility to ensure the offer is sent to the correct Government email addresses. Package sizes shall not exceed 5 MB per email.

1.4. Page Size, Format and Page Limit

1.4.1. A page is defined as each face of an 8 1/2"X11" document containing information. Page limitations shall be treated as maximums. Pages in excess of the maximum page limits defined below will not be evaluated.

1.4.2. For the purposes of formatting, font size shall not be less than 12 point, except for the reproduced sections of the solicitation document. All printing shall be single spaced. Use at least 1-inch margins on the top and bottom and 3/4-inch side margins.

1.4.3. Pages shall be numbered sequentially in each volume and identify the solicitation number.

1.4.4. Page limits shall be considered maximums. Pages in excess of the maximum will not be read or evaluated. If Exchange Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors. Page limitations may be placed on responses to ENs and such limitations will be provided at the time the EN is issued.

1.5 Indexing. Electronic files should be located in appropriately labeled files so as to easily discern each volume as outlined in Table 1 below. Each volume shall contain a detailed table of contents identifying the subparagraphs within that volume. The table of contents is not included in the maximum page limitation.

1.6 QUOTE PREPARATION INSTRUCTIONS:

To assure timely and equitable evaluation of offerors, the offer must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Non-conformance with these instructions may result in elimination from evaluation. Failure to meet any requirement may result in an offer being ineligible for award. Offerors are cautioned to follow the detailed instructions carefully, as the Government reserves the right to make an award based on initial offers received, without exchanges of such offers. Non-responsive offers will not be evaluated. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirement but rather shall provide facts and convincing rationale addressing how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's quote. The response shall consist of the following three volumes to be eligible for award:

Table 1:

VOL TITLE Copies Page Limit Due Date I Executive Summary 1 5 Pages RFQ Close Date II PRICE 1 No Limit RFQ Close Date III TECHNICAL 1 15 Pages RFQ Close Date

The specific content of each volume is discussed below:

1.6.1. VOLUME I - EXECUTIVE SUMMARY

Cover Page to include the following information:

1.6.1.1. Solicitation Number

1.6.1.2. Solicitation Date and Time specified for receipt of offers

1.6.1.3. Company name

1.6.1.4. Company address and remit to address if different than mailing address

1.6.1.5. Company point of contact(s)

1.6.1.6. Company point of contact(s) e-mail address

1.6.1.7. Company point of contact(s) telephone numbers

1.6.1.8. SAM registration expiration date

1.6.1.9. CAGE code

1.6.1.10.UEI number

1.6.1.11. Offer Acceptance Period.

1.6.2. EXECUTIVE SUMMARY AND MISCELLANEOUS DATA:

1.6.2.1. Narrative & Authorized Offeror Representative(s): The Offeror's narrative summary of the entire quote should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should correspond with FAR 52.212-2 Evaluation Factors/Subfactors. Also identify authorized Offeror personnel and individuals authorized to negotiate with the Government. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror's quote and who can obligate the company contractually. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the quote. Unless proposed, submit a clear Affirmation of no Exceptions, Deviations, or Waivers within the body of the summary narrative. If exceptions are being taken, clearly identify the terms and details in this section.

1.7.1.4. The offeror accedes to the contract terms and conditions as written in the solicitation (and attachments). The solicitation constitutes the model contract. Offerors shall clearly identify any exceptions to the solicitation and provide accompanying rationale.

1.7.2. A statement acknowledging all solicitation amendments, if any were issued.

1.7.3. Completed representations and certifications at FAR Provision 52.212-3 and all other provisions and clauses that require fill-in information. See FAR 52.212-3 for those representations and certifications.

1.7.4. General Instructions: Quotes shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The Government may not award a contract based on a quote with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your quote ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

1.8. VOLUME II - PRICE: Offerors shall submit the following information in Volume III:

1.8.1 a. Price Schedule (Attachment #2) b. SF 1449 and Amendments

1.8.1.1. The offeror shall insert all proposed packing and crating services unit prices in the attached Price Schedule (Attachment 2). The offeror shall ensure that the sum of the total prices proposed for the entire period of performance is listed on the Pricing Schedule.

1.8.1.3. All unit prices shall be rounded to no more than two places after the decimal point. The extended amounts shall equal the unit price multiplied by the quantity for each unit. All prices shall be submitted in UK Pounds.

1.8.4.1. The quote prices must be submitted for all CLINs within the Atch 2- Pricing Schedule

1.9. VOLUME III - TECHNICAL VOLUME:

The Technical Acceptability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Your responses will be evaluated against the technical evaluation criteria defined in the Addendum to FAR 52.212-2.

Quotes shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the offeror's experience. The Government will base its evaluation on the information presented in the offer. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc., will be considered unacceptable and will negatively impact the Offeror's rating under the Technical factor. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired.

1.9.1. The Technical Acceptability Volume shall be comprised of three subfactors.

The Technical Volume shall address the proposed approach to meeting the minimum requirements of the following subfactor: DD Form 1811.

Subfactor 1 - DD Form 1811 Pre-Award Survey of Contractor's/Carrier Facilities and Equipment.

The Offeror shall submit the DD Form 1811 in accordance with Appendix D (attachment 3 and4), Pre-Award Survey Guidelines. Offeror's facilities shall meet the guidelines outlined in Appendix D as stated in the DD Form 1811. The form shall have the approval by the Regional Storage Management Office.

Subfactor 2 - Past Experience. The offeror shall provide evidence of two contracts of same/similar performance and/or scope of work as the PWS. Contract performance shall be within the last four years with a total contract value of at least 1 million (GBP) each. Evidence of prior experience shall include the following information:

Company/Division/Agency/Customer name Description of service provided Contract number Contract Value Period of Experience Verified, up-to-date name, address, email of company representative.

Contracting office contact information

Subfactor 3- Mission Essential Plan. The Government has identified services performed under this contract as essential contractor services in support of mission essential functions.

Definition: According to DFARS 252.237-7023 Continuation of Essential Contractor Services, “(1) Essential contractor service means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) Mission-essential functions mean those organizational activities that must be performed under all FA558725R0095 circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD s ability to provide vital services or exercise authority, direction, and control."

Each offeror shall submit a Mission Essential Plan in according with DFARS 237.7602. This plan must explain how the offeror will meet the requirements of Attachment 5 - Performance Work Statement during a time of emergency. This shall include but is not limited to the following: 2.2.1 Mission Essential Personnel list: Which personnel shall require base access in the time of an emergency. 2.2.2 Requirements of DFARS 252.237-7024 which include: "

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves.

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site.

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home.

(iv) Any established alert and notification procedures for mobilizing identified essential contractor service personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis."

1.10 DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without exchanges in accordance with FAR 52.212-1(g).

1.11. INQUIRIES BY OFFERORS: SSgt Connor Jeter and Ms. Valerie Cuevas and are the points of contacts for this acquisition. All questions or concerns regarding this request for quote must be directed IN WRITING via e-mail to connor.jeter@us.af.mil valerie.cuevas@us.af.mil. Questions are encouraged to be submitted at your earliest convenience but will not be accepted past Wednesday, 23 January 2024 at 12:00 PM BST.

(End of Addenda to FAR 52.212-1) mailto:valerie.cuevas@us.af.mil

D. Evaluation Criteria Evaluation Factors for Award

ADDENDUM TO FAR 52.212-2 - EVALUATION--COMMERCIAL ITEMS (Nov 2021)

2. BASIS FOR CONTRACT AWARD:

2.1 Award will be made utilizing FAR Part 13.5, Simplified Acquisition Procedures, the Government will award a contract to the Lowest Price Technically Acceptable (LPTA) offeror, based on the following factors:

Factor 1: Price Factor 2: Technical Sub-factor 1: DD Form 1811 - Pre-Award Survey of the Contractor's/Carrier Facilities and Equipment.

Sub-factor 2: Past Experience Sub-factor 3: Mission Essential Plan

2.1.2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub- factors. All technically acceptable offers will be treated equally except for their prices. Failure to meet any technical requirement may result in an offer being determined unacceptable.

2.1.3. The Government intends to make an award without conducting exchanges. However, the Government reserves the right to enter into exchanges with some, all or none of the offerors regarding their offer at any time during the evaluation if deemed in the best interest of the Government.

3. EVALUATION METHODOLOGY:

3.1. Quotes will be evaluated using two evaluation factors which are (I) Technical Volume and (II) Price.

3.1.2. All offeror quote volumes will be reviewed for completeness in accordance with the requirements stated in Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items to determine the offeror responsive, or nonresponsive. Only those offers determined complete and responsive will be considered for further evaluation.

3.2. FACTOR I: PRICE:

3.2.1. Comparisons of the proposed pricing by an offeror received in response to the solicitation will be evaluated as an aggregate total representing a Total Evaluated Price (TEP). For evaluation purposes, the Government will calculate a TEP by adding the extended price for each CLIN.

3.2.2. All offers shall be submitted in U.K. Pounds. All other forms of currency will not be accepted.

3.2.3. Total Evaluated Price for the Base Period and option periods 1-4. Quantities identified will be multiplied by the unit price to confirm the extended price and then the extended price for all CLINS will be added together for a total for that specific period.

3.2.4. Proposed prices for all CLINS and a 6 -month extension period which will be priced at 50% of the last option to cover the option to extend services IAW FAR52.217-8(Offerors shall not include pricing in their quote for this clause as it will be calculated as defined above) will be included in the TEP. The TEP will be used to rank offers with other technical acceptable offerors.

3.3.4. Unit prices shall be used in the event that extended prices are calculated incorrectly. It is important for offerors to verify their extended pricing is accurate.

3.2.5. FAR clause 52.217-8 (Extension of Services) is included in this RFQ and will be incorporated into the resultant contract. If exercised, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract. The Contracting Officer (CO) may exercise this clause during the life of the contract at any option period to extend services for up to 6-months. Pricing for FAR 52.217-8 will be evaluated during the initial evaluation via inclusion in the TEP of the offerors Quotes as demonstrated herein. Offerors shall not include pricing for FAR 52.217-8 in their quotes For TEP purposes, the 6-month extension will be based on fifty percent (50%) of Ordering Period Year 4 pricing where the 6-month extension may be used to cover the option to extend services IAW clause 52.217-8. Evaluation of options and FAR 52.217-8 will not obligate the Government to exercise such options.

3.2.6. Prices will be evaluated for completeness, reasonableness, and balanced pricing. Offers whose price is determined to be incomplete, unreasonable and/or unbalanced will not be considered for award.

3.2.7. Price Reasonableness: The price information submitted in each offeror's price as required by the Addendum to FAR 52.212-1 - Instructions to Offerors -Commercial Items, will be evaluated to determine if proposed prices are fair and reasonable IAW FAR 13.106-3. The Government may use any of the price analysis techniques IAW FAR 15.404-1(b) and IAW FAR 15.404-1(g) if deemed necessary.

3.2.8. Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer. Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror's quotes or the same contract line items as proposed by other offerors). The government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the government.

3.3. FACTOR II: TECHNICAL:

3.3.1. Under this factor, the Government will evaluate the Offeror’s proposed technical capability based on the following measures of merit:

3.3.1.2. Subfactor 1 DD Form 1811:

3.3.1.2.1. To be considered technically acceptable under this Subfactor, the Offeror shall submit the DD Form 1811 in accordance with Appendix D (attachment 3 and 4), Pre-Award Survey Guidelines. Offeror's facilities shall meet the guidelines outlined in Appendix D as stated in the DD Form 1811. The form shall have the approval by the Regional Storage Management Office.

3.3.1.3. Subfactor 2 Past Experience:

3.3.1.3.1. To be considered technically acceptable under this subfactor the Offeror must provide verifiable evidence of past experience of two contracts of similar scope of work as this PWS. Contract experience shall be within the last four years with a total contract value of at least 1 million (GBP) each. A complete submission includes the following:

Company/Division/Agency/Customer name Description of service provided Contract number Contract value Period of Experience Verified, up-to-date name, address, email of company representative Contracting office contact information

3.3.1.4. Subfactor 3 Mission Essential Plan

3.3.1.4.1. To be considered technically acceptable under this subfactor the Offeror must provide a Mission Essential Plan in accordance with DFARS 252.237-7023.

The Government will assess the Offeror's proposed Mission Essential Plan IAW with the requirements of Section L. The plan will be deemed technically acceptable if the plan provides a mission essential personnel list and a substantial explanation of the requirements listed in DFARS 252.237-7024 which include:

"(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified essential contractor service personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis."

(ends addendum)

E. Clauses and Provisions

4. Please see Atch 8 – Applicable Clauses and Provisions