CN-550000-CAX78-00020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25454 DOT FM Number: 413252-2-22-02,413253-2-22-02,413254-2-22-02

Submittal Date: 01/28/2025 Project Name: PD&E Studies for SR 9/I-95 from Indian Town

Road to High Meadow Avenue

Consultant’s Name: Ardurra Group, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 2090 Palm Beach Lakes Boulevard, Suite 801

City: West Palm Beach State: FL Zip: 33409

Office Location: West Palm Beach Contact person: William Leidy, PE

Phone: 561.781.5253 Contact email: wleidy@ardurra.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

I-95/SR 9 is part of the Florida Strategic Intermodal System (SIS), National Highway Freight Network, and designated evacuation route, providing critical regional links to other SIS facilities. The I-95/SR 9 Multimodal Master Plan (MMP) concluded that by the year 2045, most of I-95, from Indiantown Road to SR 70 will operate at a failing LOS under the No-Build scenario. Ardurra Group, Inc. (ARD), understands that when frequent congestion is coupled with limited space for expansion, managed lanes (ML) can help improve traffic flow and travel time reliability encouraging mode shift and carpooling. The Purpose and Need for the I-95 Project Development and Environment (PD&E) Study from CR 708/Bridge Road to north of High Meadow Avenue, is to promote system linkage, support transportation demand, add capacity, and improve emergency evacuation. We will evaluate mainline widening to incorporate one ML in each direction while improving mainline issues addressing both safety and operational concerns.

We will also evaluate interchange improvements, a park and ride (P&R) lot, truck parking areas and wildlife crossing features.

Improvements must be analyzed and designed in concert with the adjacent PD&E studies (FPID 422681-5, 413253-2 & 413252-2) to ensure consistency in forecasting, ML type, access points, and public messaging. ARD will lead management, engineering, environment and engagement. We added experienced District 4 (D4) firms (Pgs. 4-6) and commit to meeting DBE/SBE goals.

APPROACH AND UNDERSTANDING OF CRITICAL ISSUES

ENGINEERING: Traffic and ML Access: Analysis of the ML system and consensus on the ML type is one of the critical study components. Our traffic lead, CTS Engineering, Inc. (CTS) will build on their previous efforts including the MMP traffic, pre-PD&E traffic and the 2045/2050 No-Build traffic from Indiantown Road to SR

70. St. Lucie TPO will adopt their 2050 LRTP by February 2026, and Martin will adopt theirs in October 2025. We will re-evaluate the forecasting using the updated TCRPM. Our ML approach includes:

1) Review travel survey and census data to identify corridor origins and destinations (ODs); 2) Conduct a cordon-line survey;

3) Develop ramp-to-ramp volume using ODs, select link analysis, 375-030-22

PROCUREMENT

and Statewide Express Lanes Software; 4) Validate ramp-to-ramp traffic using Big Data; 5) Evaluate the heaviest traffic ramp pairs and recommend access/egress points; and 6) Coordinate with the other PD&E teams to ensure a consistent approach to access points. A VISSIM microsimulation model will be developed and calibrated to evaluate existing and future conditions for interchange alternatives. The traffic analysis will be documented in a System Interchange Modification Report (SIMR). A Preliminary Systems Engineering Management Plan and high-level Concept of Operations will be prepared. Safety: A total of 1980 crashes along I-95 were identified from 01/2019 to 12/2023. Most were rear end, sideswipe, and fixed object crashes (491 injury and 13 fatal crashes) with 32.3% occurring during night/dusk/dawn (25.5% statewide average), and 32.3% occurring under wet/slippery pavement conditions (14.2% statewide average). We will use HSM predictive crash analysis tools IHSDM and ISATe, and traditional methods to evaluate countermeasures that enhance safety, supporting FDOT’s Target Zero vision. Alternatives: Our team has reviewed the MMP, conducted multiple field visits and met with D4, Martin County, and local stakeholders to understand corridor needs and issues. Concepts developed will address existing deficiencies such as length of acceleration/deceleration lanes, need for auxiliary lanes, merge distance, vertical and horizontal curve sight distance, and cross slope. The MMP recommends widening to the inside to add one ML lane to the existing three general purpose lanes in each direction. Different ML types including HOV, truck, and EV (with chargers at P&R) lanes will be explored to meet minimum LOS targets through 2045. We will start with a non-tolled, non-separated, continuous-access ML, with a 4-ft buffer and evaluate if barrier separated options are suitable. Concepts will be coordinated with adjacent studies and in line with FDOT’s Managed Lanes Guidebook with ultimate approval from the State Traffic Operations Engineer. Based on our D4 TRC meeting, the PD&E segment to the south will drive the typical section analysis that this PD&E will likely follow. As the middle segment, we will ensure a smooth transition to both south and north. ML and interchange concepts will be evaluated for constructability, sequencing, phasing and temporary traffic management. Interchanges: Improvements will be evaluated at three interchanges: Bridge Road, Kanner Highway (SR 76) and High Meadow Ave. At Bridge Road, in addition to the MMP signalized diamond interchange concept, our team is exploring a cost-effective bowtie concept that improves safety and increases operational efficiency. While Martin County confirmed no plans to widen Bridge Road, coordination with Florida’s Turnpike Enterprise (FTE) is required for their direct connect concept. At the High Meadow Ave. interchange, the MMP calls for signalizing the Swallowtail Lane intersection. The County confirmed that the Kanner Highway interchange would be of most interest to the vocal and involved communities. Our team is evaluating two concepts at this location. One streamlines the MMP DDI configuration and avoids replacing the I-95 bridges (reduces costs and construction duration). The bridges could be widened instead. Another concept (Figure 1) provides a flyover for the heavy WB to SB onramp.

Based on preliminary traffic, this concept significantly improves interchange operations (LOS D) over the MMP DDI concept. The flyover (1) begins adjacent to the NB I- 95 onramp and crosses over the mainline to tie into the SB lanes at the existing ramp location (2). This concept allows the I-95 bridges to remain (3), avoids the FPL lines and remains within existing ROW (4). The SB off ramp is realigned to provide more space for a possible P&R lot and truck parking (5). Proximity to the SW Lost River Road intersection must be considered since there are operational issues and sight distance concerns at the approaches. We will implement FDOT’s wrong-way program including enhanced signage, detection systems, education, and ramp design to minimize wrong way driving. FDOT’s Intersection Control Evaluation will be used to optimize intersection concepts. Truck Parking: Our approach to address FDOT’s 2023 Truck Parking Implementation Study includes: 1) Understand parking demand, identify industry demand, inventory existing parking, and determine truck parking utilization based on TPAS data and Big Data (e.g., ATRI); 2) Identify potential locations; 3) Conduct tiered screening considering environmental, engineering feasibility, and safety; 4) Develop concept plan (design criteria, access, amenities, and circulation); 5) Conduct benefit/cost analysis; and 6) Develop Final Recommendations. Preference should be given to sites located within the study’s influence area to avoid additional NEPA. Structures: Five I-95 twin bridges and the Kanner Highway bridge over the St. Lucie River will be evaluated for widening or replacement. The sufficiency rating and health index of most bridges are in the mid to high 90s, so our team will evaluate various options that satisfy the projected need and avoid replacements where feasible (e.g., modified Florida-I Beams to meet vertical clearance, pier protection or modified concepts that allow for widening of the existing bridges). We will also evaluate new bridges associated with interchange concepts and conduct a benefit/cost analysis to identify the best solution. Potential options for the bridges at High Meadow Ave. must consider FTE ultimate plans and Florida Gas Transmission (FGT) Agreement and Global Settlement specified width requiring coordination with both.

Widening the I-95 bridges over the St. Lucie Canal requires phasing to maintain navigation. Drainage: The corridor is within the SFWMD and lies within the St. Lucie River and the Loxahatchee River basins. The former is impaired for nitrogen and phosphorus and has adopted TMDL’s. Cypress Creek and Kitching Creek, outfall to the Loxahatchee River, which is an Outstanding Florida Water. The St. Lucie River Canal and the St. Lucie South Fork outfall to the St. Lucie River. The area ultimately discharges to the ocean. The drainage system consists of open ditches. The WATERSS process will be used to identify potential regional, joint-use, or non-conventional stormwater management opportunities to offset the new impervious area. Utilities: FPL lines are adjacent to I-95 and cross over Kanner Highway while FGT lines cross under

I-95 at High Meadow Ave. Our team will focus on early coordination to avoid conflicts or minimize impacts to the ten Utility Agency Owners including extensive coordination with FGT.

ENVIRONMENT: Natural: The northern portion of the corridor crosses the St. Lucie River South Fork, a navigable water and sovereign submerged land that requires a USCG bridge permit and USACE Section 408 review. The study occurs within multiple mitigation bank service areas. With the presence of Atlantic Ridge Preserve State Park (SFWMD-owned) and the FDEP Florida Forever BOT Project, our team will evaluate the potential inclusion of wildlife crossing features. The corridor falls within the USFWS consultation areas for the Audubon’s crested caracara, Florida bonneted bat, Everglades snail kite, Florida grasshopper sparrow, Florida scrub-jay, red-cockaded woodpecker, and West Indian manatee. Our Natural Resources Evaluation report will document potential presence and initiate agency consultation for these and other federally and state-listed species such as the wood stork, eastern indigo snake, gopher tortoise, smalltooth sawfish, Florida sandhill crane, bald eagle (outside 660-ft buffer), and protected plants. Our goal is to close consultation, obtain NEPA approval, and enhance permitting with the SFWMD, FDEP, and USACE into the next phase. Cultural: There are three resource groups within 200-ft, two (St. Lucie Canal and Kanner Highway) have been determined eligible for listing on the National Register of Historic Places (NRHP). Archaeological and historical surveys will be performed, and results will be documented in a Cultural Resource Assessment Survey Report. Identified resources will be evaluated for listing on the NRHP. We anticipate No Adverse Effect. Section 4(f): In addition to historical resources, potential Section 4(f) resources include the Martin County Blueway/St. Lucie River Trail, MC 20 – St. Lucie Canal Corridor, Halpatiokee Regional Park, and South Fork Paddling Trail. We will determine the applicability and use of resources and document outcomes in SWEPT. It is not anticipated for a use to rise above de minimis or that cannot be processed programmatically. Coordination with the Acquisition and Restoration Council will be conducted should impacts to the FDEP Florida Forever lands occur. Noise/Air: There are no existing noise barriers along the project limits. Much of the corridor is bordered by Florida’s Turnpike to the west and non-noise sensitive agricultural lands to the east. Noise sensitive sites include Revive Church, Halpatiokee Regional Park, single-family homes, a condominium, an outdoor seating restaurant, and a hotel. Impacts and abatement will be documented in a Noise Study Report. This project is in attainment for Air Quality Standards. Contamination: Potentially contaminated sites will be evaluated and documented in a Contamination Screening Evaluation Report. Sociocultural: Land uses in the study area include residential, commercial, public, and transportation. Our team will leverage the Sociocultural Data Report to inform meaningful engagement. PUBLIC INVOLVEMENT (PI):

Our strategy aligns with FDOT’s Compass; focused on addressing concerns and delivering clear and consistent messaging through a comprehensive PI Plan that incorporates strategic communication, social media and educational campaigns, visual storytelling, an interactive website, branding and Spanish translations. Targeted and tailored outreach strategies play a pivotal role in gathering input, addressing issues and building support for mainline and interchange alternatives. Stakeholders include FTE, Martin County and MPO, elected and appointed officials, SWFMD, agencies, developers, freight, businesses, residents (e.g., River Glen, Lost River and Tidewater Pointe) and adjacent PD&E studies.

TEAM, KEY STAFF AND ROLES: Our Project Manager (PM), William Leidy, PE brings 20+ yrs. of PD&E and ML experience as a PM, Deputy PM or technical lead for multiple PD&E studies (e.g., Palmetto Expressway, I-75 ML, I-95 at Broward Blvd. and 95 Express Phases 3A-1 and 3B-1). Silvia Beltre, PE, Principal-in- Charge/QA Officer will serve as a technical advisor, bringing 30+ yrs. of experience (22 yrs. delivering D4 PD&E Studies). Jasmani Riveron, PE (16 yrs.), Engineering Lead, has been technical lead in multiple major LA and interchange PD&E, final design, and design build (DB) projects. Mohit Soni, PE (24 yrs.), and Shavonne Hoyte, PE (16 yrs.), Stantec Consulting Services, Inc.

will lead structures and drainage respectively. MMP CTS traffic lead Sam Yang, PE (22 yrs.), will lead traffic. Xavier Pagán, MS (24 yrs.), Environmental Lead brings FDOT expertise at the program and project level and has led complex coordination and consultation efforts with regulatory agencies. Veronica Paredes (18 yrs.) will lead strategic PI and outreach efforts leveraging her extensive D4 and ML experience. María Overton, PE (24 yrs.), former FDOT’s Systems Planning Administrator brings program expertise in interchanges and freight and logistics. Our partners were selected based on a history of working together, local knowledge, Martin County, D4 and ML experience.

RELEVANT TEAM EXPERIENCE (CLIENT REFERENCE):

I-95 Express CDC (multiple, ex: 433108-4/433109-5/V. Saini) I-95 PD&E Linton to 6 Avenue (444202-1/Lance Jones) I-95 PD&E Commercial to Cypress (435808-1/Anson Sonnett) I-95 Design (449159-1 and 449160-1/Rob Lopes) MANAGEMENT: Having served as PD&E and Design PM and RFP author for D4 ML projects, William understands firsthand what is required to implement ML projects. He proposes quarterly meetings with adjacent studies to ensure consistency, monthly progress meetings, and a living Risk Register that tracks risks/opportunities to schedule and cost. Our in-house contractor will ground truth project costs to proactively address the developing Central Office requirement for Independent Project Costs. We are targeting LDCA prior to 2028 when design is partially funded but will coordinate schedule discovery and planning consistency with D4 to incorporate milestones and track the critical path for D4’s desired timeline. We have the experience and resources to accelerate the schedule to leverage new funds should D4 wish to advance design.

QA/QC: Our QA/QC plan will comply with the PD&E Manual and Section 124 of the FDM. We have former OEM staff familiar with the review process and QC of FDOT NEPA documents.

OTHER CONTENT: We are committed, prepared, available, and excited to partner with D4 to deliver your ML vision. We will leverage our ML and DB expertise to deliver innovative, constructable and permittable concepts that minimize throw away, maximize efficiency, and seamlessly transition to the next phase.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

2.0 3.1 3.2 3.3 4.1.1 4.1.2 4.2.1 4.2.2 5.4 6.1 DBE SB UU

Prime Ardurra Group, Inc.

Su bc on su lta nt s

Stantec Consulting Services, Inc.

CTS Engineering, Inc.

Tierra South Florida, Inc.

Miller Legg & Associates, Inc.

Janus Research

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

6.3.1 6.3.2 6.3.3 7.1 7.2 7.3 8.1 8.2 8.3 8.4 DBE SB UU

Prime Ardurra Group, Inc.

Su bc on su lta nt s

Stantec Consulting Services, Inc.

CTS Engineering, Inc.

Tierra South Florida, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

9.1 9.2 9.4.1 13.7 15.0 DBE SB UU

Prime Ardurra Group, Inc.

Su bc on su lta nt s

Stantec Consulting Services, Inc

CTS Engineering, Inc.

Tierra South Florida, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

February 24, 2025 wleidy@ardurra.com luis.costa@collierseng.com lisa.stone@kimley-horn.com ralph.bove@volkert.com

Re: Request for Proposal - Ad # 25454/25455: PD&E Studies for I-95 from Indiantown Road to Martin/Palm Beach County Line, SR-9/I-95 from Martin/Palm Beach County Line to CR-708/Bridge Road and SR-9/I-95 from CR-708/Bridge Road to North of High Meadows

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Ad # 25454/25455:

PD&E Studies for I-95 from Indiantown Road to Martin/Palm Beach County Line, SR-9/I-95 from Martin/Palm Beach County Line to CR-708/Bridge Road and SR-9/I-95 from CR-708/Bridge Road to North of High Meadows. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an oral presentation with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, March 12, 2025.

The oral presentations are scheduled for March 13, 2025 in District 4 Conference Room #2 at the District 4 Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Jane Gaston, Contract Analyst II Procurement Office

Attachments CC: Robert Lopes

Jane Gaston

Request For Proposals For

Ad # 25454/25455: PD&E Studies for I-95 from Indiantown Road to Martin/Palm Beach County Line, SR-9/I-95 from Martin/Palm Beach County Line to CR-708/Bridge Road and SR-9/I-95 from CR-708/Bridge Road to North of High Meadows

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Oral Presentations:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Oral Presentation Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Ad # 25454/25455: PD&E Studies for I-95 from Indiantown Road to Martin/Palm Beach County Line, SR-9/I-95 from Martin/Palm Beach County Line to CR- 708/Bridge Road and SR-9/I-95 from CR-708/Bridge Road to North of High Meadows.

Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an oral presentation to discuss qualifications for the project.

Shortlisted Consultants:

Ardurra Group, Inc.

Colliers Engineering & Design, Inc.

Kimley-Horn and Associates, Inc.

Volkert, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 33 months. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $5,000,000. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your DBE commitments in the Equal Opportunity website after contract execution. Also, if you are awarded supplemental agreements as part of this project, the DBE commitments will also need to be reported.

4.5 Method of Compensation:

The Department anticipates a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed https://pdl.fdot.gov/api/form/downloadAttachment/17378449 https://vendor.myfloridamarketplace.com/ subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions arising shall be addressed to the following:

Jane Gaston, Procurement Office, MS Florida Department of Transportation, 3400 W. Commercial Blvd, Fort Lauderdale, FL 33309, Phone: (954) 777-4620, E-mail address: Jane.Gaston@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is March 11, 2025.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. A maximum (2) page schedule (11” x 17”) shall be submitted, per FPID.

The proposed schedule shall illustrate the sequence of events for highway improvements (roadway design, surveys, drainage, traffic operations plans, and utility adjustment plans, etc.). To be consistent, also please type your proposed schedule in months (example:

16 months). Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form – Attachment D

Estimate of Work Effort – Project Staff Hour Summary Form. The consultant must submit the Project Staff Hour Summary Form for this project in the format provided by the FDOT included in this Request for Proposal (RFP) package. Consultants can obtain the standard Project Estimate of Work Effort – Project Staff Hour Summary form by accessing the following link: http://www.fdot.gov/designsupport/Scope/default.shtm Any work done by a subconsultant shall be clearly identified.

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

http://www.fdot.gov/procurement/SubmittalExamples.shtm http://www.fdot.gov/designsupport/Scope/default.shtm

Form No. 375-030-18, Consultant Affirmation Form – Attachment D

Form required to be completed by both prime and subs.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, forms, and Oral Presentation slides:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on March 12, 2025. Oral Presentation slides are also due by this deadline. Refer to Section 9 for more specifics on the slides. All submittals may be subject to public records requests. Zipped email attachments or hyperlinks containing attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Consultant Oral Presentations:

Consultants under consideration for this project will be presenting to the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of oral presentations.

9.1 ORAL PRESENTATION REQUIREMENTS: The following guidelines will govern the oral presentation:

(1) Presentations shall be project specific and shall demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project. A maximum time limit of 50 minutes shall be allowed for the oral presentation. A firm time limit of 10 minutes shall be allowed for Q&A following the oral presentation. Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for oral presentation for Q&A, and are not timed.

Questions can both be standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the oral presentation).

(2) Attendance at the oral presentation by the consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. Each consultant is limited to a maximum of 6 representatives in attendance. Disciplines that must attend the oral presentation are N/A. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

(3) Shortlisted Consultants will be instructed that handouts at the oral presentation will be restricted to copies of slides from the PowerPoint presentation. The number of slides to be included in the PowerPoint presentation is limited to 50. Shortlisted firms should number the slides included in the presentation. Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact.

This presentation must be e-mailed to the Procurement contact by the date/time noted in section 8.3 and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The handout of the slide presentation will be limited in size to 8.5" x 11". The Procurement Office will also distribute to the TRC as an electronic document. Presentation slides not timely e-mailed to the Procurement contact person will not be passed on to the TRC. Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. TRC’s are not obligated to review slides after an oral presentation has occurred.

(4) Unless otherwise approved by the District Secretary or Assistant Secretary or their designee, the RFP will advise that smart boards, videos, computer animations, and 3-D models may not be used in the Oral Presentation.

However, any other media may be used.

(5) No aerial requirements necessary.

(6) Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentations. The notes will not be reviewed or evaluated by the TRC.

(7) Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the set up and use of equipment.

(8) Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9.2 SCHEDULE OF ORAL PRESENTATIONS: Oral presentations are scheduled for March 13, 2025 and will be conducted in District 4 Conference

Room #2, Florida Department of Transportation, District 4 Headquarters, 3400 W.

Commercial Blvd, Fort Lauderdale, FL 33309.

The order of oral presentations will be established by random drawing.

Firm: Time:

1. Kimley-Horn and Associates, Inc. 10:00 AM

2. Volkert, Inc. 11:15 AM

3. Ardurra Group, Inc. 12:30 PM

4. Colliers Engineering & Design, Inc. 1:45 PM

5.

6.

10. Consultant Selection:

A technical review committee will review the resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection.

Attachment C provides the criteria to be considered by the technical review committee in the evaluation of organization chart or staffing chart, resumes, and oral presentations.

Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E. District Secretary; John P. Krane, P.E. Director of Transportation Development;

Paul A. Lampley, P.E. Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1 and 2 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1 and 2, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs http://www.fdot.gov/procurement/formmenu.shtm

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project. The Consultant will be requested to submit a detailed Staff Hour Estimate and Fee Proposal with the support information to the Department. Staff Hour Estimates for PD&E, roadway and bridge design projects must be submitted in the Staff Hour Estimating spreadsheet provided by the Department.

12. Schedule:

Date Time Action

March 11, 2025 5:00 PM Cutoff Date for Technical Questions March 12, 2025 3:00 PM Resumes, organization chart or staffing chart, required certification, and forms due (aka Phase II Submittal Deadline)

March 13, 2025 10:00 AM Oral Presentations…