COM703_CRP30897_Revised_Contract_07.01.2025t.pdf

Rev. 4.19.22

Index No.: COM703 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Landscaping Services, Commerce, Division of the State Fire Marshal

CONTRACT No.: CRP30897 EFFECTIVE DATES: 10/21/2024 to 06/30/2025 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Commerce, Division of State Fire Marshal, 6606 Tussing Road, Reynoldsburg, OH 43068. .

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and scope of work effective 07/01/2025. Additionally, it is issued to add a summary of amendments page, and to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: COM703*

TABLE OF CONTENTS

SPECIFICATIONS PAGE

SCOPE OF WORK 3

DATES/HOURS OF SERVICES 3

MATERIALS AND EQUIPMENT 3

GENERAL INFORMATION 3

SERVICES PROVIDED 4-5

GENERAL REQUIREMENTS 5-6

DAS SPECIFICATIONS 6

CONTRACT ITEMS

COST SUMMARY 7

CONTRACTOR INDEX 8

*SUMMARY OF AMENDMENTS 9

SPECIFICATIONS

I. SCOPE OF WORK

GW Business Solutions, LLC (GW) shall provide all labor and supervision to perform landscaping services for Ohio Department of Commerce, Division of State Fire Marshal (DSFM), located at 8895 East Main Street, Reynoldsburg, Ohio 43068 per this specification.

II. *DATES/HOURS OF SERVICES

A. *Services will be provided the last full week of October 2025 for the Autumn work, and in the Spring between April 1 and June 30, 2026.

B. Specifications will be completed between the hours of 6:00 AM and 5:00 PM Monday through Friday. GW will communicate with DSFM the planned schedule for days on-site and work to be performed on those days.

C. In the case of inclement weather where the employees are unable to work outside, the work shift/remaining hours will be moved to the next available day. The inclement weather determination is made by the GW Contract (Site) manager.

III. MATERIALS AND EQUIPMENT

GW will provide all supplies, equipment, and tools necessary to perform the landscaping tasks.

IV. *GENERAL INFORMATION

*Areas of service included in this contract are the following. (Copied directly from DSFM Landscaping Service Request – FY26/FY27 (Autumn 2025 and Spring 2026)

*DSFM Landscaping Service Request – FY26/FY27

Purpose: DSFM has 90 acres of property that needs varying levels of maintenance and attention. Several years ago, DSFM began employing the assistance of professional landscapers to assist the DSFM maintenance staff with early spring maintenance and upkeep. The assistance has improved the appearance of the property, and shows attention to the investment made by the citizens of Ohio and the Department of Commerce. The extra hand is also helpful because of the short window for the work to be done since the grounds (from a mowing perspective) takes up a lot of time to stay on top of during the spring months.

This request is used for specific needs and is not used for regular maintenance needs. These needs include tree/bush pruning, landscape bed prep (weeding), applying bagged/bulk mulch, and planting of flowers in planters located at various points of the main building. Once this work is completed, DSFM maintenance will work to keep the areas upkept for the remainder of the growing season.

When appropriate, some work can be completed in the autumn (debris clean-up, trimming of grasses, etc.). Turfgrass applications should begin as spring weather allows. No other date restrictions for work with exception to tender annuals must wait to be planted until after the presumed frost-free date for the growing season.

The landscaping is not just aesthetics. Maintaining the property is as crucial as maintaining the building structure. The ground sheds water to the swales so it leaves the property. Pruning promotes healthy growth and longevity of the plants, and the obvious planting flowers and greenery keeps the place looking nice. DSFM has visitors from across Ohio, the nation, and internationally. The appearance of the outside is equally as important as inside.

*Update scope of work effective 07/01.2025.

SPECIFICATIONS, CONTINUED

V. *SERVICES PROVIDED

Requesting:

• ***When providing a quote, please itemize the cost per bullet item.

• Dead-limb and trim shrubs, viburnums, taxis, burning bushes, etc. along multi-purpose room, north MPR gallery entrance, east parking lot, around south tower and in front entrance plaza.

• Trim recently established shrubbery along the south FEIB storefront windows, located between trees. These should not be subject to a heavy pruning; use “light and airy” pruning practices to keep the plants natural shape.

• Trim ornamental grasses (flagpole & front entrance plaza).

• Weed barrier: check integrity of the current weed barrier (thick landscape fabric/plastic) and replace/replenish barrier in areas, as necessary. Areas with such barriers include entrance plaza (along barricade wall), along north of the MPR entrance, south beds along FEIB storefront, and the flagpole beds. All new barrier is not necessary; only replace worn, ripped, or otherwise compromised sections.

• Once bed preps are completed, apply granular landscaping herbicides for additional weed control (prior to applying mulch).

• Any areas affected by excessive grass growth; use a selective grass herbicide for that portion of landscaping bedding. This is not intended for all landscaping beds; just spot treatments.

• Remove any suckers from tree bases/trunks prior to mulching.

• Spread an estimated 450, 2-cf mulch bags. (Exact estimates should be determined by vendor upon walk-thru for RFQ). Mulch existing areas that are already mulched;

no new areas/beds need created at this time. Areas to be mulched include the area around the flag pole, along the east parking lot (under shrubs), along east MPR wall, north MPR/employee entrance, entrance plaza, mulch beds against the SE corner of the main building, East and South of the South stair tower, and along the south glass-front face of the building. Mulch also needs applied to the front boulevard (around trees), around the entrance gates, and around the several trees that border the main entrance and east parking lot. (See purple areas in picture to the right) Note: There has been an increase in the amount of mulch square footage from previous years due to capital improvements.

• Plant annuals & fertilize in at least seven (7) terra cotta pots. Flowers to consider for these units are dusty miller (gray), sweet potato vine (green/bright green), coleus (red variations), marigolds (tall variety – orange/yellow/red), sage/salvia (purple), zinnia (white, pink, yellow, red, purple). Selected plants should be relatively drought/heat resistant since staff will not be watering them daily; at most twice a week.

***Please hold off on any flower plantings until after the frost-free date (for 2026 this should be May 26th). This will decrease the threat for frost on the tender annuals.

• All organic material to be disposed at a designated site located on SFM grounds.

• *Spray herbicide to specific areas of turfgrass with at least one (1), but no more than two (2) separate applications. Suggested: a pre-emergent herbicide (early spring) followed a few months later with a second round of selective herbicide (late spring). This selective herbicide should eliminate major broadleaf weeds including dandelions but focus very little grass species control and/or fertilization. All turf at DSFM does not need treated, just areas along the main drive and parts immediately within eyesight of the parking lots and main building. See picture (right); treated areas are generally circled in green. Treated areas include both sides of the main entrance, boulevard, flagpole, north parking lot, east visitors parking lot, dormitories, courtyard, and the grassy areas just to the south of the main building.

**DSFM cannot guarantee the tank sprayer broadcast wand will be available nor that it can be properly calibrated for the use of whatever herbicide is used. Please provide own equipment to use for application.

**Exact amounts of herbicide should be determined by vendor upon walk-thru for RFQ

**Prior to the use of any herbicide (granular or liquid) please supply DSFM with a small sample before applying. The forensic lab will conduct an analysis to make certain it will not conflict with any of their ongoing work.

Note: On both sides of the main entrance driveway there are some prairie grass plots that contain native wildflowers. This area is to remain natural, untreated. Be cautious of overspray when in near these areas.

VI. GENERAL REQUIREMENTS

A. The landscapers are employees of GW and will work with the site contact at DSFM, for specific on-site instructions related to the specified tasks.

B. Uniforms are not included in this quotation. Name badges will be provided at the customer’s request.

C. Security clearance and background checks are not included in this proposal.

D. Requests for special service or emergency services, other than the tasks included in the scope of work, will require written request from the customer and agreement from GW concerning the terms of performance. DSFM shall designate the person or persons authorized to approve and order special services from GW. Special services require the approval of the GW Vice President of Business Services in addition to the written request from the authorized customer. This document shall be presented with the monthly billing statement to substantiate charges for additional work and services performed.

E. GW is fully insured. GW shall procure and maintain in full force and effect throughout the term of this Agreement, and for so long after its termination as may be necessary, the following insurance through carriers acceptable to Customer:

1. Workers’ Compensation Insurance covering injury to or occupational disease or death of the employees of GW who perform the Facility Services hereunder, in accordance with applicable statutory requirements, including Employer’s Liability Insurance, with a limit of liability under the Employers Liability portion of at least $100,000 per occurrence; and

2. Comprehensive General Liability Insurance, including blanket contractual liability, naming Customer as an additional insured, and having a minimum of $1,000,000 combined single limits for bodily injury (each person), bodily injury (each accident), and property damage.

Simultaneously with the execution of this Agreement by all parties hereto, GW will furnish to Customer certificates evidencing the required insurance coverage. The certificate of insurance shall contain provisions that the policies they represent will not be canceled or materially changed without at least thirty (30) days’ prior written notice to the Customer.

GW shall, prior to the effective date of any such change or cancellation, replace such insurance with insurance satisfactory to Customer and furnish Customer with certificates evidencing such replacement insurance.

VII. *DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.31.2025, OCRP Revenue Share Special Terms and Conditions rev. 122321 (if applicable), including any subsequent changes shall govern this work.

VIII. *ITEMIZED PRICING

Landscaping service tasks per the attached specification include all labor and supervision for Ohio Department of Commerce, Division of State Fire Marshal, located at 8895 East Main Street, Reynoldsburg, Ohio 43068. The effective dates of this costing are 7/21/25 – 6/30/2026.

TASK ANNUAL

PRICE

Dead-limb and trim shrubs, viburnums, taxis, burning bushes, etc. $ 638.23 Trim shrubbery along the south FEIB storefront windows, between trees.

$ 358.61

Trim ornamental grasses (flagpole and front entrance plaza) $ 108.87 Weed barrier $ 480.56 Apply granular landscaping herbicides for additional weed control $ 902.22 Apply a grass herbicide for areas affected by excessive grass growth (spot treatments)

$ 952.40

Remove any suckers from tree bases/trunks prior to mulching $ 268.29 Spread mulch $ 4,230.44 Plant annuals & fertilize in at least seven terra cotta pots $ 1,214.81 Spray herbicide to specific areas or turf grass with at least one (1), but no more than two (2) separate applications.

$ 1,984.45

Dispose of organic material $ 596.61

*Update scope of work effective 07/01/2025.

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30897-1 72102902

Autumn Landscaping Services, Division of State Fire Marshal, 8895 East Main Street, Reynoldsburg, OH 43068

$5,867.75 per occurrence*

CRP30897-2 72102902

Spring Landscaping Services, Division of State Fire Marshal, 8895 East Main Street, Reynoldsburg, OH 43068

$5,867.75 per occurrence*

Submit Invoices to:

Ohio Department of Commerce 6606 Tussing Road Reynoldsburg, OH 43068

*Update pricing effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30897

OAKS ID: 0000316030

GW Business Solutions LLC 65 South Fifth Street, PO Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989 Fax: (740) 345-3191 Email: cteegardin@GWnewark.com

Index No.: COM703*

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and scope of work effective 07/01/2025. Additionally, it is issued to add a summary of amendments page, and to update the DAS Standard Terms and Conditions, rev.

03.31.2025 effective 07/01/2025.

*Add a summary of amendments page effective 07.01.2025.

CONTRACT FOR: Landscaping Services, Commerce, Division of the State Fire Marshal