CN-550000-CAX62-00010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25467 | 25468 DOT FM Number: 454970-1-32-01 and 454970-2-32-01

Submittal Date: 2/4/2025 Project Name: Continuing Services Contract for Design

Services

Consultant’s Name: AtkinsRéalis USA Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3250 West Commercial Boulevard, Suite 350

City: Fort Lauderdale State: Florida Zip: 33309

Office Location: Fort Lauderdale, Florida Contact person: Edwin Mojena, PE

Phone: 305.514.3234 Contact email: Edwin.Mojena@atkinsrealis.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

INTRODUCTION

Led by highly experienced Project Manager Edwin Mojena, PE, the AtkinsRéalis team is perfectly aligned with District 4’s (D4) Continuing Service Contract (CSC) expectations. Whether design support or production, staff augmentation, Independent Cost Estimating (ICE), or other Task Work Order (TWO) assignments, we have the experience. With 35 years of proven success in delivering FDOT CSCs and General Engineering Consultant (GEC) contracts across Florida, we bring a wealth of experience to the table. This includes PM Edwin’s experience with CSCs for South Florida Rail Corridor (SFRC) and Project Design in D4.

Our diverse support capabilities span from technicians to design engineers and surveyors to seasoned senior level subject matter experts (SME) to ensure we meet and exceed your needs. We recognize the critical importance of safety in every aspect of this contract and will implement FDOT’s Target Zero principles in all our work efforts performed for this contract.

We have assembled a diverse team of 25 consulting firms, including key D4 GEC partners such as RS&H, BCC, HDR, and JCR, which is pivotal to ensuring a seamless transition to the CSC, with no learning curve. Our team also brings new talent, fresh perspectives, and innovative solutions. Of the 25, there are 18 new firms who are not currently serving on the D4 GEC, providing a deep bench of additional resources, potential embedded staff, and SMEs.

The AtkinsRéalis team can support any services identified under this contract, as well as provide embedded staff as needed. Our team is prequalified in all required work types and will meet the Department’s DBE/SB/Non-DBE SB goals. We are ready to assist D4 on Day 1, communicating effectively, always responding timely, and ensuring accountability to deliver the level of staff augmentation and support the Design Office requires.

UNDERSTANDING AND AWARENESS OF CRITICAL ISSUES

Prior to this ad, Edwin Mojena and AtkinsRéalis' Florida Sector Manager and Principal-in-Charge (PIC), Rosemary Woods, engaged in insightful discussions with the TRC, Secretary Braun, 375-030-22

PROCUREMENT

04/18 and Directors Krane and Lampley. These conversations, along with D4’s CSC expectations provided to us during the Industry Forum and TRC meeting, deepened our understanding of the critical support outlined in the CSC scope. We understand your key issues include providing skilled staff augmentation, ensuring appropriate staff classification within the various design units, maintaining a seamless transition from the GEC to the proposed CSC for in-house design support, performing ICE on projects with construction budgets over $80M, and working on traditional design TWOs.

The comprehensive services in this contract’s scope dovetail with our CSC experience, including staff augmentation, in-house design, consultant management, traffic design, utilities, and survey. We also provide ICE and traditional TWOs for both federalized and non-federalized assignments, for both on-system and off-system roadways. Our team has successfully delivered projects ranging from RRR design adhering to FDM sections 114 and 210 to safety improvements such as intersections, ADA compliance, signalization, drainage, and roadway and pedestrian lighting. Our team’s additional relevant experience includes ITS; signing and pavement markings; Complete Streets with bicycle and pedestrian facilities; landscape architecture; structural projects including bridge rehabilitation; CADD services and 3D modeling; post-design services; SUE, geotechnical studies, feasibility studies, and environmental management and permitting; RFP package development; and public involvement activities, including Community Awareness Plans and public meetings. We are committed to rigorously following the FDOT Compass pillars, with an unwavering dedication to the enhancement and betterment of communities we all serve. In addition, we will incorporate D4’s TRREC process throughout our work efforts.

Innovation and Value-added Services. AtkinsRéalis provides digital/technology solutions to FDOT through asset management, resiliency, intelligent mobility, and data visualization. Our innovative management tools leverage analytics and artificial intelligence to optimize delivery. We employ behavioral science-based techniques to reduce distracted driving and develop technologies like the Suncoast Mobility Hub and Smart Corridor concept. Our Statewide Innovation Committee meets monthly and shares new approaches and best practices with our FDOT GEC and CSC team members to keep them on the cutting edge of technology.

AtkinsRéalis is advanced in ORD, led by our pioneering use of “digital twins” to enable full information management, simulation, rehearsal, optimization, quality control, and the ability to conduct scenarios to simulate design and construction alternatives for projects. This effort is led by our national BIM manager, Sam Worthy, PE who regularly provides training to FDOT on “digital twins” and 3D modeling.

APPROACH TO PROCESS

Staff Augmentation: Edwin will meet with D4 PM Leslie Wetherell, PE, on an agreed upon basis to discuss staffing. To expedite providing the appropriate position requested, Edwin will maintain a matrix of all available team members, per discipline (prime and subconsultants). He will provide resumes to Leslie for vetting, with ample time to select and approve proposed staff. He will submit for review and approval staff timesheets each Friday to the Design Unit supervisor and as part of the monthly invoice to Leslie. Our seasoned staff can also offer support in mentoring and training existing FDOT staff, if needed. We currently partner with FDOT statewide to offer extensive training in various formats, including in-person, computer-based, webinars, handbooks, and videos. Our 25 key support staff, whose resumes are attached, are ready to manage and deliver on all scope elements.

Traditional Design Production TWOs: To begin our approach, we determine the appropriate design criteria, depending on whether it is an on-system or off-system facility (FDM vs Florida Greenbook).

Next, we conduct field reviews to evaluate site conditions and potential issues such as utilities, drainage, ROW, and wetlands;

prepare a risk assessment matrix to evaluate and determine scope elements, and items that could affect schedule and budget;

commence data collection analysis to identify existing conditions impacting final scope; and hold a pre-scope meeting with Leslie and D4 stakeholders to confirm TWO design goals and finalized scope.

The scope and staff hour estimate (SHE) are submitted in both PDF and native formats of Word and Excel, using FDOT letterhead for the technical and contractual narratives. The technical portion of the scope details the TWO objective, scope summary, required work groups, and description of work effort. The contractual narrative details project requirements and invoicing limits. Staff classifications and rates are also checked to ensure conformity with the master contract. The scope and SHE are submitted to Leslie, or the designated design PM for approval, using the Collaborative Tool for interdepartmental reviews by D4 management.

As review times can be lengthy, we submit the post-design scope and SHE immediately after Production submittal to ensure sufficient lead time for approval prior to the scheduled execution date. This allows us to provide the required contractual services such as pre-construction meetings, shop drawing reviews, responding to RFIs, and attending field meetings, as needed.

Our TWO approach ensures we meet all activities and milestones, including Typical Section Package, Design Documentation Package, Initial Engineering, Constructability, Biddability, and Production. Design approvals and other documentation are uploaded to the PSEE Design Documentation Module immediately after document approval/acceptance. The Safety Countermeasure Module is completed after NTP and is reviewed and updated, at a minimum before each milestone submittal, or as needed.

CONTRACT MANAGEMENT

As contract manager, Edwin will serve as the single point of contact, responsible for submitting monthly progress reports and invoices. He will respond immediately to Leslie’s emails and provide

04/18 a timeframe for completion of the requested assignment; return her phone calls promptly, including outside traditional work hours; and meet deadlines, notifying her in advance if an extension is needed.

Edwin understands this contract is strictly for design and specified staff augmentation services, covering areas such as consultant management, in-house design, survey, utilities, geotechnical, CADD, and landscape. TWO scopes will be placed on FDOT letterhead, with staff hour classifications and rates matching the contract. A TWO matrix will be prepared to manage contract ceilings, contingencies, post-design placeholders, and expiration dates. We will close out TWOs upon completion and design production TWOs post-construction to free up remaining funds.

BUDGET: This is a five-year contract, with a $5 million budgetary ceiling. We will utilize the Oracle Platform for budgeting and resource planning. Invoices will be submitted monthly and will include progress reports and a payout curve per TWO as well as for the overall contract. Edwin will send the invoices directly to Leslie and include the design PM approval for traditional design-related TWOs, ensuring that accounting or administrative staff do not directly contact Leslie in this process. Each invoice will accurately reflect the current work performed.

SCHEDULE: Edwin will meet with Leslie regularly to discuss upcoming staffing needs with a minimum 90-day look ahead. For traditional design TWOs, updates in PSEE will be reviewed for the TWO duration, not just the 30- or 60-day look ahead, and updates will be performed as tasks are completed to accurately reflect schedules. Leslie, and/or the corresponding design PM, will be notified once the PSEE schedule is updated to review and approve.

Ensuring timely adherence to schedules is paramount for projects involving right of way (R/W) acquisition, especially when it comes to meeting deadlines for R/W cost estimate updates and requests for new R/W cost estimates.

QUALITY CONTROL (QC)

AtkinsRéalis has a robust CSC-specific quality process. JP Saliba, PE (32 years), Gold Certified in AtkinsRéalis’ Project Quality Management program, will serve as quality assurance lead. As the prime consultant, we are responsible for ensuring QC not only for our staff but for ALL subconsultants. A QC plan will be prepared specific to this contract. In addition, for our ICE and design TWOs, a TWO-specific QC Plan, adhering to the requirements of FDM 124, will be prepared and submitted within 20 days of NTP. QC reviewers have appropriate experience, are experts in their field, and are independent of the project. We will perform QC continuously, not just prior to each submittal, to ensure conformity with the design criteria/standards, compliance with Design Criteria Memorandums, lessons learned, and overarching project requirements.

Furthermore, constructability reviews will be performed by seasoned CEI personnel, while multidisciplinary reviews are performed to confirm and resolve potential conflicts between disciplines. QC staff attend the internal kick-off meeting and will be kept up to date on the schedule, for both interim design reviews and submittal milestones, such as Typical Section Package, Design Documentation (Pavement Design Package, DV, DE), IE, Construct, Bid, and Production. Bluebeam is used by all reviewers to track comments/responses, allowing all disciplines to evaluate comments. The Bluebeam documents are submitted to D4 to document compliance and review of the submittal.

CONTRACT STAFFING

We understand our role in addressing the critical issues outlined during the Industry Forum and TRC meeting. Edwin Mojena, with over 32 years of experience and a strong relationship with D4, has led numerous CSCs and standalone projects, earning a recent management grade of 4.5 on his CSC for the SFRC contract. His PM and leadership experience in CSC and GEC contracts enables him to identify qualified staff and involve appropriate leadership as needed. Edwin is dedicated to this program, maintaining direct communication with Leslie to ensure technical resources, availability, and support. He will be supported by senior design engineering lead Manuel Sauleda, PE (37 years of experience).

Key ICE resources include senior technical manager Praveen Ommi, CEP, VMA, LEED AP (31 years of experience), and project controsl manager Shawn Evinrude (25 years of experience). PIC Rosemary Woods (38 years of experience at AtkinsRéalis) will ensure Edwin has access to all AtkinsRéalis and subconsultant resources. Our organizational chart and resumes of key personnel are included with this LOR.

RELEVANT EXPERIENCE

AtkinsRéalis GEC and CSC PMs throughout the state meet monthly to discuss best practices and lessons learned. Our GEC experience as prime consultant includes D1 (30 years), D2 (17 years), D5 (2 years), D7 (32 years), CO ITS Communications (8 years), and FTE (35 years). Our average performance rating on these contracts is 4.1. We also serve as a subconsultant on GEC contracts in D4 and D6.

COMMITMENT

AtkinsRéalis will “check our logo at the door” and partner with our CSC team members to meet D4’s needs. We have assembled a team of seasoned professionals and new talent who offer fresh perspectives and innovative solutions. More than 35 years of successful CSC and GEC delivery in Florida allows us to hit the ground running in D4 with high caliber and qualified staff along with proven delivery plans, and accountable and responsive leadership.

AtkinsRéalis USA, Inc.

D1: GEC/CAA67 428979-1

D2: GEC/CA056 & CA281 211083-1

D5: GEC/CA088 452580-1

FTE: GEC/CAN03 448851-3

PM Edwin’s Experience D4: DW Minor Design/C8Z06 423629-1 D6: DW Misc PE/C9461 250605-1 D4: DW Minor Design/C9G03 423629-5, 7 & 435346-1, 2 D6: DW Minor PE/CA048 250605-3 D4: CSC Design/CAH74 441946-7 D4: CSC for SFRC/CA003 415100-4

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.2 3.3 4.1.1 4.1.2 6.3.1 7.1 7.2 7.3 15 DBE SB UU

Prime AtkinsRéalis USA Inc.

Su bc on su lta nt s

AECOM Inc.

BCC Engineering, Inc.

Caltran Engineering Group, Inc.

CDM Smith, Inc.

Choice Engineering Consultants, Inc.

CONSOR Engineers, LLC CTS Engineering, Inc.

EXP U.S. Services, Inc.

GM2 Associates, Inc.

HDR Engineering, Inc.

Jacobs Engineering Group Inc.

JCR Roadway Consultants, LLC KCI Technologies, Inc.

Keith and Associates, Inc.

Propel Engineering, LLC Ribbeck Engineering, Inc.

RS&H, Inc.

Trace Consultants, Inc.

Volkert, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

8.1 8.2 8.3 8.4 9.1 9.2 9.4.1 DBE SB UU

Prime AtkinsRéalis USA Inc.

Su bc on su lta nt s

Arehna Engineering, Inc.

GCME, Inc.

Hadonne Corp.

Manuel G. Vera and Associates, Inc.

Media Relations Group, LLC.

Tierra South Florida, Inc.

AECOM Inc.

CDM Smith, Inc.

CTS Engineering, Inc.

HDR Engineering, Inc.

Jacobs Engineering Group Inc.

KCI Technologies, Inc.

Keith and Associates, Inc.

Volkert, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

DBE SB UU

Prime

Su bc on su lta nt s

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

March 10, 2025 edwin.mojena@atkinsrealis.com bjeffers@hntb.com bryan.wilson@kci.com coriann.salas@wginc.com

Re: Request for Proposal - AD#25467/68 Continuing Services Contract for Design Services

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the AD#25467/68 Continuing Services Contract for Design Services. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an interview with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, March 25, 2025.

The interviews are scheduled for March 26, 2025 in D4-DO1 Auditorium at the FDOT D4 Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Georgia Cole, Contract Analyst III Procurement Office

Attachments CC: Leslie Wetherell, P.E.

PF415GC

Signature 2

Request For Proposals For

AD#25467/68 Continuing Services Contract for Design Services

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Interviews:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Interview Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as AD#25467/68 Continuing Services Contract for Design Services. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an interview to discuss qualifications for the project.

Shortlisted Consultants:

AtkinsRealis USA Inc.

HNTB Corporation KCI Technologies, Inc.

WGI, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 60 months. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 60 months.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order in the Equal Opportunity website after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for

CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section 287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the

Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Georgia Cole, Procurement Office, MS Florida Department of Transportation, 3400 West Commercial Blvd., Fort Lauderdale, FL 33309, Phone: 954-777-4650, E-mail address: d4.profserv@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is March 24, 2025.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form – Attachment D

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-031-06, E-Verify – Attachment D

Form No. 375-030-60, Vendor Certification Regarding Scrutinized Companies Lists – Attachment D

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on March 25, 2025. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Consultant Interviews:

Consultants under consideration for this project will be interviewed by the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of interviews.

9.1 INTERVIEW REQUIREMENTS: The following guidelines will govern the interviews:

(1) A portion of the prepared Interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information. TRC members may also ask follow-up clarifying questions during the Interview, where time permits.

(2) The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

(3) Just prior to the start of the Interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team. The Consultant may keep the copy of the questions during the Interview. The Consultant may not leave the Interview room to review the questions. The Consultant firm remains in the same room as the TRC and Professional Services Unit (PSU) staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the Interview.

Discussions by the Consultant team members during the 5 minute review are not part of the Interview process, and are not considered in evaluation of the Consultant.

(4) Introductions of Consultant staff and Department staff are also not counted as part of the Interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the Interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement (closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The Interview may conclude early if less time is actually required. Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

(5) Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

(6) A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the Interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

(7) No handouts other than standard paper business cards will be allowed before, during, or after the interview.

(8) The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Flip charts and/or white board illustrations will not be given to TRC for evaluation after the interview.

Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

(9) No visual aides are permitted during the interview.

(10) Consultants may bring in paper notepads or index cards with notes during their interviews, for their own reference and use. The notepads and index cards will not be left behind for the Department, nor shared with the TRC.

(11) Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the Interview.

9.2 SCHEDULE OF INTERVIEWS: Interviews are scheduled for March 26, 2025 and will be conducted in D4-DO1 Auditorium, Florida Department of Transportation, FDOT D4 Headquarters, 3400 W. Commercial Blvd. Fort Lauderdale, FL 33309.

The order of interviews will be established by random drawing.

Firm: Time:

1. WGI, Inc. 8:30AM

2. AtkinsRealis USA Inc. 9:45AM

3. KCI Technologies, Inc. 11:00AM

4. HNTB Corporation 1:00PM

5.

6.

10. Consultant Selection:

A technical review committee will review the resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection.

Attachment C provides the criteria to be considered by the technical review committee in the evaluation of organization chart or staffing chart, resumes, and interviews.

Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., District Secretary: John P.

Krane, P.E., Director of Transportation Development; Paul A. Lampley, P.E.; Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1 and 2 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1 and 2, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

12. Schedule:

Date Time Action

March 24, 2025 5:00 PM Cutoff Date for Technical Questions March 25, 2025 3:00 PM Resumes, organization chart or staffing chart, required certification, and forms due (aka Phase II Submittal Deadline)

March 26, 2025 8:30AM Interviews Begin April 7, 2025 9:30AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action April 18, 2025 12PM Fee Proposal Due May 1, 2025 N/A Planned end of Negotiation Date

(Negotiation conclusion date) May 23, 2025 N/A Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A - 1

Attachment A – Scope of Services

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 454970-1-32-01 and 454970-2-32-01

FDOT District 4

DIST/ST-WIDE

Stage 1 Scope Page A-2 FPID: 454970-1-32-01 & 454970-2-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT – N/A

11 STRUCTURES - TEMPORARY BRIDGE – N/A

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE – N/A

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE – N/A

14 STRUCTURES - STRUCTURAL STEEL BRIDGE – N/A

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE – N/A

16 STRUCTURES - MOVABLE SPAN – N/A

17 STRUCTURES - RETAINING WALLS – N/A

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS

26 LANDSCAPE PLANS

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

Stage 1 Scope Page A-3 FPID: 454970-1-32-01 & 454970-2-32-01

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (On applicable Task Work Orders)

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

Stage 1 Scope Page A-4 FPID: 454970-1-32-01 & 454970-2-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and Various (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 454970-1-32-01 and 454970-2-32-01

Related Financial Project ID(s):

Federal Aid Project No.:

Roadway: Not Available.

Project Description: CONTINUING SERVICES CONTRACT FOR DESIGN SERVICES

Bridge No(s).:

TBD

Railroad Crossing No.: TBD

Context Classification:

TBD

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction or conceptual plans, contract documents, and incidental engineering services, as necessary, for minor projects including, but not limited to, Resurfacing, Restoration, and Rehabilitation (RRR) projects, safety projects, ITS support, architecture and other services that may include developing concept reports, 3D modeling, Request for Proposals on Alternative contracting methods, independent cost estimates (ICE), and on-site support/staff augmentation.

Major work mix includes:

o TBD

Major work groups include:

o 3.2 - Major Highway Design

Minor work groups include:

o 3.3 - Controlled Access Highway Design o 4.1.1 - Miscellaneous Structures o 4.1.2 - Minor Bridge Design o 6.3.1 - Intelligent Transportation Systems Analysis and Design o 7.1 - Signing, Pavement Marking and Channelization

Stage 1 Scope Page A-5 FPID: 454970-1-32-01 & 454970-2-32-01 o 7.2 - Lighting o 7.3 - Signalization o 8.1 - Control Surveying o 8.2 - Design, Right of Way & Construction Surveying o 8.3 - Photogrammetric Mapping o 8.4 - Right of Way Mapping o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing o 9.4.1 - Standard Foundation Studies o 15.0 - Landscape Architect

Known alternative contracting methods include:

The general objective is for the…