CN-550000-CAV77-00020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

12/31/2028

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Consultant, PM, FS, and PSU A. Goines

SVP

$199,946.00

$0.00

(name) (title)

James Sanchez

$199,946.00

Remaining Balance: $54.00

Total authorizations to date (including this one):

Departmental Approval:

$199,946.00 Limit

DW Public Transportation Assistance/Support Services- for General Technical Services. Scope of Services, attached.

TranSystems Corporation d/b/a TranSystems Corporation Consultants

200 East Robinson Street, Suite 600, Orlando, FL 32801

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$199,946.00

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services (LA 4)

$199,946.00

(name) (title) Signature

Tim Smith, P.E. Director of Transportation Development

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAV77 42253841203

Docusign Envelope ID: 98DC3FF3-55BD-49C4-99E1-F92DCEB98D6D

4/17/2025

Department Project Manager: Quinton Williams, FDOT District 3 (850) 330-1545 or quinton.williams@dot.state.fl.us TranSystems Project Manager: Zach Balassone, 321-320-5694 or znbalassone@transystems.com Contract: CAV77 – FDOT D3 Public Transportation Assistance/Support Services

FIN#: 42253841203

Task Work Order: #1 – General Technical Services Date: January 28, 2025

This Task Work Order #1 will authorize TranSystems Corporation Consultants (“Consultant”) to assist the FDOT District 3 Office of Modal Development with the following modal technical services as directed by the Department.

TASK 1: PROJECT MANAGEMENT SERVICES

The Consultant will assist the Department with the coordination and management of this task work order to include project-specific management as well as document control, invoicing, progress reporting, meetings and related activities to ensure the scope, schedule and budgets of projects are met. Regular update meetings and other quality assurance related activities will occur on a consistent and regular basis. This will also include the oversight and coordination with subconsultants or third party agencies.

TASK 2: MODAL SUPPORT SERVICES

TASK 2.1 GENERAL TECHNICAL ASSISTANCE

The Consultant will assist the Department with as-needed general technical assistance as directed by the Department.

Activities may include:

• Grant management including solicitation, review and ranking of grant applications, and grantee monitoring. This includes grants that FDOT administers for all modes of transportation (aviation, transit, rail, seaports)

• Conduct technical consultant services and analysis as required and requested by the Department

• GIS mapping and data collection and analysis

• Project management, oversight, and direction to the Department

• Assist with document control and project close out

• Coordination with Federal agencies and other agencies as needed and directed by the Department

• Coordination with regional transportation programs and stakeholders

• Meeting attendance and coordination

• Development of presentations and public outreach displays and information

• Review of project deliverables and technical reports and/or plans

• Project invoicing review

• Technical report review and development

• Any other technical service as needed by the Department

• On-Site assistance as needed by the Department

TASK 2.2 TRANSIT TECHNICAL ASSISTANCE

The Consultant will assist the Department with as-needed general assistance as directed by the Department. Activities may include:

• FTA Section 5310/5311/5339 technical services and agency coordination/site visits O Grant technical assistance, review and ranking services

▪ Staff will provide technical assistance to the District 3 transit agencies to cover the FTA Sections 5310, 5311 and 5339 programs. This effort will consist of reviewing the updated applications from FDOT Central Office, providing comments for changes, being informed of changes to FDOT and

FTA requirements for the grant programs, soliciting for applications, and preparing for and conducting the grant workshop.

▪ In addition, staff will review all grant applications for compliance and completeness based on the requirements as well as conduct a scoring criteria meeting to determine which applicants will be awarded funding (based on funding availability).

O Procurement request reviews

▪ Staff will review procurement requests based on the awarded applications and to make sure the subrecipient is following proper procurement procedures.

• ADA technical assistance O Staff will provide as needed Americans with Disabilities Act (ADA) technical services to ensure that agencies are complying with federal requirements.

• Implementation of the FDOT State Management Plan (SMP) O Transit Development Plan (TDP) reviews and technical services

▪ Staff will review the Bay County TPO, Escambia County Area Transit (ECAT), Okaloosa County and StarMetro TDP to make sure it meets all of the requirements FAC 14-73.

O Vehicle inventory development and updates

▪ Staff will conduct the biennial vehicle inventory in accordance with SMP Procedure 725-030-025.

▪ Staff will update the inventory as needed to reflect new vehicles being added to the fleet as well as vehicles having their title released due to useful life requirements.

▪ Staff will maintain and update vehicle incident and crash data

O Park & ride inventory and technical services

▪ Staff will conduct the biannual Park and Ride Inventory in accordance with SMP Procedure 725-

030-002. The biannual reviews will consist of maintenance inspections, utilizations counts, final report and corrective action follow up. The reviews and report will be complete and submitted by April and October of each year.

O Block Grant Requests

▪ Staff will review annual block grant requests for the Bay County TPO, Escambia County Area

Transit (ECAT), Okaloosa County and StarMetro TDP to make sure it meets all of the requirements of FAC 14-73. Staff has developed a checklist to ensure the requirements of the annual requests are met.

O Commuter Assistance Program

▪ Staff will review funding requests, quarterly reports and invoices to ensure compliance with SMP

Procedures 725-030-008.

O Transit Corridor Program

▪ Staff will review funding requests, quarterly reports and invoices to ensure compliance with SMP Procedures 725-030-003.

O Public Transit Service Development Program

▪ Staff will review funding requests, quarterly reports and invoices to ensure compliance with SMP

Procedures 725-030-005.

• Compliance Reviews O Transit agency triennial review process development and implementation

▪ Staff will coordinate the Triennial Review process in accordance with the FDOT Triennial Review Guide. Staff will coordinate with the PrMPT staff, CUTR staff to perform the desktop, onsite and maintenance portion of the Triennial Reviews and develop the final reports and corrective action plan. Staff will be responsible for all follow-up ensuring the corrective action items have been completed.

O Vehicle preventative maintenance compliance reviews and technical services as needed

• Other Technical Services O Project invoicing review and grant assistance o GIS mapping and data collection/analysis o Meeting attendance and coordination o Transit agency technical assistance o FTA Reporting (Charter, DBE, etc.)

o Technical paper development o Coordination with regional Transportation Demand Management (TDM) programs o TransCIP 2.0 Implementation and Updates o PTGA and Amendment Creation

TASK 2.3 AVIATION TECHNICAL ASSISTANCE

The Consultant will assist the Department with as-needed technical assistance as directed by the Department. Activities may include:

• Preparation of Public Transportation Grant Agreements (PTGA’s) including project specific scopes for aviation projects.

• Work program development including completion of Project Selection Worksheets (725-040-28).

• Assist in the review of Airport Master Plans for consistency with FDOT Guidebook for Airport Master Planning and FAA AC/150/5070-6B, Airport Master Plans.

• Assist in the review of Airport Layout Plans for consistency with FAA SOP 2.00, Standard Procedure for FAA Review and Approval of Airport Layout Plans (ALPs).

• Provide on-call planning and analysis services in support of aviation projects. The intent is to have readily available conceptual planning and engineering consultant services as needed.

• Assist in coordinating the development, assessment, and implementation of aviation related projects.

• Provide project management activities including coordination of work tasks.

• Coordinate project related meetings and prepare meeting minutes as appropriate.

• Assist in the preparation of presentations, reports, and analyses to address aviation technical, implementation, and policy issues.

• Conduct special reviews, assignments, studies, data collection, and assessments to include, but not limited to, storm and other damage assessments, safety and security needs review and assessments, and grant assurance compliance reviews as determined by the Aviation Coordinator or staff.

• Assist in the review of public airport construction contract change orders.

• Perform on-site inspections of FDOT grant eligible construction projects when requested.

• Assist in the review of Environmental Studies to include Categorical Exclusions, Environmental Assessments and Environmental Impact Statements.

• Attend Project Management Site Visits which may include evening meetings or public forums.

• Provide assistance in the processing of private airport application requests to ensure consistency with Airport Licensing Standards contained in Chapter 14-60, Florida Administrative Code.

• Assist in the updates to the Joint Automated Capital Improvement Program (JACIP).

• Assist in the updates to the Florida Aviation Database (FAD).

• Assist in the review of noise studies for consistency with 14 CFR Part 150, Airport Noise Compatibility Planning.

• Assist in the review of feasibility and site selection studies for airport proposals.

• Conduct Airport Public Transportation Grant Agreement (PTGA) Quality Reviews.

• Provide technical assistance to district staff in the development and review of capital improvement plans for public airports.

• Provide technical assistance to district staff to assist with aviation specific projects during the development of the annual work program.

• Assist in the review of design drawings and specifications for projects at public airports.

• Assist in the review of cost estimates to include independent fee estimates for airport projects.

• Perform other miscellaneous activities not specifically identified in this task, but consistent with its purpose and intent.

TASK 2.4 SEAPORTS TECHNICAL ASSISTANCE

The Consultant will assist the Department with as-needed technical assistance as directed by the Department. Activities may include:

• Port coordination assistance, which may consist of meeting material development, quarterly onsite coordination meetings and grant project site visits to assist FDOT PM’s and other District Staff in the execution of their responsibilities as related to PGTA administration and associated activities.

• Public Transportation Grant Agreement (PTGA) compliance reviews, which consist of reviewing all pertinent project documents such as PTGAs and all amendments and supplements, contracts for professional services (design and planning), invoices received and paid, requests for state reimbursement, project progress reports, project schedule, project budget execution reports and other documents that are required by the PTGA.

• Inspecting physical progress on the project site and interviews with the project managers to evaluate project management.

• Master planning assistance and the review of seaport master plan sufficiency, currency and compliance for FSTED grant eligibility.

• Assistance with port connector evaluations and studies.

• Identification of bottlenecks and shortcomings in the regional transportation network that provides various modes of surface transportation to the port(s) for efficient movement of freight and passengers.

• Seaport related freight rail service and operations analyses, freight rail facility planning, and grant application assistance.

• Development and presentation of port-related topics and case studies on port project development, master planning and other elements of intermodal freight movement.

• Identification of port projects that will enhance connectivity and efficiency of port operations for potential SeaCIP and FSTED grant funding under the provisions of FS 311.

• Assistance with ongoing maintenance of the District’s SeaCIP (Seaport Grant Management System) files and integration of new PTGAs and pertinent project documents to ensure there is a central electronic document repository

• Checklist development for FDOT PM’s to use to execute their responsibilities in PTGA administration and project delivery.

TASK 2.5 RAIL TECHNICAL ASSISTANCE

The Consultant will assist the Department with as-needed general technical assistance as directed by the Department.

Activities may include:

• Public Transportation Grant Agreement (PTGA) compliance reviews, which consist of reviewing all pertinent project documents such as PTGAs and all amendments and supplements, contracts for professional services (design and planning), invoices received and paid, requests for state reimbursement, project progress reports, project schedule, project budget execution reports and other documents that are required by the PTGA.

• Inspecting physical progress on the project site and interviews with the project managers to evaluate project management.

• Assistance with rail operations/systems planning. Working directly with agencies in the initial planning and analysis phase to support the development of a plan for an individual facility, a network, or both. This process focuses on rail operations experience, modeling capabilities, and design specialties.

• Assistance with environmental planning and NEPA clearances, including agency concurrences.

• Development of conceptual design and preliminary engineering for freight or passenger rail facilities. Working with the District to determine needs and identify opportunities for rail infrastructure improvement or the addition of rail/transit service. Perform adequate level of preliminary engineering from which to develop an opinion of probable costs of planning/design, permitting, and construction.

• Development of Issued for Construction Design Plans for freight or passenger rail facilities. Working with stakeholders to develop the design plans for construction.

• Development and/or identification of appropriate permit applications for constructions.

• Continued services throughout bidding and construction to aid the owner with responses to RFI and develop as-built drawings.

• Provide management consulting services.

• Development of an operations plan for industry switching by providing a visual understanding of how cars will move through a yard.

• Locomotive horsepower requirements analysis.

• Construction Engineering Inspection efforts through the construction of new infrastructure.

• Grade crossing analysis services to include analysis of existing grade crossing and providing recommended improvements to increase safety including but not limited to: geometric/alignment of the track and roadway, passive and active warning devices evaluation, quiet zone evaluation and implementation, traffic signal preemption, and crossing elimination.

• Coordination with railroad operators and local jurisdictions on railroad agreements such as signal upgrade, crossing upgrade, pipe installation, wireline addition, change orders, etc.

• Conduct technical rail consulting services as required by the Department.

TASK 2.6 FREIGHT TECHNICAL ASSISTANCE

The Consultant will assist the Department with as-needed general technical assistance as directed by the Department to provide assistance in planning, development and execution of various freight-related coordination, events and exercises;

however, other activities may include, but are not limited to the following:

• Perform cursory reviews of FDOT Central Office plans and studies that focus on statewide freight mobility, trade, and logistics

• Prepare PowerPoint presentations (or related presentations) to provide status reports of on-going and planned activities related to statewide and FDOT District 3 freight mobility and trade

• Participate in FDOT monthly statewide freight coordination efforts and assist staff with providing status updates of the freight mobility program in District 3

• Provide assistance and technical support in the development of various modal (air, sea, rail, highway) projects and studies

• Assistance with and coordination of freight stakeholder engagement. The consultant will identify and recommend a representative group of industries and freight related organizations to engage with. Activities may including, but are not limited to performing the following:

o Development of a stakeholder database o Coordination of freight stakeholder onsite meetings & tours for District Staff to gain a comprehensive understanding of the desired objectives of each stakeholder, their challenges and opportunities, and synergies for partnership with the District o Participation in industry events o Coordination with the District Public Information Office to notify freight stakeholders of major incidents o Coordination with the District Rail Coordinator to provide advanced coordination/notification to freight stakeholders regarding at-grade crossing rebuilds that will be closed for an extended time period or have extensive detours that could adversely impact the movement of freight

• Development and delivery of freight, trade and logistics training opportunities for District Staff.

SCHEDULE AND FEE:

Task Work Order #1 will have a completion date of December 31, 2028. The limiting amount for Task Work Order #1 can be found in Exhibit A attached. Please let me know if you have any additional comments or questions regarding this scope and fee proposal. We look forward to working with you on this assignment. Thank you.

Attachment (Fee Estimate-Exhibit A)

Table 1