Combined Synopsis Solicitation 12405B20Q0103.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 12405B20Q0103 and is issued as a request for quotation (RFQ). The NAICS code is 811219, Laboratory instrument repair and maintenance service. This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2020-07.

The USDA, ARS, Warmwater Aquaculture Research Unit requires a Software License and Device Warranty for the Oxford Nanopore GridION instrument.

This will include Software made available for use with the GridION for an annual term.

The license provides customer access to the password-protected portion of Oxford’s website containing frequently-asked questions, support forums, Epi2me Agent Documentation and MinKNOW Documentation.

Upon notice by the Customer, the vendor shall use commercially reasonable efforts to fix errors in the functioning of certain Software that cause it to function other than in accordance with its applicable functional specification included in the Software Documentation. The vendor reserves the right, but is not obligated, to provide additional support at no additional cost, or for a fee to be agreed mutually by the Parties.

Customer shall install patches or new releases by Oxford within (1) month after release, if not otherwise installed or updated automatically. Customer shall not interfere or otherwise prevent automatic updates of patches or new releases software.

Customer agrees to install the most current release of the software within sixty (60) days of its first availability on www.nanoporetech.com if made available without additional license fees. Customer further agrees, that Oxford’s obligations under this Section 4.7are conditioned on Customer’s compliance with the foregoing hardware support. Vendor will provide the following support for the GridION for an annual term:

Repair or replace certain Devices during the support period set forth in the Order, if any, except for malfunction arising from abuse, misuse, neglect, negligence, accident, improper storage or use contrary to the Documentation, Specifications or this Agreement. To the extent any repairs to such Devices cannot be made remotely, Customer agrees to ship such Devices back to vendor at vendor’s expense. Vendor will then repair or replace such Devices. In the alternative, and at Vendor’s sole discretion, Vendor may repair such Devices by sending support to Customer’s location.

The service is located at the USDA-ARS, 141 Experiment Station Road, Stoneville, MS 38776.

Any quotes not meeting the minimum specifications will not be considered.

DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts for trade-ins, total price and valid for at least 60 days after receipt of quote; and 2) FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS; The Representation and Certification http://www.nanoporetech.com/ section must be completed electronically in the System for Award Management (SAM) website at www.sam.gov.

REJECTION OF QUOTATION: Failure to demonstrate compliance will be caused to reject the quote without further discussions. All responsible sources may submit an offer and will be considered.

The following clauses and provisions apply to this acquisition. 52.252-2 Clauses Incorporated by Reference; 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS applies,; 52.222-3, Convict Labor; 52.233-3, Protest after award; 52.222-26, Equal Opportunity;

52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222- 19, Child Labor - Cooperation with Authorities and Remedies; 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts; 52.223-15 Energy Efficiency in Energy- Consuming Products; 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - System for Award Management; applicable to this acquisition; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS; 52.223-1 Biobased Product Certification; 52.223-4 Recovered Materials Certification; 52.212-2 Evaluation-Commercial Items ; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS; 52.217-8 Option to Extend Services.

DELIVERY: FOB Destination. Deliver to the USDA-ARS, 141 Experiment Station Road, Stoneville, MS 38776.

QUOTED PRICE MUST INCLUDE: any delivery costs as well as any applicable duties, brokerage, or customs fees.

DELIVERY DUE DATE: The Government requires delivery on or before 30 ARO, however, each offeror shall include their proposed delivery schedule as part of their quotation.

PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer.

Contractors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.sam.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.fbo.gov.

FAR 52.212-2, Evaluation-Commercial Item, the significant evaluation factors, in the relative order of importance, are (i) technical capability of the item offered to meet the Government requirement including delivery date; (ii) past performance; and (iii) price (based on F.O.B. Destination), technical and past performance are more important than price. Award will be made based on overall BEST VALUE to the Government.

The government anticipates award of a firm fixed priced contract resulting from this solicitation to the responsible offeror whose offer conforms to the specifications that will be the most advantageous to the government in accordance with FAR 13.106-2. Responses shall include technical specifications, descriptive material and capabilities of the offeror’s equipment. Offerors shall identity where the http://www.sam.gov/ offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein. All sources wishing to furnish a quotation must respond by 2:00 p.m. central standard time, August 25, 2020. Quotations are to be addressed to Jessica Pacheco, Contract Specialist, at jessica.pacheco@usda.gov. Additional information may be obtained by contacting the Contracting Officer by email.

Place of Performance:

USDA-ARS

141 Experiment Station Road Stoneville, MS 38776

Primary Point of Contact:

Jessica Pacheco Contract Specialist jessica.pacheco@usda.gov

Secondary Point of Contact:

Nicholas Langley Contract Specialist nicholas.langley@usda.gov mailto:jessica.pacheco@usda.gov mailto:nicholas.langley@usda.gov