Agency Term Contract

ATC-26-073

Laundry Equipment

This Contract is between the State of Florida, Department of Corrections (“Department”), and

B&C Technologies, Inc. (“Contractor”).

WITNESSETH

WHEREAS, the Department and Contractor are collectively referred to herein as "Parties" and individually as a "Party," and capitalized terms shall have the meaning assigned to them in the

Contract, unless otherwise defined herein; and

WHEREAS, the Contractor responded to the Department’s Invitation to Bid (ITB), No: FDC ITB-

25-002, Laundry Equipment; and

WHEREAS, the Department has accepted the Contractor’s Bid and enters into this Contract in accordance with the terms and conditions of ITB-25-002.

THEREFORE, and in consideration of the mutual promises contained herein, the Parties agree as follows:

I. Scope of Work

The services and/or commodities to be provided by the Contractor pursuant to this

Contract as defined and described in Exhibits A and B.

II. Contract Term

The initial term of this Contract is for three (3) year and shall begin on August 31, 2026, or on the last date on which it is signed by all Parties, whichever is later.

III. Renewal Terms

The Department and the Contractor may renew the Contract in whole or in part, for a renewal term not to exceed three (3) years, or portions thereof, at the renewal pricing specified in the Contractor's original submission, upon mutual agreement of the Parties as set forth in the Contract. The Department may not be charged any costs relating to a renewal.

IV. Contract

This Contract, together with the following attached documents (Exhibits), sets forth the entire understanding of the Parties and supersedes all prior and contemporaneous agreements, whether written or oral, with respect to such subject matter.

All Exhibits attached to this Contract are incorporated in their entirety and form as part of this Contract. The Contract has the following Exhibits:

A. Exhibit A: Price Sheet;

B. Exhibit B: FDC ITB-25-002 Laundry Equipment and all addenda;

C. Exhibit C: Foreign Country of Concern Attestation (PUR 1355);

D. Exhibit D: Vendor Certification Form (PUR 7801);

E. Exhibit E: Use of Coercion for Labor and Services (PUR 2024);

F. Exhibit F: Provision of Commodities Produced by Forced Labor (PUR 2023); and

G. Exhibit G: Pass/Fail Requirement Certification and Non-Collusion Certification

In case of conflict, the documents shall have priority in the order listed:

A. The Agency Term Contract

B. Exhibit A: Price Sheet; then

C. Exhibit B: FDC ITB-25-002 and all Addenda, in reverse order of issuance

V. Amendments

Unless otherwise provided herein, all modifications to this Contract must be in writing and signed by both Parties, except changes to Section VIII, below. Any future amendments of the Contract, which alter the definition of the services, or scope of work, shall define the services, or scope, in the same format as Exhibit A.

Notwithstanding the order listed in Section V., amendments issued after Contract execution may expressly change the provisions of the Contract. If an amendment expressly alters the

Contract, then the most recent amendment will take precedence.

VI. Contract Notices

Unless otherwise required herein, the Parties shall provide all notices required or permitted by this Contract in writing by certified mail, return receipt requested, or hand-delivery to the respective Parties. All notices shall be deemed received on the date of delivery.

Contract management notices to Section VIII, Contract Management, may be delivered by email to the Contractor's Representative as prescribed in Section VIII. All notices by email shall be deemed received when they are transmitted and not returned as undelivered or undeliverable.

VII. Contract Management

The Department employee who is primarily responsible for maintaining the Contract

Administration file is:

Contract Administrator

Bureau of Procurement

Florida Department of Corrections

501 S. Calhoun Street, Suite 327

Tallahassee, FL 32399-2500

Telephone: (850) 717-3700

Email: Purchasing@fdc.myflorida.com mailto:Purchasing@fdc.myflorida.com

The Contract Administrator will perform the following functions:

1. Maintain the official Contract Administration file;

2. Write and maintain this Contract and all amendments; and

3. Maintain records of all formal Contract correspondence between the Department and the Contractor as provided by the Contract Manager for filing in the Contract

Administration file.

The Contract Manager is:

Evita Bell, Operations Review Specialist Office of Security Operations

Florida Department of Corrections

501 S. Calhoun Street

Tallahassee, FL 32399-2500

Telephone: (850) 412-2648 Email: evita.bell@fdc.myflorida.com

The Contract Manager will perform the following functions:

1. Maintain a Contract Management file;

2. Serve as the liaison between the Department and the Contractor;

3. Enforce performance of the Contract terms and conditions;

4. Monitor and evaluate the Contractor’s performance to ensure services conform to the

Contract requirements;

5. Request all amendments, renewals, and terminations of this Contract, and implement management of any Contract changes;

6. Exercise applicable remedies, as appropriate, when the Contractor’s performance is deficient; and

7. Evaluate the Contractor’s performance upon completion of this Contract. This evaluation will be placed in the Contract file and will be considered if this Contract is subsequently used as a reference in future procurements.

For each Purchase Order issued by the Department, the individual listed as “On Behalf Of” shall serve as a local Contract coordinator, and will perform the following functions:

1. Verify the receipt of deliverables from the Contractor;

2. Review, verify, and approve invoices from the Contractor;

3. Monitor the quality of services and commodities being delivered;

4. Monitor the budget to ensure funds are available through the Contract term; and

5. Serve as the liaison between the Department, Contract Manager, and Contractor relating to quality and delivery.

The Department may appoint a different Contract Administrator or Contract Manager, which will not require an amendment to the Contract, by sending written notice to the

Contractor. The Contractor shall address all communication relating to the Contract to the

Contract Manager.

mailto:james.pate@fdc.myflorida.com

ATC-23-073

The Contractor has assigned the following individuals(s) to serve as the Contractor’s Representative for this Contract:

Catharina Whitehead, Chief Financial Officer B&C Technologies, Inc.

17740 Ashley Drive, Unit 109 Panama City Beach, Florida 32413 Telephone: (850) 249-2222 Email: cwhitehead@bandctech.com

The Department will direct all questions and customer service issues concerning this Contract to the Contractor's Representative above. It will be the Contractor’s Representative’s responsibility to coordinate with necessary Department personnel, as required, to answer questions and resolve issues. The Contractor must provide written notice to the Contract Manager if a new employee is designated as the Contractor’s Representative for this Contract.

VIII. Termination

A. Termination at Will

Either Party may terminate this Contract at will upon no less than 30 Days’ written notice unless a shorter period is mutually agreed upon by both Parties. A Party shall deliver notice by certified mail (return receipt requested), by other delivery methods whereby an original signature is obtained, or in person with proof of delivery.

B. Termination Due to Lack of Funds

If funds to finance this Contract become unavailable, the Department may terminate the Contract upon no less than 24 hours’ written notice to the Contractor. The Department will deliver notice by certified mail (return receipt requested), by other delivery methods whereby an original signature is obtained, or in person with proof of delivery. The Department shall be the final authority as to the availability of funds.

C. Termination for Cause

If a breach of this Contract occurs by the Contractor, the Department may terminate the Contract for cause. The Department may elect to afford, at its exclusive option, an opportunity for the Contractor to cure the breach within 30 Days upon written notice by the Department. Any breach of this Contract still left uncured by the Contractor after the Department has elected to provide 30 Days to cure (remedy) the breach may result in the Department's termination of this Contract upon 24 hours’ written notice by the Department. If the Department does not elect to allow the Contractor to cure a breach (e.g., instances of egregious Contractor conduct or other Contractor actions which may be harmful to the Department), the Department may immediately terminate this Contract for cause, upon 24 hours’ written notice to the Contractor, as described in this section. Notice shall be delivered by certified mail (return receipt requested), in person with proof of delivery, or by another delivery method whereby an original mailto:cwhitehead@bandctech.com signature is obtained. If applicable, the Department may employ the default provisions in Section 287.1351, F.S. The provisions herein do not limit the Department's right to remedies at law or in equity.

D. Termination for Unauthorized Employment

The Contractor’s violation of Section 274A of the Immigration and Nationality Act shall be grounds for unilateral cancellation of this Contract.

E. Termination for Use of Forced Labor

In accordance with Section 287.1346(4)(a)2., F.S., if the Contractor is placed on the Forced Labor Vendor List, the Department may terminate this Contract immediately for cause.

IX. Assignment

The Contractor shall not assign its responsibilities or interests under this Contract to another party without the Contract Manager’s prior written approval. The Department shall, at all times, be entitled to assign or transfer its rights, duties, and obligations under this

Contract to another governmental agency of the State of Florida upon giving written notice to the Contractor.

X. Price Adjustments

The Contractor shall apply to the Department any price decrease effectuated during the

Contract term by reason of market change or special sales offered to other customers.

Such a price decrease applies regardless of whether any related equipment is rented or leased by the Department under the Contract. Price increases are rejected, unless otherwise stated. All prices are firm and shall be held for the duration of the Contract term.

XI. Additions/Deletions

During the term of the Contract, the Department reserves the right to add or delete services and commodities, when considered to be in its best interest and general scope of the

Contract. Pricing shall be comparable to amounts awarded. Further, the Department reserves the right to add or delete institutions and/or satellite facilities to the list of delivery locations.

XII. Delivery

Product(s) shall be shipped as Free on Board (FOB) Destination, and arrive within 30 Days of PO issuance, or at the time mutually agreed upon between both Parties as reflected in the PO. Deliveries of commodities, or provision of services, must be made between 8:30 a.m. and 4:00 p.m., local time, Monday through Friday, excluding State holidays, unless otherwise stated herein or in a subsequent PO.

XIII. Voltage Verification

In addition to the installation requirements specified in Exhibit A, the Contractor must verify the circuit of the Department’s provided outlet to ensure it reads the correct voltage for all laundry equipment prior to installation. The Contractor will be responsible for all repair and/or replacement costs due to any damages to the laundry equipment caused by the

Contractor’s failure to verify voltage prior to installation.

XIV. Other Conditions

A. Public Records Law

The Contractor agrees to: (a) keep and maintain public records required by the

Department in order to perform the service; (b) upon request from the

Department’s custodian of public records, provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S. or as otherwise provided by law; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Contract if the Contractor does not transfer the records to the Department; and (d) upon completion of the Contract, transfer, at no cost, to the Department all public records in possession of the Contractor or keep and maintain public records required by the Department to perform the service. If the Contractor transfers all public records to the Department upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Department, upon request from the Department’s custodian of public records, in a format that is compatible with the information technology systems of the

Department. Pursuant to §287.058(1)(c), F.S., the Department is allowed to unilaterally cancel the Contract for refusal by the Contractor to allow public access to all documents, papers, letters, or other material made or received by the

Contractor in conjunction with the Contract, unless the records are exempt from §

24(a) of Art. I of the State Constitution and § 119.071, F.S.

If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Contract, contact the custodian of public records at:

Florida Department of Corrections ATTN: Public Records Unit 501 South Calhoun Street

Tallahassee, Florida 32399-2500 Telephone: (850) 717-9774 Fax: (850) 922-4355 Website: https://floridadoc.govqa.us/WEBAPP/_rs/(S(mxurvkh n004wtw1eymm15f4x))/SupportHome.aspx

B. Confidentiality

The Contractor shall maintain the confidentiality of individual participants receiving services in accordance with applicable local, State, and federal laws, rules, and regulations. The Department and Contractor performance shall be subject to confidentiality and disclosure provisions of applicable federal and State statutes and regulations adopted pursuant thereto.

C. Disputes

Any dispute concerning the performance of this Contract shall be resolved informally by the Parties. Any dispute that cannot be resolved informally shall be reduced to writing and delivered to the Department's Chief Financial Officer (CFO), or designee.

The Department's CFO, or designee, shall decide the dispute, reduce the decision to writing, and deliver a copy to the Contractor’s Representative, the Contract Manager, and the Contract Administrator.

D. Prison Rape Elimination Act (PREA)

The Contractor shall comply with the national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA), Federal Rule

28 C.F.R. Part 115. The Contractor’s staff who will not enter the secured perimeter but can be on property in the presence of an inmate, shall also comply with all Department policies and procedures that relate to PREA (see procedure 602.053) and immediately report any suspected/reported PREA violations to the Contract Manager for the

Department verbally and follow up with a written notification to the Contract Manager within 24 hours of learning about the suspected PREA violation.

E. Insurance

The Contractor agrees to provide adequate insurance coverage on a comprehensive basis and to hold such insurance at all times during the existence of this Contract. The

Contractor accepts full responsibility for identifying and determining the type(s) and extent of insurance necessary to provide reasonable financial protection for the

Contractor and the Department under this Contract. Upon the execution of this

Contract, the Contractor shall furnish the Contract Manager, written verification of such insurance coverage. Such coverage may be provided by a self-insurance program established and operating under the laws of the State of Florida. The Department reserves the right to require additional insurance where appropriate.

If the Contractor is a State agency or subdivision as defined in Section 768.28, F.S., https://floridadoc.govqa.us/WEBAPP/_rs/(S(mxurvkhn004wtw1eymm15f4x))/SupportHome.aspx https://floridadoc.govqa.us/WEBAPP/_rs/(S(mxurvkhn004wtw1eymm15f4x))/SupportHome.aspx the Contractor shall furnish the Department, upon request, written verification of liability protection in accordance with Section 768.28, F.S. Nothing herein shall be construed to extend any Party's liability beyond that provided in Section 768.28, F.S.

F. Independent Contractor Status

The Contractor is an independent contractor in the performance of its duties and responsibilities under this Contract. The Department shall neither have nor exercised any control or direction over the methods by which the Contractor shall perform its work and functions other than as provided herein. This Contract is not a partnership or a joint venture between the parties.

G. Force Majeure

Neither Party shall be liable for loss or damage suffered as a result of any unforeseeable delay or failure in performance under this Contract or interruption of performance resulting directly or indirectly from acts of God, fire, explosions, earthquakes, floods, water, wind, lightning, civil or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, pandemics, strikes, or labor disputes.

H. Annual Appropriation

The State’s and the Department's duty to pay for commodities or services under this

Contract is contingent upon an annual appropriation by the Legislature. The costs of services paid under any other contract or from any other source are not eligible for payment under this Contract.

I. Cooperation with Inspector General

In accordance with Section 20.055(5), F.S., the Contractor and any subcontractor understand and will comply with its duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing.

J. Cooperation with the Florida Senate and Florida House of Representatives

In accordance with Section 287.058(7), F.S., the Contractor agrees to disclose any requested information relevant to the performance of this Contract to members or staff of the Florida Senate or Florida House of Representatives, as required by the Florida

Legislature. The Contractor is strictly prohibited from enforcing any nondisclosure clauses conflicting with this requirement.

K. Scrutinized Companies List

In executing this Contract, the Contractor certifies the following:

1. If a contract is for goods or services of any amount, the Contractor certifies:

• It is not listed on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S.; and

ATC-23-073

• It is not currently engaged in a boycott of Israel in accordance with Section 287.135(2)(a), F.S.

2. If a contract for goods or services could be at or above $1 million, the Contractor also certifies:

• It has completed DMS Form PUR 7801, included as Exhibit D.

3. The Contractor agrees that the Agency can immediately terminate the Contract for cause or disqualify the Contractor from further consideration of a contract if the following is discovered:

• The Contractor is found to have submitted a false certification, after providing notice in accordance with Section 287.135(5)(a), F.S.;

• The Contractor is placed on a list created pursuant to Section 215.473, F.S., relating to scrutinized active business operations in Iran; or

• The Contractor is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel.

4. The Contractor understands the following:

• The Agency may, on a case-by-case basis, make exceptions to these requirements as permitted in Section 287.135(4), F.S.; and

• An unsuccessful Contractor has no right to protest the award of a contract or renewal on the basis of a false certification, in accordance with Section 287.135(6), F.S.

IN WITNESS THEREOF, the Parties hereto have caused this Contract to be executed by their undersigned officials as duly authorized.

CONTRACTOR:

B&,0 1 1:CHNOLOGIES, INC.

/ { fJbJi)tQc, � brized Signature

Printed Name l.!J·&J 202.<o

Date

STATE OF FLORIDA

DEP ENT OF CORRECTIONS

J. 0 n Long, Procurement Director Offfce of Financial Management

{p/30)14 Date

Date

Clemons, Deputy General Cou

/f-'t02b1awJo

Exhibit A – Contractor's Pricing

FDC ATC-26-073

Prices must be firm and shall include all packaging, handling, shipping, installation, training, delivery, and other applicable fees. Vendors shall provide a Unit Price per item below, then propagate an Extended Annual Price for the item based upon the Estimated Annual Quantity of commodities to be purchased. The Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (Section 2.b.), renewal pricing will remain the same throughout the Contract. Shipping Destinations include all sites listed in Attachment V - Service/ Delivery Locations.

Items and Product Description (A)

Unit Price

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (A x B = C)

Washer-Extractor, 65 lb. Capacity; 208/240V, 3 Phase; UniMac Model UWT065D4, B&C Technologies Model HE-65

$_9,795_ 2 $__19,590__

Washer-Extractor, 65 lb. Capacity; 440/480V, 3 Phase; UniMac Model UWT065D4, B&C Technologies Model HE-65

$__9,795_ 2 $__19,590__

Washer-Extractor, 85 lb. Capacity; 208/240V, 3 Phase; UniMac Model UWT085D4, B&C Technologies Model HE-85

$_16,272__ 2 $__32,544__

Washer-Extractor, 85 lb. Capacity; 440/480V, 3 Phase; UniMac Model UWT085D4, B&C Technologies Model HE-85

$_16,272_ 2 $__32,544__

Washer-Extractor, at least 160 lb. Capacity; 208/240V, 3 Phase; Milnor Model 42030V6Z, UniMac Model UWT160D4, B&C Technologies Model SP-

$_37,902__ 8 $__303,216__

Washer-Extractor, at least 160 lb. Capacity; 440/480V, 3 Phase; Milnor Model 42030V6Z, UniMac Model UWT160D4, B&C Technologies Model SP-

$_37,902_ 8 $_303,216___

____B&C Technologies LLC______________

Vendor Name

_____20-0161894____________________

FEIN

Agency Term Contract

Items and Product Description (A)

Unit Price

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (A x B = C)

Washer-Extractor, at least 275 lb. Capacity;440/480V, 3 Phase; Girbau Model HS-6110

$_68,334__ 3 $__205,002_

Dryer, Laundry Tumbler Dryer, 75 lb. Capacity; 208/240V, 3 Phase; Natural Gas; UniMac Model UT075DN, ADC Model AD-758V, Milnor Model M758V, B&C Technologies Model DE-75

$_5,265___ 3 $__15,795__

Dryer, Laundry Tumbler Dryer, 75 lb. Capacity; 440/480V, 3 Phase; Natural Gas; UniMac Model UT075DN, ADC Model AD-758V, Milnor Model M758V, B&C Technologies Model DE-75

$__5,265_ 3 $__15,795__

Dryer, Laundry Tumbler Dryer, 75 lb. Capacity; 208/240V, 3 Phase; Liquefied Petroleum Gas; UniMac Model UT075DN, ADC Model AD-758V, Milnor Model M758V, B&C Technologies Model DE-75

$_5,265__ 3 $__15,795__

Dryer, Laundry Tumbler Dryer, 75 lb. Capacity; 440/480V, 3 Phase; Liquefied Petroleum Gas; UniMac Model UT075DN, ADC Model AD-758V, Milnor Model M758V, B&C Technologies Model DE-75

$_5,265__ 3 $__15,795__

Dryer, Laundry Tumbler Dryer, 75 lb. Capacity; 208/240V, 3 Phase; Steam;

UniMac Model UT075DN, ADC Model AD-758V, Milnor Model M758V, B&C Technologies Model DE-75

$_5,316__ 3 $__15,948__

Dryer, Laundry Tumbler Dryer, 75 lb. Capacity; 440/480V, 3 Phase; Steam;

UniMac Model UT075DN, ADC Model AD-758V, Milnor Model M758V, B&C Technologies Model DE-75

$__5,316_ 3 $__15,948___

Dryer, Laundry Tumbler Dryer, at least 170 lb. Capacity; 208/240V, 3 Phase;

Natural Gas; ADC Model AD-170, Milnor Model M170DR, Girbau Model GT- 170, UniMac Model UT170, B&C Technologies Model DE-170

$_15,507_ 3 $__46,521___

Dryer, Laundry Tumbler Dryer, at least 170 lb. Capacity; 440/480V, 3 Phase;

Natural Gas; ADC Model AD-170, Milnor Model M170DR, Girbau Model GT- 170, UniMac Model UT170, B&C Technologies Model DE-170

$_15,507_ 3 $__46,521___

______B&C Technologies LLC____________

Vendor Name

___20-0161894______________________

FEIN

Agency Term Contract

Items and Product Description (A)

Unit Price

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (A x B = C)

Dryer, Laundry Tumbler Dryer, at least 170 lb. Capacity; 208/240V, 3 Phase;

Liquefied Petroleum Gas; ADC Model AD-170, Milnor Model M170DR, Girbau Model GT-170, UniMac Model UT170, B&C Technologies Model DE-

$_15,507_ 3 $_46,521___

Dryer, Laundry Tumbler Dryer, at least 170 lb. Capacity; 440/480V, 3 Phase;

Liquefied Petroleum Gas; ADC Model AD-170, Milnor Model M170DR, Girbau Model GT-170, UniMac Model UT170, B&C Technologies Model DE-

$_15,507_ 3 $__46,521_

Dryer, Laundry Tumbler Dryer, at least 170 lb. Capacity; 208/240V, 3 Phase;

Steam; ADC Model AD-170, Milnor Model M170DR, Girbau Model GT-170, UniMac Model UT170, B&C Technologies Model DE-170

$_18,720__ 3 $__56,160__

Dryer, Laundry Tumbler Dryer, at least 170 lb. Capacity; 440/480V, 3 Phase;

Steam; ADC Model AD-170, Milnor Model M170DR, Girbau Model GT-170, UniMac Model UT170, B&C Technologies Model DE-170

$_18,720__ 3 $__56,160__

Grand Total Price (Sum of Column C)

$_1,309,182_

DATE

________Bengt Bruce President__________

AUTHORIZED REPRESENTATIVE (PRINT)

________(Signature on File)__________________

______B&C Technologies LLC___________________

VENDOR NAME

_______20-0161894________________________________

FEIN AUTHORIZED REPRESENTATIVE SIGNATURE

Agency Term Contract

Invitation to Bid (ITB)

Laundry Equipment

FDC ITB-25-002

Kaytlyn Tetreault, Procurement Officer Florida Department of Corrections 501 S. Calhoun Street Tallahassee, FL 32399

Agency Term Contract

ATC-26-073

Exhibit B –

Table of Contents

SECTION 1: DEFINITIONS

SECTION 2: INTRODUCTION

2.1 OVERVIEW

2.2 ITB TIMELINE

SECTION 3: KEY INFORMATION

3.1 BACKGROUND

3.2 STATEMENT OF PURPOSE

3.2.1 ITB MODIFICATIONS

3.2.2 ORDER OF PRECEDENCE

3.3 ITB OUTCOME

3.3.1 CONTRACT TERM AND RENEWAL

3.3.2 PURCHASES AND INVOICES

3.3.3 SUBSTITUTIONS

3.3.4 ADDITION/DELETION OF ITEMS OR SERVICE LOCATIONS

3.3.5 SUBCONTRACTS

SECTION 4: STATEMENT OF WORK

4.1 SPECIFICATIONS

4.1.1 EQUIVALENT ITEMS

4.1.2 ESTIMATED QUANTITIES

4.1.3 MINIMUM ORDER

4.1.4 DELIVERY

4.1.5 DAMAGED GOODS

4.1.6 SUMMARY REPORTS

4.2 WARRANTY REQUIREMENTS

4.3 PERFORMANCE MEASURES AND FINANCIAL CONSEQUENCES

SECTION 5: BID PROCESS AND VENDOR INFORMATION

5.1 GENERAL INSTRUCTIONS

5.2 VENDOR QUESTIONS

5.3 VENDOR OMBUDSMAN

5.4 BID SUBMISSIONS

5.4.1 MANDATORY DOCUMENTATION

5.4.2 PRICE SHEET

5.4.3 ADDITIONAL BID REQUIREMENT FOR OUT-OF-STATE VENDORS (FLORIDA PREFERENCE)

5.4.4 BID CONTENTS

Agency Term Contract

5.4.5 BID WITHDRAWAL

5.5 OTHER VENDOR REQUIREMENTS

5.5.1 STATE LICENSING REQUIREMENT

5.5.2 MYFLORIDAMARKETPLACE (MFMP) REGISTRATION

5.5.3 SUBSTITUTE W-9

5.6 PUBLIC BID OPENING

5.7 BID EVALUATION

5.7.1 BASIS OF AWARD

5.7.2 IDENTICAL BIDS

5.7.3 REJECTION OF BIDS

5.7.4 BID DISPOSAL

5.8 NO PRIOR PARTICIPATION OR CONFLICT OF INTEREST

5.9 PROTEST PROCEDURES

SECTION 6: OTHER TERMS AND CONDITIONS

6.1 SUPPLIER DEVELOPMENT

6.2 ENVIRONMENTAL CONSIDERATIONS

6.3 INTELLECTUAL PROPERTY

6.4 INSURANCE

6.5 PCARD PAYMENTS

6.6 SPECIAL CONDITIONS

6.6.1 RETENTION OF RECORDS AND DOCUMENTATION

6.6.2 COOPERATION WITH THE INSPECTOR GENERAL

6.6.3 COOPERATION WITH THE FLORIDA LEGISLATURE

6.6.4 SEVERABILITY

6.6.5 EMPLOYMENT OF DEPARTMENT PERSONNEL

6.6.6 LEGAL REQUIREMENTS

6.6.7 PRISON RAPE ELIMINATION ACT (PREA)

6.6.8 SECURITY REQUIREMENTS

6.7 INDEPENDENT CONTRACTOR STATUS

6.8 ASSIGNMENT

6.9 USE OF FUNDS FOR LOBBYING PROHIBITED

6.10 RESERVATION OF RIGHTS

6.11 CONVICTED FELONS

6.12 TAXES

6.13 SAFETY STANDARDS

Agency Term Contract

6.14 CONFLICT OF LAW AND CONTROLLING PROVISIONS

6.15 TERMINATION

6.15.1 TERMINATION AT WILL

6.15.2 TERMINATION FOR LACK OF FUNDS

6.15.3 TERMINATION FOR CAUSE

6.15.4 TERMINATION FOR UNAUTHORIZED EMPLOYMENT

6.15.5 TERMINATION FOR USE OF FORCED LABOR

6.16 INDEMNIFICATION

6.17 AMERICANS WITH DISABILITIES ACT

6.18 PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES (PRIDE)

6.19 PRODUCTS AVAILABLE FROM THE BLIND OR OTHER HANDICAPPED (RESPECT)

ATTACHMENT I – PRICE SHEET

ATTACHMENT II – VENDOR'S CONTACT INFORMATION AND CERTIFICATION

ATTACHMENT III – CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM

ATTACHMENT IV – SECURITY REQUIREMENTS FOR CONTRACTORS

ATTACHMENT V – SERVICE/DELIVERY LOCATIONS

ATTACHMENT VI – FOREIGN COUNTRY OF CONCERN ATTESTATION

ATTACHMENT VII – VENDOR CERTIFICATION FORM

ATTACHMENT VIII – USE OF COERCION FOR LABOR AND SERVICES

ATTACHMENT IX – PROVISION OF COMMODITIES PRODUCED BY FORCED LABOR

ATTACHMENT X – PASS/FAIL REQUIREMENT CERTIFICATION AND NON-COLLUSION CERTIFICATION

[Remainder of Page Left Blank Intentionally]

Agency Term Contract

SECTION 1: Definitions

The terms used in this ITB, unless the context otherwise clearly requires a different construction and interpretation, have the following meanings:

1.1 Agency Term Contract (ATC or Contract): The written Contract between the Department and the successful Vendor, which results from this ITB and is mandatory for use by the entire Department.

1.2 Bid: A Vendor’s response to this ITB.

1.3 Business Day: Days Monday through Friday, excluding State holidays or other official closures.

1.4 Contract Manager: The Department employee, or designee, who will serve as a liaison between the Contractor and Department under the Contract, and will monitor the Contractor’s progress and Contract performance to ensure the procured products and services conform to the Contract’s requirements.

1.5 Contractor: A legally qualified corporation, partnership, or other business entity that submitted a Bid to the Department in response to this ITB and is awarded the resulting Contract.

1.6 Day: A calendar day, unless otherwise noted.

1.7 Department or FDC: The Florida Department of Corrections.

1.8 Material Deviation(s): A deviation from the requirements and specifications herein, which, in the Department’s sole discretion, is not in substantial accord with the requirements and specifications, provides a significant competitive advantage to a single Vendor over other Vendors, has a potentially significant effect on the quantity or quality of items bid, or on the cost to the Department.

1.9 Minor Irregularity: A variation from the requirements and specifications herein that does not give the Vendor a significant competitive advantage or benefit not enjoyed by other Vendors, and does not adversely impact the Department’s interests.

1.10 Purchasing Card (PCard): The State of Florida’s purchasing card program that utilizes the Visa platform.

1.11 Purchase Order (PO): The form or format, which the Department utilizes through MFMP/AOD to make a purchase under a Contract.

1.12 Responsible Vendor: A Vendor who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance.

1.13 Responsive Bid: A Bid, submitted by a Responsible Vendor, which conforms to all material aspects of this ITB.

1.14 State: State of Florida.

1.15 Subcontract: An agreement between the Vendor and any other person or organization wherein that person or organization agrees to perform any requirement(s) for the Vendor, specifically related to securing or fulfilling the Vendor’s obligations to the Department under the terms of any Contract which may result from this ITB.

1.16 Subcontractor: An individual, firm, or corporation that holds a Contract with the Contractor or any other Subcontractor to perform any obligation or duty on behalf of the Vendor, specifically related to securing

Agency Term Contract or fulfilling the Vendor’s obligations to the Department under the terms of the Contract resulting from this

ITB.

1.17 Vendor: A legally qualified corporation, partnership, or other business entity submitting a Bid to the Department in response to this ITB.

[Remainder of Page Left Blank Intentionally]

Agency Term Contract

SECTION 2: Introduction

2.1 Overview

The Department has a need to purchase laundry equipment including delivery, set up, and training for staff at various correctional facilities throughout the State, as specified by the Department. The Department previously purchased laundry equipment through ATC-23-006, Laundry Equipment.

2.2 ITB Timeline

The Department established the following Timeline for this ITB. Each Vendor must adhere to this Timeline and any Timeline revision(s). The Department will post any Timeline revision as an addendum to the ITB advertisement in accordance with Section 3.2.1 of this ITB. All references to the “Timeline” herein refer to the Timeline in this Section. All times below are Eastern Time (E.T.).

Event Occurrence Location (if applicable)

ITB Advertised October 28, 2025 Vendor Information Portal (VIP) https://vendor.myfloridamarketplace.com/

Deadline for Vendors to Submit Questions and Requests to bid Equivalent Items (if applicable)

November 18, 2025, by 5:00 p.m.

Submit via email to:

Purchasing@fdc.myflorida.com

Attn: Kaytlyn Tetreault, Procurement Officer Subject: FDC-ITB-25-002

Anticipated Date the Department will

Advertise its Answers to Vendors' Questions

December 16, VIP https://vendor.myfloridamarketplace.com/

Bid Deadline and Time of the Department’s

Public Bid Opening

January 6, 2026 at 2:00 p.m.

Florida Department of Corrections Attn: Kaytlyn Tetreault, Procurement Officer

FDC-ITB-25-002

501 S. Calhoun Street Tallahassee, FL 32399

Anticipated Date the Department will

Advertise its Agency Decision

January 2026

VIP

https://vendor.myfloridamarketplace.com/

[Remainder of Page Left Blank Intentionally]

Agency Term Contract

ATC-26-073

https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

SECTION 3: Key Information

3.1 Background

As Florida’s largest agency and the third-largest state prison system in the United States, the FDC has 24,000 full-time employees, incarcerates 80,000 inmates, and supervises nearly 145,000 offenders in the community. The Department’s Office of Institutions manages 143 facilities statewide, including major institutions, annexes, work camps, road prisons, forestry camps, re-entry centers, and community release centers. The Department’s Office of Community Corrections monitors and supervises adult offenders out of 130 offices within 20 judicial circuits. The Department divides its operations geographically into four

(4) regions: Region I (the Panhandle), Region II (North Florida), Region III (Central Florida), and Region IV (South Florida). Each region has a Regional Director of Institutions who supervises all Wardens in that region and a Regional Director of Community Corrections who supervises all Circuit Administrators in that region.

3.2 Statement of Purpose

The purpose of this ITB is to secure Responsive Bids from Responsible Vendors to purchase laundry equipment and provide delivery, set up, and voltage verification prior to installation, and training for staff at various correctional facilities throughout the State, as specified by the Department. The Department is issuing this ITB to establish a new ATC. Service or delivery locations may be found in Attachment V of this ITB.

3.2.1 ITB Modifications

Once the Department advertises this ITB on the VIP, if it needs to change, supplement, modify or revise any portion of its contents or exhibits, attachments, or other materials, it will advertise supplemental information as an addendum to this ITB on the VIP. Interested parties are responsible for monitoring the VIP website for addenda relative to this solicitation.

3.2.2 Order of Precedence

All Bids are subject to the terms of this ITB, which in case of conflict shall have the following order of precedence:

A) ITB addenda, in reverse order of issuance;

B) This ITB document, including any attachments or exhibits;

C) Form PUR 1000, referenced in Section 5.1 of this ITB; then D) Form PUR 1001, referenced in Section 5.1 of this ITB.

3.3 ITB Outcome

3.3.1 Contract Term and Renewal

As a result of this ITB, the Department will award the successful Vendor(s) a Contract up to three

(3) years. The awarded Contract may be renewed in accordance with Section 287.057(14), Florida Statutes (F.S). Contract pricing will be fixed, as specified in the Vendor’s completed Attachment I - Price Sheet.

Agency Term Contract

3.3.2 Purchases and Invoices

The Department may issue Purchase Orders (POs) through MyFloridaMarketPlace (MFMP)/Ariba on Demand (AOD) or pay for deliverables via PCard. Throughout the Contract term, the Vendor shall invoice the Department in arrears, as required by Section 215.422, F.S. The Contractor's invoice shall include its name, mailing address, federal tax identification number (FEIN), PO number, the dates of service (if applicable), items provided (if applicable), and all relevant supporting documentation.

3.3.3 Substitutions

Upon Contract execution, the Contractor must provide only the items awarded. Substituted items sent to the Department without prior approval by the Department are prohibited, will be returned at the Contractor's expense, and may lead to termination of the Contract.

If an awarded item cannot be provided for reasons beyond the Contractor's control, such as a product discontinuance, the Contractor shall propose an alternative item to the Contract Manager for approval within 10 Days of receiving a PO from the Department. The alternative item must meet or exceed the terms, conditions, and requirements applicable to the item originally awarded.

The Department may require a sample of the alternative item for review prior to approval. If required, the Contractor will deliver the sample to the Department's Central Office in Tallahassee, Florida, or other location as directed, at no cost to the Department. If the Contractor wants the sample returned, it will pay for shipping the item(s) back after the Department completes its review.

3.3.4 Addition/Deletion of Items or Service Locations

The Department reserves the right to add or delete items and service locations after Contract execution when it is in the Department's best interest and within the general scope of this ITB.

The Vendor’s pricing for items and service locations added or substituted must be comparable to the prices established by this ITB. Any modification to add or delete items or service locations will become effective only upon execution of a written amendment to the Contract.

3.3.5 Subcontracts

With prior written consent from the Department, the Contractor may enter written Subcontracts to fulfill its Contractual duties as indicated in this ITB. The Vendor must disclose anticipated subcontracts at the time of Bid submission and must provide a copy of the proposed subcontract to the Department with its Bid. No Subcontract into which the Contractor enters for the performance of its duties under the Contract shall in any way relieve the Contractor of responsibility or liability associated with the performance of its Contract duties. All Subcontractors shall comply with the Contract requirements to the same extent as the successful Vendor, including requirements regarding background checks and other security measures.

The Department will only pay the Contractor for deliverables provided under the Contract. The Contractor shall make all payments to subcontractors within seven (7) Business Days after any payment is received from the Department, per Section 287.0585, F.S. The Department shall not be liable to any Subcontractor for any expenses incurred under the Subcontract. The Contractor assumes sole responsibility for all expenses and liabilities incurred under a Subcontract. If the Contractor fails to pay the Subcontractor within seven (7) Business Days, the Contractor shall pay the penalty to the Subcontractor in the amount of one-half (1/2) of one percent (1%) of the amount due, per Day, from the expiration of the period allowed herein for payment. Such penalty shall be in addition to actual payments owed and shall not exceed 15% of the outstanding balance due.

Agency Term Contract

All Subcontracts shall comply with the Department's Procedure 205.002 "Contract Management", and shall include the items noted below:

• Identity of the Subcontractor (i.e., company, individual, etc.) that will be performing the

Subcontracted services;

• Qualifications of the Subcontractor;

License(s) and certification(s) provided by the Subcontractor, required to perform the subcontracted services; and

• Include the specific clauses noted below from the Contract between the Contractor and the Department:

o Cooperation with the Inspector General o Cooperation with the Florida Senate and the Florida House of Representatives o E-Verify o Staff Background/Criminal Records Checks

Additionally, all Subcontractor agreements must include a statement from the proposed

Subcontractor acknowledging acceptance of and intent to be bound by the Contract terms included in the Contract between the Department and the Contractor.

[Remainder of Page Left Blank Intentionally]

Agency Term Contract

SECTION 4: Statement of Work

4.1 Specifications

The Vendor shall provide industrial laundry equipment to correctional facilities throughout Florida, including delivery, installation, and staff training as specified in this ITB. Attachment I provides the Price Sheet with specific details and specifications. The Vendor must bid exclusively on the items listed in this ITB unless an equivalent item has been reviewed and approved by the Department through the process outlined below. Given the equipment's weight, careful planning for safe handling and installation is essential. Adequate personnel and/or equipment must be provided by the Vendor to assist during setup, and the equipment should be securely bolted and anchored if necessary to prevent movement of the drums. Utility connections for electricity, gas, water, and drainage must be installed correctly, with hoses and cords supplied by the Vendor. After installation, the machines must undergo thorough testing, and staff should receive comprehensive training on their operation, features, and functionalities.

4.1.1 Equivalent Items

Vendors must bid only items as specified when responding to this ITB unless an equivalent item is approved in advance by the Department in accordance with this Section. To submit a Bid containing equivalent items, a Vendor must first submit a written request to bid an equivalent item to purchasing@fdc.myflorida.com before the deadline for Vendor questions specified in the ITB’s Timeline, and in accordance with Section 5.2. The written request must include:

A) the item from Attachment I - Price Sheet, the Vendor would like to replace with the equivalent item;

B) the replacement item being recommended as an equivalent; and C) any relevant specifications for the replacement item that demonstrate its equivalence to the original item sought.

The Department will list approved equivalent items when it advertises its response to written questions on the VIP in accordance with the Timeline.

4.1.2 Estimated Quantities

The quantities provided in this ITB are given as an estimate for Vendors to prepare their Bids and the Department to make an award. Quantities should not be construed as representing the actual quantities to be purchased by the Department. The Department may purchase more or fewer items than indicated in this ITB.

4.1.3 Minimum Order

There will be no minimum order under the Contract.

4.1.4 Delivery

The Vendor shall ship items to the Department as Free on Board Destination and ensure items arrive within 30 Days of PO issuance unless a different time is agreed to by the Department as documented on a PO. Deliveries must be made between 8:30 a.m. and 4:00 p.m., local time, Monday through Friday, excluding State holidays and other official closures, unless otherwise stated on a PO.

Agency Term Contract

ATC-26-073

mailto:purchasing@fdc.myflorida.com

4.1.5 Damaged Goods

The Vendor shall file, process, and collect all claims for damaged goods. To assist the Vendor in the efficient handling of damage claims, the Department's staff receiving goods will:

A) record any visible damage on all copies of the delivery carrier's Bill of Lading and provide the Vendor with a copy;

B) report visible damage to the Vendor in writing within 15 Days of delivery; and C) retain the damaged item(s) and, if possible, its shipping container, including packing material, until the delivery carrier performs inspections and the issue is resolved with the Vendor.

4.1.6 Summary Reports

The Contractor shall provide the Contract Manager a report of all Contract purchases at the end of each calendar quarter (March, June, September, and December). These quarterly reports must provide, at minimum, the 1) total number of orders placed during the quarter, 2) total dollar value of orders placed during the quarter, 3) total number of each item sold during the quarter, and 4) total dollar value of all items sold during the Contract term to date.

The Department may, at its sole discretion, develop a format for the Contractor to use in reporting the information above. The Contractor shall utilize any format developed by the Department for this purpose. The Contractor’s failure to provide a quarterly report within 30 Days following the end of a quarter may result in the assessment of financial consequences or termination of the Contract.

4.2 Warranty Requirements

The Vendor shall guarantee all items purchased against nonconformance and manufacturing and design defects. Upon notification of the defect by the Department, the Vendor will promptly cure any nonconforming or defective goods at no additional cost to the Department. The Vendor will bear all costs associated with curing the defect or nonconformance, including shipping/re-shipping and inspection costs. If the Vendor completes installation of an item that the Department has purchased or otherwise provides a service to the Department, the Vendor shall guarantee its work for 60 Days from the date of completion. During that time, the Vendor shall cure installation or service deficiencies at no cost to the Department.

For washers/extractors, the Vendor shall provide a minimum three (3) year parts warranty, effective from the date of original installation, on any part that fails as a result of a defect in material or workmanship. The Vendor shall provide a minimum five (5) year warranty on bearings, bearing assembly, frame, cylinder, and shafts. If the manufacturer or Vendor offers a warranty period longer than provided in this Section, the longer warrant period will prevail.

For dryers, the Vendor shall provide a minimum three (3) year parts warranty, effective from the date of original installation, on parts that fail as a result of a defect in material or workmanship. If the manufacturer or Vendor offers a warranty period longer than provided in this Section, the longer warrant period will prevail.

4.3 Performance Measures and Financial Consequences

The Department desires to contract with a Vendor who demonstrates its willingness to be held accountable for the achievement of successful Contract performance. By submitting a Bid, the Vendor

Agency Term Contract agrees to the Department’s assessment of financial consequences, which are not intended to be a penalty but to incentivize the Vendor’s performance under the Contract.

The performance measures below list the key expectations most critical to the success of the Contract and the financial consequence the Department will assess if an expectation is not met. If a Contractor is unable to achieve a performance measure expectation because of unforeseen circumstances outside of its control, the Contractor may submit a written request, in advance, to the Contract Manager to waive the assessment of the associated financial consequence. The Contract Manager will then review the request to determine whether mitigating circumstances existed beyond the Contractor’s control. For the Department to approve the request, the Contractor must not have contributed to the failed expectation in any manner. The Department does not waive its ability to assess financial consequences by allowing the delivery of an item(s) or completion of services after the time allowed. Nothing in this Section shall limit the Department’s right to pursue other remedies available at law or in equity.

Financial consequences shall not exceed the total Contract, applicable PO, or corresponding invoice amount.

Performance Measures (PM)

No. Description Expectation Measurement Financial Consequence

PM-001

The Vendor shall complete delivery of all items ordered, which includes complete equipment installation, and provide training services timely, in accordance with the

Contract and Department’s PO.

Delivery within 30 Days of PO issuance, unless a different time is mutually agreed to between the Vendor and the Department and documented on the PO.

Per Occurrence

$100 per Day after the time allowed by the Contract or PO.

PM-002

The Vendor shall notify the Contract

Manager of any proposed substitutions within 10 Days of PO issuance.

The Contractor shall notify the Contract

Manager of any proposed substitutions within 10 Days of PO issuance.

Per Occurrence

$50 per Day, beginning the 11th Day after PO issuance.

PM-003

The Vendor shall provide the Contract Manager a report of all Contract purchases at the end of each calendar quarter

(March, June, September, and

December).

Submission of quarterly reports within 30 Days of the completion of a quarter.

Per Occurrence

$50 per Day, beginning the 31st Day following the end of a quarter

Agency Term Contract

SECTION 5: Bid Process and Vendor Information

5.1 General Instructions

The State’s General Contracting Conditions (Form PUR 1000) and General Instructions to Respondents (Form PUR 1001) may be viewed at the link below and are hereby incorporated by reference in their entirety as part of this ITB.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_…