Combined Synopsis - Solicitation Description.docx

COMBINED SYNOPSIS/SOLICITATION

AMBULETTE SERVICES – VA NEW YORK HARBOR HEALTHCARE SYSTEM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR part 13.5, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 36C24220Q0937 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06, dated 06/05/2020. This solicitation is a small business set-aside and the associated NAICS code is 485991 (Special Needs Transportation) with a Small Business Size Standard of $15 Million with PSC: V225. This solicitation is for Ambulette Services for the VA New York Harbor Healthcare System (VANYHHS) (423 E. 23RD Street – New York, NY 10010) See attached Performance Work Statement for more information and the attached price cost schedule for a list of line item number(s) and items, quantities, and units of measure, including option(s) (enter Unit Prices for each line). Performance period for this requirement will be from award date, on or about November 1, 2020, through April 30, 2021, with three (3) months option periods.

The provision at FAR 52.212-1, Instructions to Offerors–Commercial Items, applies to this acquisition. All offers must reference solicitation number 36C24220Q0937, firm name, DUNS number, address and telephone number.

Offeror shall submit a technical plan of services to be performed in accordance with the Performance Work Statement. This technical plan should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical aspects of the requirement, including any terms of an express warranty, and a Quality Control plan.

Offerors shall also submit pricing (refer to attached price cost schedule); acknowledgement of any solicitation amendments; and a statement specifying the extend of agreement with all terms, conditions, and provisions included in this solicitation.

Failure to address all aspects will result in your package being determined incomplete. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration. Addendum to FAR 52.212-1 incorporates the following provisions: 52.252-1; 52.204-7; 52.204-24; 52.209-5;52.209-7; 52.204-16; 52.216-1; 52.216-27; 52.233-2; 852.209-70; 852.252-70; 852.270-1. (End of Provision 52.212-1)

The provision at FAR 52.212-2, Evaluation – Commercial Items applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The government intends to award a best value, technically acceptable Offeror.

Technical capability is defined as an Offeror’s ability to satisfy the solicitation requirements, providing the highest quality service to the specified facility. Technical plan will be determined based on the qualifications of the Offeror’s: (i) Factor 1: Technical Management (quality control program, tailored to the requirements of the solicitation; (ii) Factor 2: Technical Capability - The Offeror’s plan shall include a detailed statement of Contractor’s capability specific to this requirement; (iii) Factor 3: Past Performance will be evaluated to determine Contractor Responsibility, and will be conducted by reviewing past performance entries in the Past Performance Information Retrieval System (PPIRS). Failure to provide the information requested for evaluation may result in the Offeror determined to be non-responsive.

Factor 4: Price - Offeror’s price must be fair and reasonable as determined by the Contracting Officer’s price analysis. Offeror must provide a cost breakdown for services to be performed and a labor mix of personnel for the Contracting Officer to properly evaluate price reasonableness.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision 52.212-2)

The provision at 52.212-3, Offeror Representations and Certifications—Commercial Items applies to this acquisition. Offerors shall complete a copy of this provision and provide with its offer, unless Offeror meets the exception for completing the annual representations and certification in the System for Award Management (BetaSam - https://beta.sam.gov/). Representations, Certifications, and BetaSam must be current when submitting offer. If not current and/or Offeror does not submit a completed copy of this provision, Offeror will be considered non-responsive. (End of Provision 52.212-3)

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Addendum to FAR 52.212-4 incorporates the following clauses: 52.203-17; 52.204-4; 52.204-9; 52.204-13; 52.204-21; 52.216-18; 52.216-19; 52.216-22; 52.219-14; 52.217-8; 52.217-9; 52.229-3; 52.232-18; 52.232-40; 52.237-3; 852.203-70; 852.219-10; 852.219-74; 852.232-72; and 852.237-70. (End of Clause 52.212-4)

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional FAR clauses cited in clause 52.212-5 are as follows: 52.203-6; 52.204-10; 52.204-15; 52.209-6; 52.209-9; 52.219-6; 52.219-8; 52.219-28; 52.222-3; 52.222-21; 52.222-26; 52.222.35; 52.222-36;52.222-37; 52.222-40; 52.222-41; 52.222-42; 52.222-50; 52.222-54; 52.222-55; 52.222-62; 52.223-18; 52.224-3; 52.225-13; 52.232-33. (End of Clause 52.212-5)

Service Contract Labor Standards apply to this solicitation; see attachment 6: Wage Determination WD 2015-4187(Rev. 15).

Offerors are reminded of the background check requirement identified in the Performance Work Statement at Screening and Records and Background Criminal Checks and Investigations: (1). Background checks are not required until after the Successful Offeror has received award notification – do not initiate at this time.

**Questions are due Wednesday, September 30, 2020 at 3:00pm via email to josie.tuitt@va.gov **

**Past Performance Questionnaire due Tuesday, October 6, 2020 at 5:00pm via email to josie.tuitt@va.gov **

**Offeror submissions are due by emailing the Contracting Officer at josie.tuitt@va.gov by Tuesday, October 13, 2020 at 1:00PM ET include in SUBJ: 36C24220Q0937, Ambulette. Point of contact for this solicitation is the Contracting Officer, Josie Tuitt. For information regarding the solicitation, email at josie.tuitt@va.gov; no telephone inquiries will be accepted.