COM701_CRP30832_Revised_Contract_07.17.2025.pdf

Index No.: COM701 Eff. Date: 07/17/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Division of State Fire Marshal

CONTRACT No.: CRP30832 EFFECTIVE DATES: 07/01/2024 to 06/30/2025 Renewal through 06/30/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Ohio Department of Commerce, Division of State Fire Marshal, 8895 East Main Street, Reynoldsburg, OH 43068.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to

125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to correct a typographical error effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -11

CONTRACT ITEMS

COST SUMMARY 12

CONTRACTOR’S INDEX 13

SUMMARY OF AMENDMENTS 14

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this scope of work is for GW Business Solutions LLC. (GW) to provide custodial services for the Ohio Department of Commerce, Division of State Fire Marshal (DSFM) five days per week, Monday through Friday, (excluding holidays).

1. The effective date for this contract is July 1, 2025, through June 30, 2026.

2. GW Business Solutions LLC. (GW) will provide custodial services for the Ohio Department of Commerce, Division of State Fire Marshal (DSFM) five days per week, Monday through Friday, (excluding holidays).

3. The following areas are included in this contract:

MAIN BUILDING

o Residential Area (36 residential rooms with 2 beds in each room) o Recreation Area o Bureau of Underground Storage Tank Regulation Areas (BUSTR) o Administration Area o Lobbies/Entrances (including 2 large trash cans at entrances and in the courtyard) o Hallways o Conference Rooms o Restrooms and showers (including the two restrooms off the kitchen area) o Dining Area o Stairwells & Landings o Basement Hallways o Mail Room o Multi-Purpose Room o Classrooms o Washer/Dryer Room o Crime Lab o Exercise & Yoga Room o Fire Academy o Testing and Registration Area o Code Enforcement Area o Fire Prevention Area o Investigation Area o ITG o Maintenance Room o Legal Department

BUILDING A

o Restrooms o Classrooms o Hallways o Stairwells & Landings o Electrical Room on 1st floor o Storage room on 1st floor o Maintenance/Storage Area on 2nd floor

BUILDING B

o Entrances and lobbies (including vending area) o Hallways o Restrooms o Classrooms o Offices o Lab (was a storage room and changed during 2017 remodel)

4. The following areas are excluded from this contract:

o Mechanical Rooms (except as described in Building A) o Sidewalks o Parking Lot o Storage Rooms/Closets (except as described in Building A) o Building A Garage Bay Area “Apparatus Area” o Maintenance Garage, Storage, and Mechanical Area & Forensic Storage

5. When the majority of the DSFM personnel are tele-working and not in the facility daily, and/or when classes have been halted or are minimal, GW will swap normal cleaning tasks for disinfecting services. This will include utilizing an electrostatic backpack sprayer provided by the DSFM. This provision will be approved in advance by both DSFM and GW.

6. GW will provide supplies and equipment per the attached supply and equipment lists. GW will also provide trash liners, toilet tissue, linens, residential mattress pads, toiletries, (shampoo, bath soap, etc.) and toilet seat covers. The soap dispensers at the sink area in the Residential rooms are the responsibility of the DSFM, and GW will re-fill the soap dispensers with soap provided in the contract. GW staff will inform DSFM when dispenser replacements are needed. There are twenty (20) mattress pads for the residential area included for replacements for this contract period.

7. GW will provide 29 dedicated Paper Towel Dispensers for the restrooms, 21 dedicated Hand soap dispensers for the restrooms, 36 dedicated Hand Soap dispensers for the residential rooms (by the sink area), and 36 dedicated Hand & Body Shampoo dispensers for the showers in the residential rooms free of charge.

8. A supervisor, or designee, is required to always be on site.

9. Two times per week housekeeper service to the 36 residential rooms will be provided based on up to 70% fill capacity per week.

(See Scope of Work below). Bed linens are to be changed once per week or when guests check out. Allowance is to be given for each residential room to be cleaned thoroughly once per week or when vacated. In the event the fill capacity exceeds 70%, this contract will need to be modified to include another employee to help provide services.

10. Walk off mats for Building A and the Main Building, and the cleaning and maintenance of the mats have been included in the monthly price of the contract and the attached Scope of Work, per the customer’s request.

o The Walk off mats will be cleaned once weekly between December 1st and March 31st (4 months or 18 weeks).

o The Walk off mats will be cleaned one time monthly between April 1st and November 30th (8 months or 8 occurrences).

11. Walk off mats in the secondary entryway/lobbies will be vacuumed three times per week except during inclement weather, when they will be vacuumed daily.

12. Walk off mats in the Main building will be cleaned daily.

13. The carpet will be cleaned once per year.

14. Carpet spot cleaning will be completed as needed, monthly.

15. GW will perform State of Ohio background checks AND BCI/FBI background checks on all GW staff assigned to work at the

DSFM.

16. The DSFM will provide, at no cost to GW, all resources, and utilities such as hot or cold water, electric, trash removal services, etc. in adequate supply to perform the scope of work.

17. Trash located in receptacles will be emptied per the Scope of Work. Items around trashcans will not be removed unless all duties identified in the Scope of Work have been completed and the word TRASH is written on other item(s) to be removed.

18. GW will provide blood borne pathogen kits and clean-up service as part of this contract.

19. Eleven (11) holidays will be observed commensurate to the DSFM holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

20. A log will be kept identifying any messages to employees such as daily spills, and other correspondence.

21. Quarterly inspection with a designated DSFM representative, or alternate, and GW staff managers and/or District Manager are encouraged. All corrections will be noted and corrected as agreed.

22. Closure of facility during inclement weather will be communicated to the GW District Manager, or the Vice President of Contracts.

Unless otherwise notified, GW employees will report to work except during a Level 3 emergency.

23. Scope of Work of General Cleaning Duties:

I. MAIN BUILDING

A. THREE TIMES A DAY TASKS (first thing in the morning, at lunchtime, and before 2nd shift leaves for the day.)

1. Spot check entire lobby and clean, as needed:

a. Tidy up area.

b. Vacuum walk off mats

c. Spot dust and damp mop floor

d. Spot vacuum carpet under seating

e. Spot dust and damp mop wooden stairs

B. DAILY TASKS

1. Empty trash receptacles in all areas

2. Clean entrance glass in lobby, including side windows.

3. Vacuum walk off mats in entrances/lobbies

4. Dust and damp mop hard surface floors in entrances/lobbies, and front main hallway.

5. Vacuum carpet under seating area in lobby.

6. Dust/damp mop wood stairwell.

7. Spot clean walls

8. Clean tables and pick up debris in the Recreation room.

9. Standard Restroom cleaning procedure including Cleaning and disinfecting toilets, urinals, sinks, empty trash, fill dispensers, polish dispensers and mirrors, replenish dispensers, spot clean walls, partitions and doors, dust, and wet mop floors

10. Polish/disinfect drinking fountains.

11. Clean and disinfect shower rooms as needed.

12. Vacuum walk off mats

CAFETERIA

1. Police

2. Empty large waste receptacles, double lined

3. Clean and disinfect tables.

4. Dust and spot mop textured LVT in dining area.

5. Dust and damp mop service line floor.

6. Sweep and mop 3 steps.

CRIME LAB

1. Wipe counters.

2. Clean/Polish sinks

3. Empty trash receptacles

4. Spot clean walls

EXERCISE & YOGA ROOM

1. Dust and damp mop hard surface floors.

RECREATION AREA

1. Dust & damp mop wood floors.

2. Spot clean carpets as needed.

3. Tidy material on tables

4. Empty trash receptacles

5. Spot clean interior glass and windows

MULTI-PURPOSE ROOM

1. Empty waste receptacles

2nd FLOOR (6) CLASSROOMS

1. Wipe tables.

2. Empty waste receptacles

3. Wipe instructor units/tables.

4. Clean dry-erase boards as instructed.

5. Sweep/damp mop floors in laundry room.

C. WEEKLY TASKS

1. Spot Clean interior glass in secondary lobbies, entrances, and hallways

2. Dust mop stairwells and landings.

3. Clean walk off mats (December 1st – March 31st – 4 months=18 weeks)

4. Vacuum carpet in conference room and Fire Marshal’s office

BASEMENT

1. Dust/Damp mop hallway floors.

OFFICE AREAS

1. Vacuum carpet

2. Spot clean interior glass

COFFEE AREAS

1. Clean and sanitize sinks.

2. Clean and sanitize countertops.

3. Fill paper towel dispensers.

CRIME LABS

2. Dust and damp mop hard surface floors.

MAINTENANCE HALL

1. Sweep floors outside mail room.

2. Damp mop floors outside mail room.

3. Spray buff floors.

EXERCISE & YOGA ROOM

2. Vacuum Carpet

3. Clean Exercise Equipment (27 pieces)

4. Clean benches (2)

5. Clean barbell rack (1)

6. Clean scale (1)

2ND FLOOR (6) CLASSROOMS

1. Vacuum carpet (100% of 4864 square feet)

RESIDENTIAL AREA (36 RESIDENTIAL ROOMS-THOROUGH ROOM CLEANING WHEN VACATED)

1. Sweep and damp mop hard surface floors.

2. Thorough clean shower, sink/mirror

3. Clean/disinfect toilet.

4. Spot clean walls

5. Sweep/damp mop floors in bathroom.

6. Replenish towels/toiletries.

7. Spot clean interior windows and other glass

8. Dust windowsills.

9. Linen and Supply inventory management

10. Empty waste receptacles

11. Launder Mattress pads (150) (provided by LKGW)

12. Launder Blankets (Academy owned)

13. Change Bed linens (Friday)

14. Clean and disinfect the interior and exterior of refrigerators.

15. Dust televisions.

16. **When student CHECKS OUT ONLY- Clean and disinfect refrigerators, interior and exterior, remove and dispose of food and containers**

C. TWICE WEEKLY TASKS

2nd FLOOR CLASSROOMS

1. Vacuum carpeting (up to 70% of 3161 square feet) traffic lanes in Classrooms

RESIDENTIAL AREA

TWO TIMES PER WEEK MAID SERVICE PER ROOM (36 ROOMS UP TO 70% CAPACITY)

1. Clean shower, sink/mirror

2. Empty waste receptacle

3. Clean/disinfect toilets.

4. Dust mop hard surface floor.

5. Sweep/damp mop floor in bathroom.

6. Restock towels and toiletries as needed.

D. THREE TIMES WEEKLY TASKS

1. Vacuum carpeting in offices, cubicles, and hallways.

a. Vacuum traffic lanes

RECREATIONAL AREA

1. Vacuum carpet in hallway

2. Dust and damp mop hard surface floors.

1. Vacuum traffic lanes (70% of 4704 square feet)

2ND FLOOR (6) CLASSROOMS

1. Vacuum hallways, including residential area

2. Wipe Washer/dryer as needed.

3. Dust/Damp mop stairwells and landings.

E. MONTHLY TASKS

MAIN BUILDING

1. Clean all interior office glass.

2. Dust/Clean conference room tables and table in Fire Marshal’s office.

3. Dust chairs in conference room.

4. Dust table in entrance area.

5. Dust Administration Area

6. Clean interior and exterior of windows- 7 ft. and under - in the gallery hallway (from the lobby to the multi-purpose room)

7. Clean walk off mats (April 1st – November 30th - 8 months/8 occurrences)

RECREATION AREA

1. Dust misc. furniture.

1. Dust/Wipe tables and chairs, as needed.

2. Dust misc. furnishings.

EXERCISE and YOGA ROOM

1. Dust pictures.

2nd FLOOR (6) CLASSROOMS

1. Dust chairs.

OFFICE AREA

1. Dust/wipe misc. furnishings.

2. Dust file cabinets/credenzas.

3. Dust misc. furnishings in cubicles.

4. Dust/Clean chairs in conference room and seating area.

5. Dust desks.

CRIME LAB

1. Dust desks.

2. Dust chairs.

3. Dust file cabinets/credenzas.

4. Dust above door jams.

5. Dust wall heater & coat rack.

RESIDENTIAL AREA

1. Clean residential room windows, interior only

2. Clean waste receptacles

F. EVERY 8 WEEKS TASKS

1. Launder bedspreads on a rotation basis.

G. QUARTERLY TASKS

1. Dust/Clean foyer heating units.

2. Dust mop floors in specific mechanical rooms identified by the customer.

H. SEMI-ANNUAL TASKS

1. Interior & Exterior Window cleaning of the first-floor windows from the security desk to the hallway, and the first and second floor windows in the hallway to the right of the main entrance.

2. Interior & Exterior Window cleaning of the first & second floor windows of the Dormitory Hallways

3. Interior & Exterior Window cleaning of the first & second floor windows of the Lounge, Hallway to the Cafeteria, and in the cafeteria

4. Interior & Exterior Window cleaning of the Crime Lab

5. Clean interior glass, i.e., office side glass, decorative partitions, glass walls, etc. (all glass under 7 feet)

6. Clean interior windows under 7 feet, and other glass in the residential area, lounge, etc.

7. Clean interior glass in walkway from classrooms to residential area in main building.

8. Clean glass on main lobby stairwell, on both sides, in main building.

9. Dust/vacuum ceiling vents, etc.

10. Clean interior and exterior of cupola

11. Clean carpeting (Main building ONLY)

12. Damp wipe baseboards (to be coordinated with the customer semi-annually to coincide with extermination) in Main Building.

I. ANNUAL TASKS

1. Strip and refinish all hard surface floors.

2. Clean high light fixtures in the front hallway (9 qty) of the Main building ONLY

3. Clean interior of cupola

II. A-BUILDING

A. DAILY TASKS

1. Standard Restroom cleaning procedure including cleaning and disinfecting toilets, sinks, empty trash, fill dispensers, polish dispensers and mirror, spot clean walls, partitions/doors, dust/wet mop and disinfect floors.

2. Clean showers in Restrooms

SPECIFICATIONS, CONTINUED

3. Dust lockers outside of Restrooms.

4. Empty all trash receptacles in building and reline, as necessary.

5. Wipe tables in classrooms.

6. Clean dry erase boards as instructed.

B. WEEKLY TASKS

1. Vacuum all the carpet.

2. Sweep concrete floors.

3. Spot mop concrete floors, as needed.

4. Spot clean walls/chalkboards

5. Dust horizontal surfaces in classrooms.

6. Clean walk off mats (December 1st – March 31st -4 months or 18 weeks)

C. THREE TIMES A WEEK TASKS

1. Dust mop hallway floors.

2. Damp mop hallway floors.

3. Sweep stairwells and landings.

4. Damp mop stairwells and landings.

5. Vacuum walk off mats

D. MONTHLY TASKS

1. Clean waste receptacles

2. Vacuum upholstered furniture

3. Dust/wipe tables and desks.

4. Dust chairs.

5. Dust/Wipe railings.

6. Dust wall hangings, misc. furniture, and chalkboards.

7. Clean door jams

8. Dust all horizontal surfaces.

9. Clean Walk off mats (April 1st – November 30th, 8 months or 8 occurrences)

E. SEMI-ANNUAL TASKS

1. Damp wipe baseboards (to be coordinated with the customer semi-annually to coincide with extermination)

F. ANNUAL TASKS

1. Dust/Vac ceiling vents, etc.

2. Clean Carpet

3. Strip and refinish all hard surface floors.

III. B-BUILDING

A. DAILY TASKS

1. Clean entrance glass and doors

2. Dust and damp mop entrance floors.

3. Vacuum walk off mats in entranceway

4. Standard Restroom cleaning procedure including Cleaning and disinfecting toilets, urinals, sinks, empty trash, fill dispensers, polish dispensers and mirror, replenish dispensers, spot clean walls, partitions and doors, dust, and wet mop floors

5. Polish/disinfect drinking fountain.

6. Empty all trash receptacles.

CLASSROOMS

1. Wipe tables.

2. Empty waste receptacles

3. Wipe instructor units/tables.

4. Clean chalk boards as instructed.

B. WEEKLY TASKS

1. Sweep rubber floor.

2. Wet mop rubber floor

3. Spot clean walls/chalkboards

4. Vacuum walk off mats

5. Dust horizontal surfaces in classrooms.

6. Dust and wet mop hard surface floors.

C. MONTHLY TASKS

1. Clean waste receptacles

2. Vacuum upholstered furniture

3. Dust/wipe tables and desks.

4. Dust chairs.

5. Dust/wipe railings.

6. Dust wall hangings, misc. furniture, and chalkboards.

7. Clean door jams

8. Dust all horizontal surfaces.

D. QUARTERLY TASKS

1. Dust/Clean foyer heating units.

E. SEMI-ANNUAL TASKS

1. Damp wipe baseboards (to be coordinated with the customer semi-annually to coincide with extermination)

F. ANNUAL TASKS

1. Dust/Vacuum ceiling vents, etc.

2. Strip and refinish all hard surface floors.

IV. MAINTENANCE / ANNEX

A. WEEKLY TASKS

1. Sweep and mop floors in Office Area

2. Standard Restroom Cleaning procedure including cleaning and disinfecting toilets, urinals, sinks, and countertops, emptying trash, filling dispensers, polish dispensers and mirrors, replenishing dispensers, spot cleaning walls, partitions, and doors, and dust and wet mopping floors.

24.. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. )3.31.2025, including any subsequent changes, shall govern this work.

SUPPLIES & EQUIPMENT

FOR OHIO DEPARTMENT OF COMMERCE, DIVISION OF STATE FIRE MARSHAL

The following is a list of the supplies/materials and equipment that GW may supply to provide custodial services for the DSFM per the above Specifications and Scope of Work:

Rev. 4.19.22

Index No.: COM701*

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30832-1 76111501

Janitorial Services, Division of State Fire Marshal 8995, East Main Street, Reynoldsburg, OH 43068. (Not to exceed $386,891.04 for *FY26).

$32,240.92 per month

CRP30832-2 76111501

Worker Hourly Rate for Special Events. (Not to exceed 280 hours for *FY26).

$21.71 per hour

CPR30523-3 76111501

Worker Overtime Rate for Special Events. (Not to exceed 200 hours for *FY26).

$32.57 per hour

CRP30832-4 76111501

Supervisor Hourly Rate for Special Events. (Not to exceed 280 hours for *FY26).

$29.31 per hour

CRP30832-5 76111501

Supervisor Overtime Rate for Special Events. (Not to exceed 200 hours for *FY26).

$43.97 per hour

*This amendment is issued to correct a typographical error in the description if the item numbers effective 07/01/2025. FY25 was not updated to FY26 when the renewal was completed.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30832

OAKS ID:0000306030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 345-9861 Fax: (740) 345-3191 Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/17/2025 This amendment is issued to correct a typographical error effective 07/01/2025.

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to update and include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.