Combined_Synopsis_Solicitation_-_140L5721Q0043_-_Richfield_Field_Office_Janitorial.pdf

RICHFIELD FIELD OFFICE JANITORIAL

STATEMENT OF WORK

GENERAL INTENTION. The intention of this solicitation is to obtain janitorial services for the Richfield Field Office facility, Bureau of Land Management, by means of a firm fixed-price contract.

GENERAL REQUIREMENTS. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide janitorial services in accordance with this specification.

Janitorial service applies to the Bureau of Land Management, Richfield Field Office building, adjoining warehouse, Fire Office, and Small Warehouse, as well as outside areas located at 150 East, 900 North, Richfield, Utah. This includes, but is not limited to, all designated spaces, halls, restrooms, offices, work areas, entrance ways, lobbies, storage areas, lunch/break areas, and stairways.

DEFINITIONS -TECHNICAL. As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the "definitions" clause.

a. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification unless stated otherwise.

b. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

c. Contracting Officer (CO). The CO is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

d. Contractor. The term Contractor as used herein refers to both the prime contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

e. Contracting Officer's Representative (COR). The COR is an employee designated for the purpose of administering the technical aspects of this procurement. The COR is authorized to clarify technical requirements and to review and approve work which is clearly within the scope of work. He/she is not authorized to issue changes pursuant to the changes clause or to in any other way modify the scope of work. If this contract contains a technical direction clause, the COR is designated as the official authorized to issue that technical direction.

f. Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris and other residue.

g. Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

h. Facility. An establishment or structure.

i. Frequency of service.

(1) Semi-Annual. Services performed twice during each l2-month period of the contract at intervals of 160 to 200 calendar days. These services shall be scheduled with the COR.

(2) Quarterly. Services performed four times during each l2-month period of the contract during the months of January, April, July, and October at intervals of 84 to 90 calendar days.

(3) Monthly. Services performed 12 times during each l2-month period of the contract at intervals of 28 to 31 calendar days.

(4) Weekly. Services performed 52 times during each l2-month period of the contract at intervals of 6 to 8 calendar days.

(5) Daily. Services performed once each calendar day, Monday through Friday.

j. Regular Working Hours. The Government's regular (normal) working hours are from 7:45 a.m. to 4:30 p.m., Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the CO.

k. Space. A space is an area to receive janitorial services that may or may not be considered a room by common definition. Examples of spaces are definable sections of hallways, stairwells, lobbies, offices, and entrances.

l. Waste Containers. Waste containers are defined as trash receptacles, wastebaskets, trashcans, wastepaper baskets, ashtrays, or any container holding trash, paper, or refuse of any type.

GOVERNMENT-FURNISHED PROPERTY AND SERVICES. In accordance with the Government Furnished Property clause, the Government will provide the Contractor the option of using certain Government owned facilities and utilities for use only in connection with this contract. The use of Government-furnished property and services for other purposes is prohibited. All such facilities, equipment, and materials will be provided in "as is" condition.

a. Government-Furnished Facilities. The Government will furnish or make available to the Contractor the facilities described in Section C.8 Government-Furnished Facilities. The Contractor shall be responsible and accountable for such facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin.

Janitorial services for Government-furnished facilities shall be provided by the Contractor. The Contractor shall obtain written approval from the CO prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

b. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract:

electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points).

Information concerning the location of existing outlets may be obtained from the CO. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of the work.

Utilities specified above will be furnished at no cost to the Contractor.

CONTRACTOR-FURNISHED ITEMS. Except for items listed in Section e.8, Government-Furnished Facilities, the Contractor shall provide all equipment, materials, supplies, and services to perform the requirements of this contract. Material, equipment, and supplies provided shall be of acceptable commercial grade and quality. See attached document titled Required Cleaning Products and Supplies for a list of compliant items.

MANAGEMENT. The Contractor shall manage the total work effort associated with the janitorial services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The Contractor shall maintain an adequate work force to complete work in accordance with the time and quality standards specified herein.

Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and reports shall be provided when requested by the co.

a. Work Schedule. In addition to the requirements stated in Section C.l0, the Contractor's initial work schedule shall indicate the hours of the day that twice weekly or more frequent services will be performed and the day of the week that weekly or less frequent services will be performed. The schedule shall list the type of work to be performed and the areas to be worked. When scheduled services performed twice weekly or less frequently fall on a holiday, alternate dates shall be specified.

The initial work schedule shall be submitted to the co for approval within 15 days after award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted for the CO's approval at least 3 working days prior to performance.

b. Interference with Government Business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

c. Protection of Government Property. During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes shall be removed immediately. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

d. Contractor's employees are prohibited from opening desk drawers or cabinets or using telephones or office equipment provided for official Government use.

JANITORIAL SERVICES REQUIREMENTS. The Contractor shall provide the janitorial services described herein. An inventory and description of the areas to receive janitorial services is included in Section

a. Basic Services. Basic services shall be performed at the locations and frequencies shown in the Performance Standards and shall consist of the services listed for the specified spaces. Furniture or other equipment (including waste containers) moved while performing basic services shall be returned to their original position. All basic services will be paid for under the firm fixed-price portion of the contract. Performance requirements for these services include the following:

(1) Space Cleaning, Space cleaning shall consist of the following services each time a space is cleaned.

(a) Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, wood, and resilient flooring shall be swept or dust mopped so as to remove all loose dirt, dust, and debris.

(b) Vacuuming Carpets and Rugs. Carpeted areas and rugs shall be vacuumed free of all loose soil and debris. For all operations where furniture and equipment must be moved, no chairs, waste paper baskets, or other similar items shall be stacked on desks, tables, or window sills. Upon completion, return all furniture and equipment to their original position.

(c) Emptying Waste and Shredder Containers. All waste containers and shredder containers shall be emptied and plastic liners replaced. Any plastic liner with food wastes or that is soiled or leaking shall be replaced with a new plastic liner. Waste containers shall be washed quarterly inside and outside utilizing a disinfectant and shall be free of odors. After washing, containers shall be wiped dry and new plastic liners installed.

All ash trays and ash receptacles shall be emptied and cleaned free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste containers and marked "TRASH" shall also be removed and disposed of. All waste collected shall be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

(d) Low Dusting/Cleaning. All furniture (including bases of chairs), partitions, radiators, equipment, grills, horizontal ledges, and sills shall be dusted. Walls, doors, and partitions shall be wiped clean (including glass in partitions and doors) to a height of 7'-0" above the floor level. If present, chalk boards, chalk trays, and erasers shall be cleaned. Corridor, lobby, and entrance walls and doors shall be cleaned. Miscellaneous hardware and bright metal work shall be wiped clean. Drinking fountains shall be cleaned and disinfected. All surfaces of drinking fountains shall be free of stains, smudges, and scale.

(e) Cleaning Walk-off Mats. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area shall be cleaned. Soil and moisture underneath mats shall be removed and the floor shall be cleaned as appropriate along with the rest of the floor. The mats shall be returned to their original locations afterwards. The Contractor shall report, in writing to the Contracting Officer, all walk-off mats that are worn out to the point of being ineffective.

(2) Floor Care. Floor care shall be performed in accordance with the Performance Standards, and shall consist of the following services.

(a) Wet Mopping. Prior to wet mopping, floors shall be swept/dust mopped. Floors shall be wet mopped with an approved cleaning solution to remove dirt, streaks, smears, and stains.

(3) Restroom Services. Restroom services shall consist of the following each time services are performed.

(a) Cleaning Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks shall be washed inside and outside utilizing a disinfectant, and shall be free of stains and odors. Pumice sticks and an approved toilet bowl cleaner shall be used to remove stains from urinals and water closets. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) shall not be used to clean lavatories or sinks. Floors shall be swept/dust mopped free of dirt and mopped with a disinfectant. Floor drains shall be cleaned and flushed with a disinfectant. Wainscoting, partitions, walls, tile, and doors shall be cleaned free of dirt, stains, and graffiti. Mirrors shall be cleaned and polished. All metal fixtures and hardware shall be cleaned and polished. Waste containers shall be emptied, disinfected, and plastic liners replaced. If present, shower stall rooms and locker/dressing rooms shall be considered part of the restrooms, and cleaned accordingly.

(b) Servicing Restrooms. Servicing restrooms shall include inspecting, replenishing, and cleaning supply dispensers. Restroom supplies shall include, but are not limited to, paper towels, toilet tissue, and soap. The Contractor shall stock restrooms with sufficient supplies to insure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor shall replenish them at no additional cost to the Government.

(4) High Dusting/Cleaning. High cleaning includes cleaning horizontal and vertical surfaces above 7 -0" from floor level including all overhead piping and ceiling areas. All dust, lint, litter, and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

(5) Cleaning Exterior Glass. The Contractor shall thoroughly clean all exterior glass surfaces, window frames, sills, and sashes. All glass surfaces shall be cleaned, free of streaks and stains, and shall be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces shall be removed. Where storm windows exist, exterior window cleaning shall include both sides of the storm window and the outside of the inner glass.

(6) Cleaning Interior Glass. The Contractor shall thoroughly clean all interior glass surfaces and associated window frames, sills, and sashes. All glass surfaces shall be cleaned and left free of streaks and stains, and all adjacent surfaces wiped dry. All paint, putty, film, and foreign matter found on glass surfaces shall be removed.

(7) Cleaning Venetian Blinds. Venetian blinds, including mini-blinds, shall be removed and cleaned free of all dust and embedded dirt and re-hung in working order. Once removed for cleaning, the blinds shall be re-hung by the Contractor within three (3) working days.

(8) Miscellaneous Duties. Perform the following in conjunction with specifications on a daily basis:

(a) Report hazardous conditions either in person, by phone, or by note, depending on severity.

(b) Check all doors to ensure they are secure before leaving premises. Report any unusual traffic in parking lot to the COR.

(c) Close drapery and blinds and turn off all lights not in use.

(d) Service all paper towel dispensers including the break rooms.

GOVERNMENT-FURNISHED FACILITIES. The following facilities are provided for the Contractor's use during the term of the contract.

a. One Janitorial Closet located in the Richfield Field Office, sixty (60) square feet.

b. Keys/Access Cards: Keys/access cards to the facilities will be provided by the Government. The Contractor shall sign a receipt for keys/access cards issued, and be responsible for their return at the end of the contract. The Contractor shall notify the Contracting Officer immediately if any key or access card is lost or stolen. The Government may, at the Government's option, hold the Contractor liable for all costs associated with replacing lost keys/access cards, including the cost of re-keying, changing the locks affected including re-keying the entire facility or modifying the computer controlled access card system.

CONTRACTOR-FURNISHED ITEMS. Janitorial materials and equipment shall be of the type and quality used in large-scale commercial cleaning operations, shall meet the requirements specified herein, and shall be approved by the CO before use.

a. Material Requirements. All toilet supplies and janitorial materials and supplies provided by the Contractor shall conform to the requirements of the latest edition of the applicable federal specifications listed herein. Those not covered by federal specifications shall be of commercial grade and quality. Within 10 days after award of this contract, the Contractor shall submit a list of the materials to be used for approval by the CO. The list shall include the manufacturers' name, brand name, and statement certifying that materials supplied meet or exceed contract requirements.

(1) Toilet Supplies. Toilet supplies to be furnished by the Contractor shall conform to the requirements specified below.

(a) Liquid soap, either stand alone or for all dispensers in sink areas. It shall be mildly scented, approximately 15% concentrate.

(b) Paper Towels and Toilet Paper. Paper towels and toilet paper shall conform to the following requirements.

(1) Paper towels shall suit the existing paper towel dispensers and shall conform to Federal Specification UU-T-591. The Contractor shall furnish adapters as required to suit existing paper towel dispensers at no additional cost to the Government. Approximate size of roll paper towel shall be 4 ½ " diameter and 11" wide, commercial grade, highly absorbent, wet strength type. Factory reject type paper shall not be used in this contract. Towels shall be delivered in unopened cartons.

(2) Toilet tissue shall be medium-soft, and the approximate size of rolls shall be 4 12" wide, 2-ply, commercial grade. Factory reject type paper shall not be used in this contract.

(c) Liquid Deodorizer. Liquid deodorizer shall be standard commercial type as approved by the Contracting Officer.

(d) Deodorants. Deodorants/Air Freshener shall fit existing dispensers. Air freshener scent shall be rotated. Supply batteries monthly.

(e) Disinfectant Germicidal. Disinfectant shall be standard, commercial type.

(2) Waste Container Liners. Liners shall be of proper size to fit the containers.

(3) Floor Wax. Floor wax shall be an acrylic, slip resistant wax.

b. Safety: A minimum 2-week supply of restroom supplies shall be kept on site. No flammable liquids shall be stored in the buildings. All chemicals and cleaning products must be labeled properly and all cords must be in safe working condition and not frayed or damaged.

c. Equipment. All power-driven equipment for vacuuming, floor scrubbing, waxing, and polishing shall be of the industrial type, mechanically sound, safe to operate, and in a condition that will not harm or excessively wear existing finishes and floor coverings. Storage and use of the approved equipment shall be acceptable to the Safety Officer.

INVENTORY OF FACILITIES

The following facilities are to receive janitorial services as specified in this contract:

a. Building One -Richfield District Office Building -9,230 square feet

Restroom Fixtures - 4 Sinks 6 Toilets 2 Urinals

Kitchen Fixtures - 1 Double Sink Custodial Closet - 1 Sink Drinking Fountains - 2 Flooring Type

Office Area Carpeted Restrooms Ceramic Tile Custodial Closet Vinyl Tile

Floor Mats Two Entrances

b. Building Two -Richfield District Warehouse -8,155 square feet

Restroom Fixtures Sinks 2 Toilets 2 Showers

Warehouse Area 1 Sink Flooring Type –

Storage Areas Concrete

Restrooms Ceramic Tile Office No.1 Vinyl Tile Office No.2 Carpeted Office No.3 Carpeted (Only the annual carpet cleaning will be performed in this office;

coordination will be required before the carpet cleaning is scheduled to obtain access to this locked room)

c. Building Three - Richfield Fire Office -2,800 square feet.

Restroom Fixtures 2 Sinks 2 Toilets

Drinking Fountain 1 Flooring Type -

Office Area Carpeted Restrooms Linoleum Entryway Carpeted

d. Building Four - Richfield Small Warehouse (restroom & utility sink only) - 65 square feet.

Restroom Fixtures 2 Sinks

1 Toilet Flooring Type -

Restrooms Concrete

Outside Areas

Concrete sidewalk leading to entrance of Building One Concrete corridor leading from Building One to Building Two Concrete porch and stair surrounding Building Three Concrete Loading Dock west of Building Two

CONTRACTOR PERSONNEL SECURITY AND SUITABLE REQUIREMENTS

Performance of this contract requires Contractor personnel to have a Federal Government-issued personal identification card before being allowed unsupervised access to the BLM facility. The Contracting Officer's Representative (COR) will be the sponsoring official, and will make the arrangements for personal identify verification and card issuance.

As a requirement of this contract, the Contractor shall identify all Contractor and subcontractor personnel who will be required to have physical access for performance of work under this contract at. The Contractor must make their personnel available at the place and time specified by the COR in order to initiate screening and background investigations. The following forms, or their equivalent, will be used to initiate the credentialing process:

*OF 306 Declaration for Federal Employment *E-QUIP Form for Background Investigation

Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitable determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact Contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. The Contractor must provide the COR with documentation that supports the individual's status.

During performance of the contract, the Contractor shall keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing process. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the Contractor's expense. If reissuance of expired credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a contract employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance.

Upon successful completion of the NAC process, an identification card will be issued and access granted.

Simultaneously, a NAC with Inquires (NACI) will be initiated to determine the individual's suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done. If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a Federally-controlled facility for more than 180 calendar days or any unsupervised access to a Federally-controlled Level 3 or 4 information system.

INSPECTION AND ACCEPTANCE QUALITY ASSURANCE SURVEILLANCE PLAN

The inspection form (See Quality Assurance Inspection Report) will be used to determine satisfactory performance.

Acceptable Quality Level: The requirements outlined in the Scheduled Services are to be performed in accordance with the Statement of Work above, the Frequency Schedule and the quality level outlined in the Performance Standards.

Scheduled services will be randomly sampled on a weekly basis by either the CO or their representative to assure their satisfactory completion. If one or more of the services are not completed in compliance with the contract requirements (non-performed or unsatisfactorily performed) the Contractor shall be subject to payment deductions.

If the work is of unacceptable quality, the Government will have the choice of either requiring the Contractor to perform the work again or let it go until the next scheduled occurrence.

A computed dollar amount will be deducted from the amount submitted by the Contractor on the monthly partial payment based on the 22 duties to be performed. There will be an error rate of 1% allowed on the duties performed daily. There will be no error rate allowed for the duties performed on a weekly, monthly, quarterly or semi-annual basis.

Duties Performed 12 Daily 3 Weekly 2 Monthly 2 Quarterly 2 Semi-annual 1 Annual

**See attachment titled “Estimated Work Days and Bid Schedule” for more details.**

Minimum Acceptable Standards: Contractor shall meet the following minimum performance standards:

a. Carpets -All carpets and rugs shall have been thoroughly vacuumed and all dirt and debris removed from under furniture, in tight corners, edges, and crevices. Following shampooing, all clean areas shall be free from dust, stains, etc. Baseboards shall be free of water marks, scars, or marks from cleaning equipment striking or splashing the surfaces.

b. Horizontal Surfaces -The following conditions shall exist after cleaning: 1) there shall be no dust streaks; 2) surfaces, corners, crevices, molding, and ledges shall be free of dust; and 3) there shall be no oils, spots, or smudges on dusted surfaces.

c. Wastebaskets, Trash Containers and Ashtrays-The inside and outside surfaces shall have been washed or damp wiped and odor free.

d. Mirror and Glass -Mirrors shall have a clean and bright appearance. Glass shall be clean and completely free of dirt, dust, oxidation buildup, spots resulting from irrigation and any other foreign matter. Glass shall be completely clean along edges and in corners.

e. Non-carpeted Floors

(1) Cleaning - All floors shall be clean and free of dirt streaks. No dirt shall be left in corners, behind pillars, under furniture, behind doors, on stair landings, or left in entry way or hall. Sidewalks and entrances shall be clean of all dirt and trash. No dirt shall be left where sweepings were picked up. There shall be no dirt, dust, or any foreign matter under desks, tables, or chairs.

(2) Mopping and Scrubbing -The floors shall be clean and free of dirt, water streaks, mop marks, strings, etc., to present an overall appearance of cleanliness. All surfaces shall be dry and corners and cracks clean.

f. Restrooms and Showers -All porcelain surfaces shall be free of calcium buildup, odors, dirt, or stains in corners or underside of sinks and toilets. All metal surfaces shall be clean and bright with a polished appearance. All painted surfaces (stall partitions, walls, etc.) shall be free of dirt, dust, splatters, and cobwebs. All surfaces shall be clean with no water or cleaner streaks evident. Fixtures shall be clean and bright. There shall be no dust, spots, stains, rust, green encrustation, or excess moisture. Toilets, urinal, sinks, partitions and trash containers shall be odor free.

g. Miscellaneous Surfaces

(1) Fixtures, e.g. towel dispensers, drinking fountains, wash basins, all bright metal surfaces, lockers, light fixtures, light lenses, and Venetian blinds, shall be clean and bright and completely free of stains, rust, oxidation buildup, or excess moisture.

(2) Upholstered furniture and bases, tables, chairs, woodwork, walls, entrance doors, walkway and entrance ceilings, moveable office partitions, moldings, and air vents shall be free of smudges, marks, spots, dirt and debris, without discoloration.

Invoices - Invoices shall be submitted through the Internet Payment Platform at www.ipp.gov with a detailed commercial invoice attached to the IPP submittal.

http://www.ipp.gov/

MEASUREMENT AND SCHEDULE

Work will be completed in all office areas, (open and private), storage rooms, conference room, as well as adjacent corridor space

DESCRIPTION OF WORK PERFORMANCE MEASUREMENT PERFORMANCE TO BE DONE:

1. Empty wastebaskets, replace plastic liners and remove trash to a designated area.

Liners will be replaced on monthly or on an "as needed" basis.

Daily SOLID WASTE COLLECTION All solid waste generated in the building shall be collected in trash bags and removed to outdoor trash receptacles.

Liners shall not be torn, worn or contain residue.

3. Dust all horizontal surfaces on furniture, desks, cabinets and partitions

4. Wash Interior/Exterior Glass Doors

5. Cleaning drinking fountains, sinks countertops, and tables, appliances, vending machines, and glass surfaces. Disinfect counter tops and tables.

6. Spot clean carpets to remove all stains

CLEANING ASHTRAYS: All ashtrays shall be emptied and sand cleaned or replaced on an as needed basis. All waste shall be collected in trash bags and

Daily

THOROUGH DUSTING: There shall be no dust streaks. Corners, crevices, moldings, and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces caused by dusting tools.

removed to outdoor trash receptacles.

Daily

GLASS CLEANING: Glass shall be clean and free of dirt, dust, streaks, watermarks, spots, and grim and shall not be cloudy.

MISCELLANEOUS CLEANING:

Building shall be free of all paper, trash, empty bottles and cans, and other discarded materials. Drinking fountains, sinks, counter tops and tables, appliances, vending machines, and glass surfaces shall present a clean appearance.

Daily

Daily

DISINFECTANT CLEANING: A

disinfectant cleaning solution will be used to disinfect sink, counter tops and table tops in the lobby and kitchen areas.

CARPET SPOTTING: Excessive Build up, spillage, or crusted material Shall be removed along with spots, smears, spills and stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting.

2. Empty ashtrays, replace sand and remove waste.

Daily

7. Servicing Paper Towel Dispensers

8. Sweeping/dust mopping floors.

9. Sweep and wet mop hard floors utilizing a cleaner disinfectant.

10. Vacuum carpets and rugs and walk-off mats.

11. Clean all fixtures including metal and chrome, water closets, urinals, shower and toilet stalls, washbasins, milTors, waste receptacles, floor baseboards, dispensers and wall surfaces, utilizing a germicide cleaner-disinfectant.

12. Empty waste receptacles, supply/ service paper towel, feminine, soap, toilet paper and seat cover dispensers.

13. Spot clean wall surfaces, door jambs, and mop boards.

14. Clean and polish all interior and exterior metal doorknobs, push bars, kick plates, rails, and other metal surfaces and doors.

SERVICING DISPENSERS: All paper towel dispensers shall be maintained daily. Paper towels shall properly fit dispensers and pull down one-at-a-time.

Daily

THOROUGH SWEEPING: Floors shall be clean and free of spills, trash, and foreign matter. No dirt shall be left in corners, or behind doors.

SWEEPING, WET MOPPING OR

SCRUBBING: The floors shall be clean and free of dirt, water streaks, mop marks, string gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean.

THOROUGH VACUUMING:

Carpeted surfaces shall be vacuumed and shall be free of dirt, dust, and other debris.

FIXTURE CLEANING: Porcelain fixtures and metal surfaces, (wash basins, urinals, toilets, shower stalls, etc.) shall be clean and bright; there shall be no dust, spots, stains, rust, mold, water marks, encrustation, or excess moisture.

SERVICING: Empty, clean and disinfect, with a germicidal disinfectant, all waste paper receptacles and sanitary napkin receptacles. With use of rubber gloves, collect soiled bags in separate containers for disposal. Replace liners in receptacles with new ones. Restock paper towels, toilet paper, towels, paper seat covers, and soap so a sufficient supply is available at all times.

SPOT CLEANING: Smudges, marks, or spots will be removes without causing unsightly discoloration.

METAL POLISHING: Metal surfaces shall be free of smears, stains, and finger marks. They shall be clean, Bright and polished to a uniform luster.

Weekly

Daily

Daily

Daily

Daily

Daily

Weekly

15. Sweep warehouse, loading dock and concrete sidewalk.

16.Vacuum all exposed or accessible partition surface and upholstered chairs.

17. Wash interior/exterior windows

18. Wash/damp wipe the inside and outside of wastebaskets.

19. Shampoo carpets in high traffic areas such as entrance lobby and corridors.

SWEEPING: Concrete areas shall be swept and shall be free of obvious dirt, debris, or spillage.

VACUUMING PARTITIONS/

CHAIRS: Partition and chair fabric Will be free of dust and particles.

WINDOW WASHING: Glass surfaces, window frames, sills and sashes shall be clean and free of dirt, dust, streaks water marks, spots, and grim and shall not be cloudy.

CLEANING WASTEBASKETS:

Wash or damp wipe wastebaskets to keep them in an acceptable condition.

Wastebaskets shall be free dust, debris, and residue. Wastebasket liners are to be replaced at least monthly but more frequently if necessary to maintain a clean appearance.

CARPET SHAMPOOING: shampoo carpet using the hot water extraction Method. As carpet and edges will be clean and spots removed. All clean areas should be free of dust, stains, etc. Baseboards will be free of water marks, scars, or marks from cleaning equipment striking or splashing the surfaces.

Proper detergents and equipment shall be used to avoid damage to the carpets and other surface that solution may come in contact with. Carpets shall have sufficient drying time to be completely dry by start of business on the following workday.

BLIND CLEANING: Blinds shall be clean and free of dirt, dust, streaks, watermarks, and grime.

20. Cleaning Venetian Blinds

HIGH CLEANING: High cleaning Semi- Annually includes cleaning horizontal and vertical surfaces above 7' from floor level including all overhead piping and ceiling areas. All dust, lint, litter, and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

21. High Dusting/Cleaning

Weekly

Monthly

MonthlyQuarterly

Quarterly

Semi-Annually

Semi-Annually HIGH CLEANING: High cleaning Semi-

Annually includes cleaning horizontal and vertical surfaces above 7' from floor level including all overhead piping and ceiling areas. All dust, lint, litter, and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

22. Shampoo All Carpets CARPET SHAMPOOING: shampoo carpet using the hot water extraction Method. As carpet and edges will be clean and spots removed. All clean areas should be free of dust, stains, etc. Baseboards will be free of water marks, scars, or marks from cleaning equipment striking or splashing the surfaces. Proper detergents and equipment shall be used to avoid damage to the carpets and other surface that solution may come in contact with.

Carpets shall have sufficient drying time to be completely dry by start of business on the following workday.

Annually

DESCRIPTION OF WORK PERFORMANCE MEASUREMENT PERFORMANCE TO BE

DONE:

Special Requirements:

Weekly Tuesday Monthly First Wednesday Quarterly First Week of April, July, October and January Semi-Annual Friday, First week of April and October Annually First Week in December

NOTE: When dusting horizontal and vertical surfaces of computer equipment, do not dust any controls or computer screens.

When dusting horizontal spaces, working papers shall not be disturbed. However, desk type items shall be lifted and dust removed from the surrounding areas.

QUALITYASSURANCE INSPECTION REPORT

DUTY

DATE

INSPECTED

SERVICES

ACCEPTABLE

SERVICES

UNACCEPTABLE

1. Empty wastebaskets and shredder, replace plastic liners, and remove trash to a designated area.

2. Empty ashtrays, replace sand and remove trash to a designated area.

3. Dust all horizontal surfaces on furniture, desks, cabinets, and partitions.

4. Wash interior/exterior glass doors.

5. Clean drinking fountains, sinks, countertops and table, appliances, vending machines, and glass surfaces. Disinfect countertops and tables in the lobby and kitchen areas.

6. Vacuum all exposed or accessible partition surface and upholstered chairs.

7. Spot clean wall surfaces, door

Jambs, and mop boards.

8. Clean and polish all interior and exterior metal doorknobs, push bars, kick plates, rails and other metal surfaces and doors.

9. Wash interior/exterior windows.

10. Spot clean carpets to remove all stains.

11. Servicing paper towel dispensers.

12. Wash/damp wipe the inside and outside of wastebaskets.

13. Sweeping/dust mopping floors.

14. Sweep warehouse, loading dock and concrete sidewalk.

DUTY

15. Sweep and wax mop hard floors utilizing a cleaner disinfectant.

16. Vacuum carpets and rugs and walk-off mats.

17. Clean Venetian blinds

18. High dusting/cleaning.

19. Shampoo carpets in high traffic areas such as entrance lobby and corridors.

20. Clean all fixtures including metal and chrome, water closets, urinals, shower and toilet stalls, washbasins, mirrors, waste receptacles, floor baseboards, dispensers and wall surfaces, utilizing a germicide cleaner disinfectant.

21. Empty waste receptacles, supply/ service paper towels, feminine, soap, toilet paper and seat cover dispensers.

DATE

INSPECTED

SERVICES

ACCEPTABLE

SERVICES

UNACCEPTABLE

Signature of the Parties below is acknowledgment of acceptance or unacceptable performance of aforementioned janitorial services.

Contractor Date

Contracting Officer’s Representative Date

Contractor Officer Date

BASIS FOR AWARD. Award for this requirement will be based on: Technical Capabilities, Past Performance, and Price as highlighted below:

1. Technical Capabilities – Offeror must be regularly established in the business called for and must demonstrate capability to perform the required services. Offerors must demonstrate that they have the equipment, personnel, supplies, resources, and experience to complete the duties required. Offerors should address quality of services and customer service.

2. Past Performance – Offeror shall provide 3 past performance examples including recent and relevant contracts of similar size, scope and complexity. The vendor shall provide the names and contact information for these projects. The Government may also, at its discretion, base past performance on past knowledge and previous experience with the contractor, supply or service being provided, customer survey or other reasonable basis.

3. Price – Offeror shall submit prices for base year and option years as outlined on the attached Bid Schedule. Price will be evaluated on the total of all option years. No quote will be considered for only part of a schedule.

Therefore, offerors are cautioned to be sure that a unit price is shown for each item. Failure to show a unit price for each item may result in rejection of the quote as nonresponsive.

Technical factors and past performance, when combined, are more important than price.

SUBMISSION OF QUOTES. A Vendor Response Form and Bid Schedule (Excel) spreadsheet is attached to this solicitation

140L5721Q0043 2021 Richfield Field Office Cleaning 8/3/2021

Contents Section 2 – Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-22 Alternative Line Item Proposal (JAN 2017) 52.232-1 Payments (APR 1984) 52.232-11 Extras (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-3 Continuity of Services (JAN 1991) 52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) 52.212-4 Contract Terms and Conditions -- Commercial Items (OCT 2018) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Jul 2021) 52.252-4 Alterations in Contract (APR 1984) DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Internet Payment Platform

(IPP) (APRIL 2013)

1452.201-70 AUTHORITIES AND DELEGATIONS (SEPT 2011)

Section 4 – Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 Ownership or Control of Offeror (Aug 2020) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation. (NOV 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.204-20 Predecessor of Offeror (July 2016) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.212-2 Evaluation -- Commercial Items (Oct 2014) 52.219-1 Small Business Program Representations (Nov 2020) 52.222-25 Affirmative Action Compliance (APR 1984) 52.252-3 Alterations in Solicitation (APR 1984)

Section 2 – Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browsefar

52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-22 Alternative Line Item Proposal (JAN 2017) 52.232-1 Payments (APR 1984) 52.232-11 Extras (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-3 Continuity of Services (JAN 1991) 52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

*Special Notice: To combat national security and intellectual property threats that face the United States, Section 889 of the John S. McCain National Defense Authorization Act (NDAA) includes two prohibitions regarding certain telecommunications, video surveillance equipment and services (telecom). Part A, effective August 13, 2019, states the government may not obtain nor can a contractor provide certain telecom produced by the following companies or their subsidiaries and affiliates: Huawei, ZTE Corporation, Hytera Communications, Hangzhou Hikvision, and Dahua Technology Company. Part B, effective August 13, 2020, prohibits the government from contracting with any company that uses certain prohibited telecom, as a substantial or essential component of any system, or as critical technology as part of a system, produced by any of the companies, regardless of whether or not that usage is in performance of work under a government contract. The Part B prohibition applies to every business sector and every dollar amount. In making its representation to the government, a contractor must evaluate all systems it uses for prohibited telecom equipment and services.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

https://www.acquisition.gov/browsefar

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-

232) prohibits the head of an executive agency on or after August 13, 2019, from…