CN-550000-H9059-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

8/26/2024

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

H9059 453691-1-F2-01

(name) (title) Signature

Fred Heery State TSM&O Program Engineer

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Labor

Atkins North America, Inc.

3522 Thomasville Road, 5th Floor

Tallahassee, FL 32309

(To be entered upon execution of T.W.O.)

Date: 8/26/2023

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$500,010.45 Estimate

RTMC & ITS Communications Support for Hurricane Idalia

Signature

$500,010.45

$0.00

(name) (title)

$500,010.45

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

DocuSign Envelope ID: 5063B3CA-43F3-4916-A07B-E0D245B9588A

Division ManagerGreg Vaughn

A-7

Exhibit “A” Scope of Services

RTMC & ITS Communications for Alachua, Baker, Bay, Bradford, Calhoun, Charlotte, Citrus, Clay, Collier, Columbia, DeSoto, Dixie, Duval, Flagler, Franklin, Gadsden, Gilchrist, Gulf, Hamilton, Hardee, Hernando, Hillsborough, Jefferson, Lafayette, Lake, Lee, Leon, Levy, Liberty, Madison, Manatee, Marion, Nassau, Pasco, Pinellas, Polk, Putnam, Sarasota, Seminole, St. Johns, Sumter, Suwannee, Taylor, Union, Volusia, and Wakulla Counties

I. Purpose

The Department requires Consultant services to assist the State Emergency Operations Center (SEOC); Barry Emergency Operations Center ( BEOC) FDOT District one, two, three, Five and Seven; Alachua, Baker, Bay, Bradford, Calhoun, Charlotte, Citrus, Clay, Collier, Columbia, DeSoto, Dixie, Duval, Flagler, Franklin, Gadsden, Gilchrist, Gulf, Hamilton, Hardee, Hernando, Hillsborough, Jefferson, Lafayette, Lake, Lee, Leon, Levy, Liberty, Madison, Manatee, Marion, Nassau, Pasco, Pinellas, Polk, Putnam, Sarasota, Seminole, St. Johns, Sumter, Suwannee, Taylor, Union, Volusia, and Wakulla Counties;

and other local signal maintaining agencies in FDOT Districts to restore traffic signals and traffic signal operations, Intelligent Transportation Systems (ITS) devices, and Regional Traffic Management Center (RTMC) operations critical to essential traffic as quickly as possible after Hurricane Idalia.

Services for the subject contract will be authorized as task assignments.

II. Summary of Services

The Consultant will be required to perform engineering support services, including clerical services as requested by the District, to assist in storm recovery efforts. The Consultant staff will report to the office designated by the District.

The Consultant shall have knowledge of and experience in the Federal Highway Administration Emergency Relief Program (ER), the Federal Emergency Management Agency Public Assistance Program (PA), and other applicable federal, state and/or local programs to assist the Department in its emergency response and recovery efforts. Proper documentation by the Consultant as required by FHWA and FEMA is required to ensure reimbursement to the Department from the appropriate agency.

Documentation requirements for FHWA-ER and FEMA reimbursement shall include but not be limited to: Any and all documentation required by the FHWA ER Manual, FEMA Public Assistance Guide (FEMA 322) and Terms for Federal Aid Contracts (Appendix I).

III. Responsibilities of the Department

A. The Department shall provide a Project Manager who shall be responsible for all coordination with the Consultant pertaining to all contractual matters, invoicing and reporting. The Department may also designate a manager for each Task Work Order who shall be responsible for coordinating with the Consultant Project Manager to define the specific work to be performed and the schedule for completion of each task, the Consultant staffing to be provided, and the cost. The Department Project Manager shall be responsible for approval of any additional staffing to be provided including additional consultant staff (approval must be coordinated with the Procurement Office), and shall give approval of all products and services.

B. The Department shall provide a specific Task Work Order defining the work to be accomplished and the maximum limiting amount reimbursement for the Task Work Order. The Task Work Order shall specify the Department Task Work Order Manager, when it is different from the Project Manager.

C. The Department shall furnish, without charge, the following services and data to the

Consultant for the performance of the requested services:

1. All criteria and full information as to the Department’s requirements for the Consultant’s services including objectives, constraints, budgetary limitations and time restraints.

2. All Department rules, policies, procedures, standards and other information applicable to the services.

3. All drawings, specifications, schedules, reports and other information prepared by and/or for the Department by others which are available to the Department and which the Department considers pertinent to the Consultant’s responsibilities described herein.

4. Computer and software application access (mainframe and personal) if needed by Consultant staff to perform assigned tasks. Specific computer and software access requirements will be specified in each individual Task Work Order.

5. Limited short-term office space may be provided by the Department for technical staff where close proximity with Department staff is necessary for the work being performed. Such arrangements will be made between the Consultant Project Manager and the Department Project Manager on an “as needed” basis.

IV. Responsibilities of the Consultant

A. The Consultant shall provide an overall Project Manager, acceptable to the

Department, who will be the primary point of contact with the Department for the scope, schedule, manpower coordination and completion of all Task Work Orders.

The Consultant Project Manager shall appoint, with the concurrence of the Department Project Manager and Department individual Task Work Order Managers, a Consultant individual Task Work Order Manager. The Consultant Project Manager shall provide technical progress reports in a mutually agreeable format, by Task Work Order, to the Department Project Manager. These progress reports shall be the basis for evaluation and processing of invoices for payment, unless otherwise stated in the Task Work Order.

B. The Consultant shall provide sufficient staff, either the specific staff person requested or acceptable staff at defined levels of expertise as agreed to by the Department’s Task Work Order Manager, in a timely manner to complete all assigned work. If, at any time, the Department Task Work Order Manager determines that the number or expertise of particular staff assigned to a specific task is inadequate, the Department Project Manager and the Task Work Order Manager shall coordinate with the Consultant Project Manager to ensure adequate staff with the proper level of expertise is made available to ensure the timely completion of the work.

C. The Consultant shall provide and maintain an up-to-date list of staff with agreed-to classifications and approved salaries (subject to the contract Exhibit “B”) that would be available to be assigned to specific Task Work Orders. No consultant staff, except those specifically identified in a Task Work Order or those specifically agreed to by the Department Project Manager, shall charge time to that particular Task Work Order.

D. Consultant must request approval from the Department’s Project Manager for any modifications or additions to the list of available staff prior to the initiation of any work by that individual. If applicable, new job classifications may be added to the contract via contract amendment. Consultant shall submit a copy of the resume and payroll register before new staff can be added.

E. The Consultant shall provide all agreed to services, products and documentation within the required time schedule as defined in the individual Task Work Order.

F. The Consultant shall verify to the Department Project Manager that all computers used by Consultant staff have a resident anti-virus program acceptable to the Department.

G. The Consultant shall ensure that all documents and support forms have been prepared on software approved by the Department’s Project Manager and stored as specifically agreed to in an individual Task Work Order. Specific project documentation requirements will be specified in the respective Task Work Orders.

H. The Consultant shall assist in the surveying of traffic signal damage and recovery efforts on state highways, including submitting photos of such damage and activities, and report findings to the SEOC through the ArcGIS Survey 1-2-3 mobile application, the eStorm application, and other applications as directed by the Department.

I. The Consultant shall monitor and report on traffic signal repairs to the SEOC, D3

RTMC, and local signal maintaining agencies as assigned and requested. The Consultant shall not direct the signal repair contractor’s work or schedule, but shall make observations and note the work being performed to report to the Department and local signal maintaining agency.

J. The Consultant shall troubleshoot traffic signal devices, including signal controllers and cabinets, and make adjustments that do not require the use of heavy equipment.

The Consultant shall report these findings and troubleshooting results to the SEOC, D3 RTMC, and local signal maintaining agencies as assigned and requested.

K. The Consultant shall provide emergency timing adjustments, signal controller replacements, conflict monitor replacements and rebooting of signal controllers, detector cards and conflict monitors as needed.

L. The Consultant shall coordinate gas and oil needs and assist in restarting generators when generators shut off between scheduled service by the emergency generator contractor. This includes assistance with disconnection of generators and coordination with the onsite utility when commercial electric power is restored Coordinate gas and oil needs when generators shut off between scheduled service by the emergency generator contractor. Disconnect generators when commercial electric power is restored.

M. The Consultant shall assist and advise the Florida Highway Patrol and local law enforcement with manual control and returning signals to normal operation from flashing operations.

N. The Consultant shall reset controller clocks to a common time (within +/- 2 seconds of each controller) to support temporary coordination as needed and identified by the Consultant or local signal maintaining agency.

O. The Consultant shall clear light debris from traffic signal equipment. Light debris constitutes debris that can be removed without the use of heavy equipment or machinery.

P. The Consultant shall perform other services as requested by the Department.

Q. Monitor microwave tower sites and coordinating the fueling for generators.

R. Deploy the ITS trailer and Emergency Management trailer to strategic locations to support emergency operations.

S. Monitor the CCTV video feeds at SEOC and support Statewide ITS Communication Network trouble shooting.

T. Monitor video, traffic volumes data, and speed data for the restoration of essential traffic.

U. Provide emergency solutions for District Three’s Internet, Email, and telephone operations.

V. Restore ITS field devices.

W. Restore the ITS infrastructure including fiber optic communications.

X. Repair the District Three RTMC systems.

Y. Other services as requested by the DEPARTMENT.

Z. Support FL-511, DIVAS and SunGuide operation

AA. Support CCTV Trailers and Mobile Command Centers deployment and operations

V. Specifications

VI. The Consultant will use engineering judgement when performing the above services consistent with personnel and public safety, conditions in field, the requirements of the FHWA Emergency Procedures and Requirements, the Manual on Uniform Traffic Control Devices, the FDOT Traffic Engineering Manual, and direction provided by the SEOC, District Three, and Local Agencies Note any signal timing changes that were made and report to the Department.

VII. Personnel Qualifications

The Consultant shall assign only competent technical and professional personnel qualified by the necessary experience and education to perform assigned work and shall conduct all work in compliance with Department standards. The Consultant is responsible for ensuring that staff assigned to work under this Agreement has the training established by the Department as a prerequisite for consultant staff to perform work. If the required training is such that it can be applied by the trainee to work on other contracts, (regardless of whether or not the trainee would work on other agreements), the cost of the trainee’s time and expenses associated with the training is not directly billable to the Department on this contract, and shall only be recoverable through overhead for the Consultant firm.

VIII. Subconsultant Services

Additional subconsultants with specialized areas of expertise may be required to complete specific Task Work Order assignments. Any subconsultant to be hired and all work assignments to be performed, and all rates of compensation shall be agreed to by the Department Project Manager, Procurement Office and the Consultant Project Manager and documented in the contract file prior to any work being performed by the subconsultant. Services assigned to any subconsultants must be approved in writing and in advance by the Department Project Manager, Procurement Office, and the Consultant Project Manager in accordance with this Agreement. All subconsultants must be technically qualified by the Department to perform all work assigned to them. Additional subconsultants with specialized areas of expertise may be required to complete specific Task Work Order assignments. Any subconsultant to be hired and all work assignments to be performed, and all rates of compensation shall be agreed to by the Department Project Manager, Procurement Office and the Consultant Project Manager and documented in the contract file prior to any work being performed by the subconsultant.

Any new subconsultant must be added to the contract via contract amendment (in coordination with the Procurement Office) prior to any issuance of work on a Task Work Order.

IX. Consultant Not Employee or Agent

The Consultant and its employees, agents, representatives, or subconsultants/subcontractors are not employees of the Department and are not entitled to the benefits of State of Florida employees. Except to the extent expressly authorized herein, Consultant and its employees, agents, representatives, or subconsultants/subcontractors are not agents of the Department or the State for any purpose or authority such as to bind or represent the interests thereof, and shall not represent that it is an agent or that it is acting on the behalf of the Department or the State. The Department shall not be bound by any unauthorized acts or conduct of Consultant.

X. Ownership of Works and Inventions

The Department shall have full ownership of any works of authorship, inventions, improvements, ideas, data, processes, computer software programs, and discoveries (hereafter called intellectual property) conceived, created, or furnished under this Agreement, with no rights of ownership in Consultant or any subconsultants/subcontractors. Consultant and subconsultants/subcontractors shall fully and promptly disclose to the Department all intellectual property conceived, created, or furnished under this Agreement. Consultant or subconsultant/subcontractor hereby assigns to the Department the sole and exclusive right, title, and interest in and to all intellectual property conceived, created, or furnished under this Agreement, without further consideration. This Agreement shall operate as an irrevocable assignment by Consultant and subconsultants/subcontractors to the Department of the copyright in any intellectual property created, published, or furnished to the Department under this Agreement, including all rights thereunder in perpetuity. Consultant and subconsultants/subcontractors shall not patent any intellectual property conceived, created, or furnished under this Agreement. Consultant and subconsultants/subcontractors agree to execute and deliver all necessary documents requested by the Department to effect the assignment of intellectual property to the Department or the registration or confirmation of the Department’s rights in or to intellectual property under the terms of this Agreement. Consultant agrees to include this provision in all its subcontracts under this Agreement.

This exhibit defines the method and limits of compensation to be made to the Consultant for the services described in Exhibit "A", Scope of Services, and the method by which payments will be made.

FPID 190258-1-32-68

Staff Hour Estimate for:

H - Idalia

Atkins North America

Home Rate

Work Task Project Manager 3 Chief Engineer 2 Sr Engineer 2 Chief Designer B Computer Programmer

Engineering Technician Engineer 2 Engineering Technician Chief Engineer 1

Sr. ITS Inspector A Sr. ITS Inspector B

Chief Designer A

CEI

Communications Engineer Designer A Designer B Chief Scientist

Sr. Computer Programmer GIS Specialist A GIS Specialist B

Sr. Electrical Engineer

Contract Coordinator Sub-total Hours

David Chang Terry Posey; John Hogan Kenny Chen David Heupel

Kent Williams;

Nic Campion

Alejandro Boscan Philip Blaiklock Rob Boutwell Russell Allen David Wolfe David Bremer

David Krauss, Tim Sapp Joe Poerschke

Jay Arneson, Chris Stefan

Ian Stubbs, Randy Oser Ron Meyer, Brian Ritchson Siobhan Gale Frank Salmon JP Saliba Debbie McKee

TWO 1 150 200 200 150 200 200 100 200 150 95 250 5 10 0 0 200 50 0 0 0 38

Total Hours 150 200 200 150 200 200 100 200 150 95 250 5 10 0 0 200 50 0 0 0 38 0 Job Class Hourly Rates 237.83$ 244.04$ 222.23$ 160.48$ 88.23$ 93.92$ 191.68$ 99.75$ 211.05$ 150.37$ 122.92$ 221.52$ 184.40$ 121.41$ 98.10$ 191.78$ 121.52$ 90.33$ 166.83$ 181.53$ 93.70$ Staff Hour Costs 35,674.50$ 48,808.00$ 44,446.00$ 24,072.00$ 17,646.00$ 18,784.00$ 19,168.00$ 19,950.00$ 31,657.50$ 14,285.15$ 30,730.00$ 1,107.60$ 1,844.00$ -$ -$ 38,356.00$ 6,076.00$ -$ -$ -$ 3,560.60$

Field Contract Rates Field Multiplier 2.62187 Office Contract Rates Home Multiplier 2.78467 Raw Labor from above 72,250.15$ Raw Labor from above 52,992.58$ Overhead 111.430% 80,508.34$ Overhead 127.730% 67,687.42$

FCCM 0.027% 19.51$ FCCM 0.027% 14.31$

Expense 5.230% 3,778.68$ Expense 5.210% 2,760.91$

Operating Margin +

CDAF 45.500% 32,873.82$

Operating Margin +

CDAF 45.500% 24,111.62$

Subtotal 208,598.50$ Subtotal 147,566.85$

TOTAL 356,165.35$

Subconsultants Sub-Total Subconsultants

Halff Engineering 91,622.70$ Arcadis - IBI 52,222.40$

TOTAL SUBCONSULTANTS 143,845.10$

TOTAL PROJECT COST 500,010.45$

Approximate

Field Rate

H - Idalia

Halff Engineering

Work Task

Chief Computer Programmer Engineer 2

Engineer Intern

Sr. Engineer Technician Sr. Designer Sr. Engineer 1 Sub-total Hours

Tracy Forester Alvin Lubis Lucas Van Sickle Tim Thibult Bryan Hubbard

TWO 1 40 0 200 150 100 150 640

Total Hours 40 0 200 150 150 150 640 Loaded Hourly Rates 271.28$ 186.42$ 106.07$ 101.53$ 128.83$ 166.69$ Staff Hour Costs 10,851.20$ -$ 21,214.00$ 15,229.50$ 19,324.50$ 25,003.50$ 91,622.70$ Direct Expense -$

TOTAL 91,622.70$

H- Idalia

Arcadis - IBI

Work Task

Chief Computer Programmer (Home)

Electrical Engineer (Home)

Engineering Intern (Home)

Sr. Computer Programmer (Home)

Sr. Electrical Engineer (Home)

Transportation Data Analyst (Home)

Sub-total Hours

Neena Soans, JoAnn Oerter, Liviu Birjega, Simon Cooke, Geron Shackelford

Kriss Whittaker- Lee

Rushabh Kadchhud, Sam El Morabit, Nick O'hara, Michael McNeely Pavel Stoev

Nicole George, Mike Doherty

120 60 50 50 20 40 340

Total Hours 120 60 50 50 20 40 340 Loaded Hourly Rates 202.16$ 96.61$ 96.61$ 198.71$ 191.87$ 89.08$ Staff Hour Costs 24,259.20$ 5,796.60$ 4,830.50$ 9,935.50$ 3,837.40$ 3,563.20$ 52,222.40$ Direct Expense -$

TOTAL 52,222.40$

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

H9059

9/5/2023

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 9/5/2023

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55671000923

Expansion Option: B4

Object Code: 131500

Amount: $500,010.45

Financial Project: 4536911F201

Work Activity (FCT): 702

CFDA:

Fiscal Year: 2024

Budget Entity: 55150200

Category/Category Year: 088041/24

Amendment ID: W001

Sequence: 00

User Assigned ID: TWO 1

Enc Line (6s)/Status: 0001/04

Total Amount: $500,010.45

Contract: H9059

Contract Type: ND - EMERGENCY/NATURAL DISASTER (NAT DIASTR)

Vendor Name: ATKINS NORTH AMERICA, INC

Vendor ID: F590896138023

Beginning Date of This Agreement: 08/26/2023

Ending Date of This Agreement: 08/25/2024

Contract Total/Budgetary Ceiling: bc = $1,000,000.00

Method of Procurement: H - EMERGENCY(287.055(3)(A);287.057(3)(A);337.11

Description: RTMC and Communications Support for Hurricane Idalia

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To: Marie.Tucker@dot.state.fl.us