CN-550000-CB204.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

08/25

Advertisement No.: 26367 DOT FM Number: 22081413221 and 22081413222

Submittal Date: 2/17/2026 Project Name: Districtwide Landscape Design Consultant

Consultant’s Name: Metric Engineering Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 8875 Hidden River Pkwy Ste. 351

City: Tampa State: FL Zip: 33637

Office Location: Tampa, FL Contact person: Sherri French, PLA

Phone: 813.778.2268 Contact email: sherri.french@metriceng.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

The Florida Department of Transportation (FDOT) District 3’s (D3) landscape program is recognized as a statewide benchmark for context-sensitive design, responsible stewardship of Department resources, and delivering projects that remain functional, attractive, and maintainable well beyond construction. Metric Engineering Inc. (Metric) understands the significance of this legacy and is dedicated to advancing the standards that define the District’s landscape program under this Districtwide (DW) Landscape Design Consultant contract. Our meeting with the Project Manager (PM) and Technical Review Committee (TRC) reinforced the District’s expectation for responsiveness, the likely need for enhanced design capabilities, and a consultant with staff capable of handling the demands of a significant work program without sacrificing quality.

Metric has partnered with D3 for decades on a multitude of continuing service contracts with hundreds of Task Work Orders (TWOs) in various disciplines and is enthusiastic about expanding our support to include landscape architecture (LA) services. For this contract, Metric is proud to propose Sherri French, PLA as Principal and PM. Sherri is an accomplished landscape architect with nearly 20 years of professional experience, including extensive involvement in multiple concurrent DW Landscape Design contracts in roles ranging from project landscape architect to principal and contract manager on over 50 successfully completed TWOs. In addition, Sherri brings a decade-long working relationship with some of the District’s landscape leadership, including Dustie Moss, District Asset Maintenance PM, Willson McBurney, District Landscape Architect, and Pam Miner, Design PM. Sherri also recognizes Kristi Patterson in her role as District Landscape PM and looks forward to building a strong working relationship with her as part of this contract.

Metric remains committed to responding quickly to District priorities, providing thoughtful and maintainable design solutions, and adapting to evolving regulatory requirements and leadership

375-030-22

PROCUREMENT

direction. Metric looks forward to supporting D3’s landscape program as it maintains its reputation as a model for Districts across the state.

KEY PERSONNEL AND PROPOSED ROLES

Sherri French, PLA will serve as Contract Manager, Principal, and PM for this contract. Sherri brings extensive experience successfully leading multiple previous D3 DW landscape contracts in these same roles, supported by long-standing working relationships with key District staff. She will oversee all TWOs and ensure clear, consistent communication throughout every phase of project delivery. Sherri will be supported by Laura Duplain, PLA, Katilin Chokshi and Anna Harden who will provide support in plans production, CADD compliance, and additional deliverables as needed. Laura has close to ten years landscape experience and has contributed to numerous D3 landscape contracts as landscape architect and PM on dozens of TWOs of varying scales and complexity. She understands the rigorous demands these assignments entail and is committed to delivering accurate, safe, and high-quality work that elevates design outcomes. Having worked together for nearly a decade on prior D3 contracts, Sherri and Laura form a cohesive, highly capable team familiar with D3 expectations. Their combined technical expertise, strong communication, and history of successful collaboration will support the effective delivery of every TWO while highlighting the value these projects bring to the District and the communities it serves.

Gina Tullo, PLA, of Tullo Planning Group, LLC (Tullo), will provide additional field presence, production support, and QA/QC services. Ms. Tullo has partnered with Sherri on four previous D3 DW Landscape contracts. Additional support for minor work areas will be provided by Jessica Bloomfield, PE, Brian Fuller, PE, and William Davis, PE for minor highway design, Temporary Traffic Control Plans (TTCP), and Specification Package elements, John Battle Jr., PMP and Josh Reichert, PE for signing and pavement marking (S&PM), and Ricardo Gonzalez, PE for lighting. Metric will also be supported by trusted subconsultants with proven D3 project experience. Southeastern Surveying and Mapping Corporation (SSMC) will deliver surveying and mapping services. They have supported Metric on multiple D3 projects, ensuring continuity and reliability across deliverables.

Key Staff | (xx) = Years experience Contract Manager/ Principal/ PM

Sherri French, PLA (18)

QA/QC Manager Gina Tullo, PLA (28) Tullo Landscape Architecture Plans Production

Laura Duplain, PLA (18) Anna Harden (10) Kaitlin Chokshi (9) Caitlin Hill, ISA (14) Gina Tullo, PLA (28) Tullo

S&PM

Lighting TTCP/ Specifications

Josh Reichert, PE (17) John Battle Jr., PMP (21) Ricardo Gonzalez, PE (38) Jessica Bloomfield, PE (23) William Davis, PE (10)

Brian Fuller, PE (34) Surveying & Mapping Thomas Mead, PSM PLS (41)

SSMC

Lee Anderson, PSM, PLS, RLS (25)

SSMC

Jeff Schwartz, PSM, PE (26) SSMC

RELEVANT PROJECT EXPERIENCE

D3’s landscape work program is expected to grow, and meeting these increasing demands requires a consultant capable of managing a wide range of project types while successfully delivering multiple assignments at once. The selected project experience below demonstrates our Landscape Architects' proven ability to produce high-quality results across diverse project types.

These projects were completed under various DW contracts, often managing multiple TWOs concurrently.

Rest Area/Welcome Center/ Gateway Landscape Projects

• SR 8 (I-10) Stateline

Gateway and Welcome Center

• Jefferson County Rest Areas

• Leon County Rest Area

• Gadsden County Rest Area

• Holmes County Rest Area

• Jackson County Rest Area

• Okaloosa County Rest

Area

• Ponce De Leon Rest Area and Operations Center

• SR 390 at FDOT Entrance

Interchange Landscape Projects

• SR 8A (I-110) and SR 8 (I-

10)

• SR 87 at SR 8 (I-10)

Interchange

• SR 71 at SR 8 (I-10)

Interchange

• SR 75 (US 231) at SR 8 (I-

10) Interchange

• SR 281 (Avalon Blvd) and

SR 8 (I-10)

• SR 83 (US 331) and SR 8 (I-10) Interchange

• SR 81 and SR 8 (I-10) Interchange and Entrance to Rest Area

Linear Landscape Projects (Roadway & Trails)

• SR 261 (US 319) and SR 263

(Capital Circle SE)

• SR 10A Cervantes St.

• SR 30 (US98) – SR 61(US

319) St. Mark’s Trail

• SR 83/US 331

• SR 63 (US 27) from Gadsden

County Line to SR 8 (I-10)

• SR 276 from Family Dollar

Pkwy to E. of Pooser Road

• SR 95 (US 29) from SR 8 (I-

10) to N of SR 10 (US 90A)

• Capital Circle SE Multi-use Trail

• SR 10 (US 90A) 9 Mile Rd from CR 99 Beulah Rd to

SR 95 (US 29)

• SR 30 (US 98) from Airport Rd to Walton Co Line

• SR 30 (US 98) from Sandestin Lane to Hunters Road

• SR 77 from North Bay Bridge to CR 2300

Misc. Other

• SR 10A Cervantes

Presentation Graphics

• Pensacola Bay Bridge and

17th Ave Roundabout- Conceptual Graphics

Note: Projects represent individual experience

APPROACH/UNDERSTANDING OF CRITICAL ISSUES

Projects under this contract will vary widely in size, complexity, and schedule, requiring rapid mobilization and coordinated execution.

Metric recognizes that assignments include LA supported by roadway-related elements such as S&PM, lighting, and survey services. We understand that the District anticipates an increasing number of concurrent landscape projects, necessitating a consultant capable of meeting evolving needs without compromising schedule or quality. Our approach centers on three issues critical to the success of this contract as described in our meeting with the TRC: responsiveness, enhanced design expertise, and proven production capacity, all grounded in a commitment to designing spaces that are safe and enjoyable for the traveling public.

Responsiveness: As Contract Manager, Sherri French, PLA will respond immediately upon issuance of each TWO, working closely with District staff to confirm project intent, priorities, limits, and scheduling expectations. Early data collection, desktop review, and field verification - performed as soon as possible with District participation - ensure rapid, accurate understanding of site conditions, opportunities, and constraints.

Once project goals are defined, Sherri will prepare a concise scope and fee and initiate an internal kickoff meeting to establish roles, quality control plan, and schedule milestones. Our structured workflow, combined with experienced staff ensures consistent, reliable performance without schedule disruption. Sherri will maintain continuous communication with the District throughout each assignment, supported by internal progress meetings, coordination with District staff, and transparent monthly invoicing.

Enhanced Design Expertise: D3’s priorities include developing destination-oriented welcome centers, rest areas, and gateway corridors that may integrate enhanced design components including placemaking and design of hardscape, lighting, signage, and interpretive features. These projects demand creativity, contextual sensitivity, and the ability to reflect the community through built form. Our Landscape Architects bring experience in delivering enhanced, context-sensitive design solutions that remain constructible, maintainable, and under this contract will be fully compliant with FDOT standards while flexible enough to accommodate design-build delivery if needed. Our design philosophy emphasizes technical excellence, responsiveness, and the creation of high-impact projects that deliver long-term value.

Our designs prioritize native plant materials, reduced irrigation demand, and maintenance-friendly strategies such as no-mow zones, wildflower areas, and thoughtful soil preparation and mulching to minimize long-term operational costs. Every design solution will incorporate FDOT safety standards, appropriate setbacks, and sight-distance requirements, with continual evaluation to reduce conflicts, improve visibility, and protect motorists, pedestrians, cyclists, and maintenance staff.

Production Capacity: Metric brings staff with the depth, contract experience, and technical systems necessary to manage multiple TWO’s concurrently. The District requires consultants with demonstrated capacity and leadership to deliver multiple projects advancing at the same time. Metric’s landscape architects are a powerhouse duo reinforced by exceptional technical talent and trusted subconsultants, and we are committed to rapidly augment staffing to meet any project requirement. As a firm, Metric has extensive familiarity with contracts of this nature, working on over 140 CSC contracts statewide.

Through this responsive, design-focused, and production-ready approach, Sherri French and the full Metric team are prepared to serve as a reliable partner to D3 by delivering landscapes that are technically sound, aesthetically meaningful, reflective of community identity, and safe for all who use Florida’s transportation network in D3.

QA/QC

A strong QA/QC Plan is essential to delivering high-quality products that meet both D3 and Metric’s high quality standards. Our QA/QC process follows all FDOT District requirements and industry best practices and incorporates a structured four-step verification workflow – redlines, yellow checks, green checks, and final verification – to ensure every comment is addressed, corrected, and documented. All markups, comments, and revisions are recorded using Bluebeam, to provide increased accountability, accuracy, and efficiency throughout the QA/QC process. The team maintains organized records of all QA/QC checks as a best management practice (BMP) and for auditing purposes. QA/QC activities are built into every project schedule to ensure adequate time for review and revisions, ensuring the District remains on or ahead of schedule. To further strengthen quality and objectivity our subconsultant, Gina Tullo, PLA, will serve as an independent QA/QC reviewer, adding an additional layer of independent review and technical verification.

AVAILABILITY & COMMITMENT

Metric’s team brings substantial D3 experience. With decades of partnership with D3 and 50 years in the industry, Metric’s commitment to D3 is absolute. Our multiple office locations, long history of steady growth, and flexible staffing structure ensure that we have the capacity to support the District’s expanding landscape program and respond quickly to evolving workload demands. We are fully prepared to dedicate the personnel, resources, and attention required to be a true partner to the District on this important contract. Our team will respond to District needs, bring enhanced design expertise, meet schedules, maintain production quality, and support D3 at every step. Our proven record, extensive institutional knowledge, and unwavering commitment to the District’s mission illustrates that Metric is the partner best equipped to deliver successful outcomes for this contract today and for the long term.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

15.0 3.1 7.1 7.2 8.1 8.2 SB

Prime Metric Engineering Inc.

Su bc on su lta nt s

Tullo Planning Group, LLC Southeastern Surveying and Mapping Corporation

SB = Small Business

REQUEST FOR TECHNICAL PROPOSALS

FOR

Districtwide Miscellaneous Minor Landscape Design

Advertisement Number Financial Project Nos. F.A.P. Nos.

26367 22081413221 & 22081413222 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 2

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 4

8.0 INTERVIEWS 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 8

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 8

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 9

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

D INTERVIEWS EVALUATION SHEET

E PROPOSED PROJECT SCHEDULE

(ATTACHMENTS CONTINUED)

F STANDARD PROFESSIONAL SERVICES AGREEMENT

G FDOT STANDARD WORK CLASSES

H PROFESSIONAL SERVICES COMMITMENT FORM

1.0 PURPOSE:

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

The Department is considering four consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to give an interview with the Department and also submit a written Project Related Information Package for the anticipated work. Both the interview and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that responses in the interview are limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project No.: 22081413221 & 22081413222 F.A.P. No.: N/A County: Districtwide Funding Sources: State Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of

Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the Departments Director of Transportation Operations. Individual projects will be assigned for a period of sixty (60) months from the date of this Agreement.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $250,000.00.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or

ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a

Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 SUBCONSULTANT PARTICIPATION:

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments after contract execution. Also, if you are awarded supplemental agreements as part of this project, the subconsultant commitments of each task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

5.4 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for each Task Work Order. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the

Task Work Order. These costs shall include employee salaries, combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of

Money (if applicable) as related to the performance of this work (this includes subconsultants).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.5 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the

Department. Invoices for this agreement will be submitted through the Department’s

Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the

Department for this purpose.

5.6 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the https://vendor.myfloridamarketplace.com/

Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related

Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for

Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each)

Examples of acceptable and unacceptable content for organization charts and staffing charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm. Organization or staffing charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the

Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the

Department no later than 3:00 p.m. (local time) on Monday, March 23, 2026.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and H. All forms shall be executed by an officer of the consultant firm submitting the proposal.

7.1.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical

Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary

Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts

(Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the

Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the

Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section

448.095, Florida Statutes, for the duration of the contract term.

7.1.6 Professional Services Commitment Form (375-030-83) :

This form shall be submitted with the Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 INTERVIEWS:

An Interview is requested for each of the three firms being considered for these projects. The interview will include sufficient information to enable the Department to evaluate the capability of the firms to provide the desired services.

8.1 INTERVIEW GUIDELINES:

A portion of the prepared interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s

Letter of Response, organization/staffing chart, or other information.

TRC members may also ask follow-up clarifying questions during the interview, where time permits.

The Department may post questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and

Answer portion.

Just prior to the start of the interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team.

The Consultant may keep the copy of the questions during the interview.

The Consultant may not leave the interview room to review the questions.

The Consultant firm remains in the same room as the TRC and

Professional Services Unit (PSU) staff when reviewing the questions.

with the Technical Review Committee and Professional Services Unit staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the interview time. Discussions by the Consultant team members during the 5-minute review are not part of the interview process, and are not considered in evaluation of the

Consultant.

Introductions of Consultant staff and Department staff are also not counted as part of the interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement. (Closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The interview may conclude early if less time is actually required.

Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

Attendance at the interview by the Consultant’s proposed Project

Manager is strongly recommended.

A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the

Technical Review Committee and a Procurement Office representative

(interview facilitator).

No handouts other than standard paper business cards will be allowed before, during or after the interview.

The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the

Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

No visual aides are permitted during the interview. The Consultant may bring one unaltered aerial plot, 24”x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial plot may be marked up or drawn upon by the Consultant during the interview, but not before the interview begins. One aerial per project may be submitted. No other visual aides are allowed.

Consultants may bring in paper notepads or index cards with notes during the interviews, for their own reference and use. The notepads and index cards will not be left behind for the Department, nor shared with the

TRC.

Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the interview. This includes

Google Glass, Ray-Ban meta smart glasses, or other similar type function technology wearables.

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s interview shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and

Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff

B. Adequacy of technical staff

C. Current or projected workload

D. Recent or current experience in similar work

E. Proposed Project Office location(s)

F. Understanding of scope

G. Adequacy of proposed schedule

H. Innovative approaches to work

I. Quality Control Plan

J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package

(Attachment C), within 10 working days from the date the selection results are posted on the

Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the

Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's

Selection Committee. Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm.

Should the Department be unable to negotiate a satisfactory contract with the third ranked firm aforementioned procedure will be initiated with the fourth ranked firm. Should the Department be unable to negotiate a satisfactory contract any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached.

The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mrs. Pamela Miner. Her address, telephone number and email address are 1141 E Jackson Ave, Chipley, Florida 32428; Phone (850)

638-1650; pminer@moffattnichol.com

DISTRICT WIDE MISCELLANEOUS LANDSCAPE DESIGN

FIGURE 1

LOCATION MAP

DISTRICT WIDE MISCELLANEOUS LANDSCAPE DESIGN

ATTACHMENT A

SCOPE OF SERVICES

February 02, 2026

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 220814-1-32-21 & Various

Federal Project Nos: TBD

DISTRICTWIDE

MISCELLANEOUS MINOR LANDSCAPE DESIGN

DISTRICT THREE

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Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

2.1 Project General and Roadway (Activities 3, 4, and 5)

2.2 Drainage (Activities 6a and 6b)

2.3 Selective Clearing and Grubbing (Activity 6c)

2.4 Utilities Coordination (Activity 7)

2.5 Environmental Permits and Environmental Clearances (Activity 8)

2.6 Structures (Activities 9 - 18) (N/A)

2.7 Signing and Pavement Markings (Activities 19 & 20)

2.8 Signalization (Activities 21 & 22) (N/A)

2.9 Lighting (Activities 23 & 24)

2.10 Landscape (Activities 25 & 26)

2.11 Survey (Activity 27)

2.12 Photogrammetry (Activity 28) (N/A)

2.13 Mapping (Activity 29) (N/A)

2.14 Terrestrial Mobile LiDAR (Activity 30) (N/A)

2.15 Architecture (Activity 31) (N/A)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34) (N/A)

2.18 Geotechnical (Activity 35) (N/A)

2.19 Project Schedule

2.20 Submittals

2.21 Provisions for Work

2.22 Services to be Performed by the DEPARTMENT

3 PROJECT COMMON AND PROJECT GENERAL TASKS

3.1 Public Involvement

3.1.1 Community Awareness Plan

3.1.2 Notifications

3.1.4 Median Modification Letters (N/A)

3.1.5 Driveway Modification Letters (N/A)

3.1.6 Newsletters (N/A)

3.1.7 Renderings and Fly-Throughs

3.1.8 PowerPoint Presentations

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3.1.9 Public Meeting Preparations (N/A)

3.1.10 Public Meeting Attendance and Follow-up (N/A)

3.1.11 Other Agency Meetings (N/A)

3.1.12 Web Site (N/A)

3.2 Joint Project Agreements

3.3 Specifications & Estimates

3.3.1 Specifications Package Preparation

3.3.2 Estimated Quantities Report Preparation

3.4 Contract Maintenance and Project Documentation

3.5 Value Engineering (Multi-Discipline Team) Review (N/A)

3.6 Prime Consultant Project Manager Meetings

3.7 Plans Update

3.8 Post-Design Services

3.9 Digital Delivery

3.10 Risk Assessment Workshop (N/A)

3.11 Railroad, Transit and/or Airport Coordination (N/A)

3.12 Landscape and Existing Vegetation Coordination

3.13 Other Project General Tasks (N/A)

4 ROADWAY ANALYSIS

4.1 Typical Section Package

4.2 Pavement Type Selection Report (N/A)

4.3 Pavement Design Package (N/A)

4.4 Cross-Slope Analysis (N/A)

4.5 Safety Analysis (N/A)

4.6 Design Analysis (N/A)

4.7 Operational Analysis (N/A)

4.8 Design Reports

4.9 Design Variations and Exceptions

4.10 Master Design File Setup & Maintenance, Model Management Plan

4.11 Horizontal/Vertical Master Design Files

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files

4.13 Utility Data Collection and Analysis

4.14 Roadway Quantities for EQ Report

4.15 Cost Estimate

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4.16 Technical or Modified Special Provisions

4.17 Other Roadway Tasks

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings

4.21 Field Reviews

4.22 Coordination

5 ROADWAY PLANS

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets

5.3 Cross Slope Correction Details

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management

5.6 Plan View (Plan Sheets)

5.7 Profile View (Plan/Profile Sheets) (N/A)

5.8 Special Profiles (N/A)

5.9 Sidewalk Profiles (N/A)

5.10 Interchange Layout Sheet (N/A)

5.11 Details

5.12 Soil Survey Sheets (N/A)

5.13 Cross Sections

5.14 Temporary Traffic Control Plan

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets (N/A)

5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS

6a.1 Base Clearance Analysis (N/A)

6a.2 Hydroplaning Analysis (N/A)

6a.3 Existing Permit Analysis (N/A)

6a.4 Utility Conflict Matrix (for drainage structures) (N/A)

6a.5 Noise Barrier Drainage Analysis (N/A)

6a.6 Temporary Drainage Analysis (N/A)

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6a.7 Pond Siting Analysis and Report (N/A)

6a.8 Analysis of Pipe Video Inspection Report (N/A)

6a.9 Bridge Hydraulic Report (N/A)

6a.10 Design of Cross Drains

6a.11 Design of Ditches and Side Drains

6a.12 Design of Stormwater Management Facility (N/A)

6a.13 Design of Floodplain Compensation (N/A)

6a.14 Design of Storm Drains

6a.15 Optional Culvert Material

6a.16 Design of Trench Drains

6a.17 French Drain Systems

6a.18 Design of Drainage Wells

6a.19 Stormwater Runoff Control Concept

6a.20 Other Drainage Tasks

6a.21 Drainage Design Documentation Report

6a.22 Drainage Quantities for EQ Report

6a.23 Cost Estimate

6a.24 Technical or Modified Special Provisions

6a.25 Quality Assurance/Quality Control

6a.26 Supervision

6a.27 Drainage Meetings

6a.28 Field Reviews

6a.29 Coordination

6b DRAINAGE PLANS

6b.1 Drainage Map (Including Interchanges) (N/A)

6b.2 Bridge Hydraulics Recommendation Sheets (N/A)

6b.3 Drainage Structures

6b.4 Lateral Ditches

6b.5 Retention/Detention/Floodplain Compensation Ponds (N/A)

6b.6 Quality Assurance/Quality Control

6b.7 Supervision

6c SELECTIVE CLEARING AND GRUBBING

6c.1 Data Collection and Inventory

6c.2 Assessment and Disposition Determination (N/A)

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6c.3 Selective Clearing and Grubbing Maintenance Report (N/A)

6c.4 Selective Clearing and Grubbing Plan (N/A)

6c.5 Selective Clearing and Grubbing Quantities for EQ Report

6c.6 Cost Estimate

6c.7 Quality Assurance/Quality Control

6c.8 Supervision

6c.9 Selective Clearing and Grubbing Meetings (N/A)

6c.10 Field Reviews

6c.11 Coordination

7 UTILITIES

7.1 Utility Kickoff Meeting

7.2 Identify Existing Utility Agency Owner(s)

7.3 Make Utility Contacts (To be conducted by the DEPARTMENT)

7.4 Exception Processing

7.5 Preliminary Utility Meeting

7.6 Individual/Field Meetings

7.7 Collect and Review Plans and Data from UAO(s)

7.8 Subordination of Easements Coordination (N/A)

7.9 Utility Design Meeting

7.10 Review Utility Markups & Work Schedules and Processing of Schedules & Agreements

7.11 Utility Coordination/Follow-up

7.12 Utility Constructability Review (To be conducted by the DEPARTMENT)

7.13 Additional Utility Services

7.14 Processing Utility Work by Highway Contractor (UWHC) (N/A)

7.15 Contract Plans to UAO(s)

7.16 Certification/Close-Out (To be conducted by the DEPARTMENT)

7.17 Other Utilities

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

8.1 Preliminary Project Research

8.2 Field Work

8.3 Agency Verification of Wetland Data

8.4 Complete and Submit All Required Permit Applications

8.4.1 Complete and Submit all Required Wetland Permit Applications:

8.4.2 Complete and Submit all Required Species Permit Applications:

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8.5 Coordinate and Review Dredge and Fill Sketches

8.6 Complete and Submit Documentation for Coordination and/or USCG Bridge Permit Application (N/A)

8.7 Prepare Water Management District or Local Water Control District Right of Way Occupancy Permit Application (N/A)

8.8 Prepare Coastal Construction Control Line (CCCL) Permit Application (N/A)

8.9 Prepare USACE Section 408 Application to Alter a Civil Works Project (N/A)

8.10 Compensatory Mitigation Plan (N/A)

8.11 Mitigation Coordination and Meetings (N/A)

8.12 Regulatory Agency Support

8.13 Other Environmental Permits

8.14 Technical Support to the DEPARTMENT for Environmental Clearances and Re-evaluations (use when CONSULTANT provides technical support only)

8.14.1 NEPA or SEIR Re-evaluation (N/A)

8.14.2 Archaeological and Historical Resources (N/A)

8.14.3 Section 4(f), 6(f), and Acquisition and Restoration Council Resources (ARC) (N/A)

8.14.4 Wetland Impact Analysis (N/A)

8.14.5 Essential Fish Habitat Impact Analysis (N/A)

8.14.6 Protected Species and Habitat Impact Analysis (N/A)

8.15 Preparation of Environmental Clearances and Re-evaluations (use when CONSULTANT prepares all documents associated with a re-evaluation) (N/A)

8.15.1 NEPA or SEIR Re-evaluation (N/A)

8.15.2 Archaeological and Historical Resources (N/A)

8.15.3 Section 4(f), 6(f), and ARC Resources (N/A)

8.15.4 Wetland Impact Analysis (N/A)

8.15.5 Essential Fish Habitat Impact Analysis (N/A)

8.15.6 Protected Species and Habitat Impact Analysis (N/A)

8.16 Contamination Impact Analysis (N/A)

8.17 Asbestos Survey (N/A)

8.18 Technical Meetings

8.19 Quality Assurance/Quality Control

8.20 Supervision

8.21 Coordination

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS (N/A)

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10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS (N/A)

18 STRUCTURES – MISCELLANEOUS (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

19.1 Traffic Data Analysis

19.2 No Passing Zone Study (N/A)

19.3 Signing and Pavement Marking Master Design File

19.4 Multi-Post Sign Support Calculations

19.5 Sign Panel Design Analysis

19.6 Sign Lighting/Electrical Calculations (N/A)

19.7 S&PM Quantities for EQ Report (N/A)

19.8 Cost Estimate

19.9 Technical Special Provisions and Modified Special Provisions (N/A)

19.10 Other Signing and Pavement Marking Analysis (N/A)

19.11 Field Reviews

19.12 Technical Meetings (N/A)

19.13 Quality…