CN-550000-CAW74-00020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25425 DOT FM Number: 450587.3.32.01

Submittal Date: 11/4/2024 Project Name: Bridge Rehabilitation of

SR-706/Indiantown Rd #930453 & 930454

Consultant’s Name: HDR Engineering, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3230 West Commercial Blvd., Suite 400

City: Fort Lauderdale State: FL Zip: 33309

Office Location: Fort Lauderdale Contact person: Will Suero, PE

Phone: 954-233-4934 Contact email: will.suero@hdrinc.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

PROJECT UNDERSTANDING & DIRECT EXPERIENCE

The HDR team understands that the SR-706/Indiantown Road Bridge Rehabilitation (Bridge Nos. 930453 & 930454) involves a wide range of tasks: electrical and mechanical upgrades, sidewalk plate replacement, fender system repair, access improvements, coating applications, structural steel repairs, and tender house renovation. HDR’s approach emphasizes cost-effective repairs to extend the bridge’s service life and improve functionality. Initial engineering will provide a detailed scoping report, including condition assessments, repair recommendations, cost estimates, and timelines. Electrical upgrades will modernize the drive system, control system, and wiring for efficiency and safety. Mechanical and structural enhancements will address span locks, live load shoe access, and fender system durability.

With Ron Sanchez as Project Manager, HDR can commit to rigorous project management, quality control, and on-schedule, within-budget delivery of this project. Our approach will support all pillars of the FDOT Compass, as you will see throughout this LOR.

KEY PERSONNEL/PROPOSED ROLES AND PROJECT TEAM

HDR will be responsible for Structures, ITS, Permitting, S&PM, Lighting, Signalization, Architecture, and Landscape.

OUR SUBCONSULTANT TEAM PRIMARY ROLE

Kimley-Horn and Associates [KHA] TTCP & Public Involvement Longitude Surveyors [LS] (DBE/SB) Surveying Tierra South Florida [TSF] (DBE) Geotech & Lab Testing Patel, Greene & Assoc. [PGA] (DBE) Painting & Coating HDR Architecture [HDRA] Architecture I.F. Rooks & Associates [IFR] Photogrammetric Mapping

STAFF (YRS EXP) ROLE % AVAIL.

Ronald Sanchez, PE (29) Project Manager 70% Will Suero, PE, SVP (34) Principal / QA Officer 30% John Danielsen, PE (38) Structures 40% Mike Carlton, PE (29) Mechanical 60% Raphael Costa, PE (23) Electrical 40% Matt Fursetzer, PE (23) Roadway & TTCP 70% Lisa Stone, PE (27) Public Involvement 60%

375-030-22

PROCUREMENT

PROJECT APPROACH AND UNDERSTANDING OF ISSUES

SCOPING REPORT

Developing a scoping report begins with a thorough review of existing documentation and an on-site assessment to verify the bridge’s condition and identify key areas for repair. Insights from previous inspection reports and discussions with bridge personnel provide valuable context, allowing the team to understand both technical and operational needs. We will submit a condition assessment with recommendations to refine the scope, providing insight into structural, mechanical, electrical, and environmental requirements. After Department review and concurrence, this comprehensive document sets a clear foundation for the project, aligning all parties on the objectives, timeline, and path forward.

ELECTRICAL SYSTEM

1. New Drive System for Pump Motors: Update the HPU during the electrical controls rehab by replacing the proportional directional valves and control cards with simple directional valves and flux vector drives to control span movement. Using one drive per motor also adds redundancy, allowing the span to operate at a reduced speed if a drive fails. While this work can be deferred, it’s more efficient to install the new inverter rated cables for the drives now, alongside other electrical upgrades. We recommend replacing the HPU motors since two of the motors are not ‘inverter duty’, and so, are not designed for proper operation under drive controls.

2. Control System Replacement (includes replacement of console, relay system, limit switches, CCTV, etc.): The control system features an outdated PLC monitoring and relay control system, with no available replacement parts. The upgraded control desk and panel will incorporate modern technology - a relay-based control system and a state-of-the-art PLC monitoring and data recording system. To enhance safety and comply with AASHTO requirements, the control system will be modified to separate pedestrian and barrier gate operations, allowing the tender to close pedestrian gates earlier and prevent access to the movable span during signal and warning gate operation. Additionally, separate span lock indications will be added for easier monitoring. The new control system will also have provisions to accommodate the new thermal based user detection system that has recently been installed on the bridge. Our team intends to use the roadway level floor of the control house to accommodate several of the new control system cabinets so that switchover between systems can be done fast without needing a crossover.

3. Conduit and Wiring System Replacement: We will assess the replacement of conduit and wiring in the control house and machinery areas as a potential cost-saving measure.

4. Warning Gates and Resistance Barrier Gate Replacement:

We recommend rehabilitating these gates to achieve an additional 30 years of service, thereby increasing resiliency. At a minimum, we recommend replacing all gate and barrier arms, flashing light circuits, gear boxes, limit switches, and door seals.

5. Pedestrian Gates Replacement Replace the existing arm style pedestrian gates with Curtain swing out style to prevent pedestrians from “ducking” under them.

MECHANICAL SYSTEM

Main Drive System Rehabilitation: We recommend refurbishing the span’s drive system to enhance performance and reliability.

New hoses and piping will be installed from the HPU to the hydraulic cylinders, and the heat exchanger will be removed to allow for unrestricted fluid flow through the HPU. With the upgraded system, the HPU will operate only when the span is actively moving, which will help reduce heat buildup and prolong equipment life.

Additionally, we recommend rebuilding the hydraulic cylinders with new seals, which should extend their operational lifespan by an estimated 20 years.

Span Lock System Rehabilitation: To improve the span locking mechanism, we recommend replacing the current hydraulic cylinders, HPU, and hoses with new, more efficient components.

The new hydraulic cylinders will be securely attached to the lock bar using a new rod coupler. Currently, maintenance on the guide and receiver parts requires removing the lock bar to make adjustments (shimming). We propose modifying the housing to include new adjustable shoes, allowing for easier maintenance without needing full disassembly of the span locks. Additionally, the upper receiver shoes, which are unnecessary for a single-leaf span, will be removed. The primary function of the lock bar will continue to be holding the span securely in place.

STRUCTURAL SCOPE

1. Sidewalk Plates Replacement: Existing sidewalks are made of fiberglass and will be replaced with more resilient aluminum plate.

In addition, supporting sidewalk brackets exhibit superficial but widespread corrosion which will be addressed by the steel painting.

2. Fender System Rehabilitation: The existing fender system on the Indiantown Road Bridge shows significant wear in timber components and connection hardware. Many bottom timber wales are extensively decayed. While most fender piles remain in good condition, a subset shows moderate deterioration (State 3), indicating some may need reinforcement or replacement. The decking is generally intact, though missing planks hinder safe access for inspections. Our repair approach will prioritize replacing deteriorated timber and corroded hardware with durable, low-maintenance alternatives like plastic lumber and stainless steel.

Structurally weakened piles will be reinforced or replaced, and decking repaired to provide stable access. Following repairs, regular inspections will confirm integrity and maintain functionality.

3. New Access Platforms at Live Load Shoes: The existing live load shoes are mounted on corbels on the front face of the rest pier, making them difficult to access for inspection. To improve accessibility, we recommend installing a ladder from the bridge deck, positioned just outside the existing bridge section, leading down to inspection platforms affixed to the front face of the rest pier beneath the corbels. This setup will provide safe, direct access to the live load shoes for inspection and maintenance.

4. Tender House Renovation: The tender house on the Indiantown Road Bridge requires targeted renovations to enhance safety, resiliency, and functionality. Class 5 coating will address exterior cracks and spalling. We recommend replacing windows and doors to withstand environmental exposure and improve visibility. Cameras may be added to monitor blind spots, providing safe oversight of pedestrian and traffic areas. Interior upgrades will modernize the control desk, improve lighting, and refresh fixtures, including the bathroom, for a comfortable, efficient workspace.

Access and safety features, such as handrails and emergency lighting, will also be optimized to support safe movement.

5. Clean and Coat Concrete Surface, Class 5: We will provide details for coating the bascule piers, tender house, and approach spans. John Danielsen offers vast experience with maintenance painting projects, and our team has successfully delivered this type of work for the Department.

6. Structural Steel Rehab - Bolts, Nuts, Washers & Plates:

Movable span structural steel repairs will begin with an assessment of the latest inspection report results followed by a hands-on inspection to confirm and quantify steel deficiencies. The repairs will focus on restoring section loss and protecting fatigue-sensitive details. The extent of repairs will be coordinated with the steel paint plan to maximize bridge life expectancy.

7. Coating Existing Structural Steel: Existing steel coating appears to be in good condition except for spot locations with poor drainage details. Team partner PGA will perform assessment of the bridge’s coating system and will determine if it is suitable for spot repair, over-coating or if it requires removal and full-coating replacement. In addition, we will provide details for coating bascule piers, house, and approach spans.

MISCELLANEOUS SCOPE

Temporary Traffic Control: Temporary traffic control will consider vehicle, marine, cyclist and pedestrian users. Key strategies to minimize traffic disruption during construction include avoiding long term crossover, limited detour use, single lane closures, and allowing night work. Our team used all these strategies successfully during the bridge’s 2011 repainting project. One strategy to limit detour use includes removal of the hydraulic cylinders with the bridge in the closed position. We will partner with USCG to provide bridge closure notice to mariners. Current traffic data indicates there would be no single lane closure restriction maximizing the contractor’s ability to complete maintenance work. Replacement of the pedestrian traffic gates is not anticipated to restrict pedestrian movement. Should a short-term detour be required, the preferred route is US 1 north to South Beach Road and along Old Dixie Highway. No impact is anticipated with the current US 1 Jupiter Bridge replacement as work is scheduled to be completed prior to this project’s letting. Nighttime detours are recommended to limit any impacts to local community schools. Night work could expedite the contractor’s completion of repair work. We will coordinate with the Town of Jupiter on approval of night work with no noise impacts.

Permitting: HDR has recent permitting experience. Our approach will minimize impacts and resulting permitting complexity.

The USACE is interested in the potential for dredge/fill impacts, federally protected species affected by any in-water work, and Section 408 clearance, if required. The SFWMD is also interested in dredge/fill impacts to wetlands, surface waters and natural resources along with work occurring within state submerged lands easements. The USCG is mostly concerned with navigation within the ICW and coordination of any federal channel impedance or closures during construction.

Right of Way: The existing Sovereign Submerged Lands Easement is a 100ft wide corridor with a 30ft widening to the North for Submarine cable. The existing fenders lie outside the SSLE, and while this project does not necessitate an immediate adjustment, the Department may consider addressing this issue as part of the overall project scope.

Utility Coordination: We do not expect utility impacts.

Public Involvement/Stakeholder Outreach: Since 2016, our team, through KHA, has effectively managed public involvement campaigns for the US 1 Jupiter Bridge replacement in Jupiter during both the PD&E and design phases. Our deep familiarity with local stakeholders and community concerns will be instrumental in streamlining outreach activities for this project. Building on our Level 2 Community Awareness Plan from the US 1 Jupiter Bridge project, we propose extending stakeholder outreach to include the designated detour route, if needed, a strategy that proved successful in our previous efforts.

We will host a hybrid public information meeting during the design phase to formally capture community input. Additionally, a presentation to the Town of Jupiter and the Palm Beach TPA will broaden the extent of our outreach. All materials will be optimized for mobile devices and maintain ADA compliance to maximize accessibility through FDOT’s website and stakeholder platforms.

Also, we recommend an arterial dynamic message sign north of the proposed detour route. Our outreach activities will emphasize the minimal impacts of this project to alleviate potential concerns about construction fatigue among Jupiter residents.

HDR TEAM RELEVANT PROJECT EXPERIENCE

The HDR team has specific experience and knowledge of this corridor, and our team has successfully delivered 15 movable bridge rehabs in Florida within the past 5 years. Examples are the 79th St. Causeway Bascule Bridges (D6), Donald Ross Bridge (Palm Beach County), Hobe Sound Bridge (Martin County), and Sunrise Blvd. Las Olas Blvd, Dixie Highway, and PGA Blvd.

Bascule Bridge Scour Countermeasures (D4). We have also assisted both D4 & D6 with the implementation of automated user detection systems which will eventually be implemented on all their movable bridges.

OTHER CONSIDERATIONS

PROJECT MANAGEMENT

Budget & Schedule Control: For a project to be considered a success, tasks must be completed on schedule, within budget, and in compliance with Quality standards/expectations. At the start of the project, Ron Sanchez will prepare a Project Management Plan (PMP) to document all information related to scope, schedule, and budget, necessary to execute a successful project.

Quality Control: Our QC Review mandates review of all documents prior to any submittal. HDR also features discipline specific reviewers with more than 25 years of experience. Our QA Officer, Will Suero will confirm that the QC process as detailed in our comprehensive QC Program is applied to all deliverables.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

4.4 3.2 4.1.1 6.3.1 7.1 7.2 7.3 8.1 8.2 8.3 DBE SB UU

Prime HDR ENGINEERING, INC.

Su bc on su lta nt s

HDR ARCHITECTURE, INC.

KIMLEY-HORN AND ASSOCIATES, INC.

TIERRA SOUTH FLORIDA, INC.

LONGITUDE SURVEYORS, LLC

PATEL, GREENE AND ASSOCIATES, LLC

I.F. ROOKS & ASSOCIATES, LLC

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

8.4 9.1 9.2 9.4.1 14.0 15.0 DBE SB UU

Prime HDR ENGINEERING, INC.

Su bc on su lta nt s

HDR ARCHITECTURE, INC.

KIMLEY-HORN AND ASSOCIATES, INC.

TIERRA SOUTH FLORIDA, INC.

LONGITUDE SURVEYORS, LLC

PATEL, GREENE AND ASSOCIATES, LLC

I.F. ROOKS & ASSOCIATES, LLC

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

November 25, 2024 hsinson@hardestyhanover.com will.suero@hdrinc.com sashaup@transystems.com

Re: Request for Proposal - Ad# 25425: Bridge Rehabilitation of SR-706/Indiantown Rd. Bridges #930453 & 930454

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Ad# 25425: Bridge Rehabilitation of SR-706/Indiantown Rd. Bridges #930453 & 930454. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an oral presentation with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, December 11, 2024.

The oral presentations are scheduled for December 12, 2024 in Manatee Conference Room at the District 4 Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, William Labuda, Contract Analyst II Procurement Office

Attachments CC: Claudia Vinitskiy-Calvo, P.E.

William Labuda

Request For Proposals

For Ad# 25425: Bridge Rehabilitation of SR-706/Indiantown Rd. Bridges #930453 & 930454

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Oral Presentations:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Oral Presentation Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Ad# 25425: Bridge Rehabilitation of SR-706/Indiantown Rd. Bridges #930453 & 930454. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an oral presentation to discuss qualifications for the project.

Shortlisted Consultants:

Hardesty & Hanover, LLC HDR Engineering, Inc.

TranSystems Corporation d/b/a TranSystems Corporation Consultants

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 24 months. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $750,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf

Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your DBE commitments in the Equal Opportunity website after contract execution. Also, if you are awarded supplemental agreements as part of this project, the DBE commitments will also need to be reported.

4.5 Method of Compensation:

The Department anticipates a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in https://pdl.fdot.gov/api/form/downloadAttachment/17378449 https://vendor.myfloridamarketplace.com/ the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions arising shall be addressed to the following:

William Labuda, Procurement Office, Florida Department of Transportation 3400 W. Commercial Blvd, Fort Lauderdale, FL 33309 Phone: (954) 777-4625 E-mail address: d4.profserv@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is December 10, 2024.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. A maximum (2) page schedule (11” x 17”) shall be submitted, per FPID.

The proposed schedule shall illustrate the sequence of events for highway improvements (roadway design, surveys, drainage, traffic operations plans, and utility adjustment plans, etc.). To be consistent, also please type your proposed schedule in months (example:

16 months). Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form – Attachment D

Estimate of Work Effort – Project Staff Hour Summary Form. The consultant must submit the Project Staff Hour Summary Form for this project in the format provided by the FDOT included in this Request for Proposal (RFP) package. Consultants can obtain the standard Project Estimate of Work Effort – Project Staff Hour Summary form by accessing the following link: http://www.fdot.gov/designsupport/Scope/default.shtm Any work done by a subconsultant shall be clearly identified.

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D http://www.fdot.gov/procurement/SubmittalExamples.shtm http://www.fdot.gov/designsupport/Scope/default.shtm

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, forms, and Oral Presentation slides:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on December 11, 2024. Oral Presentation slides are also due by this deadline. Refer to Section 9 for more specifics on the slides.

All submittals may be subject to public records requests. Zipped email attachments or hyperlinks containing attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Consultant Oral Presentations:

Consultants under consideration for this project will be presenting to the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of oral presentations.

9.1 ORAL PRESENTATION REQUIREMENTS: The following guidelines will govern the oral presentation:

(1) Presentations shall be project specific and shall demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project. A maximum time limit of 50 minutes shall be allowed for the oral presentation. A firm time limit of 10 minutes shall be allowed for Q&A following the oral presentation. Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for oral presentation for Q&A, and are not timed.

Questions can both be standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the oral presentation).

(2) Attendance at the oral presentation by the consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. Each consultant is limited to a maximum of 6 representatives in attendance. Disciplines that must attend the oral presentation are N/A. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

(3) Shortlisted Consultants will be instructed that handouts at the oral presentation will be restricted to copies of slides from the PowerPoint presentation. The number of slides to be included in the PowerPoint presentation is limited to 50. Shortlisted firms should number the slides included in the presentation. Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact.

This presentation must be e-mailed to the Procurement contact by the date/time noted in section 8.3 and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The handout of the slide presentation will be limited in size to 8.5" x 11". The Procurement Office will also distribute to the TRC as an electronic document. Presentation slides not timely e-mailed to the Procurement contact person will not be passed on to the TRC. Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. TRC’s are not obligated to review slides after an oral presentation has occurred.

(4) Unless otherwise approved by the District Secretary or Assistant Secretary or their designee, the RFP will advise that smart boards, videos, computer animations, and 3-D models may not be used in the Oral Presentation.

However, any other media may be used.

(5) No aerial requirements necessary.

(6) Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentations. The notes will not be reviewed or evaluated by the TRC.

(7) Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the set up and use of equipment.

(8) Zipped email attachments are NOT acceptable, and will be disabled by

FDOT’s email server due to security reasons.

9.2 SCHEDULE OF ORAL PRESENTATIONS: Oral presentations are scheduled for December 12, 2024 and will be conducted in Manatee Conference Room, Florida Department of Transportation, District 4 Headquarters, 3400 W. Commercial Blvd, Fort Lauderdale, FL 33309.

The order of oral presentations will be established by random drawing.

Firm: Time:

1. HDR Engineering, Inc. 9:00 AM

2. Hardesty & Hanover, LLC 10:15 AM

3.

TranSystems Corporation d/b/a TranSystems Corporation Consultants

1:00 PM

10. Consultant Selection:

A technical review committee will review the resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection.

Attachment C provides the criteria to be considered by the technical review committee in the evaluation of organization chart or staffing chart, resumes, and oral presentations.

Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E. District Secretary; John P.

Krane, P.E. Director of Transportation Development; Paul A. Lampley, P.E. Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firm ranked number 1 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firm ranked number 1, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project. The Consultant will be requested to submit a detailed Staff Hour Estimate and Fee Proposal http://www.fdot.gov/procurement/formmenu.shtm with the support information to the Department. Staff Hour Estimates for PD&E, roadway and bridge design projects must be submitted in the Staff Hour Estimating spreadsheet provided by the Department.

12. Schedule:

Date Time Action

December 10, 2024 5:00 PM Cutoff Date for Technical Questions December 11, 2024 3:00 PM Resumes, organization chart or staffing chart, required certification, and forms due (aka Phase II Submittal Deadline)

December 12, 2024 9:00 AM Oral Presentations Begin January 13, 2025 9:30 AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action January 24, 2025 12:00 PM Fee Proposal Due February 12, 2025 5:00 PM Planned end of Negotiation Date

(Negotiation conclusion date) March 14, 2025 5:00 PM Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A - 1

Attachment A – Scope of Services

October 08, 2024

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 450587-3-32-01

FDOT District 4

PALM BEACH

Stage 1 Scope Page A-2 FPID: 450587-3-32-01

Table of Contents

Stage 1 Scope Page A-3 FPID: 450587-3-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 450587-3-32-01

Related Financial Project ID(s): [Related FM Numbers]

Federal Aid Project No.:

Roadway:

RoadwayId Begin milepost End milepost 93190000 16.521 16.789

Project Description: SR-706/E. INDIANTOWN RD. BRIDGES # 930453 & 930454

Bridge No(s).:

930453 930454

Railroad Crossing No.:

Context Classification:

C4-Urban General Mix of uses set within small blocks with a well-connected roadway network. May extend long distances. The roadway network usually connects to residential neighborhoods immediately along the corridor or behind the uses fronting the roadway.

1 PURPOSE

The…