CN-700000-18004.pdf

Agency Term Contract

ATC-18-004

Life Safety Equipment

This Contract is between the Department of Corrections (Department), an Agency of the State of

Florida with offices at 501 S. Calhoun Street, Tallahassee, FL 32399, and Ace Technologies, LLC

(Contractor).

The Contractor responded to the Department’s Invitation to Bid (ITB), FDC ITB 18-032, Life Safety

Equipment. The Department has accepted the Contractor’s negotiated pricing for Groups 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, and 15, and enters into this Contract in accordance with the terms and conditions of the ITB.

Accordingly, and in consideration of the mutual promises contained in the Contract, the

Department and Contractor agree as follows:

I. Scope of Work

The services and commodities to be provided by the Contractor pursuant to this Contract are defined and described in Exhibits A and B.

II. Contract Term

The initial term of Contract will be for five (5) years. The initial Contract term shall begin on April

18, 2018, or on the last date in which it is signed by all parties, whichever is later.

III. Renewal Terms

The Department and the Contractor may renew the Contract in whole or in part, for a renewal term not to exceed five (5) years, or portions thereof, at the same terms and pricing specified in the Contractor’s original submission, upon mutual agreement of the parties as set forth in the

Contract.

IV. Contract

This Contract, together with the following attached documents (Exhibits), sets forth the entire understanding of the parties and supersedes all prior agreements, whether written or verbal, with respect to such subject matter.

All Exhibits attached to this Contract are incorporated in their entirety and form as part of this

Contract. The Contract has the following Exhibits:

a) Exhibit A: FDC ITB 18-032 and all Addenda; and

b) Exhibit B: Contractor’s negotiated pricing to FDC ITB 18-032.

In case of conflict, the documents shall have priority in the order listed:

a) The Agency Term Contract;

b) Exhibit A: FDC ITB-18-032 and all Addenda; and

c) Exhibit B: Contractor’s negotiated pricing.

V. Amendments

No verbal modifications to this Contract are acceptable. All modifications to this Contract, except to Section VII Contract Management, must be in writing and signed by both parties. Any future amendments of the Contract, which alter the definition of the services, shall define the services in the same format as Exhibit A.

Notwithstanding the order listed in Section IV, amendments issued after Contract execution may expressly change the provisions of the Contract. If an amendment expressly alters the Contract, then the most recent amendment will take precedence.

VI. Contract Notices

In addition to the provisions in Section 38 of Form PUR 1000 (10/06), Contract notices may be delivered by email to the Contractor’s designated contact person as prescribed in Section VII.

VII. Contract Management

The Department employee who is primarily responsible for maintaining the Contract

Administration file is:

ATC Administrator

Bureau of Procurement

Department of Corrections

501 S. Calhoun St., Suite 317

Tallahassee, FL 32399

Telephone: (850) 717-3700

Email: purchasing@fdc.myflorida.com

The Department Contract Manager is:

Joe Millender, Operations Review Specialist

Office of Administration

Florida Department of Corrections

501 S. Calhoun St.

Tallahassee, FL 32399-2500

Telephone: (850) 717-3957 mailto:purchasing@fdc.myflorida.com

Email: Edward.Millender@fdc.myflorida.com

The Department may appoint a different Contract Administrator or Manager, which will not require an amendment to the Contract, by sending written notice to the Contractor. Any communication to the Department relating to the Contract shall be addressed to the Department’s Contract

Manager, or designee.

The Contractor has assigned the following individual to serve as the designated contact person for this Contract:

Primary Contact:

Jammie Stalvey, Vice President

Ace Technologies, LLC

7428 Sonny Rogers Memorial Dr.

Hahira, GA 31632

Telephone: (229) 224-6412

Email: jammie.stalvey@acetechno.net

All questions and customer service issues concerning this Contract shall be directed to the

Contractor’s designated contacts. It will be the designated contact’s responsibility to coordinate with necessary Department personnel, as required, to answer questions and resolve issues. The

Contractor must provide written notice to the Department if a new employee is designated as the contact person for this Contract.

VIII. Termination

A. Termination at Will

This Contract may be terminated by either party at will, including due to an award under competitive procurement, upon no less than 30 written calendar days’ notice, unless a shorter time is mutually agreed upon by both parties. Notice shall be delivered by certified mail (return receipt requested), by other method of delivery whereby an original signature is obtained, or in person with proof of delivery.

B. Termination Because of Lack of Funds

In the event funds to finance this Contract become unavailable, the Department may terminate the Contract upon no less than 24 hours’ notice in writing to the Contractor.

Notice shall be delivered by certified mail (return receipt requested), facsimile, by other method of delivery whereby an original signature is obtained, or in person with proof of delivery. The Department shall be the final authority as to the availability of funds.

C. Termination for Cause

If a breach of this Contract occurs by the Contractor, which is left uncured after the expiration of 30 days written notice by the Department, the Department may, by written file://///doccifs01/cos202/gen_groups/Bureau%20of%20Procurement%20and%20Supply/New%20-%20Procurement%20Section/Agency%20Term%20Contracts/Current/ATC-18-002%20Vaccine%20Refrigerators/Contract/Edward.Millender@fdc.myflorida.com file://///doccifs01/cos202/gen_groups/Bureau%20of%20Procurement%20and%20Supply/New%20-%20Procurement%20Section/Agency%20Term%20Contracts/Current/ATC-18-002%20Vaccine%20Refrigerators/Contract/jammie.stalvey@acetechno.net notice to the Contractor, terminate this Contract upon 24 hours’ notice. The

Department, at its exclusive option, shall make the determination as to whether a period of time will be provided for the Contractor to cure a breach of Contract. If egregious in nature, a breach may result in immediate termination for cause, with 24 hours’ written notice, as described in this section Notice shall be delivered by certified mail (return receipt requested), in person with proof of delivery, or by another method of delivery whereby an original signature is obtained. If applicable, the Department may employ the default provisions in Chapter 60A-1, Florida Administrative Code. The provisions herein do not limit the Department’s right to remedies at law or to damages.

D. Termination Because of Unauthorized Employment

Violation of the provisions of Section 274A of the Immigration and Nationality Act shall be grounds for unilateral cancellation of this Contract.

IX. Assignment

The Contractor shall not assign its responsibilities or interests under this Contract to another party without prior written approval of the Department’s Contract Manager, or designee. The

Department shall, at all times, be entitled to assign or transfer its rights, duties, and obligations under this Contract to another governmental agency of the State of Florida upon giving written notice to the Contractor.

X. Subcontracts

The Contractor is fully responsible for all work performed under this Contract. The Contractor may, upon receiving written consent from the Department’s Contract Manager, or designee, enter into written Subcontract(s) for performance of certain functions under this Contract. No

Subcontract, which the Contractor enters into with respect to performance of any of its functions under this Contract, shall in any way relieve the Contractor of any responsibility for the performance of its duties. All payments to Subcontractors shall be made by the Contractor.

It is understood and agreed that the Department shall not be liable to any Subcontractor for any expenses or liabilities incurred under the Subcontract and that the Contractor shall be solely liable to the subcontractor for all expenses and liabilities under this Contract. All subcontractors are subject to the same background check requirements as are referenced in Exhibit A.

XI. Price Adjustments

Any price decrease effectuated during the Contract period by reason of market change or special sales offered to other customers shall be passed on to the Department. This shall also apply to all in-place equipment on a rent or lease plan. Price increases are not accepted, unless otherwise stated within the competitive solicitation.

XII. Additions/Deletions

During the term of the Contract, the Department reserves the right to add or delete the number of commodities or services, when considered to be in its best interest. Pricing shall be comparable to amounts awarded. Further, the Department reserves the right to add or delete institutions and/or satellite facilities to the list of delivery locations.

XIII. Delivery

Product(s) shall be shipped as Free on Board (FOB) Destination, and arrive within the time agreed upon between the Contractor and the Department after the order is placed. Deliveries must be made between 8:30 a.m. to 4:00 p.m., Monday through Friday, excluding State holidays, unless otherwise stated herein or on a subsequent Contract.

XIV. Other Conditions

A. Public Records

The Contractor agrees to: (a) keep and maintain public records required by the

Department in order to perform the service; (b) upon request from the Department’s custodian of public records, provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as provided by law; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Contract if the Contractor does not transfer the records to the Department; and (d) upon completion of the Contract, transfer, at no cost, to the Department all public records in possession of the Contractor or keep and maintain public records required by the Department to perform the service. If the Contractor transfers all public records to the Department upon completion of the Contract, the

Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Department, upon request from the Department’s custodian of public records, in a format that is compatible with the information technology systems of the

Department. Pursuant to §287.058(1)(c), F.S, the Department is allowed to unilaterally cancel the Contract for refusal by the Contractor to allow public access to all documents, papers, letters, or other material made or received by the Contractor in conjunction with the Contract, unless the records are exempt from §24(a) of Art. I of the State Constitution and either §119.07(1), F.S., or §119.071, F.S.

If the Contractor has questions regarding the application of

Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Contract, contact the custodian of public records at:

Florida Department of Corrections

ATTN: Public Records Unit

501 South Calhoun Street

Tallahassee, Florida 32399-2500

Telephone: (850) 717-3605

Fax: (850) 922-4355

Email: CO.PublicRecords@fdc.myflorida.com

B. Confidentiality

The Contractor shall ensure all staff assigned to this Contract maintains confidentiality with reference to individuals receiving services in accordance with applicable local, state, and federal laws, rules and regulations. The Department and the Contractor agree that all information and records obtained in the course of providing services under this Contract shall be subject to confidentiality and disclosure provisions of applicable federal and state statutes and regulations adopted pursuant thereto.

The Contractor agrees to keep all Department personnel information (i.e. FDC staff telephone numbers, addresses, etc.) strictly confidential and shall not disclose said information to any person, unless released in writing by the Department.

C. Disputes

Any dispute concerning performance of the terms of this Contract shall be resolved informally by the Contract Managers. Any dispute that cannot be resolved informally shall be reduced to writing and delivered to the Chief Financial Officer (CFO), or designee. The CFO, or designee, shall decide the dispute, reduce the decision to writing, and deliver a copy to the parties, the Contract Managers, and the Department’s

Contract Administrator.

D. Notices

All notices required or permitted by this Contract shall be given in writing and by hand-delivery or email to the respective parties. All notices by hand-delivery shall be deemed received on the date of delivery and all notices by email shall be deemed received when they are transmitted and not returned as undelivered or undeliverable. Both parties may change their contact information and Contract Manager by written notice given to the other party as provided above.

mailto:CO.PublicRecords@fdc.myflorida.com

E. Prison Rape Elimination Act (PREA)

The Contractor shall report any violations of the Prison Rape Elimination Act (PREA)

Federal Rule 28 C.F.R. Part 115 to the Department’s Contract Manager.

F. Insurance

The Contractor agrees to provide adequate insurance coverage on a comprehensive basis and to hold such insurance at all times during the existence of this Contract. The

Contractor accepts full responsibility for identifying and determining the type(s) and extent of insurance necessary to provide reasonable financial protection for the

Contractor and the Department under this Contract. Upon the execution of this

Contract, the Contractor shall furnish the Contract Manager, or designee, written verification of such insurance coverage. Such coverage may be provided by a self-insurance program established and operating under the laws of the State of Florida.

The Department reserves the right to require additional insurance where appropriate.

If the Contractor is a state agency or subdivision, as defined in Section 768.28, F.S., the Contractor shall furnish the Department, upon request, written verification of liability protection in accordance with Section 768.28, F.S. Nothing herein shall be construed to extend any party’s liability beyond that provided in Section 768.28., F.S.

G. Employee Status

This Contract does not create an employee/employer relationship between the parties.

It is the intent of the parties that the Department and Contractor are independent contractors under this Contract and neither is the employee of the other for all purposes, including, but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the

Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal

Revenue Code, the State Workers Compensation Act, and the State unemployment insurance law. The parties shall each retain sole and absolute discretion in the judgment of the manner and means of carrying out their activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this Contract shall be those of each individual party. Services provided by each party pursuant to this Contract shall be subject to the supervision of each party. In providing such services, neither party nor its agents shall act as officers, employees, or agents of the other party. The parties agree that they are separate and independent enterprises, and that each has the ability to pursue other opportunities.

This Contract shall not be construed as creating any joint employment relationship between the Parties and neither party will be liable for any obligation incurred by the other party, including, but not limited to, unpaid minimum wages and/or overtime premiums.

H. Force Majeure

Neither party shall be liable for loss or damage suffered as a result of any delay or failure in performance under this Contract or interruption or performance resulting directly or indirectly from acts of God, fire, explosions, earthquakes, floods, water, wind, lightning, civil or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, strikes, or labor disputes.

I. Annual Appropriation

The State of Florida’s and the Department’s performances and obligations to pay for goods and services under this Contract are contingent upon an annual appropriation by the Legislature. The costs of services paid under any other Contract or from any other source are not eligible for reimbursement under this Contract.

J. Cooperation with Inspector General

In accordance with Section 20.055(5), F.S., the Contractor understands and will comply with its duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing concerning this Contract.

K. Scrutinized Companies Contractor Certification

If the Contract exceeds $1,000,000.00 in total, not including renewal years, Contractor certifies that they are not listed on either the Scrutinized Companies with

Activities in Sudan List, the Scrutinized Companies with Activities in the Iran

Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to Sections 215.473, F.S. and 215.4725, F.S. Pursuant to Section

287.135(5), F.S., and 287.135(3), F.S., Contractor agrees the Department may immediately terminate the Contract for cause if the Contractor is found to have submitted a false certification or if the Contractor is placed on the Scrutinized

Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott

Israel List, or is engaged in a boycott of Israel during the term of the Contract.

L. Utilization of E-Verify

The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274 of the Immigration and Nationality Act. Such violation shall be cause for unilateral cancellation of this Agreement.

Pursuant to the State of Florida, Office of the Governor, Executive Order Number 11-

116, the Contractor will utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the term of the Contract by the Contractor to perform employment duties within Florida within

EXHIBIT A

INVITATION TO BID (ITB)

FOR

Life Safety Equipment

FDC ITB-18-032

RELEASED ON

DATE: September 6, 2017

By the:

Florida Department of Corrections

Bureau of Procurement

501 S. Calhoun Street

Tallahassee, FL 32399-2500

(850) 717-3700

Refer ALL Inquiries to

Procurement Officer:

Ridgely Plaines purchasing@fdc.myflorida.com

Page 11 of 113 FDC ITB-18-032

TABLE OF CONTENTS

TIMELINE

INTRODUCTORY MATERIALS

1.1 Statement of Purpose

1.2 Contract Term and Renewal

1.3 Conflicts and Order(s) of Precedence

1.4 Definitions

SCOPE OF SERVICES

2.1 Fire Alarm and Smoke Detection Systems (New Systems)

2.2 Fire Alarm and Smoke Detection Control Panel

2.3 Installation

2.4 Fire Alarm Systems Inspection

2.5 Fire Extinguisher Services

2.6 Kitchen Fire Suppression System Services

2.7 Kitchen Exhaust Hood Cleaning Services

2.8 Sprinkler System Services

2.9 Fire Pumps

2.10 Fire Hydrants

2.11 Back Flow Preventers

2.12 LED Emergency Exit Signs, LED Lights and Batteries

2.13 Fire Protection Engineering Services

2.14 Repair Parts and Parts Warranty

2.15 Additions and Deletions of Equipment

2.16 General Reporting Requirements

2.17 Damage to Property

2.18 Scheduling

2.19 Background Checks

2.20 Deliverables

2.21 Performance Measures and Financial Consequences

2.22 Monitoring Methodology

2.23 Instances of Failure

NON-TECHNICAL SPECIFICATIONS

3.1 Modifications after Contract Execution

3.2 Addition/Deletion of Locations

3.3 Mandatory Documentation

3.4 Records and Documentation

3.5 Price Page

3.6 Purchasing Card Program (PCard)

3.7 Vendor Ombudsman

3.8 Payment and Invoicing

3.9 Contract Management

Page 12 of 113 FDC ITB-18-032

3.10 Contract Administrator

3.11 Department Responsibilities

PROCUREMENT RULES AND INFORMATION

4.1 Instructions to Respondents (PUR 1001)

4.2 Bidder Inquiries

4.3 Cost of Bid Preparation

4.4 Instructions for Bid Submittal

4.5 Disclosure of Bid Submittal Contents

4.6 Bid Opening

4.7 Bid Evaluation

4.8 Florida Preference……………………………………………………………...............…….340

4.9 Basis of Award

4.10 Disposal of Bids

4.11 Bid Rules for Withdrawal

4.12 Addenda

4.13 Verbal Instruction Procedure/Discussions

4.14 No Prior Involvement and Conflict of Interest

4.15 State Licensing Requirements

4.16 MyFloridaMarketPlace (MFMP) Registration

4.17 Certificate of Authority

4.18 Confidential, Proprietary, or Trade Secret Material

4.19 E-Verify

4.20 Vendor Substitute W-9

4.21 Contractor Certification

4.22 Identical Tie Bids

4.23 Rejection of Bids

4.24 Inspector General

4.25 Protest Procedures

SPECIAL CONDITIONS

5.1 General Contract Conditions (PUR 1000)

5.2 State Initiatives

5.3 Subcontracts

5.4 Copyrights, Right to Data, Patents and Royalties

5.5 Independent Contractor Status

5.6 Assignment

5.7 Severability

5.8 Use of Funds for Lobbying Prohibited

5.9 Employment of Department Personnel

5.10 Legal Requirements

5.11 Termination

5.12 Insurance

ATTACHMENT I – PRICE PAGE

ATTACHMENT II – BIDDER’S CONTACT INFORMATION

Page 13 of 113 FDC ITB-18-032

ATTACHMENT III – SECURITY REQUIREMENTS FOR CONTRACTORS

ATTACHMENT IV – CERTIFICATION OF DRUG FREE WORKPLACE PROGRAM

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Page 14 of 113 FDC ITB-18-032

TIMELINE

FDC ITB-18-032

EVENT DATE/TIME LOCATION

Release of ITB September 6, 2017 Vendor Bid System:

http://vbs.dms.state.fl.us/vbs/main_menu

Non-Mandatory Pre-bid Conference

September 13, 2017 at 10:00 a.m. Eastern

Time

Florida Department of Corrections Bureau of Procurement, Ridgely Plaines 501 South Calhoun Street Tallahassee, Florida 32399 Call in Telephone Number: (888) 670-3525, Pin #: 1603048419

Last day for Written Inquires and Requests for

Approved Equivalents to be Received by the

Department

September 20, 2017 by 5:00 p.m., Eastern Time

Submit to:

Ridgely Plaines, Procurement Officer

Email: purchasing@fdc.myflorida.com

Anticipated Posting of Written

Responses to Written Inquires

October 11, 2017 Vendor Bid System:

http://vbs.dms.state.fl.us/vbs/main_menu

Sealed Bids Due and Opened

October 20, 2017 at 2:00 p.m., Eastern Time

Submit to:

Ridgely Plaines, Bureau of Procurement

501 South Calhoun Street

Tallahassee, Florida 32399-2500

Anticipated

Posting of

Recommended Award

November 17, 2017 Vendor Bid System:

http://vbs.dms.state.fl.us/vbs/main_menu

Page 15 of 113 FDC ITB-18-032

INTRODUCTORY MATERIALS

1.1 Statement of Purpose

The purpose of this Invitation to Bid (ITB) is to secure competitive bids from qualified Contractors to provide Life Safety Equipment parts, inspection, maintenance, installation and repair services for the following items in accordance with the National Fire Protection Association (NFPA) Standards 1, 10, 13, 17A, 24, 25, 70, 72 and 96, the manufacturer’s recommended procedures and the requirements set forth in this ITB:

Provide Annual Fire Alarm System inspection, testing, repair and maintenance;

Provide Fire Extinguisher recharge, maintenance, hydrostatic testing, and replacement;

Provide Semi-Annual Kitchen Fire Suppression Systems testing, inspection and maintenance;

Provide Annual Sprinkler Systems inspection, repair and maintenance;

Provide Kitchen Exhaust Hood Cleaning on an as-needed basis, with a minimum of once annually;

Provide Fire Pumps Servicing on an as-needed basis, with a minimum of once a year;

Provide Fire Hydrants Servicing on an as-needed basis, with a minimum of once a year;

Provide Back Flow Preventer Systems testing, inspection and maintenance;

Provide Fire Protection and Detection Engineering Services;

Provide Light-emitting diode (LED) Exit Signs and batteries, as needed;

Provide LED Emergency Lights and batteries, as needed; and Provide new system replacement and fire panel installation and parts, as needed.

1.2 Contract Term and Renewal

As a result of this ITB, the lowest responsive and responsible Bidder will be awarded a five year

Contract, which may be renewed for up to five renewal years, or portions thereof, in accordance with

Section 287.057(13), Florida Statutes (F.S.), at the same prices, terms, and conditions. Purchases may be accomplished through the issuance of MyFloridaMarketPlace (MFMP) Purchase Orders.

1.3 Conflicts and Order(s) of Precedence

All Bids are subject to the terms of the following sections of this ITB, which in case of conflict shall have the following order of precedence:

(1) Addenda, in reverse order of issuance

(2) Invitation to Bid, including attachments

(3) General Contract Conditions (Form PUR 1000) (Section 5.1)

(4) General Instructions to Respondents (Form PUR 1001) (Section 4.1)

1.4 Definitions

The terms used in this ITB, unless the context otherwise clearly requires a different construction and interpretation, have the following meanings:

a. Bid: A Bidder’s response to this ITB, which the Bidder shall submit on approved forms.

b. Breach of Contract: A failure of the Bidder(s) to perform services or provide commodities in accordance with the terms and conditions of the Contract which may result from this ITB.

c. Contract: The agreement which results from this ITB, between the awarded Vendor and the

Department. This may be in the form of a purchase order.

Page 16 of 113 FDC ITB-18-032

d. Contract Compliance Monitoring: An in-depth comprehensive program evaluation conducted a minimum of once per year by the Department’s Contract Manager, or designee, to document the Vendor’s compliance with the terms of the resulting Contract and to evaluate overall program functioning. Frequency of monitoring will be at the discretion of the Contract

Manager, or designee, in accordance with Department procedure. Adequately functioning programs being monitored less frequently.

e. Contract Non-Compliance: Failure to meet or comply with any requirement or term of the resulting Contract.

f. Contractor: The organization or individual providing services to the Department, in accordance with the terms of the resulting Contract.

g. Day: Calendar day unless otherwise stated.

h. Department: The Florida Department of Corrections (FDC).

i. Mandatory Responsiveness Requirements: Terms, conditions, and requirements that must be met by the Bidder to be considered responsive to this solicitation. Failure to meet the responsiveness requirements will cause rejection of a Bid. Any Bid rejected for failure to meet the mandatory responsiveness requirements will not be reviewed further.

j. Material Deviation(s): The Department has established certain requirements with respect to

Bids submitted. The use of shall, must, or will (except to indicate the future) in this ITB indicates a requirement, or condition, which may not be waived by the Department, except where the deviation is not material. A deviation is material if, in the Department’s sole discretion, the deficient response is not in substantial accord with the ITB’s requirements, provides an advantage to one Bidder over other Bidders, has a potentially significant effect on the quantity or quality of items bid, or on the cost to the Department. Material deviations cannot be waived, and shall be the basis for determining a Bid non-responsive.

k. Minor Irregularity: A variation from the ITB terms and conditions, not affecting the price, giving the Bidder an advantage or benefit not enjoyed by other Bidders; does not adversely impact the interests of the Department. A minor irregularity will not result in a rejection of a

Bid.

l. PCard: Refers to the State of Florida’s purchasing card program, using the Visa platform.

m. Responsible Bidder: A Bidder who has the capability to fully perform all aspects of the resulting Contract requirements, and the integrity and reliability that will assure good faith performance.

n. Responsive Bid: A Bid, submitted by a responsible Bidder, which conforms to all material aspects of the solicitation.

o. Specifications: The detailed conditions of the Contract which results from this ITB, including technical specifications, and other descriptions of the work, as set forth in the Contract documents.

Page 17 of 113 FDC ITB-18-032

p. Subcontract: An agreement between the Bidder and any other person, or organization, wherein that person or organization agrees to perform any requirement(s) for the Bidder, specifically related to securing, or fulfilling, the Bidder’s obligations to the Department, under the terms of the resulting Contract from this ITB.

q. Vendor or Bidder: A legally qualified corporation, partnership or other entity submitting a

Bid to the Department, pursuant to this ITB.

SCOPE OF SERVICES

2.1 Fire Alarm and Smoke Detection Systems (New Systems):

A. Fire Detection and Alarm System: Furnish and install new, manual and automatic Local

Fire Alarm System(s), including initiating devices, indicating/notification devices and transmitters, components, appurtenances and accessories, as required. Also included is wiring and connections, including connections to water flow and valve supervisory switches, smoke management, and existing signaling system.

B. Perform modifications, upgrades and additions to the existing Local Fire Alarm

System(s) including wiring to the Fire Alarm Control Panels and/or to the signaling system(s).

References

A. ANSI/ NFPA 70 – National Electrical Code

B. NFPA 72 - National Fire Alarm Code and Signaling Code.

C. NFPA 90A - Standard for the Installation of Air Conditioning and Ventilating Systems.

D. NFPA 90B – Standard for the Installation of Warm Air Heating and Air Conditioning Systems.

E. NFPA 101 - Life Safety Code.

F. NEC 760 – National Electrical Code

G. FAC- Florida Administrative Code/The Florida Fire Prevention Code 69A

H. ANSI - American National Standards Institute.

I. FM - Factory Mutual System.

J. NFPA – National Fire Protection Association

K. UL – Underwriters' Laboratories:

2.1.1 Regulatory Requirements:

A. System: UL listed.

B. Conform to requirements of NFPA sections 70, 72, 90A, 90B and 101.

C. Conform to article 760, of the National Electrical Code for power limited protective signaling circuits.

D. Where differences exist between codes and standards, the one affording the greatest protection shall apply.

2.1.2 System Description:

A. Fire Alarm System: NFPA 72; automatic and manual fire alarm system.

B. System Supervision: The Contractor will provide electrically-supervised systems, with

Page 18 of 113 FDC ITB-18-032 supervised alarm initiating and alarm signaling circuits. Occurrence of single ground or open condition in initiating or signaling circuit places circuit in TROUBLE mode.

Component or power supply failure places system in TROUBLE mode. Occurrence of single ground or open condition on alarm initiating circuit does not disable that circuit from transmitting in ALARM. Occurrence of single ground or open condition on signaling circuit does not disable that circuit from transmitting in ALARM.

C. Proprietary Systems:

1) All programming or editing of the program in the system shall be achieved without special, proprietary equipment or software. System shall be capable of being programmed without interrupting the alarm monitoring functions of the fire alarm control panel.

2) Addressable devices that require the address be programmed using a programming utility are not an allowable substitute.

3) Addressable devices shall use simple to configure and maintain decade, decimal, or binary address switches.

D. Alarm Sequence of Operation: Actuation of manual fire alarm station or automatic initiating device shall cause either system to enter ALARM, which includes the following operations:

1) Sound and display local fire alarm signaling devices;

2) Indicate location of alarm zone on fire alarm control panel;

3) Transmit signals to building security system to allow the door locking devices to be disabled (as applicable);

4) Transmit signal to building mechanical systems to initiate shutdown of fans and damper operation; and

5) Indicate location of alarm zone on fire alarm control panel and on remote annunciator panel.

E. Alarm Reset: Key-accessible RESET function resets alarm system out of ALARM if alarm initiating circuits have cleared.

F. Trouble Sequence of Operation: System trouble, including grounding or open condition of supervised circuits, power or system failure, shall cause the system to enter

TROUBLE mode, including the following operations:

1) Visual and audible trouble alarm by zone at control panel; and

2) Manual ACKNOWLEDGE function at control panel silences audible trouble alarm;

visual alarm is displayed until initiating trouble is cleared.

G. Lamp Test: Manual LAMP TEST function causes alarm indication at each zone at fire alarm control panel.

H. Drill Sequence of Operation: Manual DRILL function causes ALARM mode operation to:

1) Sound and display local fire alarm signaling devices; and

2) Indicate location of alarm zone on fire alarm control panel.

Page 19 of 113 FDC ITB-18-032

I. Zoning: As scheduled.

2.1.3 Minimum Qualifications:

A. Manufacturer: Company specializing in smoke detection and fire alarm systems with five

(5) years documented experience.

B. Installer: Company licensed by the State of Florida as a fire alarm installer, and specializing in smoke detection and fire alarm systems with five (5) years documented experience as fire alarm Contractor.

C. Have satisfactorily installed at least 20 fire alarm systems of equivalent nature and scope to the system described in this Section.

D. Provide the services of a qualified fire alarm system technician to design, install and test the fire alarm system.

E. Be a factory-certified representative of the manufacturer of the Fire Alarm System that will be used on this project.

2.1.4 Submittals:

A. Shop drawings and product data must be submitted to the State Fire Marshal for review and approval before the installation of the system.

B. Provide wiring diagrams, data sheets, and equipment ratings, layout, dimensions, and finishes.

C. Submit manufacturer's installation instructions.

D. Submit manufacturer's certificate that system meets or exceeds specified requirements.

2.1.5 Project Record Drawings:

A. Include locations of all enunciators, detection devices, pull stations and end-of-line devices. For addressable systems, indicate device addresses at the device locations.

2.1.6 Operation and Maintenance Data:

A. Include operating instructions and maintenance and repair procedures.

B. Include manufacturer representative's letter stating that system is operational.

2.1.7 Delivery, Storage, and Handling:

Inspect materials upon arrival at Project and verify conformance to Contract Documents.

Prevent unloading of unsatisfactory material. Handle materials in accordance with manufacturer's applicable standards and suppliers recommendations and in a manner to prevent damage to materials. Store packaged materials in original undamaged condition with manufacturer's labels and seals intact. Containers which are broken, opened, damaged, or watermarked are unacceptable and shall be removed from the premises.

2.1.8 Extra Materials:

Provide two keys of each type.

2.1.9 Acceptable Manufacturers:

A. Notifier

B. Edwards

C. Fire Control Instruments (FCI)

Page 20 of 113 FDC ITB-18-032

Substitutions: The Vendor shall submit requests for alternate manufacturers, including cut sheets to the Department for review and approval by the deadline for questions listed in the

Timeline of Events. If approved, the manufacturer will be added in an Addendum.

2.2 Fire Alarm and Smoke Detection Control Panel:

A. Control Panel: Modular construction with surface or flush wall-mounted enclosure.

B. Power Supply: Adequate to serve control panel modules, door holders, smoke dampers, relays, and alarm signaling devices. Include battery-operated emergency power supply with capacity for operating system in standby mode for 24 hours followed by alarm mode for five (5) minutes.

C. Detection Circuits: Supervised zone module with alarm and trouble indication.

D. Signal Circuits: Supervised zone signal module, sufficient for signal devices connected to system.

E. Municipal Trip Circuit: Provide output connections, including municipal trip

DISCONNECT switch.

F. Remote Station Signal Transmitter: Electrically supervised, capable of transmitting alarm and trouble signals over telephone lines to remote station receiver.

G. Auxiliary Relays: Provide sufficient Single Pole Double Throw (SPDT) auxiliary relay contacts to provide accessory functions specified.

H. Provide TROUBLE ACKNOWLEDGE, DRILL, and ALARM SILENCE switch.

I. Provide transient voltage surge suppression (TVSS) at the power supply and municipal trip circuit connection.

J. Remote Annunciator: Provide supervised remote annunciator including audible and visual indication of fire alarm by zone, and audible and visual indication of system trouble.

Install in surface wall-mounted enclosure.

2.2.1 Initiating Devices:

A. Manual Station: Semi-flush mounted, single action manual station with key reset.

B. Ceiling Mounted Smoke Detector: NFPA Standard 72 Photoelectric Ionization type.

C. Duct Mounted Smoke Detector: NFPA Standard 72; photoelectric type with auxiliary

SPDT relay contact, key-operated NORMAL-RESET-TEST switch, duct sampling tubes extending width of duct, and visual indication of detector actuation, in duct-mounted housing. Four-wire detector with separate power supply and signal circuits.

D. Remote Test Switch: Key-operated switch mounted on flush cover with lamp to indicate detector actuation. Provide one switch for each duct mounted smoke detector.

E. Heat Detector: Combination rate-of-rise and fixed temperature, rated 135 degrees F and temperature rate of rise of 15 degrees F.

2.2.2 Signaling Devices:

A. Alarm Lights: ADA & NFPA Standard 72 compliant; strobe lamp and flasher with red lettered FIRE on white lens.

B. Alarm Horn: ADA & NFPA Standard 72 compliant; surface type fire alarm horn. Sound

Rating: 87 Decibel (DB) at 10 feet. Provide integral strobe lamp and flasher with red lettered FIRE on white lens.

C. Trip Relays: NFPA 90; provide output trip relays to allow HVAC Fire/Smoke dampers to close upon actuation of fire alarm initiation device. Coordinate relay requirements with mechanical contractor. Coordinate with mechanical contractor regarding HVAC

Fire/Smoke damper power supply requirements. Fire alarm panel shall provide operating

Page 21 of 113 FDC ITB-18-032 power to the dampers for positive control.

2.2.3 Fire Alarm Wire and Cable:

A. Fire Alarm Power Branch Circuits: Building wire shall be the following:

1) Thermoplastic-insulated Building Wire: American National Standards Institute

(ANSI)/Underwriters Laboratory (UL) 83, ANSI/UL 493; and ANSI/Insulated Cable

Engineers Association, Inc. (ICEA) S-5-434

2) Branch Circuits 6 American Wire Gauge (AWG) and Smaller: Copper conductor, 600 volt insulation, Thermoplastic Heat and Water Resistant Insulated (THW)/

Thermoplastic High Heat Resistant Nylon Coated (THHN)/Thermoplastic Heat and

Water Resistant Nylon Coated (THWN)

B. Initiating and Signal Circuits: Power limited fire-protective signaling cable, copper conductor, 300 volts insulation rated 105 degrees C.

2.3 Installation

The Successful Bidder shall:

A. Install system in accordance with manufacturer's instructions.

B. Install manual station with operating handle 48 inches above floor. Install audible and visual signal devices 80 inches above floor, unless noted otherwise on drawings.

C. Use 16 AWG minimum size conductors for fire alarm detection and signal circuit conductors.

Install wiring in conduit as required to provide mechanical circuit protection.

D. Mount the end of line device in a box with last device, or separate box adjacent to last device in circuit.

E. Make conduit and wiring connections to manual pull stations, strobe lights, horn/strobes, fire suppression system control panels and duct smoke detectors.

F. Automatic Detector Installation: NFPA Standard 72.

G. Mount outlet box for electric door holder to withstand 80 pounds (36.3 kg) pulling force.

H. For addressable systems, furnish permanent markings identifying individual device addresses.

Markings shall be visible on the exterior of the device as well as internally on device bases or housings.

2.3.1 Field Quality Control:

A. Test in accordance with NFPA Standard 72 and local fire department requirements.

2.3.2 Manufacturer’s Field Services:

A. Furnish a qualified and accredited factory trained technician to train personnel, designated by the Owner, in the proper operation and maintenance of the system.

B. Include services of certified technician to supervise installation, adjustments, final connections, and system testing.

2.3.3 Fire Alarm Wire and Cable Color Code:

A. The Contractor shall provide fire alarm circuit conductors with color coded insulation, or use color coded tape at each conductor termination and in each junction box as follows:

1) Power Branch Circuit Conductors: Black, Red, White.

2) Initiating Device Circuit: Black, red.

3) Detector Power Supply: Violet, brown.

4) Signal Device Circuit: Blue (positive), White (negative).

5) Municipal Trip Circuit: Orange, orange.

Page 22 of 113 FDC ITB-18-032

6) Municipal Fire Alarm Loop: Black, white.

2.4 Fire Alarm Systems Inspection

The Bidder shall provide annual inspections including diagnostic testing of panel functions, auxiliary and monitoring functions, and all accessible peripheral devices listed and currently connected to any building’s primary control panel. All work, including testing, maintenance and repair of all components of the fire alarm system, shall be in accordance with the currently adopted NFPA Standards 70 and 72 and the manufacturer’s recommended procedures. The exact location of each device tested and test results of all accessible components and devices shall be documented with discrepancies individually noted.

No fire alarm system shall be installed which can only be repaired or maintained by the original installer

(proprietary systems).

2.4.1 The Bidder shall functionally test smoke detectors using a smoke generator, punk stick, or other method acceptable to the manufacturer. Any canned aerosol smoke that leaves an oily residue shall not be used for testing of smoke detectors because of the danger of fouling. Magnet testing does not satisfy the proper functional test of smoke detectors and shall not be used for functional testing. No device that uses open flame or acrid smoke shall be used to test smoke detectors. When duct detectors are tested, the Bidder shall verify that the associated Heating Ventilation and Air Conditioning

(HVAC) shuts down, and, if applicable, the dampers close.

2.4.2 The Bidder shall test heat detectors according to the manufacturer’s recommendations.

The age of heat detectors shall be noted and fixed temperature, non-restorable detectors will be replaced if 15 years of age or greater.

2.4.3 The Bidder shall activate manual pull stations to verify operation, and shall inspect electrical contacts and ensure secure mounting.

2.4.4 The Bidder shall test every audible and visible signaling device at least once to ensure proper operation and volume levels. Further testing shall be permitted with the audible devices silenced. A final operational test shall be performed to verify the signaling devices are functional after the silenced portion of the test.

2.4.5 The Bidder shall perform detector cleaning prior to sensitivity testing in accordance with the manufacturer’s instructions.

2.4.6 The Bidder shall perform sensitivity testing every two (2) years on all smoke detectors, including duct detectors, in accordance with latest NFPA Standard 72 and the maintenance records. Testing shall be performed using only UL approved sensitivity testing equipment. Devices performing outside the listed sensitivity range shall be re-cleaned and re-tested in accordance with manufacturer’s instructions, and if necessary, noted and recommended for replacement. Certain types of analog smoke sensors will automatically satisfy this requirement electronically.

Page 23 of 113 FDC ITB-18-032

2.4.7 The Bidder shall annually test water flow devices by the flow of water through the inspector test valve on wet systems.

2.4.8 The Bidder shall load-test the fire alarm batteries annually and replace upon failure or when the lead-acid battery is five (5) years old from date of manufacturing.

Replacement batteries shall be identified with the manufactured date.

2.4.9 The Bidder shall provide documentation for all components and devices indicating the exact location of each device tested, including system address or zone location, test results and applicable voltage readings. Any discrepancies found shall be noted individually and on a separate summary page.

2.4.10 A complete inspection report documenting each component inspected and explaining any deficiencies shall be provided by the Contractor to the FDC Environmental Health and Safety Office (EHSO) on the date of inspection. If repairs are needed, an estimate shall be submitted to the Department’s Contract Manager or designee within five (5) business days of the date the inspection was completed. Estimates shall include the date the inspection was completed, parts and labor at the contracted hourly rate in accordance with Attachment I, Price Page. Billable hours charged the Department for repairs shall commence upon signing-in at the institution or facility and shall terminate upon signing-out.

2.4.11 When repair or replacement work is done as a corrective action, a new corrective action report shall be generated on-site; or the corrective action shall be noted on the copy of the original report at the time of the corrective action. The corrective action plan must be submitted to Department’s Contract Manager, or designee, in writing, indicating

100% of the noted discrepancies resolved within 10 calendar days of the original notification to the Bidder.

2.4.12 All work performed including inspections shall be documented in the system record log required by Chapter 69A-48, FAC. All parts that have been replaced shall be returned to the EHSO and shall remain the property of the Department.

2.5 Fire Extinguisher Services

The Bidder shall perform fire extinguisher services in accordance with the currently adopted NFPA

Standard 10 for Portable Fire Extinguishers, and Chapter 69A-21, FAC, and in accordance with the manufacturer’s specifications.

2.5.1 The Bidder shall recharge and provide scheduled six (6) year maintenance of each unit which includes types ABC and BC. All required parts, such as O rings that the manufacturer requires to be changed shall be included in the cost of this service.

2.5.2 The Bidder shall perform all hydrostatic testing at the frequency prescribed in the currently adopted NFPA Standard 10.

2.5.3 Licensed technicians from the FDC shall be permitted to perform all permitted fire extinguisher servicing when the equipment is available.

Page 24 of 113 FDC ITB-18-032

2.5.4 The Bidder shall replace units, as needed, and provide a replacement cost list to include, but not be limited to the following types:

A. 2.5# 1A-10B:C with vehicle mount

B. 5# 2A-10B:C with wall mount

C. 10# 3A-40B:C with wall mount

D. 10# 4A-40B:C with wall mount

E. 10# 20B:C with wall mount

F. 20# 40B:C with wall mount

G. 30# 60B:C with wall mount

H. 2.5 Gallon Pressurized Water 2A with wall mount

I. 6 Liter Wet Chemical K with wall mount and placard

J. 2.5 Gallon Water Mist 2A:C with wall mount

2.5.5 The Bidder shall determine when replacement of fire extinguishers is necessary and shall notify the Department’s Contract Manager or designee. Upon written approval from the Contract Manager or designee, the Bidder shall replace the extinguishers at a cost not to exceed five percent (5%) over the Bidder’s invoice price. The Bidder shall provide the Department’s Contract Manager or designee with a copy of the manufacturer’s invoice for verification when submitting monthly invoices. All fire extinguishers and parts that have been replaced shall be returned to the EHSO and shall remain the property of the Department.

2.5.6 The Bidder shall provide annual gauge and scale calibration for the Department’s mobile unit and fire extinguisher shop located at Marion Correctional Institution.

2.6 Kitchen Fire Suppression System Services

The Bidder shall perform the following services semi-annually in accordance with the currently adopted

NFPA Standard 96, other applicable NFPA Standards, and the manufacturer’s recommendations:

A. Test automatic (trip test) and manual release (pull stations) of system.

B. Verify mechanical operation of the exhaust and make up air systems.

C. Verify gas shutoff for proper operation.

D. Verify electrical shutoff for proper operation.

E. Replace fusible links every six months. Leave old fusible links with EHSO.

F. Check system components for cleanliness and inspect system for grease build up.

G. Reset system.

H. Install new tamper seals.

I. Remove cylinder, verify agent weight, and condition.

J. Verify cylinder/cartridge pressure, weight, and hydrostatic test dates.

K. Verify piping to manufacturer's specifications (piping/bracing).

L. Verify nozzle caps intact.

M. Install record tag.

N. Verify owner's manual is available.

O. Verify proper portable fire extinguisher.

P. Inspect general occupancy related to the kitchen fire suppression system in accordance with current adopted NFPA Standards.

Q. Inspect for any changes in hazard area that may affect the performance and reliability of the fire suppression system.

R. Inspect and verify all nozzles are proper type, properly aimed and free of…