COMBINED SYNOPSIS LPTA.docx

COMBINED SYNOPSIS/SOLICITATION

(FAR 12.603 – Commercial Products and Commercial Services)

I. GENERAL INFORMATION

Solicitation Number: RFQ-26-PHX-023 Notice Type: Combined Synopsis/Solicitation Posted Date: 04/01/2026 Response Date/Time: 04/15/2026 NAICS Code: 334111 Size Standard: 1000 Set-Aside: Indian Small Business Economic Enterprise (ISBEE) PSC Code: 7G21 Contract Type: Firm-Fixed-Price (FFP) This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. The Government intends to make a single firm-fixed price award.

II. DESCRIPTION OF REQUIREMENT

The Indian Health Service (IHS), Phoenix has a requirement for brand-name Cisco IT equipment and associated components.

This requirement is brand-name only. The Government intends to procure Cisco products only. No substitutes will be accepted.

III. Bill of Material (BOM) Bill of Materials (BOM) attachment 1.

The Contractor shall provide all equipment in accordance with the following:

Salient Requirements:

· All items must be new, original Cisco OEM equipment

· No refurbished, gray market, or third-party products allowed

· Equipment must include manufacturer warranty

· Equipment must be fully compatible with existing Cisco systems

· Serial numbers must be valid and supportable by Cisco

IV. DELIVERY

Delivery Location:

Whiteriver Service Unit (WRSU) 400 W. Apache Dr.

Whiteriver, AZ 85941 Delivery Schedule:

30 days After Receipt of Order (ARO) FOB: Destination

V. SET-ASIDE REQUIREMENT (ISBEE)

This acquisition is set aside exclusively for Indian Small Business Economic Enterprises (ISBEE) in accordance with:

· FAR Subpart 26.5

· HHSAR Subpart 326.6

· IHSAR Subpart 326.6 Offerors must:

· Be certified as an ISBEE at time of quote submission

· Be registered in SAM.gov (active UEI)

· Meet all eligibility requirements

VI. EVALUATION FACTORS (LPTA)

Award will be made using Lowest Price Technically Acceptable (LPTA) procedures, no tradeoffs will be considered.

1. Technical Acceptability (Pass/Fail) To be considered technically acceptable, the Offeror must clearly demonstrate:

· Compliance with all specified Cisco brand-name part numbers

· All products are new, genuine Cisco OEM equipment

· Products are eligible for manufacturer warranty and Cisco support

· Ability to meet required delivery schedule Authorized Source Requirement:

Offerors must provide documentation demonstrating that they are:

· A Cisco Authorized Reseller Acceptable documentation includes:

· Cisco Partner/Reseller certification

· Letter of authorization

· Authorized distributor verification Failure to provide adequate documentation may result in the quote being determined technically unacceptable.

2. Price

· Price will be evaluated for fairness and reasonableness

· Award will be made to the lowest-priced technically acceptable offeror

VII. SUBMISSION REQUIREMENTS

Offerors shall submit the following:

1. Technical Quote

· List of Cisco part numbers

· Confirmation that all products are new, genuine Cisco OEM equipment

· Confirmation of manufacturer warranty eligibility

· Delivery timeline

· Documentation verifying Cisco Authorized Reseller status or authorized supply chain source (e.g., Cisco Partner certification, letter of authorization, or distributor verification)

2. Price Quote

· Unit pricing

· Extended pricing

· Total price

3. Certifications

· Proof of ISBEE eligibility

· SAM.gov registration

VIII. INSTRUCTIONS TO OFFERORS

In accordance with FAR 52.212-1, offerors shall submit quotes electronically to:

Email: jimmy.perry@ihs.gov Subject Line: RFQ-26-PHX-023 – Cisco IT Supplies Quote Questions Due: 4/13/2026

IX. APPLICABLE FAR CLAUSES AND PROVISIONS

FAR Provisions

· FAR 52.212-1 – Instructions to Offerors—Commercial Items

· FAR 52.212-2 – Evaluation—Commercial Items

· FAR 52.212-3 – Offeror Representations and Certifications FAR Clauses

· FAR 52.212-4 – Contract Terms and Conditions—Commercial Items

· FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes

· FAR 52.211-6 – Brand Name or Equal (Tailored: Brand Name Only – No Equals)

X. HHSAR / IHSAR CLAUSES

The following clauses apply:

· HHSAR 352.226-3 – Indian Preference

· HHSAR 326.602-1 – Indian Economic Enterprise Set-Aside

· IHSAR 352.226-70 – Indian Preference Program

· IHSAR 326.601-2 – Representation by Indian Economic Enterprises (Full text available upon request or incorporated by reference)

XI. BRAND NAME JUSTIFICATION NOTICE

A Brand Name Justification (Limited Sources Justification) has been prepared and approved in accordance with applicable FAR authorities. The justification will be made publicly available as required.

XII. ADDITIONAL INFORMATION

· This procurement is conducted using FAR Part 12 (Acquisition of Commercial Products and Commercial Services)

· The Government reserves the right to award without discussions

· All responsible ISBEE sources may submit a quote

XIII. POINT OF CONTACT

Contract Specialist / Contracting Officer:

Jimmy Perry jimmy.perry@ihs.gov 602-364-5266