PWS Elevator Maintenance REVISED.pdf

PERFORMANCE WORK STATEMENT (PWS)

Elevator Maintenance, Annual Inspections, and Repair Services

1. General:

The Stratton VA Medical Center in Albany New York is seeking service for Elevators Maintenance, Annual Inspections, and Repair Services. The intent is to cover preventive maintenance, annual inspections, and repairs on all elevators in the inventory listed below, as stipulated in this scope of work.

1.1 Description of Services/Introduction: The Contractor shall address personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform elevator maintenance, annual inspections, and repair service as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this requirement.

1.2 Background:

Equipment: Location, Manufacturer, Description Main Hospital Building #1: Front Passenger Side Cars 1-5 500 FPM

1. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

2. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

3. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

4. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

5. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

Main Hospital Building #1: Rear ‘service’ Side Cars 6-10 500 FPM

6. Imperial Gearless / MCE -idrive: (Sub Basement to 11th floor)

7. Imperial Gearless / MCE -idrive: (Sub Basement to 11th floor)

8. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

9. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

10. Imperial Gearless / MCE -idrive: (Basement to 11th floor)

Pharmacy Elevator:

1. Schindler Hydraulic - Pharmacy Elevator 100 FPM (Basement to 1st Floor)

Building # 67:

1. Thyssen Krupp – Hydraulic: 200 FPM (Basement to 3rd floor) Building # 27

Nuclear Medicine:

1. Hydraulic elevator, installed in 2019 (1st to 2nd floor)

2. Hydraulic elevator, installed in 2019 (1st to 2nd floor)

Building # 26 Radiation Therapy:

1. Hydraulic elevator, Montgomery Hydraulic (1st to 2nd floor) – new controls in

Building #1 Dumbwaiter:

1. (2nd to 3rd floor C-Wing, Operating Room) – new 2019

Special Notes of Potential Relevance:

• Only Cars # 6, and #7 are the “large” cars that go to the Sub-Basement.

• Car #9 is designed to operate the TUG Robot. TUG by AETHON has controls when the car is called by the Robot.

• Cars 1-10 in the main hospital have installed a patient wondering system (Wonder guard) to prevent unauthorized patient use of an elevator. This system can be overridden by a clinician using the in-car keypad to transport patients to the desired floor.

• Car # 6 (primary), Car #7 (secondary) is used for CODE BLUE internal Medical Emergency situations when CODE is initiated.

• Building #67 car is controlled from the lobby with a proximity card reader for security purposes.

Passenger Elevator P1 3400963 Passenger Elevator P2 3400966 Passenger Elevator P3 3400969 Passenger Elevator P4 3400972 Passenger Elevator P5 3400975 Service Elevator S6 3400980 Service Elevator S7 3400983 Service Elevator S8 3400986 Service Elevator S9 3400989 Service Elevator S10 3400992 Pharmacy Elevator 14459-19 Dumbwaiter 136410 MEV Service Elevator S11 3388792 NucMed passenger Elevator P14

3360811

NucMed passenger Elevator P15

3360813

Passenger Elevator EAJ

1.3 Objectives: The requirement is to produce a tangible, implementable solution that assures safe efficient operation of the elevators in the inventory at the Stratton VA Medical Center.

1.4 Scope: Services to be provided are:

• Preventive Maintenance

• Emergency Response (supplemental modification prior commence of work)

• Unscheduled Repairs (supplemental modification prior commence of work)

• Repairs

• Operation of car for the purpose of 3rd party inspections

1.5 Modification:

All emergency repairs and unscheduled repairs will be processed as supplemental modifications. Such modifications must receive the approval of the Contracting Officer prior to the commencement of any work through a written modification.

Additionally, if there are any additional costs associated with these repairs, the vendor must submit a detailed quote and must be approved by the Contracting Officer through a written modification. Failure to obtain the necessary approval and provide the required documentation before initiating the repairs may result in an Unauthorized Commitment (UAC) or the Contractor will bear the responsibility for the costs incurred.

1.6 Period of Performance: The estimated period of performance shall be for one (1) Base Period of twelve (12) months and four (4) provisional 12-month Option Years. The Period of Performance reads as follows:

• Base Period: October 1st, 2025 – September 30, 2026

• Option Year I: October 1, 2026 – September 30, 2027

• Option Year II: October 1, 2027 – September 30, 2028

• Option Year III: October 1, 2028 – September 30, 2029

• Option Year IV: October 1, 2029 – September 30, 2030

1.7 General Information

1.7.1 Quality Control Program (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract to include written maintenance records, Maintenance control program and compliance with ASME A17.1

The QCP is to be delivered with the contractor’s proposal. 3 copies of a comprehensive written QCP shall be submitted to the Contracting Officer and the Contracting Officers Representative. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.7.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Contractor Requirements:

1.8.1 The contractor shall:

• Be a firm regularly engaged in the repair, maintenance and servicing of vertical transportation systems, hereinafter referred to as elevators.

• Have expertise, experience, and regular business to include the repair, maintenance and servicing of both traction type machines and hydraulic machines of the passenger, freight and hospital type elevators.

• Address repairs and emergency calls as outlined in PWS.

• Possess all the manpower, equipment, tools, and ready sources of parts as necessary to promptly, skillfully, and expertly carry out the conditions of the requirement.

1.8.2 The Contractor shall obtain all licenses, permits, and insurance required to perform the work in this statement of work at the time of the award. The contractor shall comply with all applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer prior to commencing work.

1.8.3 The Contractor shall comply with the most recent applicable codes and standards as outlined in this SOW.

1.8.4 The contractor is currently engaged in maintenance, repair, inspection, and testing of vertical transportation equipment. Contractor shall have a minimum of five (5) years of current (within the past seven (7) years) of successful experience maintaining elevator equipment identical or similar to the vertical transportation equipment listed in this contract. Offerors shall submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contact.

1.8.5 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the contract manager and an alternate shall be designated in writing to the CO/COR prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) working days of the changes. The Contract Manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The Contract Manager or alternate shall be available to speak/meet with the CO/COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or a Federal holiday.

1.8.6 Contractor shall provide Elevator Mechanics/Technicians who have completed an Apprenticeship Program and passed the Mechanic/Technician Examination approved and certified by the U.S.

Department of Labor. Certified Elevator Mechanics/Technicians shall have technical qualifications of at least five (5) years of successful experience in the elevator industry. Apprentices shall be actively pursuing Certified Elevator Mechanic/Technician status. Certificates shall be submitted to the

CO/COR.

1.8.7 All employees of the contractor performing work under this contract at the VAMC for more than forty

(40) hours over contract period shall have completed up to one hour of Infectious Control training provided by the VA.

1.8.8 All employees of the contractor shall have completed a 10-hour OSHA

Safety Course. Certificates of completion shall be submitted to the CO/COR.

1.8.9 The selection, assignment, and management of contractor’s employees are the responsibility of the Contractor. The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the VA/VAMC or personnel. The Contractor is fully responsible for the performance and conduct of his/her employees at all times. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

1.8.10 The contractor shall be responsible for the installation of signs and/barricades as related to equipment and/or systems as deemed necessary by the facility POC/COR.

1.9.0 Recognized Holidays: Contractor may schedule preventive maintenance services during these recognized Holidays, if the contractor so desires. These PM services during these recognized federal holidays would result in slower elevator traffic which may be desirable for the contractor.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.9.1 Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00am to 4:30pm for scheduling (preventive maintenance services) Monday through Friday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.9.2 Place of Performance: The work under this contract will be performed at the Stratton VA Medical Center @ 113 Holland Avenue, Albany New York 12208. All elevators in the listed inventory are on the Hospital campus.

1.10.0 Services not covered in this requirement:

Any service provided outside of the requirement and not detailed in the PWS is considered unauthorized. Unauthorized services will not be paid. Any work that is not stated in the PWS and it is needed or recommended MUST NOT be performed until receiving a written modification to the contract from the Contracting Officer. The Contractor who fails to acknowledge this section of the PWS and provide additional services will be considered complementary work ancillary to complete performance and those costs incurred will be borne to the Contractor for performing work that was not approved by the Contracting Officer.