COE_Single_Source___Quote.pdf
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- Attached to
- Agency Administered OH|CTR035102
- Contract number
- CTR035102
- Issued by
- Ohio
About this file
This document is a Single Source (Sole Source) Justification memo from the Council on Occupational Education (COE) to the Ohio Central School System (OCSS), dated November 18, 2025. The memo details a specialized Candidate Academy training to be delivered by COE for OCSS leadership, focusing on accreditation preparation and candidacy requirements.
The proposed training is a two-day onsite academy scheduled for January 13-14, 2026, at the Hyatt Columbus in Columbus, Ohio, with a total cost of $32,623. The cost includes $25,551 for the hosted event and $7,072 for registration (13 attendees at $544 each). The training will be led by COE's Membership Services & Training Director Monique Campbell and a team of subject matter experts, providing tailored guidance on COE candidacy eligibility, accreditation expectations, EDvera walkthroughs, and a Candidate Pathway Planner. The justification emphasizes the unique expertise of COE in delivering this specialized training, which is critical for OCSS to meet accreditation milestones and submission timelines for their 2026 and 2027 Cohorts.
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Text version
Date: November 18, 2025
To: Robin Long-Ohio Central School System
From: Monique Campbell, Director of Membership Services & Training, COE
Subject: Single Source (Sole Source) Justification-Candidate Academy (OCSS), Jan 13–14, 2026
1) Purpose
This memo documents a single-source procurement for a customized Candidate Academy to be provided by Monique Campbell (Director of Membership Services & Training, Council on Occupational Education). The training will prepare OCSS leadership for candidacy readiness, application requirements, timelines, and accreditation visit preparation.
2) Scope of Work
• Service: Onsite, COE-aligned Candidate Academy tailored to OCSS institution sector
• Delivery Dates & Location: January 13–14, 2026 (2 days), Hyatt Columbus, Columbus, Ohio.
• Audience: OCSS leadership
• Delivery Team:
- Monique Campbell, Director of Membership Services & Training (Lead Facilitator)
- Dr. Tangela Purifoy, Vice President of Evaluations
- Dr. Tennie McBryde, Assistant Vice President (AVP) of Evaluations
- Dr. Yokesha Greene, Assistant Vice President (AVP) of Evaluations
- Shelia Luke, Vice President of Compliance
- Dr. Dwight Pullen, Associate Vice President of Compliance
- Shakedra Robinson, Assistant Vice President of Institutional Data
• Deliverables:
- Facilitated 2‑day Academy covering COE candidacy eligibility, accreditation expectations and accreditation standards
- EDvera walkthroughs/checkpoints and exhibit organization workflows
- Candidate Pathway Planner (timeline/grids) aligned to Commission cycles
3) Cost
• Hosted Event by COE-specialized for corrections, onsite delivery across two days, plus preparation and AV Equipment for ODRC in Columbus Ohio, Hyatt Regency Columbus Downtown - $25,551.00
• Registration (OCSS attendees: $544 x 13): $7,072.00 - billed separately
• GRAND TOTAL: $32,623
4) Single‑Source Rationale
• Unique qualifications: The COE Candidate Academy is curated and delivered by the Council on Occupational Education’s training leaders and subject-matter experts. Ms. Campbell leads training at COE and develops the Candidate Academy content used by institutions pursuing candidacy. Ms. Campbell and the accompanying team maintain direct, current familiarity with the COE Handbook, Policies & Rules, EDvera forms, and visit preparation practices.
• Fit & alignment: OCSS requires content and tools that align precisely with COE requirements and evaluation expectations; generic accreditation consultants cannot provide authoritative led training with the same expertise and fidelity
• Continuity: OCSS is planning a focused candidacy timeline; use of the COE training lead ensures continuity between Academy guidance and subsequent readiness checks.
• Time sensitivity: With delivery scheduled for January 13–14, 2026, OCSS will be eligible to submit the Candidate for Accreditation application as early as January 21, 2026, for their 2026 and 2027 Cohorts
5) Required Timelines & Milestones
• Candidate Academy (onsite): January 13-14, 2026 (Hyatt Columbus)
• 2026 Candidate Application Due Dates: January 21, April 22, July 22, October 21
• 2026 Commission Meetings: March 5-6, June 3-4, September 10-11, December 9-10
• Candidate Academy Team Arrival/Departure: January 12, 2026/January 15, 2026
• Candidate Academy (onsite): January 13–14, 2026 (Hyatt Columbus)
6) Consequences/Risks if Not Performed or Delayed
• Schedule impact: Slippage would compress or miss key Commission Meeting cycle windows and delay candidacy milestones.
• Compliance readiness: Without Candidate Academy workshops, EDvera submissions may be incomplete/misaligned, increasing the likelihood of findings and rework.
• Financial/operational impact: Travel requirements and potential disruption to accreditation milestones.
• Stakeholder confidence: Reduced staff readiness for accreditation
7) Reasonableness of Price
The proposed budget reflects specialized expertise, and onsite delivery across two days, plus preparation and follow‑up. Comparable internal capacity does not exist; substitution is not possible; candidate academy is required for all institutions seeking to apply for accreditation with COE.
8) Approvals
Requestor (OCSS):
Date:
Department Head (OCSS):
Procurement/Finance (OCSS):
Attachments
• Draft agenda (OCSS Candidate Academy)
• Budget Proposal slide deck (OCSS Candidate Academy)
| 1) Purpose |
| 2) Scope of Work |
| 3) Cost |
| 4) Single‑Source Rationale |
| 5) Required Timelines & Milestones |
| 6) Consequences/Risks if Not Performed or Delayed |
| 7) Reasonableness of Price |
| 8) Approvals |
| Attachments |
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