CN-550000-CB266-00020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

08/25

Advertisement No.: 27318 DOT FM Number: 456583-1-32-01

Submittal Date: 5/11/2026 Project Name: SR 75 (US 231) from CR 162 (Jacob Rd.) to the

Alabama State Line

Consultant’s Name: Ceteris, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 2902 Madison Street

City: Marianna State: FL Zip: 32446

Office Location: Marianna, FL Contact person: Travis Justice

Phone: 850.372.4126 Contact email: tjustice@ceteris.org By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

Proposed approach and understanding of critical issues.

Relevant project experience – Similar type of work experience.

Other content provided by firm.

Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Ceteris, Inc. (Ceteris) is pleased to submit this Letter of Response to the Florida Department of Transportation (FDOT) District Three demonstrating our interest in providing professional services for SR 75 from CR 162 (Jacob Road) to the Alabama State Line Resurfacing, Rehabilitation, and Restoration (3R) Project. We have assembled a highly experienced and motivated team of professionals dedicated to delivering the analysis, design, and permitting services required to accomplish the Department’s goals for this important contract.

Our Team is prequalified in all the advertised work types (3.1, 4.1.2, 5.4, 7.1, 7.2, 7.3, 8.1, 8.2, 8.3, 9.1). Through careful review of the Scope of Services, project corridor research, meetings, discussions, and site visits, our Team has developed an understanding of the Department’s goals for this project. Ceteris is committed to assist in the delivery of District Three’s Work Program and enhancing the efficiency and safety of these facilities.

Practical Innovation – Ceteris believes that innovation comes from challenging existing thoughts and processes while remaining focused on safety, constructability, and cost. This perspective has been developed through lessons learned and our design team’s familiarity and collaboration with the construction community. Ceteris is aware of the latest research, technologies, and construction means and methods. Our Team continually explores new ways to increase the efficiency of our design efforts to streamline communication while reducing schedule delays and maximizing construction savings without compromising maintainability, service life, constructability, or the safety of the travelling public. These innovations are also honed through working with area contractors and CEI staff on real world field issues. This allows us to avoid common pitfalls while simultaneously incorporating safe, cost-efficient designs in our projects.

375-030-22

PROCUREMENT

Immediate Availability – The Ceteris Team consists of experienced professionals who have the availability and expertise to address the project’s challenges on a moment’s notice. Based on the current FPID 454630-1 (SR 85 from Bill Lundy Road to the Walton County Line) schedule, the Ceteris Team will have an overall availability of 65% prior to execution of this contract.

The Ceteris Team – Our Project Manager, Travis Justice, PE, has over 26 years of relevant transportation design and construction experience throughout the State of Florida and in District Three. Mr. Justice has served District Three as an Engineer of Record, a Project Manager, and a Firm Principal. He will serve as an extension of the Department’s staff and will continue to be supported by an experienced team with extensive FDOT D3 design experience on similar projects; Brent Bedini, P.E.

will serve as the Roadway EOR, Andy Faria, EI will serve as a Project Engineer, and Jimmy Smith, PE will oversee all efforts as the Firm Principal.

The Project Team – We have assembled a highly qualified team of subconsultants that have completed several similar FDOT projects with Ceteris.

Our established team and history of past successes working together ensures we have a zero-learning curve and will continue to work exceptionally together as a Team. Our Subconsultants consist of local firms with multiple offices located here in District Three including: Alday-Howell, Inc. for Signing and Pavement Markings, Gortemoller Engineering, Inc. for Drainage; Anevay, Inc. and Environmental and Geotechnical Specialties, Inc. (EGS) for Geotechnical and Environmental Services; Comprehensive Engineering Services, Inc. for Signalization and Lighting; H. W.

Lochner for Structures, Anchor CEI, Inc. for Public Involvement;

DRMP, Inc. for Surveying, and Southeastern Surveying and Mapping, Inc. for SUE.

Approach and Understanding –This 3R project primarily consists of resurfacing SR 75 (US 231) from CR 162 (Jacob Road) to the Alabama State Line. Existing travel lanes, auxiliary lanes, and paved shoulders will be resurfaced. The typical section for this SIS facility primarily consists of 4-12ft. travel lanes a 40ft. grassed median, with 10ft. outside shoulders (4-5ft.

paved), with the urban section in Campbellton consisting of a five lane section with curb and gutter facilities (with varying locations of sidewalk) and a varying width paved median. Resurfacing limits will be from the visible pavement change north of CR 162 to the Alabama State Line. No additional right-of-way will be required. SR 75 has been designated as a "Hurricane Evacuation Route". Transition details will be provided to prevent a dip at the beginning or end of the project. Ceteris will assess the posted speeds and compare them to the RCI database and discuss any contradictions between the two with Kyle McCrary, Design Project Manager and Traffic Operations. We will also make recommendations for the target speeds and coordinate those prior to submittal of the Typical Section Package. All off-tracking within the project limits will be documented and discussed with area maintenance for determination if a repair is needed immediately or if the work is to be placed in the contract plans. Any radius improvements in the plans will be coordinated with Kyle McCrary. All guardrail will be evaluated for conformance with current standards including length of need and length of advancement. Cross slopes will be evaluated with a combination of MPSV data and field measurement. As early as possible Ceteris will compile the cross slope and superelevation values along with an analysis of crash data to determine if any cross slope correction is required.

This will be coordinated with the Design Project Manager and will include a list of potential variations and exceptions.

Additionally, Ceteris will work with District Materials on developing the best solutions for the pavement repairs just south of Campbellton as the scope calls for full depth reconstruction.

Structures – Three (3) bridges exist within the project limits (BR530105 - over Bayline Railroad, BR530910 – NB over Spring Creek, and BR530106 – SB over Spring Creek).

Key Personnel Role Yrs Ceteris, Inc. – 3.1, 7.1 (SBE) Travis Justice, PE Project Manager 26 Brent Bedini, PE Roadway EOR 15 Andy Faria, EI Jimmy Smith, PE

Project Engineer Principal

Alday-Howell Engineering, Inc. – 7.1 (SBE) Jordan Burnett, PE S&PM 14 Gortemoller Engineering, Inc. – 3.1 (SBE) Dexter Gortemoller, PE Drainage 27 EGS, Inc. – 3.1, 9.1, 9.2 (SBE) Tom Hayden, PE Env./Permitting & Geo. 23 Anevay, Inc. – 9.1 (SBE) Brian Bloomfield , PE Geotechnical 24 Comprehensive Engineering Services, Inc – 7.2, 7.3 Art Shipley, PE Signalization & Lighting 34 H.W. Lochner – 3.1, 4.1.2, 5.4 Stacy Johnson, PE Scott Simmons, PE

Structures

QA/QC

Anchor CEI, Inc. – 3.1 (SBE) Elizabeth Moore, PE Public Involvement 31 DRMP, Inc. – 8.1, 8.2, 8.3 Joseph D. Deal, PSM Survey 35

SSMC, 8.1, 8.2, 8.3

Dana Sowers, GPRT Survey /SUE 25

BR53091 – NB over Spring Creek will require expansion joint replacement, and joint material will be coordinated with the District Structures Engineer and the District Structures Maintenance Engineer. A load rating will also be provided for this bridge as necessary.

Signalization – Two signalized intersections exist within the project limits at SR 273 and SR 2 in Campbellton. No work is anticipated for these signals other than loop replacement where impacted by the milling and resurfacing operation.

Lighting –Our team will analyze all nighttime crashes along the corridor and determine if lighting provides proper crash mitigation. We will also will ensure that pedestrian crossings at each signalized intersection meet horizontal and vertical illumination requirement. We will also coordinate these efforts with FP&L in their Campbellton Service Area.

Utility Coordination – We understand utility coordination in this area is provided by Matt King. Our Team is familiar with his processes and will ensure the plans contain latest utility mark ups, data to support the development of the utility conflict matrix, as well as Utility Work Schedules. Any improvements that may require SUE work will be identified early and will be incorporated no later than Phase III.

Drainage – Drainage throughout the project limits consists primarily of an open drainage system. Our team will inspect the drainage system and develop a list of items that can be corrected or repaired by Area Maintenance. We will also ensure that any items that Area Maintenance cannot perform will be appropriately detailed in the contract plans.

TTCP - A Level 1 Temporary Traffic Control Plan (TTCP) will be provided for this project. Based on our preliminary Lane Closure Analysis, there are no restrictions. However, we are aware of D3’s standard lane closure restrictions for SR 75. We will further coordinate with Marianna Operations for any other lane closure restrictions. It is anticipated that we will utilize FDOT Standard Plans Series 102-600’s to accomplish the majority of the improvements for this project.

Communication - Ceteris’ communication has been engrained as a part of our culture to be “Proactive Rather Than Reactive”.

This has been developed and documented with our tried and proven communication plan which has shown tremendous success in D3 and allowed us to truly serve as an extension to the Department’s Staff. A Community Awareness Plan Level I will be provided within 10 days of the Notice Proceed as indicated by the scope of services. We will also coordinate with FPID 450806-1-52-01 and FPID 453870-2-32-01 as required.

Relevant Project Experience – Our design team has recent and relevant experience in delivering 3R projects for D3 with practical design solutions while incorporating safety and savings during design and construction. This team has seamlessly worked together on numerous corridors with similar design challenges. Some of our recent experience includes:

FPID 430787-1 SR 71 from SR 69 (Pear Street) to the Jackson County Line in Calhoun County FPID 447588-1 SR 75 (US 231) from North of Brock Road to Dilmore Road FPID 437747-1 SR 75 from North of CR 169 to North of SR 73 in Jackson County FPID 439731-1 SR 75 from South of SR 8 (I-10) to South of SR 10 (US 90) in Jackson County FPID 436269-1 SR 10 from the Washington County Line to Banfill Ave. in Holmes County FPID 430776-1 SR 75 (US 231) from New Bethel Road to the Alabama State Line in Jackson County FPID 439722-1 SR 75 from North of SR 73 to north of CR 162 in Jackson County

These projects are just a sample set of our work in District Three and we strive to increase the safety of our local roadway networks for residents and all visitors to the Florida Panhandle.

Quality – Our Team understands that QA/QC is not just a checklist but a necessary and integral component of the work effort on every project. We appreciate the responsibility of providing quality, accurate work with thoroughly coordinated disciplines. Our reputation has been solidified by our commitment to quality through our extensive quality control process executed by seasoned professionals with vast experience in FDOT construction, planning, design, & construction engineering and inspection. We will develop a project specific quality control plan that will be adhered to on every component of the design process. Our sub-consultant partners will be given the option to follow our plan or utilize their own which will be attached to our QA/QC plan that will be submitted to the Department. As a part of controlling construction costs we are keenly aware of the cost control measures that have been placed in the Scope of Services and have already begun implementing these measures on our current work here in District Three. We also understand this project has been identified to be “Streamlined” and we will work with Kyle to makes sure all deliverables are in a format that allows Department Staff the ability to review appropriately.

Closing – The Ceteris Team understands the importance of this project and is committed to providing excellence from the design inception through final acceptance of the construction contract.

We are dedicated to being a valued extension of the Department’s staff and have worked on numerous projects over the years assisting in delivering portions of the Department’s work program. We take pride in thorough communication while taking ownership of all aspects of each project we are awarded.

Our commitment coupled with our availability, quality and experience provide the right mix to ensure success on this project. Thank you for the opportunity to submit this Letter of Response to the Florida Department of Transportation (FDOT) District Three.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.2 5.4 7.1 7.2 7.3 8.1 8.2 8.3 9.1 SB

Prime Ceteris, Inc.

S u b co n su lt a n ts

Alday-Howell Engineering, Inc.

Anchor CEI, Inc.

Anevay, Inc.

Comprehensive Engineering Services, Inc.

DRMP, Inc.

Environmental & Geotechnical Specialists, Inc.

Gortemoller Engineering, Inc.

H.W. Lochner, Inc.

Southeastern Surveying and Mapping,Corp.

SB = Small Business

Project Advertised Major & Minor Work Types

SB

Prime

S u b co n su lt a

Project Advertised Major & Minor Work Types

SB

Prime

S u b co n su lt a

REQUEST FOR TECHNICAL PROPOSALS

FOR

DESIGN SERVICES

SR 20 (US 27) FROM WEST OF SR 57 (US 19) TO MADISON COUNTY LINE IN

JEFFERSON COUNTY; SR 75 (US 231) FROM NORTH OF CR 162 (JACOB ROAD) TO

ALABAMA STATE LINE IN JACKSON COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

27312 45294123201 N/A

45658313201 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 4

2.0 PROJECT ASSIGNED 4

3.0 SCOPE OF CONSULTANT SERVICES 4

4.0 LENGTH OF CONSULTANT SERVICES 4

5.0 CONTRACT RESTRICTIONS AND 5

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 6

7.0 ABBREVIATED TECHNICAL PROPOSAL 7

8.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 10

9.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 11

10.0 CONSULTANT SELECTION 11

11.0 NEGOTIATIONS 12

12.0 PROJECT MANAGER 12

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C STAFFHOUR FORMS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

E ABBREVIATED TECHNICAL EVALUATION SHEETS

(ATTACHMENTS CONTINUED)

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I PROFESSIONAL SERVICES COMMITMENT FORM

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility.

The Department is considering four consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to submit an abbreviated written Technical Proposal for the anticipated work. The Technical Proposal package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that presentation material is limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project Nos.: 45294123201; 45658313201 F.A.P. Nos.: N/A; N/A County: Jefferson; Jackson Funding Sources: State Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $750,000 for FPID 45294123201; $1,000,000 for FPID 45658313201.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 SUBCONSULTANT PARTICIPATION:

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments after contract execution. Also, if you are awarded supplemental agreements as part of this project, the subconsultant commitments of each task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

5.4 METHOD OF COMPENSATION:

The Department anticipates that a limiting amount will be established for the innovation portion of the project and a lump sum with limiting amount will be established for the design portion of the project. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.5 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.6 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 ABBREVIATED TECHNICAL PROPOSAL:

Abbreviated Technical for this project will be based on FPID 45658313201 (SR 75) only.

The shortlisted firms shall submit an abbreviated electronic technical proposal for the project. The proposal shall include sufficient information to enable the Department to fully evaluate the capabilities of the firm and its proposed approach to providing the specified services. Discussion of the firm’s past experience, which is not germane to the specified services for these projects, should not be included. The technical proposal shall not contain links to other web pages that would provide additional technical content.

7.1 ABBREVIATED TECHNICAL PROPOSAL CONTENT:

The technical proposal shall address in detail the following items:

7.1.1 Approach to the Project:

The consultant firm shall present the proposed approach for completing the desired work. The consultant shall demonstrate the firm's understanding of the objectives and shall discuss the means by which these objectives will be attained. The efficient use of manpower and materials shall be considered. Methods to minimize FDOT project support should be discussed along with innovative approaches for providing the services.

Discussion in your technical proposal should be limited to innovative management principles and concepts without the injection of quantifiable measures associated with consultant fees for this project. It is acceptable to discuss quantifiable measures associated with construction project savings, however quantifiable measures must not be discussed for the consultant scope of work.

7.1.2 Proposed Staffing Plan:

The consultant shall submit a staffing plan, which clearly illustrates the key elements of the organizational structure, proposed to accomplish the management, technical and administrative services required. Project management and key technical personnel within each discipline shall be identified and past experience of each, as it relates to these projects, shall be discussed. Other items to be included in the discussion of the staffing plan are:

a) Man-loading requirements for the job (both quality and quantity).

b) Man-loading capabilities of the firm.

c) Man-loading availability for the project.

7.1.3 Subconsultants:

The consultant shall address the desirability and necessity of subconsultant services on the projects. Where subconsultant services are proposed, the information specified in Section 7.1.2 shall also be furnished for the subconsultant firm(s).

7.1.4 Coordination:

The consultant shall discuss in detail the manner in which proper coordination and information exchange will be guaranteed among the Department and other agencies.

7.1.5 Quality Control:

The consultant shall demonstrate the firm's quality control program, namely the policies and procedures followed to assure a complete, accurate, and quality product.

7.1.6 Other Appropriate Data:

Other data demonstrating the ability and experience of the firm in providing the specified services may be included in the proposal.

7.2 ABBREVIATED TECHNICAL PROPOSAL PACKAGE

Abbreviated Technical for this project will be based on FPID 45658313201 (SR 75) only.

A maximum of 5 letter-sized pages has been established for this proposal. The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins. This includes graphics, tables and captions on photos. Submittals are subject to public records requests.

The data in the written Technical Proposal Package shall be restricted to the following:

1. Certifications (see 7.3)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x

17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of Events (2-page maximum, 11” x 17” is permitted)

5. Summary Staffhours

Resumes and organization or staffing charts shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 12:00 p.m. Noon (local time) on Tuesday, June 9, 2026.

7.3 FORMS TO BE INCLUDED IN THE TECHNICAL PROPOSAL PACKAGE:

At the time the technical proposal package is submitted, the consultant shall include the following forms which are located in Attachments B and I. All forms shall be executed by an officer of the consultant firm submitting the proposal.

7.3.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.3.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.3.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.3.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.3.5 Professional Services Commitment Form (375-030-83):

The form shall be submitted with the Project Related Information Package.

7.3.6 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.4 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

9.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

10.0 CONSULTANT SELECTION:

The consultant firm’s technical presentation shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the Districts Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

11.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 and No. 2 ranked consultants. The consultants shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked third by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the third ranked firm, the aforementioned procedure will be initiated with the fourth ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

12.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mr. Kyle McCrary. His address, telephone number and email address are 1074 Highway 90, Chipley, Florida 32428; Phone (850) 330-1447;Kyle.McCrary@dot.state.fl.us

DESIGN SERVICES

SR 20 (US 27) FROM WEST OF SR 57 (US 19) TO MADISON COUNTY LINE IN

JEFFERSON COUNTY; SR 75 (US 231) FROM NORTH OF CR 162 (JACOB ROAD) TO

ALABAMA STATE LINE IN JACKSON COUNTY

FIGURE 1

LOCATION MAP

Br.

Raysor

Creek

Br.

Galilee

William

Edmond Doyles Grant

Grant

33 34 35

4 3 2

31 32 33 34 35

6 5 3 2 1

7 8 9 10 11

18 17

19 20

21 22

28 27 26

29 28

31 32 33 34

6 5

3 2

LINE TALLAHASSEE BASE

LAMONT

TO

PERRY

Dixon

Walker

R d.

F loyd

Rd.

Tyson

Rd.

Mt.

Morilla

Cem.

Mt.

Morille

Ch.

Ch.

Lang

Lake

Mill

Cem.

Walker

Wela unee

Cr.

Springs - Thomas

Welaunee

Sink

Jackson

Hambley Anderson Bay

Iam oni a

La ke

Welaunee

Lake

Di xie

Br an ch

Buggs

Creek

CAPPS

P

LAMONT

Beasley

Waukeenah Capps

F

Road

Cree k

Resurfacing, Rehabilitation, Restoration (RRR) Project

PROJECT LOCATION MAP

N

CMP 9.846

BEGIN PROJECT

1 MILE

Jefferson County

Section No.: 54020000

FPID: 452941-2

from West of State Road 57 (US 19) to Madison County Line State Road 20 (US 27)

CMP 16.938

END PROJECT

Daniel

Springs

Roul-

Waddells

Mill

Pond

P.

Gaynor

Pond Brantley

Pond Hoover

P.

Log Pins

Swain P.

Bay Pittman

Pond Bear

Waddells Mill Creek

Creek

Bra nch

Spring

A ll ig at or

Cr ee k

Dorman

Br

Fr eem an B r.

Dr y B r.

B uc k

C r.

M ashall

Pond Grant

Bay Registered

CAMPBELLTON

Pop.202

Browntown

Glass

Howard Cem.

Ch.

Holyneck

Church

Hinson Cemetary

Apostolic

Ch.

New Hope Ch.

Church

Spring

Hill

Ch.

WESLEY

St.Marys Ch.

Sills

St.

Phillips Ch.

Ephesus Ch.

Friendship Cem.

Ellaville

Caniehead Ch.

Spingfield

Pleasant Grove Ch.

Shiloh

F

Sp rin g

Cr eek

Rambo

18 17

31 32

5 4 3 2 1

6 5

34 35 36

30 29

31 32 33

27 26

15 14

34 36

22 23 24

4 3

33 34

28 27

21 224 19 20

18 17

31 32

21 22 19 20

34 3635

Pond

Rum

Resurfacing, Rehabilitation, Restoration (RRR) Project

PROJECT LOCATION MAP

N

2 MILES

Section No.: 53050000

FPID: 456583-1

Jackson County

CMP 10.445

BEGIN PROJECT

CMP 18.365

END PROJECT

CMP 14.542 - 14.573

BR #530105

BRIDGE EXCEPTION

CMP 17.456 - 17.473

BR #530106

BRIDGE EXCEPTION

from North of County Road 162 (Jacob Road) to Alabama State Line State Road 75 (US 231)

DESIGN SERVICES

SR 20 (US 27) FROM WEST OF SR 57 (US 19) TO MADISON COUNTY LINE IN

JEFFERSON COUNTY; SR 75 (US 231) FROM NORTH OF CR 162 (JACOB ROAD) TO

ALABAMA STATE LINE IN JACKSON COUNTY

ATTACHMENT A

SCOPE OF SERVICES

ADVERTISEMENT May 14, 2026

EXHIBIT A

SCOPE OF SERVICES

FOR

RESURFACING, REHABILITATION, & RESTORATION

Financial Project ID: 452941-2-32-01

SR 20 (US 27) from SR 57 (US 19) to the Madison County Line

FDOT District 3

JEFFERSON COUNTY

ADVERTISEMENT Page A-2 FPID: 452941-2-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING (N/A)

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS (N/A)

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS (N/A)

18 STRUCTURES – MISCELLANEOUS (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS (N/A)

24 LIGHTING PLANS (N/A)

25 LANDSCAPE ANALYSIS (N/A)

26 LANDSCAPE PLANS (N/A)

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING (N/A)

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

ADVERTISEMENT Page A-3 FPID: 452941-2-32-01

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A) . 54

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

ADVERTISEMENT Page A-4 FPID: 452941-2-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Roadway: 54020000 Begin milepost: 9.846 End milepost: 17.036

Project Description: SR 20 (US 27) from SR 57 (US 19) to the Madison County Line

Bridge No(s).:

540029 – SR 20 (EB) over Aucilla River 540069 – SR 20 (WB) over Aucilla River

Railroad Crossing No.: N/A

Context Classification:

C3R-Suburban Residential Mostly residential uses within large blocks and a disconnected or sparse roadway network. (CMP 9.846 – 10.339) C2-Rural Sparsely settled lands; may include agricultural land, grassland, woodland, and wetlands. (CMP 10.339 – 16.139) (CMP 16.765 – 17.036) C2T-Rural Town Small concentrations of developed areas immediately surrounded by rural and natural areas; includes many historic towns. (CMP 16.139 – 16.765)

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes:

o 0012 - RESURFACING

Major work groups include:

o 3.1 - Minor Highway Design

Minor work groups include:

o 7.1 - Signing, Pavement Marking and Channelization o 7.3 - Signalization o *8.1 - Control Surveying o *8.2 - Design, Right of Way & Construction Surveying o *8.3 - Photogrammetric Mapping o 9.1 - Soil Exploration

*Survey Method(s) to be determined by the CONSULTANT and approved by the

DEPARTMENT.

ADVERTISEMENT Page A-5 FPID: 452941-2-32-01

This project will be let to construction as Conventional Bid Item Projects.

The CONSULTANT shall provide support for the DRIVE-D/C phases (Establishment Baseline, Design Development, Construction Cost Evaluation, Performance) in accordance with the DEPARTMENT’s Forecasting and Performance Bulletin 26-01.

Phase I of this Scope will be limiting amount and will include efforts for the CONSULTANT to provide support for DRIVE-D/C Baseline Establishment Phase.

The CONSULTANT will review the cost saving strategies developed by the Multidisciplinary Team (Team B). The CONSULTANT shall verify that each strategy is achievable based on the information provided. Any discrepancies or strategies that cannot be implemented shall be communicated to the District and Team B to ensure full awareness among all parties.

Deliverables referenced in Phase I of this Scope of Services must conform to performance standards (requirements) established in the DEPARTMENT’s Forecasting and Performance Bulletin 26-01.

This cost-savings strategy review will consist of:

Collaboration with District and Team B for cost-savings strategies and data Evaluation of existing scope of services and project details Evaluation and review of cost-savings strategies Independent validation of cost-savings strategies Documentation of any discrepancies with the proposed savings Summarize and recommend cost saving strategies to be incorporated in final project scope

Deliverables from the cost-savings strategy review will consist of:

A comprehensive summary of cost-savings strategies, including any identified special requirements

Documentation of discrepancies

The cost-savings strategy review and subsequent deliverables will be used by the CONSULTANT to establish a Baseline Project Scope and Cost. The CONSULTANT will facilitate and coordinate a DRIVE-D/C partnership meeting with the District and Team B and document meeting discussion and decisions, assess modifications to determine project feasibility, coordinate follow-up meetings, if needed. The CONSULTANT will produce final documentation to memorialize the Baseline Project Scope and Cost. The DEPARTMENT will provide this documentation to the Forecasting and Performance Office.

Phase II of this Scope will be lump sum and will include efforts for the CONSULTANT to provide support for DRIVE-D/C Design Development, Construction Cost Evaluation, and Performance phases. Deliverables referenced in Phase II of this Scope of Services must conform to performance standards (requirements) established in the Department’s Forecasting and Performance Bulletin 26-01.

The CONSULTANT will manage the Baseline during the Design Development Phase at all project milestones through the facilitation and coordination of DRIVE-D/C meetings with the

ADVERTISEMENT Page A-6 FPID: 452941-2-32-01

District and Team B at project milestones, evaluation of additional innovations and cost savings strategies developed, documentation of DRIVE meeting discussion and decisions, and documentation of Baseline modifications. Deliverables from the Design Development Phase will consist of summaries of innovations and cost savings strategies and/or the development of a Baseline Modification Report. The DEPARTMENT will send the Baseline Modification Report to the Forecasting and Performance Office.

The CONSULTANT will perform an Individual Team trend review of past performance to identify a trend of fail ratings for the Performance Phase of DRIVE-D/C. If fail ratings occur, then a Recovery Plan will be required. The CONSULTANT will be expected to review fail ratings for lessons learned and review any unknowns or discrepancies that were omitted. The Recovery Plan shall include and explanation of how a trend of not meeting the final Baseline developed, what will be done to avoid future occurrences of not meeting the final baseline, and what lessons were learned.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements…