Combined Synopsis-Solicitation.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, Plumbing, Heating and Air-Conditioning Contractors, with a small business size standard of 19 million.

The FSC/PSC is J041 Maintenance, Repair and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulation Equipment.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to provide new electronic zone control valves.

All interested companies shall provide quotations for the following:

Supplies/Services

STATEMENT of Work Steam Zone Control Valve Repair N72 718 Smyth Road, Manchester NH 03103

INTRODUCTION

This project is to provide new electronic zone control valves for the 3 perimeters of low-pressure steam heating. This system located in building 1 room N72. The current pneumatic system has constant control problems with closing, the heads to the valves are constantly leaking which is a problem. The pneumatic system will be done away with completely. The new system will provide better control over the heating system as well as repairing leaks from the control valves.

SOW – New Steam Control Valves The existing 4” pneumatic low pressure steam control valves will be replaced with a new 4” electronic steam control valve. Zones 1, 2, & 3 shall be replaced. New 150lbs steam rated gate valves will also be replaced on all three zones. A second 150lbs steam rated gate valve will be installed on the down stream side of each control valve with a different project currently funded. After the 4” control valve the pipe increases to 6” pipe. New insulation will be installed on all new work and 40’ of existing pipe on all three zones in N72. The old pneumatic air lines will be removed. The old pneumatic controller will also be removed in the electrical box on the wall in N72. The new electronic control valves will be controlled by the DDC system (JCI). Contractor is responsible to have this programing and graphics installed on JCI. Contractor is responsible for all new wiring for the JCI connection. Work shall be done when the heating season is over. A total of 3 new gate valves and 3 zone control valves will be installed as part of this task.

New PVR – The 2” steam PRV that supplies the steam to the low-pressure heating zones needs to be replaced. Currently there is two PRV stations, this will be replaced by 1 PRV & by-pass. The PRV is 2”, it will be fed with 85psi steam reduced to 7psi. All new pipes shall be sch 80 along with malleable fittings rated for steam. New steam rated gate valves shall be installed. The new line will have a 1 ¼” bypass line with a steam rated globe valve.

Safety Requirements – A burn permit shall be issued daily for welding in the mechanical room. Contractor must ventilate the room, so no smoke penetrates the building. A poly door will be placed over the entry door into N72.

PROJECT DELIVERABLES

All work (including warranty) will be performed with no or limited pre-approved interruption in the production of the systems. All work shall be coordinated with COR or the maintenance supervisor at least two weeks in advance of delivery.

Contractor shall conduct site visit prior to submitting pricing. Contractor shall keep in mind the location of the proposed work, some areas maybe an occupied working space.

Any hoisting work with crane will be done during normal working hours or off hours.

Contractor shall submit a safety plan outlining the company’s policies & procedures/guidelines per OSHA requirements.

All material and equipment shall be submitted for approval prior to the start of work.

Any work having to shut down electrical systems will have to be done on off hours (SAT/SUN). Unless coordination can be made to turn off the system during normal working hours.

Contractor is responsible for the removal and disposal of all material involved in the project.

PERFORMANCE REQUIREMENTS

All work will be performed between the hours of 6:00am to 5:00 pm Monday thru Friday, excluding holidays and weekends. Off hours and weekend work may be required to allow for utility outages or hoisting.

All work shall be in accordance with the system manufacturer specifications and requirements. Contractor must follow manufacturer recommendations on installation.

Vendor shall comply with all OSHA Safety Guidelines.

All O&M manuals shall be turned over at the completion of work, and contractor shall brief maintenance staff on the operation and maintenance of the equipment.

Contractor shall begin work within 7 days of the notice to proceed being issued. Unless lead time on material and equipment prevents start of the work.

The period of period of performance (POP) of this contract once mobilized is 90 calendar days.

If contractor feels additional time is needed, they shall make a correction in the RFP and propose a different POP to the Contracting Officer.

All installed work and equipment to be in accordance with VA standards - https://www.cfm.va.gov/til/index.asp.

If conflict exists between manufacturers recommendations and VA TIL specifications, VA staff will determine which takes precedence.

All equipment proposed for construction will be approved by the VA before installation.

CONTRACT REQUIREMENTS

Contract shall be a firm and fixed price.

Provide one-year warranty on all work.

Any changes in the contract shall be brought to the attention of the Contracting Officer. The Contracting Officers Representative (COR) does not have authorization to modify the contract.

CONTRACT DELIVERABLES

Installation of Steam Control Valves & Isolation Valves with JCI control over valves.

Vendor will notify Manchester VAMC COR or Alternate COR at least two weeks in advance of the proposed delivery, utility outages if needed, and start-up tasks.

REFERENCES

ASME – Boiler and Pressure Vessel Code (BPVC) ANSI – American National Standard Institute NEC – National Electrical Code IPC – International Plumbing Code NFPA- Nation Fire Protection Association Uniform Plumbing Code (UPC), National Electrical Code (NEC) TIL – Technical information library

-END OF STATEMENT OF WORK-

The contract period of performance will be determined at time of award.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Tuesday 28 May 2024 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

1. Vendors shall be certified as a SDVOSB in VetBiz or VetCert, failure to be certified will remove vendors from consideration.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 14 June 2024 at 3:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

Effective Date: 03/15/2023 Revision: 01