Combined Synopsis Solicitation Commercial Products and Commercial Services.pdf

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 04/18/2025 Revision: 02

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025- 05 Effective Date 08/07/2025.

This solicitation is not set-aside, this is a Full and Open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561210 Facilities Support Services, with a small business size standard of $47.0 million dollars.

The FSC/PSC is J036 Maintenance, Repair, and Rebuilding of Equipment – Special Industry Machinery.

The NCO 2 Samuel S. Stratton is seeking to purchase Elevators Maintenance and Repair Services. The intent is to cover preventive maintenance and repairs on all elevators in the inventory list as stipulated in this scope of work.

All interested companies shall provide quotations for the following:

Services

BASE YEAR

Line Item Description Quantity Unit of

Measure Unit Price

Total Price

0001 Provide full maintenance and repair services for 10 Traction Elevators

12 MO

0002 Provide full maintenance and repair services for 5 Hydraulic Elevators

12 MO

0003 Provide full maintenance and repair services for 1 Dumbwaiter.

12 MO

0004 Operation of Elevator Cars for the purpose of 3rd Party Inspections

1 JB

0005 Provide labor rate for repairs 8 HR

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BASE YEAR TOTAL: $

OPTION YEAR 1

Measure Unit Price

Total Price

1001 Provide full maintenance and repair services for 10 Traction Elevators

12 MO

1002 Provide full maintenance and repair services for 5 Hydraulic Elevators.

12 MO

1003 Provide full maintenance and repair services for 1 Dumbwaiter.

12 MO

1004 Operation of Elevator Cars for the purpose of 3rd Party Inspections

1 JB

1005 Provide labor rate for repairs 8 HR

OPTION YEAR 1 TOTAL: $

OPTION YEAR 2

Measure

Unit Price

Total Price

2001 Provide full maintenance and repair services for 10 Traction Elevators

12 MO

2002 Provide full maintenance and repair services for 5 Hydraulic Elevators.

12 MO

2003 Provide full maintenance and repair services for 1 Dumbwaiter.

12 MO

2004 Operation of Elevator Cars for the purpose of 3rd Party Inspections

1 JB

2005 Provide labor rate for repairs 8 HR

OPTION YEAR 2 TOTAL: $

OPTION YEAR 3

Measure

Unit Price

Total Price

3001 Provide full maintenance and repair services for 10 Traction Elevators

12 MO

3002 Provide full maintenance and repair services for 5 Hydraulic Elevators.

12 MO

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3003 Provide full maintenance and repair services for 1 Dumbwaiter.

12 MO

3004 Operation of Elevator Cars for the purpose of 3rd Party Inspections

1 JB

3005 Provide labor rate for repairs 8 HR

OPTION YEAR 3 TOTAL: $

OPTION YEAR 4

Measure

Unit Price

Total Price

4001 Provide full maintenance and repair services for 10 Traction Elevators

12 MO

4002 Provide full maintenance and repair services for 5 Hydraulic Elevators.

12 MO

4003 Provide full maintenance and repair services for 1 Dumbwaiter.

12 MO

4004 Operation of Elevator Cars for the purpose of 3rd Party Inspections

1 JB

4005 Provide labor rate for repairs 8 HR

OPTION YEAR 4 TOTAL: $

TOTAL CONTRACT VALUE (BASE AND FOUR

OPTIONS):

Performance Work Statement (PWS)

Title: Elevator Maintenance, Annual Inspections, and Repair Services

1. General:

The Stratton VA Medical Center in Albany New York is seeking service for Elevators Maintenance, Annual Inspections, and Repair Services. The intent is to cover preventive maintenance, annual inspections, and repairs on all elevators in the inventory listed below, as stipulated in this scope of work.

1.1 Description of Services/Introduction: The Contractor shall address personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform elevator maintenance, annual inspections, and repair service as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this requirement.

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1.2 Background:

Equipment Inventory: Location, Manufacturer, Description

Main Hospital Building #1: Front Passenger Side Cars 1-5 500 FPM

1. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

2. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

3. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

4. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

5. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

Main Hospital Building #1: Rear ‘service’ Side Cars 6-10 500 FPM

6. Imperial Gearless / MCE -idrive: (Sub Basement to 11th floor)

7. Imperial Gearless / MCE -idrive: (Sub Basement to 11th floor)

8. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

9. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

10. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

Pharmacy Elevator:

1. Schindler Hydraulic - Pharmacy Elevator 100 FPM (Basement to 1st Floor)

Building # 67:

1. Thyssen Krupp – Hydraulic: 200 FPM (Basement to 3rd floor)

Building # 27 Nuclear Medicine:

1. Hydraulic elevator, installed in 2019 (1st to 2nd floor)

2. Hydraulic elevator, installed in 2019 (1st to 2nd floor)

Building # 26 Radiation Therapy:

1. Hydraulic elevator, Montgomery Hydraulic (1st to 2nd floor) – new controls in 2019

Building #1 Dumbwaiter:

1. (2nd to 3rd floor C-Wing, Operating Room) – new 2019

Special Notes of Potential Relevance:

• Only Cars # 6, and #7 are the “large” cars that go to the Sub-Basement.

• Car #9 is designed to operate the TUG Robot. TUG by AETHON has controls when the car is called by the Robot.

• Cars 1-10 in the main hospital have installed a patient wondering system

(Wonder guard) to prevent unauthorized patient use of an elevator. This system can be overridden by a clinician using the in-car keypad to transport patients to the desired floor.

• Car # 6 (primary), Car #7 (secondary) is used for CODE BLUE internal Medical Emergency situations when CODE is initiated.

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• Building #67 car is controlled from the lobby with a proximity card reader for security purposes.

1.3 Objectives: The requirement is to produce a tangible, implementable solution that assures safe efficient operation of the elevators in the inventory at the Stratton VA Medical Center.

1.4 Scope: Services to be provided are:

• Preventive Maintenance

• Emergency Response (supplemental modification prior commence of work)

• Unscheduled Repairs (supplemental modification prior commence of work)

• Repairs

• Operation of car for the purpose of 3rd party inspections

1.5 Modification: All emergency repairs and unscheduled repairs will be processed as supplemental modifications. Such modifications must receive the approval of the Contracting Officer prior to the commencement of any work through a written modification. Additionally, if there are any additional costs associated with these repairs, the vendor must submit a detailed quote and must be approved by the Contracting Officer through a written modification. Failure to obtain the necessary approval and provide the required documentation before initiating the repairs may result in an Unauthorized Commitment (UAC) or the Contractor will bear the responsibility for the costs incurred.

1.6 Period of Performance: The estimated period of performance shall be for one (1) Base Period of twelve (12) months and four (4) provisional 12-month Option Years. The Period of Performance reads as follows:

• Base Period: October 1st, 2025 – September 30, 2026

• Option Year I: October 1, 2026 – September 30, 2027

• Option Year II: October 1, 2027 – September 30, 2028

• Option Year III: October 1, 2028 – September 30, 2029

• Option Year IV: October 1, 2029 – September 30, 2030

1.7 General Information

1.7.1 Quality Control Program (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract to include written maintenance records, Maintenance control program and compliance with ASME A17.1

The QCP is to be delivered with the contractor’s proposal. 3 copies of a comprehensive written QCP shall be submitted to the Contracting Officer and the Contracting Officers Representative. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

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1.7.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Contractor Requirements:

1.8.1 The contractor shall:

1. Be a firm regularly engaged in the repair, maintenance and servicing of vertical transportation systems, hereinafter referred to as elevators.

2. Have expertise, experience, and regular business to include the repair, maintenance and servicing of both traction type machines and hydraulic machines of the passenger, freight and hospital type elevators.

3. Address repairs and emergency calls as outlined in PWS.

4. Possess all the manpower, equipment, tools, and ready sources of parts as necessary to promptly, skillfully, and expertly carry out the conditions of the requirement.

1.8.2 The Contractor shall obtain all licenses, permits, and insurance required to perform the work in this statement of work at the time of the award. The contractor shall comply with all applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer prior to commencing work.

1.8.3 The Contractor shall comply with the most recent applicable codes and standards as outlined in this SOW.

1.8.4 The contractor is currently engaged in maintenance, repair, inspection, and testing of vertical transportation equipment. Contractor shall have a minimum of five (5) years of current (within the past seven (7) years) of successful experience maintaining elevator equipment identical or similar to the vertical transportation equipment listed in this contract. Offerors shall submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contact.

1.8.5 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the contract manager and an alternate shall be designated in writing to the CO/COR prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) working days of the changes. The Contract Manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The Contract Manager or alternate shall be available to speak/meet with the CO/COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or a Federal holiday.

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1.8.6 Contractor shall provide Elevator Mechanics/Technicians who have completed an Apprenticeship Program and passed the Mechanic/Technician Examination approved and certified by the U.S. Department of Labor. Certified Elevator Mechanics/Technicians shall have technical qualifications of at least five (5) years of successful experience in the elevator industry. Apprentices shall be actively pursuing Certified Elevator Mechanic/Technician status. Certificates shall be submitted to the CO/COR.

1.8.7 All employees of the contractor performing work under this contract at the VAMC for more than forty (40) hours over the contract period shall have completed up to one hour of Infectious Control training provided by the VA.

1.8.8 All employees of the contractor shall have completed a 10-hour OSHA Safety Course. Certificates of completion shall be submitted to the CO/COR.

1.8.9 The selection, assignment, and management of contractor’s employees are the responsibility of the Contractor. The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the VA/VAMC or personnel. The Contractor is fully responsible for the performance and conduct of his/her employees at all times. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

1.8.10 The contractor shall be responsible for the installation of signs and/barricades as related to equipment and/or systems as deemed necessary by the facility POC/COR.

1.9.0 Recognized Holidays: Contractor may schedule preventive maintenance services during these recognized Holidays, if the contractor so desires. These PM services during these recognized federal holidays would result in slower elevator traffic which may be desirable for the contractor.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.9.1 Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00am to 4:30pm for scheduling (preventive maintenance services) Monday through Friday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

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1.9.2 Place of Performance: The work under this contract will be performed at the Stratton VA Medical Center at 113 Holland Avenue, Albany New York 12208. All elevators in the listed inventory are on the Hospital campus.

1.10.0 Services not covered in this requirement: Any service provided outside of the requirement and not detailed in the PWS is considered unauthorized. Unauthorized services will not be paid. Any work that is not stated in the PWS and it is needed or recommended MUST NOT be performed until receiving a written modification to the contract from the Contracting Officer. The Contractor who fails to acknowledge this section of the PWS and provide additional services will be considered complementary work ancillary to complete performance and those costs incurred will be borne to the Contractor for performing work that was not approved by the Contracting Officer.

(End of PWS)

The contract estimated period of performance is 10/01/2025-09/30/2026 with four provisional option year 10/01/2026 through 09/30/2030.

Place of Performance/Place of Delivery

Address: 113 Holland Ave Albany, NY

Postal Code: 12208 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial

Services” (SEP 2023)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

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52.204-7 System for Award Management (NOV 2024) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-20 Predecessor of Offeror (AUG 2020) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (DEC 2023) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) 52.233-2 Service of Protest (SEPT 2006) 852.215-72 Notice of Intent to Re-solicit (OCT 2019) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) (End of Addendum to 52.212-1)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

(NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

(a) The following factors will be used to evaluate quotations:

a. Technical Capability including experience

b. Licensing/Certification

c. Training

d. Past Performance

e. Price

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

http://www.sam.gov/ https://sam.gov/

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Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG

2020) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.229-3 Federal, State, and Local Taxes (FEB 2013) 52.232-18 Availability of Funds (APR 1984) 852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small

Business Evaluation Factors (JAN 2023) 852.215-71 Evaluation Factor Commitments (OCT 2019) 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020)

(End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JAN 2025) [(DEVIATION JUL 2025)]

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards

(JUN 2020)

52.204-14, Service Contract Reporting Requirements (OCT 2016) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec

2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

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52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

52.219-9, Small Business Subcontracting Plan (JAN 2025) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) 52.219-28, PostAward Small Business Program Rerepresentation (JAN 2025) 52.222-3, Convict Labor (JUN 2003) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010)

52.222-50, Combating Trafficking in Persons (NOV 2021) 52.222-54, Employment Eligibility Verification (JAN 2025) 52.223-23, Sustainable Products and Services (May 2024) [(DEVIATION FEB 2025) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While

Driving (May 2024) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management

(OCT 2018)

52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by

American Security Drone Act-Covered Foreign Entities (NOV 2024) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price

Adjustment (Multiple Year and Option Contracts) (AUG 2018) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

(JAN 2022)

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

All quoters shall submit the following:

1. Technical Capability,

a. Experience

2. Licensing

3. Training

4. Past Performance,

5. Price/Cost Schedule

All quotes shall be sent to the NCO 2 Contracting Officer Mariangie Rivera at Mariangie.Rivera@va.gov.

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

https://www.acquisition.gov/far/52.226-8#FAR_52_226_8

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(b) Evaluation Approach. The Government MAY evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The evaluation will consider the following:

(1) Technical Capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all the requirements of the SOW.

A) TECHNICAL PROFICIENCY: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Performance Work Statement (PWS) and the extent to which potential risks are identified and mitigated.

i. CONTRACTOR EXPERIENCE: Contractor must provide 3-5 instances of past experience of similar scope within the past 5 years. Contractor shall be a firm regularly engaged in the repair, maintenance and servicing of vertical transportation systems, hereinafter referred to as elevators. Their expertise and experience shall be of such extent so as to provide them the knowledge of conditions of elevators and the scope of repairs, maintenance and servicing of elevators generally found in hospital use. Generally, the principals of the company shall have had approximately five years successful experience in fully maintaining elevators and dumbwaiters.

ii. LICENSING/CERTIFICATION: Contractor must provide proof that

Elevator Mechanics/Technicians for this requirement are licensed/certified to perform elevator maintenance and repair services and have passed the Mechanic/Technician Examination approved and certified by the U.S. Department of Labor. Certified Elevator Mechanics/Technicians shall have technical qualifications of at least five (5) years of successful experience in the elevator industry.

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iii. TRAINING: Contractor must provide Certificates of key personnel to work under this requirement as having completed a 10-hour OSHA Safety Course.

(2) Past performance - Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in CPARS; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price - The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) FAR 52.217-8 Option to Extend Services is included “Evaluations of Options”

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

(a) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number 36C24225Q0995.

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(2) The time specified in the solicitation for receipt of quotations 10:00AM EST on 09/19/2025;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(8) Acknowledgment of Quotation Amendments;

(10) Past performance information.

(11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(b) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(c) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

Each quote submitted will be evaluated separately.

(d) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation no later than 09/19/2025

10:00AM EDT.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

Effective Date: 04/18/2025 Revision: 02 the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(e) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(f) Unique entity identifier. (Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil

Effective Date: 04/18/2025 Revision: 02 its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(g) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00AM EST on 09/19/2025 at Mariangie.Rivera@va.gov.

Telephonic calls will not be accepted. Any inquiry regarding the combined synopsis solicitation 36C24225Q0995 must be emailed to Mariangie.Rivera@va.gov no later than 09/14/2025 by 5:00PM.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(d).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contracting Officer Mariangie Rivera at Mariangie.Rivera@va.gov https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/ mailto:Mariangie.Rivera@va.gov mailto:Mariangie.Rivera@va.gov mailto:Mariangie.Rivera@va.gov