Combined_Syn-Soli_N6264921Q0151 (Final).docx

This is a COMBINED SYNOPSIS/SOLICITATION, N6264921Q0151 for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (http://www.neco.navy.mil/).

The NAICS code is 488390, for Bunkering Service. This is a competitive, unrestricted action among sources duly authorized to operate and do business in JAPAN. Offerors may be required to submit additional documentation demonstrating their ability to perform in Japan prior to award.

It is the quoter’s responsibility to ensure all electronic media are readable by the Government.

All Contract Line Item Numbers (CLINs) AND Sub-CLINs shall have a firm-fixed unit price and total price.

Quotation for this Combined Synopsis/Solicitationmust be on an “All or NONE” basis. Partial or incomplete quotations are ineligible for award.

Clarification Contractors may request clarification of any specification or contract term. No verbal requests for information will be accepted by the Contracting Officer or his/her Technical Representative. Contractor’s questions must be submitted to the Contract Specialist in writing via email: yukako.hishikura.ja@fe.navy.mil. All requests for clarification on the subject solicitation shall be emailed to the Contract Specialist by 28 May 2021 at 1400 hrs Japan Standard time (JST). All questions and answers will be submitted via an amendment to the original solicitation.

This announcement will close and time for quote submission is on 10 June 2021 at 1000 hrs JST. Offers received after this date and time will be considered non-responsive and will not be given further consideration. Please provide all submission to the Government Point of Contact: yukako.hishikura.ja@fe.navy.mil.

Company’s information:

Below company’s information must be provided.

Company’s name:

Company’s address:

Cage code:

Point of Contact (POC):

POC’s phone number:

POC’s e-mail:

SPECIAL NOTE

Offerors are reminded of the requirements associated with subcontracting with contractors that are debarred, suspended or proposed for debarment contained at FAR 52.209-6. As with all FAR requirements, please ensure you are familiar with those requirements prior to submitting your proposal."

The NAVSUP, Fleet Logistics Center (FLC), Yokosuka, Contracting Department requests responses from qualified sources capable of providing:

Base Period Ordering Period of Performance: One year from the date contract awarded

ITEM0001 - BUNKERING, DE-BUNKERING SERVICES

The Contractor shall provide tanker vessels or barges for bunkering/de-bunkering services and transfer to U.S. Government owned or chartered vessels in the Tokyo Bay area in accordance with the Performance Work Statement (PWS).

ITEM0001AA - Basic Bunkering Service See below PWS paragraph 1.3(a).

QTY: MAX 400,000 Barrel @ ¥_____________= ¥_______________

ITEM 0001AB - Basic De-bunkering Service See below PWS paragraph 1.3(a).

QTY: MAX 30,000 Barrel @ ¥_____________= ¥_______________

ITEM0002 - DETENTION CHARGE

See below PWS paragraph 1.3(b).

QTY: MAX 30 Hour @ ¥_____________= ¥_______________

ITEM 0003 - CANCELLATION OF ORDER

ITEM 0003AA - CANCELLATION OF BUNKERING, DEBUNKERING

Under CLIN 0001 when the conditions fell within the scope set forth in 1.3(c) of the PWS.

QTY: MAX 3 Job @ ¥_____________= ¥_______________

ITEM0003AB - CANCELLATION OF OIL BOOM

Under CLIN 0005 when the conditions fell within the scope set forth in 1.3(e) of the PWS.

QTY: MAX 1 Job @ ¥_____________= ¥_______________

ITEM0004 - RETURN CHARGE

See below PWS paragraph 1.3(d).

QTY: MAX 30 Job @ ¥_____________= ¥_______________

ITEM 0005 - OIL BOOM SERVICES

ITEM0005AA - OIL BOOM SERVICES

See below PWS paragraph1.3 (e)(i).

QTY: MAX 50 Job @ ¥_____________= ¥_______________

ITEM0005AB - OIL BOOM SERVICES

With donut fenders moving operation.

See below PWS paragraph1.3 (e)(ii).

QTY: MAX 10 Job @ ¥_____________= ¥_______________

ITEM0006 - RENTAL OF EXTRA HOSES

See below PWS paragraph 1.3(f).

QTY: MAX 1,200 Meter @ ¥_____________= ¥_______________

ITEM 0007 - OIL, OILY SUBSTANCE REMOVAL SERVICES

See below PWS paragraph1.3 (g).

ITEM 0007AA - FOR 0800 - 1700 HOURS

Oil/oily substance removal service during Normal Working Hours.

QTY: MAX 2 Hour @ ¥_____________= ¥_______________

ITEM 0007AB - FOR 0600-0800, 1700-2200 HOURS

Oil/oily substance removal service.

QTY: MAX 2 Hour @ ¥_____________= ¥_______________

ITEM 0007AC - FOR 2200-0600 HOURS

Oil/oily substance removal service.

QTY: MAX 2 Hour @ ¥_____________= ¥_______________

ITEM 0007AD - DISPOSAL AND ABSORBENTS

The Contractor shall provide oil/oily substance removal services, including disposal of the retrieved absorbents.

QTY: MAX 2 Package @ ¥_____________= ¥_______________

ITEM 0007AE - CANCELLATION OF OIL/OILY SUBSTANCE REMOVAL SERVICES

QTY: MAX 1 Job@ ¥_____________= ¥_______________

ITEM 0008 - TANK CLEANING CHARGE

See below PWS paragraph1.3 (h).

QTY: MAX 29 Job@ ¥_____________= ¥_______________

ITEM 0009 - MULTIPLE BUNKERING SERVICE

See below PWS paragraph1.3 (i).

QTY: MAX 5,000 Barrel @ ¥_____________= ¥_______________

ITEM 0010 – FUNDING FOR GUARANTEED MINIMUM QUANTITY

POST AWARD CONFERENCE

The Contractor shall attend a Post-Award Conference, to discuss Contract Administration, Performance Work Statement, and Clarifications prior to start service. This Post-Award Conference represents the Government’s minimum obligation under this contract.

QTY: 1 lot @ ¥107,915 ($1,000.00) = ¥107,915 ($1,000.00)

Total Amount for Base Year:

Option Year I Ordering Period of Performance: One year from the end of Base Year

ITEM 1001 - BUNKERING, DE-BUNKERING SERVICES

The Contractor shall provide tanker vessels or barges for bunkering/de-bunkering services and transfer to U.S. Government owned or chartered vessels in the Tokyo Bay area in accordance with the Performance Work Statement (PWS).

ITEM 1001AA - Basic Bunkering Service See below PWS paragraph 1.3(a).

QTY: MAX 400,000 Barrel @ ¥_____________= ¥_______________

ITEM 1001AB - Basic De-bunkering Service See below PWS paragraph 1.3(a).

QTY: MAX 30,000 Barrel @ ¥_____________= ¥_______________

ITEM 1002 - DETENTION CHARGE

See below PWS paragraph 1.3(b).

QTY: MAX 30 Hour @ ¥_____________= ¥_______________

ITEM 1003 - CANCELLATION OF ORDER

ITEM 1003AA - CANCELLATION OF BUNKERING, DEBUNKERING

Under CLIN 0001 when the conditions fell within the scope set forth in 1.3(c) of the PWS.

QTY: MAX 3 Job @ ¥_____________= ¥_______________

ITEM 1003AB - CANCELLATION OF OIL BOOM

Under CLIN 0005 when the conditions fell within the scope set forth in 1.3(e) of the PWS.

QTY: MAX 1 Job @ ¥_____________= ¥_______________

ITEM 1004 - RETURN CHARGE

See below PWS paragraph 1.3(d).

QTY: MAX 30 Job @ ¥_____________= ¥_______________

ITEM 1005 - OIL BOOM SERVICES

ITEM 1005AA - OIL BOOM SERVICES

See below PWS paragraph1.3 (e)(i).

QTY: MAX 50 Job @ ¥_____________= ¥_______________

ITEM 1005AB - OIL BOOM SERVICES

See below PWS paragraph1.3 (e)(ii). With donut fenders moving operation.

QTY: MAX 10 Job @ ¥_____________= ¥_______________

ITEM 1006 - RENTAL OF EXTRA HOSES

See below PWS paragraph 1.3(f).

QTY: MAX 1,200 Meter @ ¥_____________= ¥_______________

ITEM 1007 - OIL, OILY SUBSTANCE REMOVAL SERVICES

See below PWS paragraph1.3 (g).

ITEM 1007AA - FOR 0800 - 1700 HOURS

Oil/oily substance removal service during Normal Working Hours.

QTY: MAX 2 Hour @ ¥_____________= ¥_______________

ITEM 1007AB - FOR 0600-0800, 1700-2200 HOURS

Oil/oily substance removal service.

QTY: MAX 2 Hour @ ¥_____________= ¥_______________

ITEM 1007AC - FOR 2200-0600 HOURS

Oil/oily substance removal service.

QTY: MAX 2 Hour @ ¥_____________= ¥_______________

ITEM 1007AD - DISPOSAL AND ABSORBENTS

The Contractor shall provide oil/oily substance removal services, including disposal of the retrieved absorbents.

QTY: MAX 2 Package @ ¥_____________= ¥_______________

ITEM 1007AE - CANCELLATION OF OIL/OILY SUBSTANCE REMOVAL SERVICES

QTY: MAX 1 Job @ ¥_____________= ¥_______________

ITEM 1008 - TANK CLEANING CHARGE

See below PWS paragraph1.3 (h).

QTY: MAX 29 Job @ ¥_____________= ¥_______________

ITEM 1009 - MULTIPLE BUNKERING SERVICE

See below PWS paragraph1.3 (i).

QTY: MAX 5,000 Barrel @ ¥_____________= ¥_______________

Total Amount for Option Year I: ¥_______________

Ground Total Amount: ¥

PERFORMANCE WORK STATEMENT (PWS)

BUNKER/DE-BUNKER TRANSPORTATION SERVICE

1.0 SCOPE OF CONTRACT

1.1 General:

(a) This contract is for the fuel bunkering services to U.S. Government owned or chartered vessels or Foreign Government owned vessels at the Tokyo Bay area in Japan.

1.2 Technical Requirement:

(a) The Contractor shall have necessary crew and equipment to accomplish the bunkering/de-bunkering operation.

(b) The Contractor shall be licensed to carry the following clean petroleum products: NATO F76 and F44 (JP5). Such a ship shall comply with the existing Japanese safety and environmental laws and regulations.

(c) The Contractor shall use a ship with cargo tanks that have an epoxy coating, reference MIL-STANDASRD 3004-1, comply with Attachments (1) and (2), and are otherwise acceptable to receive the cargo identified in the Customer’s order. The use of copper and copper alloys (brass, bronze, etc.) in vessel compartments, pipelines, heating coils, and fittings is not permitted.

(d) The Contractor shall provide suitable and operable barge(s) for bunkering/de-bunkering operations at least 4 barges with each barge tank capacity 500.00 kl for daily operations. The Contractor shall provide different barge per task order.

(e) The Contractor shall be equipped with suitable and proper manner delivery hoses. Total length of the hoses per operation shall not exceed 54 meters (177.12 feet). (See paragraph 1.3(g) below for extra hoses)

(f) The ship provided by the Contractor pursuant to this contract is subject to inspection and acceptance by a representative of the Customer and the FLC fuel terminal prior to loading or discharging of cargo.

1.3 Description of Services:

(ii) In the event that the Customer orders less than the minimum order quantity of 1,000bbls, the Contractor shall be paid for 1,000bbls.

(iii) For the basic de-bunkering evolution, the Contractor shall be paid for transportation service at the basic freight.

(iv) in the event of de-bunkering evolution order less than the minimum order quantity of 1,500bbls, the contractor shall be paid for 1,500bbls

(b) Detention Charge for Bunkering/De-bunkering: Detention is the time lost as a result of stoppage, or inability to start bunkering or de-bunkering of cargo due to causes beyond control and without fault or negligence of the Contractor. Examples of such causes include acts of God or of the public enemy, fires, floods, epidemics and severe weather.

(i) The Customer will compensate the Contractor for the fixed detention charge when detention exceeds 120 minutes from the Customer’s request deliver time. In case barge(s) is assigned across multiple days, 120 minutes commences from the Customer’s requested delivery time each day.

(ii) For purpose of shortening the amount of operation time, multiple barges are scheduled at the same time in the same place for delivering, in which case barges are not in the operation should not be the objected to detention. The connection and disconnection time of barge hoses between multiple barges and/or any time lost when the Customer needs to stop the operation and open/close oil booms due to entering/releasing the Contractor’s barge will not be assessed as detention charge. In case multiple barges are assigned at the same time, 120 minutes commences when the previous barge departs and the oil boom is reconnected.

(iii) Detention will not be assessed outside of normal fuel operation hours of sunrise to sunset as per CFAYINST for bunkering/de-bunkering operations in Yokosuka Naval base.

(iv) When the task order is cancelled during a detention period exceeding 120 minutes for bunkering, the Customer will pay detention charge in addition to return charge.

Contractor’s barge already starts fuel pre-loading or anytime after completed fuel loading at the FLC fuel terminal, neither the basic freight nor cancellation charge shall be paid but the Customer will compensate for return charge to the Contractor.

(ii) In the event that the returning barge will be continuous utilized for next scheduled fueling evolution, no return charge will be assessed.

(f) Rental of Extra Hoses: The Contractor’s ship shall be equipped with suitable and proper manner delivery hoses. When the extra hoses are required, the total length of the hoses per operation shall not exceed 54 meters (177.12 feet).

(g) Oil/Oily Substance Removal Services: When an oil boom is in place around a ship in support of operations, and when the Ordering/Alternate Ordering Officer issues an order to the Contractor that oil/oily substance response actions be taken within the oil boom confined area, the Contractor shall commence the action immediately. Such action is to be done basically using an oil-retrieving boat manned with a minimum of three (3) laborers. Oil removal operations shall utilize oil absorbents, (Package: 100 sheets of oil absorbents 65 x 65cm, approx. 17Kg in total). Any oil/oily substance response action shall be terminated immediately upon direction of the Ordering/Alternate Ordering Officer. When the disposal of oil/oily substance and absorbents is ordered, the Contractor shall perform the service in accordance with applicable local law and regulation.

(h) Tank Cleaning: Tank cleaning and gas freeing of the Contractor’s ship before the bunkering/de-bunkering operation are basically the responsibility of the Contractor anytime during the contract period. The FLC fuel terminal representative will inspect tank(s) prior to loading and certify that the product loaded is clean. However, the Government may require the contractor to clean the tank if the Government determined it has provided unclean cargo or the incorrect cargo type, refer to MIL-STANDASRD 3004-1, comply with Attachments (1) and (2). In those scenarios, the contractor shall conduct tank cleaning as required by the Government.

(i) Multiple Bunkering Service: The Contractor shall perform the multiple bunkering services after receipt of an oral order, which will be confirmed in writing later. The multiple bunkering performance means when the Contractor's vessel/barge already dispatched from her ordinary mooring place and load multiple ships/barges regardless of fuel quantity with one order. If the returned freight is occurred, return charge will compensate to the Contractor said set forth in (d). Also the cancellation charge said set forth in (c) will apply in case the task order is cancelled. The Contract shall notice their vessel/barge information such as her name, capacity and pre-loading schedule prior to the scheduled commencement services.

1.4 Duties and Responsibilities of the Parties:

For the Contractor’s information purposes, the following is provided:

Cargo tank cleaning, gas-freeing, or drop/strip is not required as a matter of routine preparation when going from like-cargoes to like-cargoes such as:

The Contractor’s ship, which previously carried “Palm Oil,” cannot be used for this contract unless the Contractor obtained an approval from the Government for use of such vessels under the contract.

1.5 Berth Information:

(feet) Maximum Ship’s Beam (feet) Maximum Ship’s Draft (feet) Maximum Ship’s DWT (tons) Type of Manifold (inch) Type of Manifold (connection)

Yokosuka (Berth 2)

Yokosuka (Berth 3)

Yokosuka (Berth 6)

Yokosuka (Berth 7)

Yokosuka (Berth 8)

Yokosuka (Berth 9)

Yokosuka (Berth 12)

Yokosuka (Berth 13)

Yokosuka (Harbor Master Pier - West)

Yokosuka (Harbor Master Pier - East)

Hakozaki (North Dock - 244)

12 (JIS)

Loading Arm Loading Arm

Hakozaki North Dock - 246)

12 (JIS)

Loading Arm Loading Arm

Hakozaki (Canal Dock)

Yokohama (North Pier B)

Yokohama (North Pier D)

Yokohama (North Pier E)

Yokohama (North Pier F)

Various *(1) Bunker barge will moor alongside vessel berthed at pier. Connection type varies by vessel class.

1.6 Regulation/Instruction for Oil Spills:

When fuel spills occurred during operations, the Contractor shall commence action to remove and clean-up the spilled oil immediately. The Contractor is responsible for cleaning up the spills that occur as a result of the contractor’s fault; if such spills damage U.S. Government property, it is responsible for reimbursing the Government for the cost of the spilled fuel. The Contractor shall comply with the following law and regulations as to oil spillage:

(i) Japanese Environmental Governing Standards (JEGS), Chapter 18, Spill Prevention and Response Planning issued by U.S. Forces Japan.

(ii) Law Relating to the Prevention of Marine Pollution and Maritime Disaster

ECMRA

Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S.NAVY via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at sam.gov.

MINIMUM AND MAXIMUM QUANTITIES

To meet the intent of FAR 52.216-22 Indefinite Quantity Clause, the Contractor shall furnish to the Government, when and if ordered, the supplies or services specified as maximum in the schedule below, and the Government shall order at least the quantity of supplies or services designated as the minimum. The quantities shown in each CLINs are only estimates. The exact quantities for delivery are not known at the time of award:

Minimum: $1,000.00 (CLIN 0010 Post Award Conference) Maximum: $4,800,000.00

PERFORMANCE BASED SERVICE CONTRACT (PBSC)

QUALITY ASSURACNE SURVEILLANCE PLAN (QASP) – Contract Performance Objectives, Performance Standards and Assessment Methods

During the contract performance, the Contractor will be evaluated on its ability of comply with applicable license, laws and regulations of Japan such as safety and environmental to conduct the tanker vessels or barges to carry bulk petroleum products. The QASP provides the methodology by which Contractor’s performance will be monitored by the COR to determine compliance with standard performance objectives. The contract performance objectives, performance standards, assessment methods, and acceptable quality level are described below in further detail.

1. Comply with the existing Japanese safety and environmental laws and regulations to carry the required clean petroleum products as referenced 1.2 (b), and law and regulations for oil spills as referenced 1.6 of the PWS.

100%

3. Transaction compliance loss of or damage to Government Property and/or the Government Furnished Property.

Evaluation and Rating: The Contracting Officer’s Representative (COR) will monitor and inspect about 30% of the whole Contractor’s performance (bunkering/de-bunkering operation), randomly, but shall do at least twice a month, which is ordered by the Task Order. The COR will report and rate the Contractor’s performance by using the form of “Contractor’s Performance Evaluation Sheet” (Attachment I). When the Contractor performs in compliance with the performance standards with meeting more than 90% quality level, the Contractor’s performance will be rated “Acceptable.” In case any inconsistency or deficiency is found, the COR will record it on the form and attach any related document to the form. When it is determined the quality level is less than 90%, the performance will be rated as “Unacceptable.” All the performance records to the Contractor for the operations monitored and inspected will be recorded. The COR will review those evaluation records and prepare a Contractor’s Performance Evaluation Sheet in which the Contractor’s performance will be rated using the following five (5) adjectival ratings:

EXCEPTIONAL (E): The services performed by the Contractor are considered to have exceeded the performance standards described above and demonstrate a good probability of success without any problems during the remaining period of the contract. This rating will be applicable when each of the measurement results (Attachment (2-A)) is “98% and above.”

HIGHLY ACCEPTABLE (HA): The services performed by the Contractor are considered to have satisfied the performance standards described above and demonstrate a good probability of success during the remaining period of the contract. Even if the Contractor had minor problems on its performance, the Contractor has demonstrated that it could correct such problems without any damage to the Government. This rating will be applicable when each of the measurement results is “95%~97%.”

ACCEPTABLE (A): The Contractor’s performance is considered to have substantially met the stated performance standards described above and demonstrates a good probability of success during the remaining period of the contract. Even if the Contractor had minor problems on its performance, the Contractor has demonstrated that it could correct such problems with minimal damage to the Government. Although some minor inconsistency or weakness exists, it can be readily corrected. This rating will be applicable when each of the measurement results is “90%~94%.”

MARGINAL (M): The Contractor’s performance is considered to have partially failed meeting the stated performance standards, and the response to correct the deficiency was marginal. That is, a substantial number of the Contractor’s record responses “good,” but a deficiency or weakness exists, and it/they may be susceptible or correction through the exchange of information. There is marginal probability of success during the remaining period of the contract. This rating will be applicable when each of the measurement results is “70%~89%.”

POOR (P): The Contractor failed meeting one or more of the stated performance standards, and failure was considered “major.” Even if the failure was minor, the Contractor did not or could not correct the deficiency properly and/or if adversely affected the Government operation. In such a case, the Contractor’s performance is considered to be major or extensive weaknesses. There is low probaily of success on future ordering and contract award. This rating will be applicable when any of measurement results is 69% or below.

In case the Contractor’s performance is rated either “Marginal” or “Poor”, the Contractor shall take a corrective action(s) to all deficiencies identified 30 days before the next term begins. Contractor’s failure in these corrective actions may cause the termination of the contract for cause.

Note: The COR will assess the overall rating based on all the three (3) performance objectives above with comments. All three (3) factors are equally important and the comment from the COR is mandatory.

Performance Assessments (Non-monetary Incentive): The Contractor’s performance information under this contract may affect decisions for the Government to make future contract award. Through the performance assessments, the Government expects that the Contractor motivates improved performance or reinforces exceptional performance in the future contract(s).

INSPECTION AND ACCEPTANCE Inspection and acceptance of the services delivered will be made by the following:

Fleet Logistics Center Yokosuka (FLCY) C700 or its duly authorized Representatives.

Upon completion of the contract work, the Contractor will furnish documentation, such as a delivery ticket, immediately following completion of the contract work. The Government will use this documentation to accept services rendered. The Contractor will furnish a copy of the signed acceptance document with its payment requests.

CONTRACT ADMINISTRATION

Contract Administration Appointments and Duties: In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

(a) Procuring Contracting Officer (PCO) is responsible for:

0. Solicitation information/questions;

0. All pre-award information, questions, or data;

0. Freedom of information inquiries;

0. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

0. Arranging the post award conference (See FAR 42.503-1).

Tel: (046) 816-7195

1. Contract Administration Office (CAO), which is the same as the PCO above, is responsible for matters specified in FAR 42.302 and DFARS 243.302 except in those areas otherwise designated herein.

OTHERS:

It is emphasized that only the PCO has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action must be taken unless the PCO has issued a contractual change.

When, in the opinion of the Contractor, the Contractor requests effort outside the existing scope of the contract (or delivery order), the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contracting Officer has issued a modification to the contract (or delivery order) or has otherwise resolved the issue.

(c) Appointment of Ordering Officers (NOV 1992)(YOK)

Ordering Officer (OO) is responsible for:

(1) Issuing delivery/task orders;

(2) Obligating the funds by issuance of the delivery/task order;

(3) Authorization to begin performance;

(4) and/or Monitoring of total price of delivery/task orders issued

The following individuals are designated as authorized Ordering Officer:

Alternate Ordering Officer: Saori Nishino

The Ordering Officer / Alternate Ordering Officer are responsible for issuing and administering any orders placed hereunder. Ordering Officer/Alternate Ordering Officer may negotiate revisions/modifications to orders, but only within the scope of this contract. Ordering Officer/Alternate Ordering Officer have no authority to modify any provision of this basic contract. Any deviation from the terms of the basic contract must be submitted to the Procuring Contracting Officer (PCO) for contractual action. Ordering Officer/Alternate Ordering Officer may enter into mutual no-cost cancellations of orders under this contract and may reduce the scope of orders/tasks, but Terminations for Convenience or Terminations for Default shall be issued only by the PCO.

(d) Contracting Officer’s Representative (COR) is responsible for:

(1) Liaison with personnel at the Government installation and contractor personnel on site;

(2) Technical advice/recommendations/clarification on the specifications,

(3) Monitoring contractor performance to assure that corrective action is being taken;

(4) Identifying contractor noncompliance with any of the terms and conditions specified in the order to the Contracting Officer;

(5) Security, Safety, and Environmental requirements on Government installations;

(6) Certificating invoices for payment in writing, acceptance/rejection of the deliverables;

(7) Approving and coordinating for working in and around existing buildings;

(8) Serving as a point of contact through whom the contractor can relay his questions and problems of a technical nature to the Contracting Officer;

(9) Inspection and acceptance of the services performed by the contractor; and (10)Alerting the PCO, as appropriate, to any potential problems which may affect performance schedules.

The following individuals are designated as authorized COR and alternate COR:

Primary COR: ABF2 Cedric Mathis

Alternate COR: MM2 Derek Lemoine

EFT (Payment by JPY): The Contractor must agree to receive payment by EFT. Transaction fee (currently ¥735) will be deducted by the Financial Institution (Bank of America) making payment.

Invoice Instructions: The Contractor shall submit an invoice in accordance with DFARS 252.232-7003 and 252.232-7006 via WAWF. Detail of WAWF information will be provided at each task order level.

Designated Payment Office: Payment will be made by the following office:

Defense Finance and Accounting Service Bldg. 206 Unit 5220 Code JRLG Yokota Air Base Fussa-shi, 197-0001 Japan

TYPE OF CONTRACT

This is a performance based, Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Contract with Firm-Fixed-Prices Line Items to support Fuel Bunker and De-bunker Service for U.S. Fleet Activities Yokosuka.

SUBMISSION OF QUOTATIONS

The quoter is required to submit a quote in the following quantities:

a) FAR provision 52.204-26 Covered Telecommunications Equipment or Services—Representation (Dec 2019).

b) DFARS provision 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019).

c) DFARS provision 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (Dec 2019)

(2) Three (3) of Past Performance Information (PPI) (Attachment I) – One copy for each PPI

(4) Copy of barge inspection certification for all barges and licenses – 1 copy

LIST OF ATTACHMENTS

CLAUSES INCORPORATED BY REFERENCE

The following FAR provisions and clauses are applicable to this procurement:

52.203-3, Gratuities;

52.203-6, Alternate I, Restrictions on Subcontractor Sales to the Government;

52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper;

52.204-7, System for Award Management;

52.204-13, System for Award Management Maintenance;

52.204-16, Commercial and Government Entity Code Reporting;

52.204-18, Commercial and Government Entity Code Maintenance;

52.204-19, Incorporation by Reference of Representations and Certifications;

52.204-22, Alternative Line Item Proposal;

52.209-7, Information Regarding Responsibility Matters;

52.212-1, Instructions to Offerors - Commercial Items;

52.212-4, Contract Terms and Conditions - Commercial Items;

52.217-5, Evaluation of Options;

52.222-56, Certification Regarding Trafficking in Persons Compliance Plan;

52.225-14, Inconsistency between English Version and Translation of Contract;

52.229-6, Taxes--Foreign Fixed-Price Contracts;

52.232-40, Providing Accelerated Payments to Small Business Subcontractors;

52.247-34, F.O.B. Destination;

52.204-21 BASIC Safeguarding of Covered Contractor Information Systems (Jun 2016)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number,…